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HomeMy WebLinkAbout6/3/2008 - Agenda Packetuk-n 3, aoo"R City of Newport Beach Parks, Beaches 8t Recreation Commission Tuesday, June 3. 2008 - 7pm— City Council Chambers AGENDA ORDER AND ROLL CALL /1.1111 DIRECTOR'S COMMENTS • Director Morgan • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1 -3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. CONSENT CALENDAR 1. Minutes of the May 6, 2008 regular meeting. waive reading of subject minutes, approve and order filed. • 2. Park Et Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation Et Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. ACTION 4. Bench Donation Request. Discussion /decision of bench donation by Mrs. Schuler at Cliff Drive Park. Action: Approval / Disapproval 5. City Street Tree Designation. Discussion / decision of request to designate the Magnolia and the Queen Palm as the street tree on Bayside Drive between ECH and the west entrance into Newport Dunes (200 block). Action: Approval / Disapproval COMMITTEE REPORTS • Pork Development - Allen, Bro+m, Lugar • Recreation /Senior Activities - Brown, Lugar • Budget - Garrett, Brown, Lugar • Ad Hoc -- Community Service Award - Garrett, Ruzicka -- Youth Sports Liaison - Ruzicka • Other -- Santa Ana River Vision Plan - Trapp, Garrett -- 1 /1 Memorial Committee - Garrett -- Marina Park - Garrett FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion. - Consideration of the cancellation of the July 1, 2008 PB &R Commission Meeting. • ADJOURNED • • C� CITY OF NEWPORT BEACH Parks, Beaches Et Recreation Commission Regular Meeting May 6, 2008 - 7pm Convened 7:02pm ROLL CALL Present: Tim Brown, Chair Debra Allen Bill Garrett Phillip Lugar Marie Marston Cristine Trapp Absent: Greg Ruzicka Staff: Mark Harmon, General Services Director (excused at 7:20pm) Wes Morgan, Recreation & Senior Services Director Dan Sereno, Parks & Trees Superintendent Sean Levin, Recreation Superintendent Teri Craig, Admin Asst I �e- -t U-V' U1 2 008 DIRECTOR COMMENTS Director Harmon thanked the Mayor and Chair Brown for their participation at the Arbor Day celebration at Harbor View Elementary. He noted that the City would be presented with the Tree li Growth Award at the City Council meeting on May 13. Chair Brown stated that Item 5 would be discussed after item 8. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the April 1, 2008 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park 8: Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation 8 Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. Motion by Commissioner Allen to accept items 2 - 3 of the Consent Calendar. Motion carried by acclamation. DISCUSSION 4. City of Newport Beach Policy regarding Cooking on Beaches — Director Morgan stated that in an effort to enforce the policy of cooking on the beaches - specific information signs have been posted stating appropriate use. Director Harmon stated that Asst. Director Pisani had met with the PD regarding BBQ on the bluffs and that additional signage will be added there as well. Discussion ensued regarding signage, containers and enforcement. ACTION 6. Bench Donation — Superintendent Sereno stated that staff had received a request from Ms. Schuler to donate a bench at Cliff Drive Park. The donated bench is included on the City's Official Bench List and will match four previously donated benches at this site. He stated that Attachment C of Parks, Beaches a Recreation Commission Regular Meeting May 6, 2008 - 7pm • Page 2 - -- - -- the report shows the location of the proposed bench donation with an aerial of the proposed location at Attachment D. He went on to say that the value of the bench with a concrete pad is greater than $1,000 and therefore eligible to receive a dedicatory plaque that will "Donated for Virginia Herberts" but is also asking that upon the passing of her ailing father, Curtis Herberts, that a replacement plaque be placed with the verbiage "Donated for Curtis and Virginia Herberts" be approved at this time as well. Director Harmon stated two calls against the location of the bench - one from a resident directly across the street and that his understanding is that there is a concern from a few residents that the bench may impact view and a call from Kathy Schuler. He noted that several pictures had been left at each seat received from a resident regarding their concerns and a letter from Ms. Schuler. Commissioner Allen stated that she certainly knew Virginia Herberts and believes that something in her honor is appropriate. She questioned whether staff had communicated with Ms. Schuler about different locations. Director Harmon stated that he had discussed it with Ms. Schuler and that his understanding was that the selected location was appropriate for where they lived and that this bench was in close proximity to that home. He said that he had not had the opportunity to meet with residents onsite regarding the possibility of relocating the bench. • Commissioner Allen stated that she believes that this item should be tabled and continued for a month giving staff the opportunity to work with the residents regarding the location. Staff did make that offer to the family. Chair Brown opened the public discussion Kathy Schuler stated that regarding the issue of a delay is that their concern is that Mr. Herberts is on dialysis 4 days a week and the family would really like to see the bench in place while he still has an opportunity to enjoy the bench in tribute to his wife. She noted that she met with Randy Kearns and that the location that was designated was a bit below the curb level so she felt that it would not impact views on the opposite side of the street. She then read a letter that is attached to the report. She ended by stating that she hoped that the Commission would honor the request for a bench donation in the location specified in tribute to Virginia Herberts. Commissioner Allen noted that she had not intended to move it to another place other than Cliff Drive Park. Brennan Cassidy stated that he lives adjacent to where the photos were taken. He noted that he respectfully requests that this request be disapproved for several reasons. He stated that he respects Ms. Schuler's interest in dedicating something for her mother and apparently Ms. Herberts' already has a bench designated in her name at the pier and that this location is probably the furthest away from where the family lived and is the highest point in the street level as the photograph depicts. He stated that the bench would obstruct the public view. He believes that there really is no reason for another bench in the park because its size. He again • asked that the request be denied. Kathe Choate stated that she had recently purchased a house directly opposite of where the bench would be located if approved. She noted that the main reason was because of the beautiful view and is currently drawing up plans to remodel. She stated that there are already three benches in the park and feels that there is really not a need for another bench and Parks, Beaches fc Recreation Commission Regular Meeting May 6, 2008 - 7pm • Page 3 - — - particularly not in that location. She stated that no one should be deprived of the beautiful view. She stated that after hearing the letter from Ms. Schuler that believes another location should be selected that does not impact the views. Curt Herberts stated that he lives in Newport Beach as an adult and walks by this park almost every day and have good memories of the neighborhood and that it is important to consider that the park is for the public and that the views should also be for those that use the park. He noted that his mother was a very passionate person and believes that we can come to some kind of a compromise for a specific location. Chair Brown closed the public discussion Commissioner Allen asked if this donation were approved over the objection of the neighbors could they appeal to the City Council or a Council Member could call it up for action. She noted that with the father being on dialysis it is a sad thing but is not sure that making a decision that would make one side unhappy enough to have a Council Member call it up is the answer and then it would be delayed possibly even longer. She stated that she is inclined that another location should be found and has a problem with the City putting items in the citizen's view plane. Motion by Commissioner Allen to have staff work diligently with the neighbors to see if another location can be agreed upon. • Commissioner Trapp asked if there were any criteria regarding the number of trees and or benches in a park. Director Harmon stated that there is no set criterion it is more of an opinion. He stated that in speaking with Superintendent Sereno that it takes about a month to receive a bench and then a couple of weeks to get it set in place so even if it were approved tonight that it is about 6 weeks before the bench would be installed. In respect for Ms. Schuler and her time concerns and the residents opposing the action that possibly another location could be agreed upon. He asked if the Commission could approve the donation with the stipulation that staff work with the residents and the donor to find a location agreed upon by all and then the bench could then be ordered and that about three weeks could be saved. He reiterated that nothing would be ordered unless everyone agreed to the location. Discussion ensued regarding the location and specific policies regarding donations. Substitute motion by Commissioner Garrett to give staff conditional approval to order a bench if the residents and the donor agree on an alternate location. Motion carried by acclamation. Reforestation Request - Superintendent Sereno stated that the Cameo Community Association has requested the reforestation of 31 City parkway trees within the Cameo Shores and Highlands community. The Association is requesting the tree removals under the City Council Policy G -1, Reforestation of City Trees guidelines, and has met all requirements. Cameo Community Association will assume the full costs of the removals and replacements of the trees. • Commissioner Allen complemented staff on the new check list. Commissioner Marston asked if there will be view issues with the replacement trees. Superintendent Sereno stated that they will grow as high as 25 feet and they will be pruned and will not impact blue water views. Parks, Beaches & Recreation Commission Regular Meeting May 6, 2008 - 7pm • Page 4 Chair Brown opened the public discussion Kevin Klem stated that even though his house is not part of this phase of the requested reforestation that he is afraid that it will in the future and is concerned that replacing the trees around his house will take away the sun protection of his mostly glass house. He stated that he had discussed this with the Board and felt that they had agreed but has not gotten a response from then. He stated that the Hong Kong Orchid will never provide the canopy that the trees do now. Chair Brown stated that since Mr. Klem's house is not part of this reforestation that the Commission is unable to discuss it as it is not on the agenda. Chair Brown closed the public discussion Motion by Commissioner Allen to reforest 31 City parkway street trees within the Cameo Shores and Highlands Community. Motion by acclamation. Reforestation Request - Commissioner Allen stated that since she owns a house in the Harbor View Hills Community that she will recuse herself from this discussion and action. Commissioner Sereno stated that the Harbor View Hills Community Association (HVHCA) has requested the reforestation of two City parkway trees adjacent to 1038 White Sails Way and 1006 • Sea Lane. He went on to say that the Association has met all requirements and will assume the full costs of the removals and replacements of the trees. Chair Brown opened the public discussion; hearing none, the public discussion was closed Motion by Commissioner Garrett to reforest 2 City parkway street trees adjacent to 1038 White Sails Way and 1006 Sea Lane by Harbor View Hills Community Association. Motion carried by the following vote: Ayes: Brown, Garrett, Lugar, Marston, Trapp Recuse: Allen Absent: Ruzicka 5. FY 2008/09 Recreation & Senior Services Department Operating Budget, Program Plan, Expenses £t Revenue - Director Morgan stated that the Budget Committee had reviewed the Budget in March, had been presented to the Commission by staff in April and will go to Council for their review and approval in June. He stated that staff is looking to the Commission for their support of the budget. Motion by Commissioner Garrett to approve a motion to support the proposed FY 2008/09 Recreation & Senior Services Department Budget. Motion carried by acclamation. COMMITTEE REPORTS - Parks - Director Morgan stated that Sunset Ridge Park will be discussed at the Special PB &R Meeting on May 20 at 6:30pm. Commissioner Garrett asked for information regarding Coastal Peak Park. Director Morgan stated that • there had been delays but that grading had begun and that PB &R had reviewed the concept of the park about a year ago. Completion date is scheduled for fall 2009. He also noted that work has begun at Back Bay View Park and asked that the Commissioner visit the park. He also noted that about 75% of the design development for the OASIS Senior Center has been complete with construction bidding to begin in early 2009. RSS - Nothing to report. Bud¢et - Discussed above. AD - Hoc Parks, Beaches l3 Recreation Commission Regular Meeting May 6, 2008 - 7pm • Page 5 —Youth Sports Liaison - Nothing to report — Community Services Award - Superintendent Levin stated that the presentation for Hoag is scheduled for June. Other —Santa Ana River Vision Plan- Commissioner Trapp stated that a meeting was held on March 26 but was unable to attend. —1 /1 Marine Memorial Committee- Commissioner Garrett stated that a cocktail party will be held on Sunday, May 25 from 6 -8pm at the American Legion and the dedication of the memorial will be Monday, May 26 at f pm at Castaways Park — MarinaPark - Director Morgan stated that operations of the sailing center are becoming a big conversation and so staff is making some trips to some other sailing centers around Southern California. Superintendent Levin stated that the EIR is scheduled to be finished by June 2009. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • City Council Policy B -17 - Future Dog Park • Parking Signage at Back Bay View Park ADJOURNED- 8:58pm Submitted by: • Teri Craig, Admin Assistant 0 • (1) TO: FROM: 4 71 PB &R Commission Agenda Item No. I_ June 3, 2008 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: May Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in planning and construction phases. The Castaways I" Battalion, I" Marines (1 /1) Memorial Monument, San Joaquin Median Tree Planting, and the Ensign View Theatre Arts Lobby Enlargement Projects have been completed. Projects currently underway include the Buffalo Hills Park Bollard Lighting, Parking Lot and Walkway Lighting Replacement Project at Bonita Creek and San Miguel Parks, Centennial Legacy Project in Newport Pier Plaza, Upper Bay View Park, the Play Area Renovations at West Newport and Newport Island Parks. Additionally, the long awaited groundbreaking of Coastal Peak Park in Newport Coast occurred earlier this month, and the construction has started at the facility. 2. The annual fire abatement trimming of City owned, undeveloped or natural sites was recently turned over to the Parks Division to manage, under Fire Prevention staff direction. This year's work is underway with a goal of completing all sites near structures before July 4`h. This program is listed under hazard mitigation, and is presently budgeted at $97,000.00. 3. Two Parks Division staff received specialized training in the proper use and operation of a forklift. 4. CPR Training was offered to all employees of the General Services Department, to allow for proper response if an emergency situation were to arise. 5. Field renovation work was performed as needed at the various sport fields Citywide. The work included aerification, dethatching, broadleaf weed control, seeding, sodding and top dressing. 6. Parks Division staff commenced the seasonal weekend trash runs that will be • performed seven days a week, until mid to late September. Additionally, due to the rush of crowds hitting the coastal sites early on weekends, staff is scheduled to commence work at 5:00 a.m., and are generally completed by 9:00 a.m. 7. The annual Kring and Chung Triathlon took place on Sunday, April 20th at the Newport Dunes. Participants swam at the Dunes, rode their bikes through the Back Bay and down Eastbluff Drive, and ran through the Dunes and Back Bay View Park. Staff from the Parks Maintenance Division provided assistance by setting up the traffic control equipment for the event. In addition to setting up equipment, Paul Ramirez, Bob Martinez, Anthony Patrarca, John Gemme, Daniel Tovar and Harold Link were on site to assist with the equipment throughout the event. • 8. Parks Maintenance staff completed more planting projects in a continued effort to improve the aging landscape. Two planters in the Newport Pier Plaza/McFadden interchange area were replanted with drought - tolerant materials that also withstand the marine environment. 9. Accent plantings were also recently added at Westcliff Park. They will perform well on this sloped area while providing seasonal color. 10. On April 27, 2008, Parks staff provided traffic control set up for the March of • Dimes Walk America. Staff attended the pre -event meeting and worked on the day of the event. Parks Maintenance Crew Chiefs Paul Ramirez and Bob Martinez, along with Groundsworkers Daniel Tovar and Harold Link, began their workday at • 5:00 a.m. and finished at 12:30 p.m. 11 In a coordinated effort, the Public Works Department and Parks Division staff have commenced a native landscape renovation in select areas of Back Bay View Park. The first phase of the project started in December, with the spreading of Biologist approved native seed in bare slope areas. Subsequently, the planter areas were prepped for planting along Coast Highway, and a portion of the flat meadow area near the comer of Coast Highway and Jamboree. 1,650 native shrubs have been planted along Coast Highway. These plants were • selected with consideration of the Park's original palette, while also introducing a few new native plant species due their ability to maintain a nice green appearance throughout the year. Two small portions of flat "meadow" area will be planted soon with California Meadow Sedge plugs, which will be protected with a graduated rabbit fence until the sedge has adequately matured. In the fall, plugs of Needle Grass will be added to these areas to ensure diversity of this meadow environment. These improved meadow areas were created with the idea of providing a more open and user friendly area, where the public can enjoy the spectacular views of the Back Bay. Additionally, a mulched pathway has been set and the installation of two picnic tables is also planned. • Trees Division Activities • During the month of April, 2,932 trees were trimmed, 44 trees removed, 13 trees were planted and crews responded to 6 emergency tree calls. The City's tree trimming contractor, West Coast Arborists, is currently pruning trees within the Westcliff, Airport, Cameo and the Santa Ana Heights areas, as part of the City's overall grid trimming schedule. 1. Recently, a Special Tree, Eucalyptus rudis (Desert Gum), located in the parkway at 213 Marine Avenue, rapidly declined and leaned into the sidewalk area. The stability of the tree became a concern to the local merchant. Therefore, it became necessary to remove the tree on an emergency manner to mitigate potential liability. The emergency removal request was reviewed and authorized by the City Manager, Risk Manager, and the General Services Director. Additionally, Mayor Edward Selich was notified prior to the removal of the tree (see attached report and photos). 2. The 2008 Arbor Day Celebration was held at Harbor View Elementary School on Tuesday, April 29. Staff planned the event in conjunction with School Principal Charlene Metoyer. Parks and Trees Superintendent Dan Sereno emceed the event and provided pictures of the transformation of Newport Beach during the past 70 years from an area with no trees to one containing the beautiful urban forest of today. The day's festivities included: • Mayor Selich presenting the Arbor Day Proclamation to Principal Metoyer and students; • Tim Brown, Chair of the Parks, Beaches, and Recreation Commission speaking about Arbor Day; • City Urban Forester John Conway presenting the Tree City USA Flag to the Mayor and the Principal; • 3`d graders reading poems composed for the event and showing off their Arbor Day drawings; and • John Conway leading the 3`d graders in planting trees at the Oasis Passive Park next to the school. • Newport-Mesa Unified School District Board members Karen Yelsey and Walt Davenport also participated in the tree planting activities. 3. West Coast Arborists (WCA) recently removed four City trees that had caused extensive damage to the sidewalk, curb and gutter on 32nd Street between Newport and Balboa Boulevards. The tree removals were in preparation for sidewalk, curb and gutter repairs performed by the Concrete Crew. Repairs included 2,300 square feet of sidewalk, 332 linear feet of curb & gutter, 2 handicap access ramps, and 1 catch basin. To soften the streetscape, ten additional tree wells were constructed in the project, and WCA planted 14 Tristania laurina - Water Gum trees. A total of 58 • yards of concrete were poured and the project was completed with the help of the Asphalt Crew, patching 900 square feet of street using 26 tons of asphalt. 4. The attached Tree Activity Report summarizes requests and field activities performed during the past month. Beach Maintenance Activities 1. Beach Maintenance Division staff has picked up the temporary pumps and hard line piping, since the rainy season is over. The pumps are used when rains and high tides occur simultaneously, and are stationed at the usual trouble spots 441' Street/Channel Park, 38h Street/Lake, and 30d' Street/ Lafayette. Additionally, • fourteen mobile pumps are shuttled by field crews in the low lying areas of Balboa Island and Newport Peninsula during rain events in order to help reduce street flooding. The pumps have been serviced and stored in preparation for next year. This winter season resulted in 9.35 inches of rain being captured in the City Corporation Yard Rain Gauge since July 2007. 2. Beach Maintenance and Storm Drain Divisions staff have been working together to reinstall over 450 inlet guards in front of area catch basins. The inlet guard has proven to be one of the best structural improvements that the City has implemented in its fight to keep street debris from finding its way into area catch basins, which eventually drain to the harbor. The program was implemented by the City six years ago and continues to grow, as high pedestrian traffic areas continue to be targeted. 3. Beach Maintenance Division staff will be working approximately 400 scheduled overtime shifts during the busy summer season. Staff performs additional clean up efforts in the following areas: street sweeping, restroom sanitizing, beach grooming, emptying trash receptacles, litter picking, shoveling fire rings or steam cleaning piers in the early morning hours or operating and monitoring the City's extensive tidal valve during the evening hours. Even though these activities are never seen by the public, they are essential in keeping the City safe, clean, and aesthetically pleasing for area residents and visitors. The Division becomes a seven day a week operation in order to meet the demands of the active summer season. 4. The Beach Maintenance Division's early morning maintenance activities will • continue on weekends through Labor Day, at which time will be scaled back as needed. Additionally, high tides series that necessitate tidal valve operation and monitoring will be switched back to the early morning hours beginning in October. 5. Supplemental contract cleaning of beach area restrooms began on Memorial Day weekend and will continue through mid September. Staff is to be commended for re- arranging their personal schedules in order to meet the needs of the City during the summer season. See attached General Services Department, Activities Report for April 2008. V respWFL� Dan P. Sereno Parks and Trees Maintenance Superintendent � J �A Rick Greaney Operations Support Superintendent • Attachments: (A) Tree Removal Report for 213 Marine Avenue (B) Tree Activity Report 2007 -2008 (C) General Services Department April 2008 Activities Report 0 • • o a Date: May 1, 2008 TO: General Services Director FROM: Parks and Trees Superintendent and Urban Forester SUBJECT: Tree Removal Review - Potential Liability Removal PROPERTY OWNER(S) Name: Parks and Trio, Divisions INFORMATION: General Services Department Tree Location: 213 Marine Avenue The City's Urban Forester is requesting the removal of a City Desert Gum tree that has severely declined and poses a potential liability. The Council Policy G -1, Retention or Removal of City Trees, page 2, paragraph 3, states, "Prior to any removal of Special Tree(s), the City must comply with noticing provisions of the Removal of City+ Trees section set forth in this Policy, unless a Special Tree is considered hazardous that necessitates an emergency removal. Any such removal must be recommended by the General Services Director and the Risk Manger and approved by the City Manager." REPLACEMENT TREE: YES ® NO ❑ DESIGNATED TREE: Lemon Scented Gum Signature: SERVICES DIRFGTOR'S COMMENTSIRECOMMENDATIONS: Date: The attached documents are for your review and comment(s). Sign, date, and foute accordingly. FINAL ACTION TO BE TAKEN: ❑ Low Priority ❑ Moderate Priority ❑ High Priority — Forward memo directly to City Manager for immediate removal authority ❑ Emergency — Forward memo immediately to General Services Director Conclusion: Signa REMOVAL: Approved ❑ Disapproved Attachments e 14/m 2 • TREE INSPECTION REPORT Name: Parks and Trees Divisions General Services Department Tree Location: 213 Marine Avenue / Front - 2 Request: The City's Urban Forester is requesting the removal of a City Desert Gum tree that has severely declined and poses a potential liability. This tree is listed as a Special Tree — Neighborhood Tree, Balboa Island. Botanical Name: Eucalyptus rudis Common Name: Desert Gum Designated Street Tree: Eucalyptus citriodora – Lemon Scented Gum Estimated Tree Value: $690.00 Damage: No apparent damage Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed a City Desert Gum tree that has severely declined. The Council Policy G -1, Retention or Removal of City Trees , page 2, paragraph 3, states, " Prior to any removal of Special Trees(s), the City must comply with the noticing provisions of the Removal of City Trees section set forth in this Policy, unless a Special Tree is considered hazardous that necessitates an emergency removal. Any such removal must be recommended by the General Services Director and the Risk Manager and approved by the City anager. " Inspected by: - Date: May 1, 2008 John Conway, Urban Foreiter Recommendation: Remove and replace to mitigate potential liability. Notify the Parks, Beaches, and Recreation Commission of the removal and _� feacerment of the Special Tree. Reviewed by: Reviewed by: Mark Trees Superintendent May 1, 2008 Inventory Detail Dist: 14 Address: 213 MARINE AV Fictitious: No Location: Front -2 On Address: 213 MARINE AV Species: Eucalyptus rudis, DESERT GUM DBH/Height: 7 -12 / 15 -30 Parkway Size: 4 Utility Overhead: No Sidewaik Damage: No Recommended Maintenance: Grid Trim Estimated Value $690 W+CA Work History Date Work Type Amount 6/27/2007 Cancel $mo 9/12/2006 Grid Pruning $39.00 10/26/2004 Service Request Pruning 839.00 Other Work History Date Work Type Crew 0 • Job# 9762 9766 7.334 Acct# Min ArborAceessOniine - newportbeach,wcaFnc.com Page I of I � � � � � � �� � � � � ��� ��\ \/� ^� \ « � � � / � \ k: \ \� � � � � � � ������������\ .: � � � � � � � .� ... . \ \| CITY OF NEWPORT BEACH • \Z! 'r GENERAL SERVICES DEPARTMENT .� tFO va Mark Harmon, Director May 12, 2008 Mayor Edward D. Selich 627 Bayside Drive Newport Beach, CA 92660 Subject: City Tree Removals Dear Mayor Selich: On May 1, 2008, the City's Urban Forester inspected a City Desert Gum tree adjacent to 213 Marine Avenue, and found the tree has severely declined and poses a potential liability (see attached photo). The tree is listed as a Special Tree, Neighborhood Tree, Balboa Island, under Council Policy G -1, Special Trees, Attachment 1. Based on the City Council Policy G -1, Retention or Removal of City Trees, page 2, paragraph 3, states, "Prior to any removal of Special Trees(s), the City must comply with the • noticing protdsions of the Removal of City Trees section set forth this Pohg, unless a Special Tree is considered hazardous that necessitates an emergency removal. Any such removal must be recommended by the General Services Director and the Risk Manager and appm ed by the City Manager. " Therefore, the City Manager, Risk Manager and General Services Director authorized the removal of the City tree in order to mitigate potential liability and tree failure. There will be one 24" box trees (Eucal=tus cittiodora — Lemon Scented Gum) planted within the next 60 days. The Parks, Beaches and Recreation Commission will be notified regarding the removal and replacement of this Special Tree. Please contact John Conway, Urban Forester at (949) 6443083 or email iconw.ayia ci newpor -b ach ca a if you should have any questions regarding this matter. cerely, an P. Sereno • Parks and Trees Superintendent Attachments 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92658 -8915 Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 • www.city.newport- beach.ca.us E • ...... ........ �gACy 6 a a� 0 y� AlIJ t& ah0 t0 My N Tg � N Jvl 6 T 4aJe ��hJ Q y CC gay. 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A v C 7 O U U CLAIM REMOVALS • Fiscal Year 2007- 2008 MONTH TREE # LOCATION July -07 0 August -07 0 September -07 0 October -07 0 November -07 0 December -07 1 2000 Dover Drive 1 425 Riverside Avenue January -08 0 February -08 0 March -08 0 A ril -08 0 • I[] PROBLEM TREE REMOVALS • I[ Fiscal Year 2007 -2008 • MONTH TREE # LOCATION July -07 0 August -0 7 0 Member -07 0 October -07 1 1216 East Balboa Blvd November -07 0 December -07 0 January -08 0 February-08 0 March -08 0 April-08 1 522 Bay Front -South • I[ • • April 2008 General Services Department Activities Report Tws Morten THIS MOMH LAST YEAR TOTAL TO DATE TTD LAST YEAR ASPHALT /CONCREt£. Street Patching (Tons of Bladdop) 421 414 3,940 4,057 Sidewalk Repaired (sq. ft.) 5,155 5,392 48,986 41,069 Curb & Gutter Replacement (fin. ft.) 808 454 3,991 4,348 Sweeping, Beach Cleaning, Demo Materials (tons) 313 619 3,777 4,008 Asphalt/Concrete Recycled (tons) 452 400 3,826 4,017 SIGNS & TRAFFIC MARIONGS Signs Made 883 68 4,912 11,734 Signs Installed 255 518 2,328 2,225 Decals 44 77 2,397 1,790 Special Purpose Signs/Banners 46 55 690 440 Street Striping (fin. ft.) Added/Replaced 44,680 96,704 770,994 680,D43 Pavement Markings (including reflective) 145 4 1,779 1,183 Parking Staft 0 0 90 355 Curb Painting (lin. ft.) 6,875 31,928 71,922 129,889 Thermoplastic (tin. ft.) 2,156 0 2,160 9,614 Sign Posts Installed 27 34 339 420 GRAFFITI Graffiti Incidents Removed by Staff 14 406 1,879 1,984 Graffiti Incidents Removed by Contractor 72 73 697 625 REFUSE COLLECTION Residential (tons) 2,960 2,902 31,046 31,501 Liquid HazMat Incidents 16 10 126 48 E -Waste Incidents 17 35 259 89 U -Waste Incidents 3 16 83 78 Recyclables (tons) 814 855 8,819 8,788 TREE5 Trimmed by Staff 63 203 1,410 1,273 Trimmed by Contractor 2,932 1,282 14,922 13,742 Removed 44 9 162 84 Planted 13 D 133 169 Roots Pruned by Contractor 0 0 10 0 Roots Pruned by Staff 22 28 223 220 AurromoTmE Repairs 262 302 2,861 2,963 Preventive Maintenance Completed 74 78 755 734 PM Labor Hours 141 156 1,635 1,429 .BEACH MAINTENANCE' - Beach Area Refuse (tons) 78 47 837 716 Beach Debris (tons) 67 326 1,314 1,076 SWEEPING/STORM DRAIN Gutter Miles Swept 4,755 5,033 46,114 47,215 Sweeping Debris (cubic yards) 489 535 5,264 5,476 Storm Drain Debris (cubic yards) 41 48 468 540 Recreation & Senior Services Division Monthly Activities Report Page 1 Item 3 June 3, 2008 • o� a n To: Parks, Beaches and Recreation Commission From: Wes Morgan, Recreation Et Senior Services Director Re: Recreation and Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 8 — Senior Services Division Program. L Recreation Et Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES • To: Parks, Beaches £t Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report SPECIAL EVENTS 27`" Annual CdM Scenic 51k Saturday, June 7`h, 2008 8 -11 am 4°i of July at Mariners Park Friday, July 4, 2008 10am -3pm Sunday FunDay In the Park Sunday, August 17, 2008 2 -6pm ADULT SPORTS Ocean Blvd Mariners Park Bonita Canyon SOFTBALL - The cry of 'Batter Up" was heard May 1P with the first games of the summer season being played. This summer a whooping 134 teams will be playing through August 21. By season end, close to 700 games will be played, with 2000 players. The leagues feature various company teams including, stockbroker firms, accounting firms, law firms, action sports firms, and just groups of friends who enter their team for fun, excitement, and the trill of victory! Two teams of note are the BONE A's, (in the Tuesday Mens C -3 league) and BLACKIES FIGHTING PIDGEONS, (in the Monday Men's C -2 league), beginning their 32nd straight summer season!!! SOCCER - The 35 adult soccer teams are looking forward to the playoffs! All 3 divisions will • compete in a single- elimination tournament running through June 23. This is the first season that the Adult Soccer program has been operated internally and has been a success. After playoffs, adult soccer will take a break until September 2, giving the soccer fields at Arroyo Park, Lincoln, and Bonita Creek Park time for rest and renovation. SOFTBALL - The spring adult hoops season is winding down to make way for the summer league. The 83 spring teams will finish play June 16, with summer league beginning the next day with 90 teams! Many "veteran" adult basketball teams are coming back to play in the summer season, with their young adult children now playing on the same teams as their Dads! VOLLEYBALL - The "drop -in" volleyball program continues to be popular on Friday evenings at the West Newport Community Center. The program brings in 20 to 40 people, paying $3 to play recreational volleyball. Ric Jennings Coed 6's league is at full capacity on Thursday evenings at the Lincoln Gym! Ric has requested more space for the summer season as more teams than ever are entering the league! YOUTH SPORTS / YOUTH PROGRAMS TRACK lx FIELD - The top 4 winners in all events (50) from the the 43`d annual Frank E. Anderson- Newport Balboa -Rotary Club Youth Track lit Field Meet competed at the SCMAF Orange County Meet held at Laguna Hills High School on May 4th. Newport Beach had a very strong showing, with over 50 participants attending. Participants competed in a variety of • events, including the high jump, long jump, softball throw, and many running events. The top 4 winners at the Orange County competing on June 1 at the Southern California Municipal Athletic Federation ( SCMAF) track meet. The SCMAF meet is held at Warren High School in Downey. Many Newport Beach Athletes will be attending. GO NEWPORT BEACH! • Recreation 8 Senior Services Division Monthly Activities Report Page 3 On May 21, the top 20 athletes from the Frank E. Anderson- Newport Balboa Rotary Club meet were honored at a special track and field banquet held during the monthly meeting of the Newport - Balboa Rotary Club. The 20 athletes received special "friendship" medals donated to the Rotary Club by Newport Beach's sister City of Okazaki, Japan. Congratulations! A special thanks to the Newport Balboa Rotary Club and Staff for all of their help in making this such a successful 2008 for Track and Field! YOUTH COUNCIL Youth Council is wrapping up the year with a final presentation at the City Council meeting on Tuesday June 10. The teens are excited to report to the City Council on their accomplishments over the past year. CONTRACT CLASSES SUMMER PROGRAMS - The 2008 Summer Navigator was sent out to residents the second week of May and registration for all summer classes began Wednesday, May 21. New instructors and classes to Newport Beach include: • Yoga Fit with Laura Schneider • Belly Dancing with Kristina Hill • Travel Photography with Ralph Valasco • Growing up Gourmet by Maren Sutton • Adult Art by Greta Silva Meanwhile, registration for summer camps is at an all time high. It was very apparent that participants took advantage of the early bird special, as over 2500 participants enrolled in one of the many contractual summer camps offered in Newport Beach, bringing in over $375,000 in revenue from March 17 thru May 19. ANNUAL INSTRUCTOR TRAINING - On May 14`h over 50 contract class instructors attended the annual instructor training at the OASIS Senior Center. The training provided new and existing instructors with the opportunity to get to know City staff and other contractors. This year the training was broken up into six different sessions, including developmental assets, marketing, new policies and procedures, new instructor orientation, upcoming projects in Newport Beach, and Gale Gorke was the keynote speaker. CAMP NEWPORT Expo - The First Annual Camp Newport Expo was held Saturday, May 17`h at the Newport Coast Community Center. Rather than learning about the various camps online, over • 200 parents and children attending the event had the opportunity to meet camp directors, ask questions and select the perfect camp to meet their children's needs. It was a "one -stop shop" for summer ideas. Thirty representatives from Southern California displayed their summer programs, including extreme sport and athletic camps, overnight camps, youth IN i • CJ Recreation Q Senior Services Division Monthly Activities Report Page 4 enrichment programs, and many others. Additionally, nearly half of the participants who attended the event registered for a camp and $16,000 was generated in revenue on that day. LAWN BOWLING - On May 10 over 100 members of the community attended the Lawn Bowling Club's Open House resulting in 40 new members to the club. The open house provided visitors with the opportunity to ask questions, get to know other members, and learn about the benefits of lawn bowling. TEEN Buzz - Teen Buzz was held May 17 at the OASIS Senior Center. Parents and teens joined together to discuss future programming for teens. Topics included video game clubs, Friday Night Fun at NCCC, Battle of the Bands, Pre - College Courses, and Stock Market Classes. This was a great opportunity to receive feedback from the community to ensure the best programming for teens! AQUATICS AQUATIC TRAINING ACADEMY UPDATE - The trainees are now halfway through this year's aquatics academy. Staff has been busy training and testing the academy class on different rescues, first aid situations, and stroke •' techniques for swim lessons. The 2008 Academy has been a huge success so far in training and preparing local young adults to be pool swim instructors and lifeguards. 28 trainees are participating in the academy this year. — Mark your calendars - swim lessons begin Monday, June 23. Staff will be teaching at MBAC and NHHS. SUMMER SPLASH BASH - Grab the family, neighbors and friends and head down to the swimming pools this summer to beat the heat. Lifeguards will be grilling hot dogs and hamburgers on June 27 from noon - 3:OOpm at Newport Harbor High School to kick off the summer. The 45 foot pool inflatable will bring residents hours of climbing, sliding, and jumping fun! More Splash Bashes will take place in July and August. FACILITY RENTALS • During the period of April 16 2008 - May 15 2008 there were: • 22 Picnic /Park Area Rentals 0 9 Field Rentals • 21 Room Rentals & 8 Gym Rentals There were total of (1) wedding reservation rentals for this period: Inspiration Point Park - May 10, 2008 Attendance: 8 people Recreation £t Senior Services Division Monthly Activities Report Page 5 Park Patrol Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are • the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries wilt be two months behind (i.e. in June you will receive April summary) During the month of April Park Patrol had the following contacts: 1. Requested Calls 165 with Youth Sports Groups 63Field related issues/checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, met with Newport Mesa Soccer Club regarding parking issues at BCSP, advised ball players at Bonita Creek not to warm up on sidewalks, assisted refereees with lights at Arroyo, unlocked storage room at BCSP for NMSC, took photos of Mariners and Peninsula Fields, reported sprinklers on at BCSP during daytime hours, reported unauthorized field use at BCSP, checked Family Fun Day event at Bonita Creek Fields, checked lacrosse at Peninsula Field, advised a group using field for cricket at Lincoln to obtain a permit for any future use. 13 9 Park/Picnic/reservation issues/checks: monitored scheduled picnic reservations at various parks. Monitored a wedding at Peninsula Park, advised a group with a bounce house at Begonia Park that a reservation and approval is required for this type of equipment, removed beer cans at West Newport CC, dog off leash at Channel Place Park, stopped a woman from golfing at Begonia Park, monitored a picnic at BCSP, checked on a Laser Tag event at BCSP, removed beer bottles from Arroyo Park. Stopped boys from shooting arrows at Lookout Point. 150 Community Center issues /checks: unlocked and locked various community center • rooms /gyms, checked on weekly meetings at community rooms, checked on Mariners Library entry and parking lot daily for disruptive juveniles, stopped skateboarders from damaging City property at NCCC and Bonita Creek CC, assisted with NB Fire /Police event at NCCC. 13 37 Playground checks - checked at[ playgrounds for safety issues and vandalism. 13 21 other- checked tennis courts unauthorized for private instruction, met with NB PD and Lifeguards regarding bbq enforcement plans at CDM Beach, monitored /checked surf contest at 5&h Street Beach, checked on a Film Permit shoot at 151h Street, issued a citation to a large group holding an unauthorized triathlon event at CDM Beach and parking lot, advised a car wash company not to wash /detail vehicles in City parks, checked on permitted triathlon event in Back Bay to ensure permit conditions and clean -up, checked racquetball tournament at West Newport Park, assisted PD and Lifeguards with enforcement of no bbq /fire outside fire rings at CDM Beach. 13 4 Pre -event check 0 1 Post -event checks 2. Public Contacts 0 26 education o 2 alcohol a 35 dog related Written Warnings Issued- 2 for parking violations at West Jetty View Park Citations Issued- 4 citations: 1 for vehicle blocking a fire hydrant at Lincoln, 1 for a dog off leash at Channel Place Park, 1 for an unapproved special event (triathlon) at CDM Beach, 1 for a parking violation at Bonita Canyon Sports Park. Additional Information: The Park Patrol Officer's continue to assist the Police Dept. with the • education and enforcement at CDM Beach regarding the prohibition of barbeques outside the fire rings and in Lookout and Inspiration Points. During the busy Memorial Day Holiday weekend, they will be at CDM Beach assisting with enforcement. Recreation 8 Senior Services Division Monthly Activities Report Page 6 SPECIAL EVENT PERMITS • As of May 15, 2008, there were 107 Special Event Permits processed and issued for the year. Those events of note for this period are: r 1 U Kring and Chung Triathlon- Newport Dunes and Back Bay Drive - April 20, 2008 Attendance:800 NB Film Festival- Fashion Island - April 24 -30, 2008 Attendance: 2500 Volcom Surf Contest- 54`" Street Beach - May 9 -11, 2008 Attendance: 200 per day PARK Ft CAPITAL IMPROVEMENT PROJECTS SUNSET RIDGE PARK - A special session of the PBEtR Commission was held May 20 to conduct a fifth public meeting to gather public input on the modified concept for Sunset Ridge Park. The modified plan is intended to address the concerns expressed in prior public meetings by the Crest Residents, AYSO 97 and Newport Harbor Baseball. The modified plan was unanimously approved by the Commission. The commission recommended that staff address beach user parking, restroom security and portable fencing as the concept moves forward. The concept will be heard by the City Council at an upcoming meeting. Newport Theatre Arts Center - Thanks to the Public Works staff, this project is almost complete! The lobby expansion project and restroom renovation has resulted in a beautiful area for the NTAC to conduct performance receptions. MARINA PARK - Recreation staff is in the process of developing a business model for the use of the Marina Park Sailing Center and Community Center. The business plan will help in mapping out the future uses of the building and possible partnerships. Staff will be visiting existing City operated sailing centers in early May to research and gather information and determine best management practices. CYC REMODEL - Staff will meet with Dougherty + Dougherty Architects in June to begin the working drawings and bid packets for the remodel of the center starting in fall 2008. The center will be closed for 3 -4 months during the process with a total cost of $1.2 million. NCCC - Newport Coast Community Center had a busy month in May, which included: • Staining of concrete walls and painting light poles. • Carpeting walls in storage rooms • Design plan for enhancements to the center sound, video and lighting. The City has hired a consultant to design the system with installation scheduled for this coming fall. • During the month of May, NCCC staff met with local artist Sean Tiner. His company Epic Arts LLC will create archival art featuring iconic images of Crystal Cove and Newport Beach. WEST NEWPORT Et NEWPORT ISLAND PLAYGROUND REPLACEMENT - Staff is working closely with the • Public Works Department to have the playgrounds installed. Construction began May 21 and is scheduled to be completed by mid June. BEGONIA PARK - The pre- construction meeting for the renovation of the arson damage took place on May 29 with construction beginning and finishing in June. Recreation fc Senior Services Division Monthly Activities Report Page 7 COASTAL PEAK PARK - Recreation, Public Works and Parks staff met on -site with the contractor • on May 22 and will continue to meet weekly throughout the project. The first site meeting included communication protocols, walk of the site and discussion of the grading which is currently being completed. This project is being funded by the Irvine Company and will become the property of Newport Beach upon completion. • • CASTAWAYS PARK - The 1/1 Marine Memorial was installed on Memorial Day. Here are a few pictures of the event. Recreation Er Senior Services Division Monthly Activities Report Page 8 SENIOR SERVICES • To: Parks, Beaches 8 Recreation Commission From: Celeste Jardine -Haug, Recreation Superintendent Re: Senior Services Division Monthly Activities Report Lecture - OASIS began a new lecture series this month entitled Down with Falls. This class was held in two sessions and covered the following topics: Why people fall, fear of failing, how to lower your risk for falling, how medical conditions affect falls, which medical conditions affect falls, and nutrition and falls. This lecture was provided by the Office on Aging - Down With Falls Coalition. New Buildine - The building project is moving forward at a rapid pace. Staff and seniors have been meeting with the architect to provide input into the various rooms throughout the facility. Architect, Bob Coffee and Manager Jardine -Haug met with the homeowners that live above the Center to discuss the design and address their concerns regarding height and facility usage. Mr. Coffee has also arranged to meet at their homes to look at the view from their backyard. Fundraisine - The fundraising committee held a wine and cheese event this week with the sailing club to inform them about the project and encourage them to make a donation. The committee decided that this was an effective way of meeting with various possible donors. • Another event is planned with the Terraces Senior Community located directly next to OASIS. Therapy Does - Therapy Dogs International shared the joy and fun that these dogs deliver on their visits to Alzheimer's facilities, convalescent homes, children's hospitals and more. Speakers included Jane Horsfield and her border collie, Roxanne, Lillian Brabander and her dancing Weimaraner, and Chris Manahan and his Labrador Retriever mix. Pacific Symphony - On May 21, the Pacific Symphony presented a String Quintet "Informance" with members from the orchestra. This presentation featured light classical music and lively information from their string players. This performance was funded by the Newport Beach Art's Commission grant program. DMV Lecture - On May 28, DMV lectured on What you Need to Know to Keep Your Drivers License and Remain Safe. They presented an overview of the Senior Driver Ombudsman program and society's need for safe senior mobility. Topics discussed included: how to keep your license with healthy, active life styles and good habits; Cognitive function - mental exercise and alertness; the DMV re- examination, hearing and interview process; how to pass the test and what to do if you do not pass. May is National Better Hearine Month - An all -day hearing screening event was held with Donna Cody of Coast Hearing and Mark Dobkin of Hearing Enhancement who both volunteered their time. • 0 • • Recreation 13 Senior Services Division Monthly Activities Report Page 9 PARTICIPANTS ATTENDING RECREATIONAL CLASSES PERSONALIZED SERVICES PROVIDED Includes: #REF! CUSTOMERS 4,334 CUSTOMERS 1,804 CUSTOMERS Blood Pressure 54 Information /Referral 970 Counseling - persons 50 Legal Assistance 8 Eldercare- Cholesterol Screening 17 Senior Assessment(hrs) 60 Employment 25 Telephone Reassurance 375 HICAP 6 Visual Screening 4 Housing counseling 55 Transportation Info 180 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes 1,207 CUSTOMERS 1,821 CUSTOMERS 1,377.50 HOURS ( "equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL/ SAILING CLUB Day Trips Sailing Club - Day Sails Descanso Gardens 43 OASIS II Santa Anita Park 38 OASIS III Norton Simon Museum 37 Long Trips #REFICUSTOMERS 104 89 SPECIAL EVENTS/SCREENINGS/LECTURES 588 PERSONS 30 OASIS Golfers 137 Volunteer Recognition 125 Sunday Movies - Big Band Seminar 65 The Grass is Greener 30 UCI Lecture 25 The Prize Winner of Defance, Ohio 30 Memory Bootcamp 40 Another Man's Poison 29 Movie - Elizabeth: Golden Age 35 A Guy Named Joe 32 Living with Limited Vision 10 • (1) PB &R Commission Agenda Item No, June 3, 2008 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Bench Donation Request At your May 6, 2008 meeting, staff brought forward a Bench Donation Request from Ms. Kathy Schuler (report attached). The bench was to be placed at Cliff Drive Park. During the meeting, two members of the community spoke against placing the bench at that location citing a blue water view issue. Following public comments, the following motion my Commissioner Garrett was approved: "That the Commission conditionally approve a bench donation by Ms. Schuler to be located at Cliff Drive Park if General Services staff and the involved parties can all agree upon an alternate location. If the parties cannot agree upon an alternate location, then the • donation is not approved. If they do agree, then General Services will order the new bench." The motion was unanimously approved. Several days following the Commission meeting, General Services' staff met with Ms. Schuler at Cliff Drive Park. Staff showed Ms. Schuler two alternate locations in the Park where a donated bench could be placed. She did not accept either location. Instead, Ms. Schuler decided that she would pay any additional costs to have the donated bench placed lower on the bluff (photo attached) to eliminate any view issues from the surrounding homes. Ms. Schuler asked that this " altemate" location be brought back to the Commission for approval as she feels the view issue has been addressed by lowering or recessing the bench. Staff's understanding is that both parties involved originally, Ms. Cathy Choate and Dr. Cassidy, are still not in favor of the bench in the "alternate" location. A letter from Ms. Cathy Choate is attached. Very Mark Harmon ' • Attachments: (A) May 6, 2008, Bench Donation Request Report (B) Picture of the proposed location (C) Letter dated May 18, 2008, from Kathe Choate of f 1 V a PB &R Commission Agenda Item No. May 6, 08 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the bench donation request at Cliff Drive Park. Discussion . City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City to make the donation process easier for staff and donors. The City has received a request from Ms. Schuler (Attachment A) to donate a bench at Cliff Drive Park. The donated bench (Attachment B) is included on the City's Official Bench List and will match four previously donated benches at this site. Attachment C shows the location of the proposed bench donation. Attachment D is an aerial of the proposed location. • Since the value of the bench with a new concrete pad (to place the bench on) is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is "Donated for Virginia Herberts ". Ms. Schuler is also asking permission upon the passing of her ailing father, Curtis Herberts, that a replacement plaque with the verbiage "Donated for Curtis and Virginia Herberts ", be approved at this time as well. Ms. Schuler, Council Member Steven Rosansky, and the Newport Heights Improvement Association have received a copy of this report and a notice of the Commission meeting. Adjacent property owners were also notified of the Commission meeting. Very Mark Harmon • Attachments: (A) Ms. Schuler's Gifts for Tomorrow Order Request Form (B) Santa Monica bench style picture (C) Picture of the proposed location (D) Aerial of the proposed location U • 0 r 1 J 0 r i i i i i i Gifts for Tomorrow Order Request Form Contact Information Name �_�c Mailing Address Phone w Donors map elect to provide a dedicatory plaque if the value of the donation Is greater than $1,000. Contact city staff for more information. Yes, I am interested in dedicatory plaque for my donation. Plaque is donated for, Q.Q z First Name Last Name f Vt'rg ;nix, Herbert-5, Attachment A • • • m v e 0 • U c d E r 3` • 4 C W � � V @ 4 a V m � Q T � S C? a 1 R f 1+ CUFF OR it }- + 4 11 7 IN m VOW oeT `• 7I ,� � �4^K ♦]mot , . L U (0 Q 4 � ' II � F i;''•i 1 1 Y _ � _ - SIR ♦ y^ !•P � • t i'��. i r ` s. 10 !mr AL � �M -•Yy 0 To: Parks, Beaches and Recreation Commission From: Bruce and Kathe Choate, 2924 Cliff Drive, Newport Beach Re: Proposed Memorial Bench in Cliff Drive Park Date: May 18, 2008 I am writing to you as my husband and I will be out of town on June 3, and unable to personally attend the next Commission meeting. From speaking with Mark Harmon, it is my understanding that this issue will be revisited at that meeting and we wanted to be sure that our opinion and perspective is considered before any decision is made. Subsequent to the conclusion reached by the Commission that the original placement of the bench would indeed block views of the residents on Cliff Drive, the family requesting the bench to memorialize their mother met with Mark Harmon, Dr. Brennan Cassidy and me. After some discussion, Mr. Harmon told • both Dr. Cassidy and me, that he did not think that the knoll in Cliff Drive Park was a suitable site for the bench. A couple of days after that, Mr. Harmon phoned me to say that Ms. Shuler wanted the bench only in this particular spot and would be willing to pay for the "recessing" of the bench as well as positioning it down the knoll, closer to the shrubbery. My husband and I are concerned that this plan to recess the bench poses a serious safety hazard for the City. A child could fall over it or at night someone could injure themselves by not seeing it. With the position lower and closer to the shrubbery, we are also concerned about the undesirable and noisy activities it might attract as a result of being below the line of sight of patrolling officers. We empathize with the family's desire to memorialize their mother. On a personal note, I lost my twin sister last December and in the quest to find a site for a memorial bench for her, the special location we chose was not acceptable to some people. We consequently selected another location which was not as special to her family and friends but rather one that was acceptable to the people who objected. I personally did not want a memorial for my sister to draw any negative words or thoughts. It simply seemed to us that those who live with these memorials on a daily basis should be as pleased with them as those who request them but only visit occasionally. • 0 L In light of the above, we respectfully request that another site be found for the bench. If it is decided to proceed with the bench at the "recessed" site, I think it only fair that plans be drawn up so that the neighbors know exactly what they are dealing with as far as location and height is concerned. We agree with Commissioner Allen when she said," We dont allow private property owners to block views, so we shouldnt allow the City to do so." Additionally, there are already three existing benches in the park, which as you know is relatively small. We feel three benches in one small park are enough for the public to enjoy the view and tranquility. We hope that this little knoll remains a small piece of open space so rare in our City anymore. It strikes us as no small irony that Ms. Schuler's mother, who apparently was well known for protecting views, would probably be supporting our position if she were still alive. Thank you very much for your time and consideration. We will be returning to town on June 6, and hope that this matter will be resolved to everyone's satisfaction. Sincerely, • (1) PB &R Commission Agenda Item No. June 3, 2008 TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: City Street Tree Designation Recommendation Consideration of the request to designate the Magnolia and Queen Palm as the designated street tree on Bayside Drive, between East Coast Highway and the west entrance into Newport Dunes (200 block). Background • The City Street Tree Designation List was adopted by the City Council in May 2000 (Attachment A) after a thorough review by the Parks, Beaches, and Recreation (PB & R) Commission. The list designates specific species of trees for future planting in parkways and/or medians of a City street to promote uniformity of the street treescapes. However, the 200 block of Bayside Drive, between East Coast Highway and the entrance to Newport Dunes was not included in the Street Tree Designation List. Staff is requesting that this block be designated at this time. The Street Tree Designation List is maintained and reviewed on an annual basis by City staff in accordance with Section 13.08.020 of the Municipal Code (Official Tree List) and City Council Policy G -6 (Maintenance and Planting of Parkway Trees). Any changes, recommendations, or resident request for changes are forwarded to the PB & R Commission for consideration. Discussion The 200 block of Bayside Drive, adjacent to Bayside Village Homeowners Association property, currently has 30 Olive trees located within the parkway. Over the years several of the trees have died, and recently ten dead trees were removed. Due to the failure of the Olive trees, Nicole Conner, General Manager of Bayside Village Homeowner's Association (BVHOA) and Malcolm Read, President of BVHOA, met with staff to determine a tree species that would enhance the street and entry to the Bayside Village and Marina • (Attachment B). Staff believes that additional Olive trees in this area may decline, as a result of verticillium wilt (root disease). • Staff has determined that the Magnolia and Queen Palm varieties of trees will perform better in this location, and BVHOA intends to install an automated irrigation system and additional plant material along the parkway. Once the parkway improvements are completed, the Olive trees that were removed will be replaced by the City with a combination of Queen Palm and Magnolia trees. A map and information regarding the Magnolia and Queen Palm trees are attached (Attachments C & D). The trees will be a welcome enhancement to this community. BVHOA has received a copy of this report and a notice of the Commission meeting. Very respec lly, Ifs Mark Harmon Attachments: (A) City of Newport Beach Designated Street Tree List May 2000 (B) Olive tree photos (C) Description and photos of proposed designated street trees (D) Map of Bayside Drive E • 0 0 0 O;w N L O •^y YM WJ •'y w �I F i, f.% 0 4.� 0 OD 00 N <7 II M N 11 N W U ad, 3 a° C7 w � J W J W w K W W D y Y F ❑ J �i O H Q w K 0 O a Z ¢ Q Z Y Z W a Q Z 0 w r Z a= W a U Z O❑ Z 1- W K KRQ' p, Z CL W J w x C7 W Q N a' O J O N OFF U Z r a p, O? 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O 5 m m h -2 c Y La g g CO) x OOJJ y�Oa O O y N J O y R'K a C3 G: C3 y J d' Z Z a OOO Z Y JO0 C K O JLL Jj atl j O aO O QO Oi oaa OOOO Z I ZLL aocwi c�LL W oO 3 3 aO m F ItsF F F N » % U) H M dX' a a Q y y y N a Q a W> a a W S INIAa Z Z = 5555' 5 »>N 5S 33W 3W 3319Z X p ' �p _T 0 O O y moots 2 C o o n a a n �a XX (f((f,pppll � J W W W W W IL d v+ N Ci a UD W n + M II M + C N . N m U m1 Q L P. a m O a y • • • 04 0 4, # 4, , + - 0 LM Z (D L. (D X� 0 0 • Magnolia grandiflora snag -l�OL- -uh gran -dee -FLOE -nub (Southern Magnolia, Bull Bay) Afagnotiaceae (Magnolia faintly) Origin: Southern U.S., 1734 Species characteristics: Forth - Evergreen. Formal, dense, broadly pyramidal tree, slow growing to 60' tall, spreading to 40' wide. Trunk - Smooth when young, maturing to dark brownish black platelets. Foliage - Glossy, stiff and leathery leaves are deep green, rusty brown - backed and variable by cultivar. They are ovate, 3 -10" long and 24* wide, with edges that ate entire and occasionally wavy. The reddish young branches and pointed bro%mishw green buds are both pubescent. Flowersifruit - Large, showy, scented b - I cup-shaped flowers have fleshy light yellow to ivory petals. Trees bloom throughout the surnmer. Fall fruits are 3 - 4" cone shaped pods that split open to reveal shiny bright red seeds. Very showy during flowering and fruiting. Cultivars - Numerous cultivars covering a broad range of shapes and sized, Borne reaching no more than 20, as well as some with variations in leaf, flower and growth characteristics. No significant pest problems. Site suitability: Sunset zones - 4 - 12 and 14 - 24, Clearances - Suitable for 19 minimum parkways, medians or cutouts. Smaller cultivars are suitable under utility lines and in smaller planting sites. Goad for street sides, medians, parks and lawns. Culture considerations: Tolerant of heat and damp soil. Somewltat drought tolerunt. Must have good drainage. Litter problems. Comments, notes: • Use cultivars when uniformity and earlier blooming tithes are needed i ti �•. / t 1 . y x. a ,w , l,+; • i . Y ' � la P i n E� • Syagrus romanzoffranum (Arecastrunr r., Cocos plumosa) (Queen Palm, Coco Palm) Arecaceae (Palnme) Palm family Origin. Brazil Species characteristics: cy- AAG -rus roe - man- ZOFF- ee -an -um Form - Feather palm. Gracefully arching, medium sized, moderate to fast growth, to 50' with a spread of 20'. Trunk - Smooth and exceptionally straight. Sears are formed on trunk when frond sheaths drop, resulting in bands of light and dark gray. Foliage - Many soft, gray- green graceful arching fronds, with blades attached to a central midrib, are borne in staggered whorls. Fronds, 10 - 15' long, are sparse and open. Flowers/fruit - Small cream to yellow flowers turn into showy hanging clusters of green dates on 3' stalks. Fruits ripen in June and turn orange before falling. 1J Significant pest problem is pink bud rot (Ghocladiunr vermoeseni). Site suitability: Sunset zones — 12, 13, 15 - 17 and 19 - 24. Clearances - Suitable for T minimum parkways, medians or cutouts. Good for street sides, medians, parks and lawns. Culture considerations: Drought tolerant, but responds to water and fertilizer in well drained soil. Tolerant of smog and seacoast exposure. Fronds subject to breakage in high winds. Fruit litter problems. Comments, notes: 0 E 0 n 161W n U • • Map Output Page 1 of 1 http: / /www6.city.newport- beach. ca. us/ servlet/ com. esri .esrimap.Esrimap ?ServiceName =n... 05/19/2008 Awk CAPITAL PROJECT STATUS REPORT IMF 05/29/2008 Project Location Bud et Comments Design Phase i Architect Construction to begin Coastae pea4 Par4 (site peah attaeaed) Private Funding May 5, 2008 The Irvine Company Construction to begin Dougherty & Dougherty Contract - CyC ReNOVatiom $1,100,000 Summer'08 $97,200 Construction does will Cost estimate be completed by Robert Coffee Contract - $1,496,600 GASJS Samior Center $20M December 2008 GKK hired as Project Manager Concept approved. Marima parg EIR Underway Rabeen /Herman /Bundy /Finkel Concept Plan to City SaNget Ridge pang J$155,000 JCouncil 6/10/08 1 EPT Design • • • • - - ----------- N TAL PROJECT STATUS REPORT 05/29/2008 Project Location Budget Comments Design Phase ! Architect Construction to begin e64stad neap narg (sHe plan a(taeaeW Private Funding May 5, 2008 The Irvine Company Construction to begin Dougherty & Dougherty Contract - cye Romovation $1,100,000 Summer'08 $97200 Construction docs will Cost estimate be completed by Robert Coffee Contract - $1,496,600 GAS78 SeNior Cehter $20M December 2008 GKK hired as Project Manager Concept approved Marista nark EIR Underway Rabeen !Herman /Bundy IFinkel Concept Plan to City SaNSet Ridge Park 1$155,000 lCouncil 6/10/08 1EPT Design n U • uj Ai 01 w