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HomeMy WebLinkAbout4/1/2008 - Agenda Packet��� '1. ; a0 O � City of Newport Beach Parks, Beaches Et Recreation Commission Tuesday, April 1, 2008 - 7pm— City Council Chambers AGENDA ORDER AND ROLL CALL DIRECTOR'S COMMENTS • Director Morgan • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1 -3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the podium. CONSENT CALENDAR 1. Minutes of the March 4 2008 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Ft Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. PRESENTATION 4. General Fund User Fee Study Findings - Presentation by Revenue Manager Glenn Everroad 5. FY 2008/09 Recreation Et Senior Services Department Operating Budget, Program Plan, Expenses & Revenues - Presentation by Recreation & Senior Services staff. COMMITTEE REPORTS • Park Development - Atlen, Brown, Lugar • Recreation /Senior Activities - Brown, Lugar • Budget - Garrett, Brown, Lugar • Ad Hoc -- Community Service Award - Garrett, Ruzicka - UPDATE Youth Sports Liaison - Ruzicka • Other -- Santa Ana River Vision Plan - Trapp, Garrett -- 1 / 1 Memorial Committee - Garrett -- Marina Park - Garrett FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. - • ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches ft Recreation Commission Regular Meeting March 4, 2008 - 7pm • Convened 7:10pm ROLL CALL Present: Tim Brown, Chair Bill Garrett Phillip Lugar Marie Marston Greg Ruzicka Cristine Trapp Excused: Debra Allen Staff: Mark Harmon, General Services Director Wes Morgan, Recreation Et Senior Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst 1 s 4r 1i aoag DIRECTOR COMMENTS Director Morgan stated that Opening Day /Grand Opening at Mariners Park was extremely successful and noted that Commissioner Marston was in attendance. He noted that there was over 1000 people there and very festive with some Council Members and the City Manager throwing out first pitches. He also thanks General Services and Public Works for their great work with the park. Director Harmon stated that it was their hope that the rain season was done and that it would give staff some time to clean up the beaches and storm drains. He also reported that the Breakers Drive HOA met • last week and that an email was forwarded thanking staff for the new signage that was installed at CdM State Beach and noted that it has helped curtail some of the BBQ activity and late night partying. City Council Actions — Director Morgan stated that GKK had been hired as the project manager for the OASIS project and reminded the Commission that they had been the project manager Newport Coast Community Center and the Santa Ana Heights Fire Station. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the February 6, 2008 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 4. Item removed by Commissioner Lugar Motion by Commissioner Ruzicka to accept items 1 - 3 of the Consent Calendar. Motion carried by acclamation. 4. Picnic Table Donation - Commissioner Lugar stated that in looking at the photograph included with is the staff of the picnic table and noted his concern durability. Director Harmon stated that the table included in the staff report was the one that wilt be replaced and had just distributed the style of the bench that will be replaced. Parks, Beaches 8 Recreation Commission Regular Meeting March 4, 2008 - 7pm Page 2 • Motion by Commissioner Lugar to approve item 4 of the Consent Calendar. Motion carried by acclamation. INFORMATION / DISCUSSION 5. Sunset Ridge Park Draft Concept Plan — Chair Brown asked Director Morgan to comment on the charge of the Commission and then will move on to the Architect and then will listen to public comments regarding the project. Director Morgan stated that we are here tonight at the direction of the City Council to continue the orderly progression back to the City Council regarding Sunset Ridge. He stated that he believed that everyone understands the reason for the meeting and that there is a tot of interest on what direction the project takes. The outreach began at the October Park Development meeting and it was decided to have the first outreach meeting that next month and the public was noticed. He went on to say that on January 10`h another Park Development meeting was held and Sunset Ridge was again the main focus of the meeting and more outreach was done. On February 11`" another Public Outreach Meeting was held. Director Morgan stated that the next step is to present the project to the full Commission by EPT and to listen to public comment. He reiterated that the Commission wants to hear all comments relating to the project and that these will be forwarded to City Council for a Study Session in April. He reported that some Council Members, Chair Brown, Director Badum and some members of youth sports organizations visited some homes at Newport Crest. Chair Brown stated that he had been present at each of the 4 public meetings and was very familiar with the issues. Ric Vanderwood from EPT stated that he had been looking forward to make the presentation to the full Commission and noted that staff has worked very diligently on the concept plan over the past several months to address the issues from the City and the desires of the public. He reported that three things were considered at the beginning of the project: 1. Park program - an active park where it will include ball fields and support amenities for an active park. 2. Outreach Program - input has been taken from the public to incorporate their thoughts as much as possible. 3. Physical constraints of the park - easements and topography. The PowerPoint was presented. Commissioner Ruzicka asked about the pedestrian entry on Coast Hwy @ Superior at the corner and stated that it is a hideous intersection with congestion and that a lot of people will end up parking at the shopping center across the street and questioned whether it is a good idea to have a pedestrian entrance at the corner from the standpoint of people meandering across the roads and slowing up traffic and delays that it could cause an already congested area. Mr. Vanderwood stated that he understands the concern but as stated earlier that if there is not path at the location people will still beat a path there to use the quickest route to their destination. Commissioner Trapp addressed the pedestrian access midway on Superior noted that people will be crossing Superior without a crosswalk from the parking lot on the other side. - Mr. Vanderwood stated that it was located there just as another entrance to the park without having to go all the way around it. ParAs, Beaches Q Recreation Commission Regular Meeting March 4, 2008 - 7pm Page 3 • In answer to Commissioner Trapp's question, Mr. Vanderwood stated that the elevation difference between PCH and Newport Crest at the maximum is 50 -75 feet. She also asked if the baseball screen could be moved down. Mr. Vanderwood stated that because of the easement keeps it in that area. Commissioner Trapp asked the status of the environmental process. Director Morgan stated that the environmental process has not begun as we are trying to get through the conceptual part of the project. Commissioner Marston asked who would be the reviewing agencies through the environmental process. Director Morgan stated that the plan would be reviewed by the City, Cal Trans and the Coastal Commission. In answer to question regarding specific species, Mr. Vanderwood stated that there does not appear to be any as the area was grated by Cal Trans many years ago. Commissioner Marston asked if the access was right in and right out and if Cal Trans has been consulted. Director Morgan stated that the only conversation with Cal Trans has been the possibility of a traffic light and staff was told that would be highly unlikely and that the median would not be split so it would be right in and right out. • Commissioner Trapp confirmed that you would have to come to Superior and make a u -turn to gain access. Engineer Sinacori stated that a u -turn at Superior cannot be made so drivers will have to go to Balboa Blvd. He noted that a lot of people from the Peninsula will use the park and will probably walk into the park. A barricade could be built at the parking lot or additional plantings to keep people from crossing at that point. He also noted that you cannot make a u -turn on Superior except at Hospital Road. He also noted that staff is uncomfortable with constructing a left turn pocket because of the 4 lanes from the other side. In answer to Commissioner Marston's question, Director Morgan stated that the land use designation for this parcel was voted on by City Council in 2006 and listed as active. Director Morgan stated that he has received some questions regarding the outreach of the General Plan - this project as one of them. He noted that he spoke with Asst City Manager Wood who reported that the outreach was extensive whether it was focused on Sunset Ridge or the Recreation Element or the land use designations for the acreages. Commissioner Ruzicka asked if staff has looked at the possibility of an underpass. Director Morgan stated that it would be prohibitively expensive but that even before that discussion a concept needs to be approved. Chair Brown opened the public comments Chair Brown stated that most of the audience has attended these meetings and that they were less formal but that they would be held to 3- minutes, He stated that the primary purpose for this Parks, Beaches Fc Recreation Commission Regular Meeting March 4, 2008 - 7pm Page 4 +• meeting is to hear from the community and not to answer questions as we are still in the conceptual part The following people made spoke at the meetin Kathy Arblaster Jackie Davidson Mike Lombardi Barbara Taylor Jenny Lombardi Robert Orby Helen (no last name given) Chris Bebo Don Brunner Michael Alta Byron De Arakal Richard Roses Lance Bell Fariq Ghanem Christi Plesfig Mark Gonzales Ted Berry Jr. Jim Harris Jane Drew Elizabeth Beresford Kristine Adams Jan Vandersloot Ted Berry Sr. Michael Daly Fred Cornwall The following comments were stated: • More soccer fields - more children use them and so the City should be fair across the board • If the park was only for soccer then there would be one park solely used for soccer • It will become Sunset Stadium • Quality of life for people in the Crest should be important to the City of Newport Beach • Noise study should be done • Spending $5M for a passive park is just as good of an idea as an active park • Was an EIR done before the City bought the land? • Where would Newport Crest like the children to play if not here • I do not have children and do not want to hear or see children playing out my window • Concern of overdevelopment, noise nuisance and safety • Can you ensure that the Crest does not become a parking lot and will the City cover the cost of extra parking guards • City should compromise and it should become more of a passive park • The park should include a memorial to Louise Greely • Baseball fields should be smaller • More soccer fields, no baseball fields • What wilt happen if Banning Ranch becomes a park • There should be an analysis of plants on the land • When was the public outreach done for this land before it was named active within the General Plan • The City should consider Banning Ranch before completing plans for this park • Suggested a pedestrian bridge be built for better access. • Louise Greely should be commended publicly for her efforts. • Walk 13 Bike Trails • View areas within the park • Liability for homeowners if balls become a problem • How and why was it determined that there should be ball fields • What will be the schedule for the park • Who will get to use the park • Whose decision is it regarding the park facilities • Banning Ranch should be incorporated as a solution for access and use of the park • Should not be an active sports park but rather a balance between active and passive. Parks, Beaches lr Recreation Commission Regular Meeting March 4, 2008 - 7pm Page 2 • Chair Brown closed the public discussion Chair Brown stated that he believed that the Commission has some latitude here and that the Commission can simply do nothing and make it available to the Council, discuss it and make some recommendations. Director Morgan stated that the charge from the City Council was to reach out to the community; take input and bring back to them what was said. In answer to Commissioner Lugar's question, Director Morgan stated that when the purchase was made, staff provided to Cal Trans at their request a rough draft of sports fields on the p.,r!; and sports fields were written into the request to purchase. When the property was acquired from Cal Trans staff met with them onsite and they were well aware that sports parks would be part of the design. He reminded the public and commission that the field is zoned what it is today. Commissioner Lugar stated that his question had more to do with the phase 1 environmental analysis that is usually done before purchase, and asked if the land was just visually reviewed for contaminants? Director Morgan stated that is probably the extent of the research that was done. Commissioner Lugar stated that he had been a member of the General Plan Advisory Committee for • four years and co -chair for three years and vice chair the very first year. He went on to state that Commissioner Marston had also been a member of the committee along with some audience members, noting that Dr. Vandersloot had been an original member and so was Louise Greely and appreciated their input. He stated that to his recollection Louise had always wanted the parcel to be a park and had worked with Jan Debay and noted that he did not recall her specifying that it needed to be a passive park but rather a democratic park and how that works out regarding passive vs. active I believe she would have left that up to the voters. He stated that it did remain in the General Plan as an active park. It was understood that during the four years of meetings every month and sometimes more that at[ were publicly noticed and people were begged to come and tell the committee what they thought and noted that he did not believe that the committee heard from any residents in the area that are here tonight as to whether it should be a passive park. Commissioner Lugar stated that he was concerned about that because the some are arguing that the General Plan did not consider their interests when in fact it did. He stated that the noise is something that everyone is sensitive to but yet everyone that knew that a park would be built there knew it would be noisy and now that it is going to be in the backyard here they come. He stated that he does want to hear from the community but that the only recourse would be to change the General Plan and outside of that it has always been understood that it would be an active park. Commissioner Lugar stated that in fairness to the numbers of children that play soccer vs. those that play baseball and commented that it is imbalanced and that he would support sole use for soccer. Commissioner Ruzicka stated that he would be remiss if he was not able to ponder these issues before a recommendation is made. Commissioner Garrett stated that after listening to the audience and noted that he is always on the resident's side and often times the City appears to do whatever they want to do but in this case there is a shortage of sports fields in this City and would like to see the fields reduced and possibly just have one large soccer field and the rest be used as some sort of noise barrier for the residents. Parks, Beaches & Recreation Commission Regular Meeting March 4, 2008 - 7pm Page 3 Commissioner Marston suggested that we recommend to City Council that a noise study be done to see what kinds of measures can be taken to dissipate noise before more concept plans are done. Discussion ensued regarding sound walls, acoustic barriers, noise study, noise specialists, views, scheduling of fields, elevations, etc. Chair Brown stated that this is the a outreach meeting that he has attended and has heard a lot of discussion on the park. He stated that he believes that many if not most of the issues brought forth can be mitigated, probably not to everyone's satisfaction. He stated that he had heard that the General Plan could just be changed but that is easily said but not realistic. Also he stated that in his opinion it will be an active park and use could be mitigated as far as hours of use, fields, and urged the audience to focus on mitigation of the issues as opposed to pursuing the notion of changing the General Plan. This concept plan for the park is very general and most of the questions raised have no answers because we are not at that point. An EIR will be done, and if the audience remains vigilant in your attempts to mitigate some of the uses then they could be addressed but if you get bifurcated in the passive park issue and changing the General Plan that it would prevent all of you from what will eventually happen. Chair Brown urged that this be kept in mind as the process moves forward. Motion by Commissioner Marston to recommend to the City Council that a noise study be conducted at Sunset Ridge Park. COMMITTEE REPORTS - Parks - Nothing to report. OT—Nothing Nothing to report. Bud¢et - Commissioner Garrett stated that a meeting was held tonight and thanked staff for a complete report and noted that it would be presented to the full Commission next month. AD - Hoc —Youth Snorts Liaison - Nothing to report — Community Services Award - Commissioner Lugar recommended Dr. Perry for the next recipient. Superintendent Levin stated that he would have staff write up a recommendation for the committee to review. Other —Santa Ana River Vision Plan- Commissioner Trapp stated that they had met in January and focused on specific areas. Next meeting is scheduled for March 26 and will review final plans. Commissioner Lugar volunteered to help with restrictions of easements regarding SCE, etc. —1 / 1 Marine Memorial Committee- Commissioner Garrett stated that the unveiling will take place on May 26 at 1 pm at Castaways Park and urged the Commission to attend and noted that all the funds have been raised. — MarinaPark - Commissioner Garrett stated that there is controversy regarding the building height and will go to City Council Study Session on March 11. Commissioner Marston stated that the McFadden Groundbreaking would take place on March 17 at 10am and urged everyone to attend. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: Fire pit discussion - safety; regulate what is burned • Possible implementation of Parks Fc Rec Foundation. • City Council Policy B -17 - Spring 2008 ADJOURNED- 9:07pm Submitted by: Teri Craig, Admin Assistant • Parking Signage at Back Bay View Park • Dog Park TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: March, Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in planning and construction phases. 2. The development of the new Upper Bay View Park in Santa Ana Heights continues to proceed on schedule. The walkways, railing, and irrigation have been installed, and the site is presently in a program to eliminate existing weed seeds by • performing three grow and kill cycles. Once the weed seeds are eliminated, the site will be planted, which is the final phase of this park's development. 3. On March 1, 2008, the "Grand Opening" of the Little League's ball field at Mariners Park took place, which made for an enjoyable day of baseball, food and activities. This upgraded ball field is a huge improvement to the park, and was a much needed facility for the baseball participants. 4. Lighting projects are scheduled to begin soon at three park sites. Bonita Creek Park and San Miguel Park will have the old parking lot and walkway lights removed, and replaced due to their deteriorated condition. Buffalo Hills Park will have new walkway bollard lighting installed. 5. Once again the City held its annual tradition of hosting the Flashlight Egg Hunt event, which was staged at Bonita Creek Park. 6. Park Maintenance Division staff recently coordinated with City contractors on enhancing the Vista del Sol median landscape. This enhancement project includes • the removal of a varied mix of plant types and replaced them with ornamental grasses, hardy and fragrant shrub roses, smaller -sized Aloes with orange, bell - shaped flowers, and another succulent with lavender flowers. The plants selected require low water and are intended to highlight the Coral trees that are surrounded by the planters. 7. Park Maintenance Division staff members attended the 2008 Landscape Industry Show held at the Los Angeles Convention Center. With over 300 exhibitors, this is the Largest Green Industry Show in the West. Staff was able to find new products and also get answers for services and products that we use, from plants, fertilizers, college courses, irrigation, equipment and more. Staff enjoyed interacting with the vendors, gaining product and job knowledge. • 8. The final phase of the Irvine Terrace Park planter renovations has been completed. The renovation included the removal of old ground cover from the slope and the installation of natal plum shrubs to match existing plants. The renovation project provided the park with curbside appeal! 0 9. Parks Maintenance and contract crews completed the final touches on the new HR Recruitment Center's landscaping in time for the Grand Opening. The old Ficus tree roots were ground down to allow for the new plantings, which includes philodendrons, roses, day lilies, and Hawaiian ginger plants selected to match the existing nearby landscaping. Two varieties of fountain grasses were also installed. TYees Division Activities • During the month of February, 2,477 trees were trimmed, 16 trees planted, 11 trees removed and crews responded to 8 emergency tree calls. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Buffalo Hills area, as part of the City's overall grid trimming schedule. 0 Street Tree Seminar, Inc. (STS), an organization committed to bringing together industry professionals to discuss street tree maintenance and management issues in Southern California, is in the process of publishing a 3rd Edition of the reference book Street Trees Recommended for Southern California. The STS Board has selected Urban Forester John Conway to serve on the committee to help select proper trees and update the book. 2. In preparation for the Newport Beach Centennial Legacy Project, General Services Department staff has begun the work of relocating 11 Mediterranean Fan Palms from McFadden Square to the median islands on Avocado Avenue. These valuable palms will add aesthetic enhancements to the Avocado median. To Avocado Avenue 3. In 2005, Soil and Plant Laboratory tested the Olive trees at the Central Library for disease, because the trees were showing signs of decline. Since that time, Parks and Trees Division staff has been in communication with the Library staff and The Irvine Company regarding the health and appearance of the trees. The 55 Olive trees tested positive for both fungal wilt and bacterial leaf scorch diseases, for which there is no known cure. Recently, staff from the Parks and Trees Maintenance Division and Library, and The Irvine Company toured and inspected the trees. With no improvement to the trees' health, Parks and Trees Maintenance staff presented a list of possible replacements. More discussion is scheduled on the variety of replacement trees, cost estimates, and funding sources. 4. Recently, an automated irrigation system was installed to the Gold Medallion trees along the Bayside Drive roadside, east of Jamboree Road. The installation was performed by Merchants Landscape Services, Inc., the City's roadside and median contractor. In the past, the trees along the roadside have relied • on irrigation provided by a water truck. With the automated system installed, West Coast Arborists, Inc., the City's tree maintenance contractor, replaced 11 Gold Medallion trees that had died due to lack of water. • 5. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities 1. Operations Support Supervisory staff recently attended the monthly Maintenance Superintendents Association meeting. The topic for discussion was the graffiti problem in Orange County, and the measures cities are taking to combat the problem in the areas of enforcement, tracking and removal. There were over 125 attendees representing more than 25 cities from Southern California. The most extreme example of the daunting graffiti problem is in the City of Santa Ana, who employs ten full time employees and spends in excess of $1,700,000 a year to combat the problem. Additionally, the City of Garden Grove is so inundated with graffiti requests for service that at times it takes approximately two weeks to respond and clear. To date, there is no clear solution to the graffiti problem, and it is becoming a costly dilemma for the surrounding cities. Our City is currently spending $70,000 a year and responds and clears graffiti • incidents within 24 to 48 hours. I commend the Operations Support team for their efforts to combat and maintain the beauty in our City. 2. The annual trek of Spring Break visitors from out of state has begun. This is the time of year when staff sees a marked increase in activity on the beach and in the surrounding commercial districts. In preparation of the Peninsula for area students who enjoy the beaches during late March and early April, the Beach Maintenance staff is actively pulling lifeguard towers forward, digging trenches for phones lines, pushing back wind blown sand, and grooming oceanfront beaches. 3. The Beach Maintenance Division staff has started the 5 -40 work schedule with a 5:00 a.m. starting time, in an effort to avoid the large crowds, beat the heat of the day, ensure a safe working environment and increase maintenance coverage. Additionally, an increase for weekend maintenance activities in the high profile beach commercial districts has also been implemented. These staffing and maintenance schedules will remain in place until after the Labor Day weekend. 4. During the months of February and early March, Beach Division's heavy equipment operators assist the Storm Drain staff in the clearing and removing of cattails, and sediment from the drainage culvert that runs parallel to Back Bay Trail. The culvert, which is instrumental in keeping storm and nuisance water off the roadway, can only be cleaned between the months of September and March. The reason for the strict guidelines, which restricts the use of heavy equipment during this period, is due to the nesting season of the Clapper Rail and other fully protected species that visit the Back Bay on their migratory path. City staff works • closely with the Fish and Game Department, to ensure that all requirements of the maintenance permit are adhered to. This annual cleaning is also a good way for junior equipment operators to hone their skills on the Departments backhoes, while at the same time addressing an annual maintenance concern. 5. During early Match, Storm Drain Crew members replaced three 15 year old tidal valves that were nearing the end of their useful life on Balboa Island. The valves, which are instrumental in keeping City streets dry during high tide events are opened and closed on an average of 15 to 20 times a month, and are submerged in saltwater the majority of the time which results in corrosion and eventual failure. With the dry weather and a lull in the high tide series, it was the perfect opportunity to train junior members of the crew on proper installation methods and techniques of the tidal valves. Equipment Operator II, Larry Hemphill provided the training, sharing his extensive experience and knowledge of this specialized process. In addition to cycling out the old and worn valves, staff inspects each valve on a monthly basis to make minor adjustments, repairs and to grease all moving parts, thus ensuring that low lying areas of Balboa Peninsula and Balboa Island stay dry during tidal events. . With 87 tidal valves Citywide, it is imperative to have a proactive maintenance program in order to keep the extensive tidal valve system operational. See attached General Services Department, Activities Report for February 2008. V Actfu�lly, -vI Q Dan ereno Parks and Trees Maintenance Superintendent U�- - ftc+c Q. j Rick Greaney Operations Support Superintendent Attachments: (A) Tree Activity Report 2007 -2008 (B) General Services Department February 2008 Activities Report n LJ • 6 � 0 r N N 07 r co ljrQ, b r �V a� J ?ay Q c 9�aa .... o o aP a J 9tQa�o� •� � 0 x 0 0 0 O O as, o c w 0 0 O r �nb N 42 r O Tl,�, N N 07 r co r 0 o 0 x 0 0 0 O O O o 0 0 0 0 O r O N O O O Cl) O O O O CO 0 0 0 0 0 r O Co M M O x O *O O w r CL Q = O N � cr d d)i N o N S > E F- OC cy-, 0' O O O O N 0 0 0 0 0 � R y rn (D w 2? y O F- N t6 o H N o E �' O) yW 0 N L± N `m w(0 E o m O 1`— U � 1 a M O r O 0 O I- 7 IJI d IL LL d m y O p n E z o u a O d d C N fp e0 71 N t a - 3 A e V J O > C p CL n° .y W _ Eo = F LO N N O N r 0 o 0 0 O O O N O O O N O O O Cl) O O O O CO r r Cl W r r O Co M M O Q CL a «� � C O CL Q = O N � cr d d)i N o N S > E F- OC cy-, 0' 7 IJI d IL LL d m y O p n E z o u a O d d C N fp e0 71 N t a - 3 A e V J O > C p CL n° .y W _ Eo = F LO U MONTH July -07 August -07 September -07 October -07 November -07 December -07 January -08 Februarv-08 0 • CLAIM REMOVALS Fiscal Year 2007- 2008 TREE # 0 0 0 0 0 1 1 0 0 LOCATION 2000 Dover Drive 425 Riverside Avenue PROBLEM TREE REMOVALS Fiscal Year 2007 -2008 0 MONTH TREE# LOCATION July -07 0 August -07 0 September -07 0 October -07 1 1216 East Balboa Blvd November -07 0 December -07 0 January -08 0 February -08 0 0 • February 2008 1 THIsMoNTH I ToTALTO I TTD LAST General Services Department Activities Report I LASr YEAR DATE YEAR Street Patching (Tons of Blacktop) 387 274 3,164 3,142 40 Sidewalk Repaired (sq. ft.) 4,100 5,945 39,116 27,812 Curb & Gutter Replacement (lin. ft.) 316 75 2,696 3,233 Sweeping, Beach Cleaning, Demo Materials (tons) 333 376 3,221 2,895 Asphalt/Concrete Recycled (tons) 320 300 2,974 3,082 Signs Made 303 4,071 1,511 11,125 Signs Installed 195 182 1,827 1,524 Decals 19 500 896 1,500 Special Purpose Signs/Banners 59 47 600 344 Street Striping (lin. ft.) Added/Replaced 285,664 11,543 726,299 580,614 Pavement Markings (including reflective) 408 21 1.634 1,168 Parking Stalls 52 158 90 336 Curb Painting (lin. ft-) 2,554 9,535 64,814 77,926 Thermoplastic (lin. ft.) 0 0 4 9,614 Sign Posts Installed 37 74 264 325 . ...... . . . Graffiti Incidents Removed by Staff 17 113 1,855 1,399 Graffiti Incidents Removed by Contractor 58 53 549 469 7 -777 Residential (tons) 2,789 2,620 25,244 25,508 Liquid HazMat Incidents 5 12 1 96 18 E-Waste Incidents 5 22 225 33 U-Waste Incidents 12 20 75 38 Recyclables (tons) 797 357 7,175 7,030 Trimmed by Staff 93 98 1,294 1,009 Trimmed by Contractor 2,477 1,072 9,570 11,125 Removed 11 1 103 61 Planted 16 15 120 156 Roots Pruned by Contractor 10 0 10 0 Roots Pruned by Staff 4 29 191 174 Repairs 267 255 2,351 2,369 Preventive Maintenance Completed 65 69 607 585 PM Labor Hours 156 138 1,345 1,139 Beach Area Refuse (tons) 45 50 658 594 Beach Debris (tons) 167 41 1,183 599 Gutter Miles Swept 3,697 3,963 36,877 37,041 Sweeping Debris (cubic yards) 361 395 4,277 4,376 Storm Drain Debris (cubic yards) 44 35 371 458 To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation ii Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 11 — Senior Services Division Program statistics. r1 U RECREATION SERVICES • To: Parks, Beaches Et Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report SPECIAL EVENTS Youth Government Day Thursday, April 3 8am -fpm City Hall Swim Instructor Tryouts Sunday, March 29 9:00 am MBAC Saturday, Aprit6 9:00am MBAC Spring Break Day Camp April 7 -11 7am -6pm CYC Teen Buzz Thursday, April 17 5:30-7pm OASIS City Track Meet Friday, April 18 4 -10pm NHHS CPRS Dist. X Awards Banquet Thursday, April 24 6pm Westminster Pepsi Pitch, Hit and Run Sunday, April 27 12:30pm Bob Henry SCMAF Track Meet Saturday, May 10 all day TBA 27`h Annual CdM Scenic 5k Saturday, June 7 8am -11 am Ocean Blvd Summer Camps Begin Monday, June 23 7:00am CYC or BAS ADULT SPORTS SOCCER - The 2008 adult spring season soccer league "kicked -off' on March 6 with 35 teams participating. This is the first seas that it will be run by city recreation staff. Participants have provided positive feedback during the first few weeks with the increased quality of the field preparations and customer service. The in -house run program will operate in spring and fall and • will reduce the number of weeks adult soccer will be played fields annually. BASKETBALL - March Madness concluded with 87 teams wrapping up league play on March 26. League winners received impressive 22 oz. glass mugs to celebrate their successful efforts. The action continues with the spring season with 84 teams. Tipoffs for all 13 leagues will happen the first week of April. Newport Coast Gym continues to be a popular site for teams, with 12 teams playing on Tuesday and Thursday evenings in the "CC" divisions. SOFTBALL - No games were postponed due to weather in March. Spring leagues will begin late April, with the final few leagues wrapping by May 2. Plans are underway for summer season, with approximately 120 teams expected to register. Deadline for is April 16, with leagues beginning the week of May 12. YOUTH SPORTS / PROGRAMS TRACK Et FIELD - The Frank E. Anderson Memorial Youth Track and Field Championships will be held on April 18, at Newport Harbor High School. Once again, the Newport- Balboa Rotary club donated $2500 dollars to help run the event. The Rotary club also provides 20 volunteers on meet day. Check -in is from 3:30 to 4:30pm, with the first event scheduled for 5pm. Clinics will begin March 31 through April 17 at various school sites from 3pm to 4pm. The Recreation Division has kept a "historical" track record sheet which highlights the fastest times, longest throws, and highest jumps throughout the history of the meet. Records go as far back as 1966! 0 - � SPRING RECESS CAMP - The annual Spring Recess Camp will be held April 7 -11 It� o from 7am to 6pm at Grant Howald Park. This camp, designed for youth ages • six to 12 provides a safe environment for youth to participate in various activities, including arts and crafts, sports, walking trips to the beach, and trip to Santa Ana Zoo. �J PRE - SCHOOL 101 The second winter session began February 25 with both classes full with 30 little ones at Mariners and 20 enrolled at NCCC. The last six week session of the year will start on Monday, April 14. TEEN PROGRAMS YOUTH COUNCIL - At the March 10 Youth Council Meeting Shaheen Sadeghi, Entrepreneur, Owner /Creator of So Be Ca was the guest speakers. Shaheen shared his vision on the importance of de- homogenizing the commercial "Mall of America" type retail shopping by focusing on more on the environment, culture and what our youth really want while shopping. FACILITIES USE AND REPAIRS The Youth Council will host Youth Government Day on Thursday, April 2008. The day will be an opportunity for local high school students to learn the various functions of local government, participate in an internship, run a mock council meeting and enjoy lunch on the City Halt lawn. The Youth Council has been promoting the day at local high schools. City staff is preparing for the day. FACILITY RENTALS - During the period of Feb 16, 2008 - Mar 15, 2008 there were: • 10 Picnic/ Park Area Rentals • 28 Room Rentals • 10 Field Rentals • 8 Gym Rentals There were total of (2) wedding reservation rentals for this period: Peninsula Park - Feb 23, 2008 Attendance: 45 people • Peninsula Park - March 8, 2008 Attendance: 40 people Park Patrol Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of Feb Park Patrol had the following contacts: 1. Requested Calls 0 118 with Youth Sports Groups 0 86 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, resolved a field dispute between 2 youth sports groups at Lincoln Field, stopped men warming up with softballs on concrete walkway at Bonita Creek Field, received complaint about soccer group not using fields, stopped a man from giving private soccer instruction at Bonita Creek, monitored adult flag football game, took photos of vehicles parked on San Miguel Field and stopped them from un- permitted work on fence adjacent to the field, reported broken lights at Arroyo Field, stopped men golfing at Bonita Creek Field. 0 7 Picnic/ reservation issues /checks: monitored scheduled picnic reservations at various parks. Provided permit info for a resident at Channel Place Park, monitored a wedding at Peninsula Park and birthday parties at Grant Howald Park and Cliff Drive Park. 0 135 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms, continued to assist Library staff with preventing disruptive juveniles from loitering in front of Mariners Library. Trained with staff for security code for the Newport Coast CC, advised 3 vehicles to move from handicap parking at West Newport CC, monitored AA groups at Cliff Drive, CYC, West Newport CC, and Carroll Beek CC. 16 Playground checks - checked all playgrounds for safety issues and vandalism, removed alcohol bottles from Channel Place Park, 38`h Street Park and Peninsula Park, stopped skateboarding on basketball court at Channel Place Park, stopped • skateboarding on Peninsula Park Gazebo. 24 other- checked and monitored film permit activities, removed garage sale and real estate sates signs from numerous parks, enforced leash law at numerous parks, advised a couple to pour out alcohol at Little Corona, reported trees needing trimming at Arroyo Park, checked Newport and Balboa Piers for reported sates vendors, advised a motorcycle owner to move his motorcycle off the sidewalk at Mariners Library, removed a dog from the tennis courts at Mariners Park, stopped basketball after dark at 38`h Street Park. 2 Pre -event check 2 Post -event checks 2. Public Contacts 0 46 education 0 6 alcohol 0 39 dog related Written Warnings Issued- 0 Citations Issued- 1 Additional Information - Our Park Patrol Officer's continued to assist other City Departments with enforcing film permit requirements on public property. During this time of year and into summer, the activity tends to increase due to favorable weather conditions and extended daylight hours. Our Park Patrol Officers issued 1 citation for an unpermitted film shoot at Little Corona del Mar Beach. . SPECIAL EVENT PERMITS - As of March 15, 2008, there were 47 Special Event Permits processed and issued for the year. Those events of note for this period are: NBLittle League Opening Day- Mariners Park - March 1, 2008 Attendance: 1500 Toshiba Golf Classic- NB Country Club - March 3 -9, 2008 Attendance: 20.000 CNB Recreation Flashlight Egg Hunt - Bonita Creek Park - March 14, 2008 Attendance: 2500 NSSA Surf Contest - 54'h Street Beach - March 15 -16, 2008 Attendance: 150 • RECREATION PROJECTS NEWPORT THEATRE ARTS CENTER - Staff has been working closely with the Public Works Department to move the lobby and restroom renovation project forward. During the month of March major progress was made with the structural slab being completed and restroom renovation started. In addition to the Lobby / Restroom project the window and basement wall project is moving forward to address the leaking and water damage. TENNIS COURT FENCING REPLACEMENT AT WEST NEWPORT PARK - Progress is underway On the tennis court fence renovation project at West Newport Park. The project includes refinishing and painting of the poles, new vinyl coated chain link and new windscreens. The project is being done in two phases which will allow 2 of the 4 courts to remain open during construction. Thanks to the Public Works staff for administering this project! • COMMUNITY YOUTH CENTER (CYC) REMODEL - Staff is working closely with Dougherty Et Dougherty Architects on the remodel of CYC starting next fall. Staff has been notified that the City Manager is recommending $1.1 million in funding for the remodel which would include: • Stuccoing and waterproofing of the exterior. • Adding a lobby, seating and customer service counter; • Remodel of the restrooms • Improvements to the interior to include: new lights, flooring, acoustical paneling, new colors and finishes. Staff is hoping construction will begin in fait 2008 and completed by February 2009, to address the OASIS construction. SUNSET RIDGE PARK - On March 25`n the City Council heard the culmination of 4 public outreach meetings on Sunset Ridge Park. Staff will take direction from the study session outcome on finalizing the concept plan for the park. MARINA PARK - City Council re- affirmed the approval of the Marina Park Concept plan with the stipulation to restrict the height of the building to 35 feet but still allowing for architectural enhancements to exceed the height limit. TRAINING - • CPRS CONFERENCE - Staff attended the California Parks and Recreation Conference in Long Beach February 26`n -29m This year's conference theme was 'Building the Brand, Parks and Recreation as an Essential Community Service." The conference featured 4 -days of educational sessions as well as an extensive vendor's exhibit hall. Public Works staff joined us for a few hours at the conference to attend the vendor's exhibit hall to see a variety of construction materials up close and personal. PBR Commission Chair, Tim Brown hosted a session entitled "Meeting the Meeting Challenge • for Commissioners Et Board Members ". The session included a discussion of Roberts Rules of Order, The Brown Act and an analysis of procedural issues arising in public meetings. CONTRACT CLASSES SPRING 2008 (APRIL -JUNE) - classes began March 5 generating over $80,000 within the first three weeks of registration. New classes and instructors include: • Pilates by My Pilates Studio • Environmental studies by Megan Matt • Furniture Art by Ann Herr • Food Sculptures by Amber Baur • Stroller Strides Et prenatal fitness by Zoe Bertoi • Dress for success by Jana Samulski • How to sell on items on eBay by Frances Greenspan • Youth golf camps and classes by Total Golf Adventure • Youth and preschool sport camps and classes by TriFytt i • Computer programming by Kiddie Techie _4 • Boot camp by Kristen Babaricki SUMMER CAMPS - 2008 Summer Camp registration began March 19. Campnewport.com, a • comprehensive website advertising all preschool, youth, and teen camps in Newport Beach went live on Monday, March 17. Additionally, the Summer Camp Brochure was mailed to households in Newport Beach on April 1. New camps and instructors include: • Engineering with Legos by Play -Well • Art by Brenda Benveniste TEKnologies 0 Preschool sports by OC Playball • Culinary for Kids by Bonnie Bachelor • Tumbling and Cheerleading by Tumble • Computer Technology by Kiddie Techie n' Kids • How to be a Competitive Surfer by • Teen Yoga retreat by YogaWorks Newport Surf Camp • Soccer by Coast 2 Coast Soccer • Youth Golf by Total Golf Adventures 0 Exploration by Dave Bower • Youth and Preschool Sports by TriFytt To encourage early registration, all camps are offering a discount for registrations before May 19 and raffling a free week of camp at the CampNewport Expo. The expo will be held May 17 at the Newport Coast Community Center and will feature up to 30 Orange County camps, food, and demonstrations. • NCCC NEWPORT COAST COMMUNITY CENTER Newport Beach Repertory Theater Presents - "THE PRINCESS BRIDE" From Thursday April 3 to Sunday April 6, the NCCC will host a stage production of The Princess Bride, directed by Robert Michael Conrad. The Princess Bride is a comedy -drama adventure for the entire family! Tickets will be on sale at the door on the day of the event. Recreation & Senior Services Division Monthly Activities Report Page 7 NBPD vs. NBFD - The American Cancer Society Relay for Life Charity Basketball game will • take place in the NCCC gymnasium on April 11 at 6pm. The Newport Beach Police and Fire departments are gearing up to play a great game for everyone to watch. Admission is $5. Tickets can be purchased through the Newport Beach Police Department or the Newport Coast Community Center. Seats are limited, so make sure you reserve your spot early! NCcc RENTALS - NCCC has recently hosted events for the Newport Beach Police Department, Newport Coast Elementary School, Sage Hill High School, National Junior Basketball, AYSO Soccer, and LIFT (Leadership Institute for Teens), as welt as miscellaneous private rentals to Newport Beach residents. ONGOING PROJECTS - At the request of the Newport Coast Advisory Committee (NCAC), walls on concrete around NCCC will be stained in April to eliminate some of the contrasting color issues on the property. The light poles in the parking lot and those located on the south side of the building will be painted to match the color specs for Newport Coast. Once the walls are stained, NCCC will have new red geraniums planted in the flower beds around the front palm trees and flower beds along the west wall. NCCC will have a new monument sign located on the corner of San Joaquin Hills Road and Newport Coast Drive. Construction should begin in April. SPECIAL EVENTS PEPSI PITCH, HIT, AND RUN - The City of Newport Beach is sponsoring the "Pepsi Pitch, Hit, and Run" event again at Bob Henry Park on April 27. This event provides boys and girls, ages 7- 14 the opportunity to showcase their pitching, hitting, and running abilities. Ribbons will be awarded to the top competitors in each age division and several young athletes will be eligible to advance to the Sectional Championship, and all the way through four levels of competition, including Team Championship events at the 30 Major League ballparks and the National Finals at the MLB All -Star Game. Recreation Et Senior Services Division Monthly Activities Report Page 8 CREATING SPECIAL SMILES FOR 19 YEARS - For the 19`" year in a row, Newport Beach Recreation sponsored the annual Special Olympics Basketball Tournament. This year's event was held on • March 8`h at Corona del Mar High School with basketball stars that ranged from 8 to 60 years old. With over 100 volunteers there with hopes to make it a great day for the players, the best rewards passed out, were the smiles and joy that we received. Here are a few pictures that captured the day. • AQUATICS iK - Registration Underway CdM 5K brochures hit mailboxes this week. If you didn't receive one, ure to pick up your copy at City Hall, OASIS or one of our community iters. he 27 'h Annual event is Saturday, June 7, 2008. ou can register directly at Active. corn by accessing: ittp: / /www.active.com /page /Event Details.htm ?event _ id = 1514667 AQUATICS TRAINING ACADEMY . Staff is busy touring local High Schools, Junior Colleges, and Universities to recruit trainees for the new Aquatics Training Academy. Tryouts will be held on Saturday, March 291h and Sunday, April 6`" at MBAC at 9am. At the completion of the academy, trainees wilt have become Red Cross Certified as Pool Lifeguards and • . Water Safety Instructors (provisional on passing the necessary requirements) with formal employment offers made to the top ranked trainees. Recreation & Senior Services Division Monthly Activities Report Page 9 STAFF TRAINING & UPDATES • DISASTER SERVICES & SHELTER TRAINING Supervisors Racquel Valdez and Jessica Vincent and Assistant Coordinator Jonathon Harmon are currently enrolled being offered through NBFD and the Red Cross. They will receive American Red Cross certification once the course is complete. • • Recreation Et Senior Services Division Monthly Activities Report ' Page 10 MEMO ^, T PARTICIPANTS ATTENDING 8,916 CUSTOMERS RECREATIONAL CLASSES 4,127 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,695 CUSTOMERS Includes: Blood Pressure 46 Housing counseling 45 Braille 0 Information /Referral 935 Counseling- persons 60 Legal Assistance 9 Eldercare 6 Senior Assessment(hrs) 45 Employment 25 Telephone Reassurance 300 HICAP 4 Visual Screening 0 Tax 0 Transportation Info 220 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER 545 PERSONS Computer Friends VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Ft Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL/ SAILING CLUB Day Trips Valley View Casino 51 Sam Maloof House 38 Getty Center 45 Long Trips Gardens & Mansions 8 SPECIAL EVENTS /SCREENINGS /LECTURES 545 PERSONS Computer Friends 40 Fab. Feb. Luncheon 121 • UCI Lecture 60 Big Band Seminar 65 Movie - Waitress 32 1,207 CUSTOMERS 1,125 CUSTOMERS 1,254.00 HOURS ("equiv. to 9 full -time employees) 217 CUSTOMERS Sailing Club - Day Sails OASIS II 43 OASIS III 32 545 PERSONS OASIS Golfers 127 Sunday Movies - Two Weeks Notice 20 The Father of the Bride 30 From Here to Eternity 24 Pride & Prejudice 26 No ►��, :py- m 0n��., TO: FROM SUBJECT: Item 5 April 1, 2008 Parks, Beaches & Recreation Commission Wes Morgan, Director FY 2008/09 Recreation Et Senior Services Department Operating Budget, Program Plan, Expenses Attached is the PowerPoint presentation which has been reviewed by PB &R Budget Committee. The full Commission will now consider this RSS FY 2008/09 Budget at the April meeting for discussion and at the May meeting for action. Staff will present this budget to the Commission and respond to questions. All Commission comments and action will be forwarded to the City Council as part of the budget package they will review in June. a� c c� o V � N � m r� c O U) Q t6 U) OC;) (j) Q N v � m i 00 � c O U) O N L � O U) a� L U CO O U) O O L E� E L) � o � -a cT3 U) � U O �L U_ O- O � U tti LZ U U) 0o C � U o . 3 �� C L- O -0 U) o U) O � � a ._moo 0) C. �J . _ U) U � a� a--+ -0 F. c O o C j .N m CY) O o .- U) cn -� o m �U) CL i Q < C O -� d- cZ o� ca C� '- O M O O i0 U CLO C: U E C (>.�?� cnocn cu —om � U U C: + O 4-- ' j. t'� Q 421 U U .- Usc��tncnc� s O V O n o — cn E � N � O %+. >, E y- U) � 0 � O O 43 0 '— O LL A." 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Work will continue with Saaget Ridge ParQ $155,000 outreach. EPT Design �8aC4 Construction to begin Bay View Parg 1$346,000 June 2008 0