The URL can be used to link to this page

Home My WebLink About8/5/2008 - Agenda PacketA-U�- �, , -�,C) o �R City of Newport Beach Parks, Beaches Et Recreation Commission TuesdaV, August 5, 2008 - 7pm— City Council Chambers AGENDA ORDER AND ROLL CALL - PRESENTATION TO OUTGOING COMMISSIONER — DEBRA ALLEN SEATING OF NEW COMMISSIONER — KATHY HAMILTON ELECTION OF OFFICERS DIRECTOR'S COMMENTS • Acting Director Levin • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest. Speakers are limited to three minutes. NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1 -3 are considered by the commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. CONSENT CALENDAR 1. Minutes of the June 3, 2008 regular meeting. waive reading of subject minutes, approve and order filed. 2. Park 6: Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects- 3. Recreation Ft Senior Services Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. ACTION 4. Bench Donation Request. Discussion /decision of bench donation by Mr. Batelli and Mr. Gainey to be located on C Street and the boardwalk. Action: Approval / Disapproval 5. Bench Donation Request. Discussion/ decision of one bench donation by Virginia McCully to be located at Ensign View Park Action: Approval / Disapproval 6. Bench Donation Request. Discussion/ decision of bench donation by Gayle Gardner to be located on 9th Street and the boardwalk. Action: Approval / Disapproval 7. Bench Donation Request. Discussion/ decision of bench donation by Balboa Island Community to be located adjacent to 320 Marine Ave. Action: Approva! / Disapproval 8. Tree Donation Request. Discussion /decision of one tree donation by Kristen DeCarbo to be located at Mariners Park. Action: Approval / Disapproval COMMITTEE REPORTS - appoint new members • Park Development - Open, B., wgar • Recreation /Senior Activities - Brown, Lugar • Budget - Garrett, Brown, Lugar . Ad Hoc -- Community Service Award - Garrett. Runcka -- Youth Sports Liaison - Rurirka -- Budget - Garrett, Brown,Lugar SUNSET until next year • Other -- Santa Ana River Vision Plan - Trapp, Garret - -- 111 Memorial Committee SUNSET -- Marina Park - Garrett FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion - ADJOURNED CITY OF NEWPORT BEACH Parks, Beaches Ft Recreation Commission Regular Meeting June 3, 2008 - 7pm Convened 7:02pm ROLL CALL Present: Tim Brown, Chair Debra Allen Bill Garrett Phillip Lugar Greg Ruzicka Absent: Marie Marston Cristine Trapp Staff: Mark Harmon, General Services Director (excused at 7:20pm) Wes Morgan, Recreation ft Senior Services Director Dan Sereno, Parks 8 Trees Superintendent Sean Levin, Recreation Superintendent Teri Craig, Admin Asst 1 +erv, I Auk 5ia0a2 COMMUNITY SERVICE AWARD PRESENTATION TO HOAG MEMORIAL HOSPITAL PRESBYTERIANS AND DR. RICHARD AFABLE AND DR. GWYN PARRY Chair Brown presented the Community Service Award to Doctors Afable and Parry and thanked them for their support of the OASIS Senior Center and to the fundraising effort for the new building. DIRECTOR COMMENTS Director Harmon recommended that the Commission visit the Back Bay View Park as staff had renovated the area with new plantings and have not heard the term "weed park" in months. So please visit the parks and thanked Superintendent Sereno and his staff for all their hard work. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes of the May 6, 2008 regular meeting. Waive reading of subject minutes, approve and order filed. 2. Park Ft Operations Division Activity Report. Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation £t Senior Services Activity Report. Receive /fife monthly Activity Report for activities and upcoming projects. Motion by Commissioner Allen to accept items 1 -3 of the Consent Calendar. Motion carried by acclamation. ACTION 4. Bench Donation Request — Director Harmon stated that the memo regarding this item is now outdated as staff has received a call from Ms. Schuler stating that she had accepted an alternative location for the Bench - she will be donating a bench at an existing bench site (where Beacon Drive intersects with Cliff Drive) and was accepted by Dr. Cassidy and Ms. Choate and believes that the issue has been resolved and requested the Commission to accept the donation at the alternative site. 0 Chair Brown opened the public discussion: seeing none the public discussion was closed. Parks, Beaches ii Recreation Commission Regular Meeting June 3, 2008 - 7pm Page 2 Commissioner Ruzicka stated that he would be abstaining from the vote as Ms. Schuler's daughter works for him. Motion by Commissioner Lugar to approve the bench donation by Kathy Schuler at Beacon Drive and Cliff Dive. Motion carried by following vote: Ayes: Debra Allen, Tim Brown, Bill Garrett, Phillip Lugar Abstain: Greg Ruzicka Absent: Marie Marston, Cristine Trapp City Street Tree Designation - Superintendent Sereno stated that the Bayside Village Homeowners Association has requested the designation of the Magnolia Tree to the Queen Palm on the 200 block of Bayside Drive between ECH and the west entrance into Newport Dunes. He went on to say that this street had been missed when they had designated trees. He noted that on Bayside there are about 30 Olive Trees on Bayside that are suffering from a root wilt disease and are declining (10 have been removed) and staff is in the process of relandscaping that area. So staff was approached and believe that the Magnolia will accent and provide the same canopy as the declining Olive trees will along the Queen Palms. Commissioner Allen asked if the Commission could make that determination or does it ultimately get approved by the City Council, Superintendent Sereno stated that Commission does unless it is appealed. Discussion ensued regarding specific species of trees. Chair Brown opened the public discussion Malcolm Reid stated that he was representing the HOA and thanked staff for their help and support on this project. He stated that the Pal and Magnolia was discussed with the homeowners at several meetings. He also requested that the additional dying 20 Olive trees be removed as they are on the way out and would like to make it one big project. Superintendent Sereno stated that generally the City does not remove trees that are still viable. Commissioner Ruzicka asked if it would be more cost effective to the City to just remove them now. Director Harmon stated that yes it would be more cost effective however, we do not remove trees that are still viable, but if the Commission would like to direct us to do that in light of the comments and cost savings. Commissioner Garrett asked if this would be more in the tine of a reforestation. Director Harmon stated that staff is asking the Commission to approve the street designation and that further discussion regarding the removal of the 20 trees would need to be done between staff and the HOA. He did note that he does agree that it would be helpful and budget conscious if it was done all at once. Motion by Commissioner Ruzicka to designate the Magnolia and the Queen Palm on the 200 block of Bayside Drive between ECH. Motion by acclamation. 0 Parks, Beaches Et Recreation Commission Regular Meeting June 3, 2008 - 7pm Page 3 COMMITTEE REPORTS - Parks - Director Morgan stated that a meeting will be held sometime in September to discuss Sunset Ridge rx OASIS. RSS - Superintendent Sereno invited the Commission to attend the CdM 5k Race on Saturday. Budget - Discussed above. AD - Hoc —Youth Sports Liaison - Nothing to report — Community Services Award - Nothing to report Other —Santa Ana River Vision Plan- Nothing to Report —1/ 1 Marine Memorial Committee Commissioner Garrett stated that the event was great and thanked staff for their exceptional job in organizing the event; Chair Brown agreed. Director Morgan stated that he wanted to recognize Teri Craig for her support of the project and Superintendent Levin's work the day of the event. — MarinaPark - Commissioner Garrett stated that the meeting is scheduled for June 25. Director Morgan stated that schematic planning is ongoing and that the big focus at this next meeting is landscaping. Superintendent Levin stated that the resolution was that the building could be 35 feet in height but one architectural element could go higher. FUTURE AGENDA ITEMS The following are new or ongoing items to be discussed: • City Council Policy B -17 - Future Dog Park • Parking Signage at Back Bay View Park Discussion ensued regarding the need for a July meeting, discussion ensued; it was decided that the next meeting would be August S. ADJOURNED- 7:45pm ft Submitted by: 0 Teri Craig, Admin Assistant PB &R Commission Agenda Item No. ` August 5, 2008 TO: Parks, Beaches and Recreation Commission FROM: Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: June and July Parks, Trees, and Operations Division Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in planning, and construction phases. The Buffalo Hills, Bonita Creek and San Miguel Park Bollard and Parking Lot Lighting Project, Centennial Legacy Project, and Play Area Renovation Project at West Newport and Newport Island Parks have been completed. Projects currently underway include Upper Bay View Park, Coastal Peak Park, and the Mariners Park Restroom. Projects that are in planning include Sunset Ridge Park, Marina Park, Oasis Senior Citizen Center, Grant Howald Park Community Center Renovation, and MacArthur Tree Planting Project from Bonita Canyon Road to San Joaquin Hills Road. 2. The Parks Division staff coordinated and assisted with numerous summer events includin� Art in the Park at Oasis Passive Park, Concert in the Park at Bob Henry Park, 4 of July Mariners Parade and Event, Opera Pacific at Grant Howald Park, and Shakespeare by the Sea performance at the Bonita Canyon Sports Park. 3. The Corona del Mar Business Improvement District teamed up with Rogers Gardens and the City to enhance the median landscape on Coast Highway at Marguerite Avenue. The median landscape, which includes the dolphin topiaries, is a highly visible and well recognized CdM landmark. Rogers Gardens provided the planting plans and performed the planting installations. City staff from the Parks Division assisted Public Works Department staff with plan and encroachment reviews, as well as landscape installation inspections. The plantings were installed in time for the Corona del Mar 5K Race, and will be filling in nicely for the annual Corona del Mar Christmas Walk. 4. On May 29, 2008, staff held a mandatory pre- proposal meeting for qualified landscape maintenance contractors who are interested in performing landscape maintenance services of citywide parks and facilities and Bonita Canyon Sports Park. The current contract for these services with TruGreen Landcare will expire on August 29, 2008. The pre- proposal meeting gave staff the opportunity to review City requirements and proposal terms with potential landscape contractors. After the meeting at the Corporation Yard, City staff and contractor representatives took a two -hour tour of the parks and facilities in order to familiarize the contractors with the majority of the sites required to be maintained. Eleven landscape maintenance contractors attended the meeting and tour, and seven proposals were received. Staff recommended TruGreen as the lowest responsible contractor at the City Council meeting on July 8th to begin the negotiation process. However, due to the rising costs of personnel, fuel, insurance and supplies, TruGreen's proposal was submitted for $852,000, which is 22% more than we are currently paying. After negotiations it is our intent to award the contract to TruGreen at the City Council meeting on August 12°i. 5. On June 7, 2008, the annual Corona del Mar 5K Run was held. With over 3,000 participants and 5,000 in attendance, Department crews were kept busy. In coordination with Recreation and Senior Services Department, maintenance staff set -up event traffic control equipment. Setup preparations prior to the event included posting and installing signage and delineators along with the restaurant rows. In addition, staff members attended the events to monitor the control equipment and to assist in the clean up. 6. Staff has recently completed a landscape enhancement project at Back Bay View Park. Approximately 1,650 native shrubs were installed in select areas along Coast Highway over the past two weeks. Additionally, sections of flat meadow area were planted with California Meadow Sedge plugs near the corner of Jamboree Road and Coast Highway to provide for open usable space. Graduated fencing was also installed in these sections to protect the new plantings from rabbit and other creatures that feed on them. A mulched pathway has been installed which will lead visitors to the mini- meadows overlooking the Back Bay. Before After In the fall, native shrubs will be added along Coast Highway extending towards Jamboree Road, and plugs of Needle Grass will be added to the mini - meadow areas. The mini - meadows will also have two picnic tables installed, and the protective fencing will be removed at that time. 7. Parks Maintenance Division staff completed the renovation of the sports field at the Bonita Creek Park. Staff efforts included the installation of 40,000 square feet of hybrid Bermuda sod, and the aerification, overseeding, top dressing, fertilization, and re- grading of low areas. The field was fenced off and closed to the public during the renovation project. This field is under consideration for the installation of synthetic turf. 8. In order to better serve our community, General Services Team members are encouraged to upgrade their skills and to stay current in their fields of service: o Recently, Paul Ramirez, Kim Pederson and Anthony Petrarca passed a series of tests to become certified as Qualified Applicators for pesticides. The process started with passing the required laws and - regulations section, followed by additional testing in the categories of landscape maintenance and right of ways. The Department of Pesticide Regulations requires a Qualified Applicator Certificate for government agencies that apply restricted pesticides. In order to become a Qualified Applicator, one must demonstrate the capability of handling and applying pesticides safely while meeting Federal standards. o Also, Daniel Tovar and Harold Link recently completed the Forklift Operator training provided by the Utilities Department. 7 At our meeting on Thursday, July 17, we announced our Employee of the Quarter, Daniel Tovar. Daniel joined our General Services Team in May of 2006 as a Groundsworker I for the Parks Maintenance Division. Prior to coming to the City, Daniel worked for the City of Cypress, Public Works Department performing event set up, landscape, and parks maintenance duties. Daniel's mother and grandmother joined us as special Daniel! guests. Congratulations, 10. Parks Maintenance staff recently renovated the Lincoln Athletic Center, which is part of the seasonal field renovation work performed for safety and aesthetic purposes. The project included aerification, fertilization, overseeding and top dressing. Field renovations require continued coordination between the Parks Maintenance and the Recreation Department staff and the various sport groups to properly schedule these important maintenance functions. TYees Division Activities During the month of May, 1,083 trees were trimmed, 17 trees removed, 5 trees were planted and crews responded to 6 emergency tree calls. The City's tree services contractor, West Coast Arborists, is currently pruning trees within the Westcliff, Airport, Irvine Terrace and the Santa Ana Heights areas, as part of the City's overall grid trimming schedule. Additionally, 4,200 City palm trees throughout the City are scheduled for trimming as part of the City's annual tree trimming program. During the month of June, 556 trees were trimmed, 12 trees removed, 6 trees were planted and crews responded to 5 emergency tree calls. Additionally, 32 trees were removed within the Cameo Homeowners Association and Harbor View Hills Community Association areas for the reforestation project that was approved by the Commission this past May. 1. On May 27, 2008, at the Council meeting, Lynnette Short, Urban Forester for the Southern Region of the California Department of Forestry and Fire Protection, presented the City Council with two awards in recognition of the City's Urban Forest: o Tree City USA Award —18 consecutive years. Tree City USA is sponsored in cooperation with the National Association of State Foresters, USDA Forest Service and the National Arbor Day Foundation. o Growth Award —13 consecutive years for the efforts made to strengthen the local tree care programs. Newport Beach is one of the few cities in California that has received this award for 10 or more consecutive years, and is listed as a Sterling Community by the National Arbor Day Foundation. Cities recognized as Sterling Communities go beyond the standards of the Tree City USA award. There are only 2 cities in the County and 5 cities statewide that are recognized as a Sterling Community. 2. On May 28, 2008, the Urban Forester John Conway and Department Assistant Pat Rusas attended an Arbor Access Training Workshop held at the West Coast Arborists' (WCA) corporate headquarters. Arbor Access is a web -based tree inventory program designed and maintained by WCA that allows City staff instant access to the tree inventory in Newport Beach. The program allows work orders to be completed on -line, has a mapping feature, and contains detailed database listing various criteria on each of the nearly 40,000 City trees located on parkways, in parks and at City facilities. 3. On June 19, 2008, as a result of a sewer line break on East Coast Highway at Iris Avenue, John Conway coordinated the efforts of West Coast Arborists to assist the Utilities Department with the temporary removal of a King Palm tree. The tree required removal in order to make repairs to a sewer line. Following the repair, the tree was replaced in its original location. 4. On June 25, 2008, the City's Urban Forester requested the removal of a dead City Monterey Pine tree, adjacent to 2731 Seaview Avenue that is posing a potential for tree failure and liability within a high traffic zone. The tree is listed as a Special Tree, Neighborhood Tree, based on Council Policy G- 1, Retention or Removal of City Trees, page 2, paragraph 3, which required the recommendation from the City Manager, Risk Manager, and General Services Director prior to removal. The tree was approved for removal on July 3'd and is scheduled for removal the week of July 280'. 5. On July 24, 2008, Council Member Don Webb, Parks, Beaches and Recreation (PB &R) Commissioner Kathy Hamilton, and Parks Maintenance staff joined several Pease family members at Mariners Park for the Isabel Andrews Pease tree re- dedication ceremony. The Aleppo pine tree that was originally dedicated in Isabel Andrews Pease's memory succumbed to disease and died earlier this year. The family was very pleased with the beautiful Deodar Cedar, the replacement tree. Staff was able to locate Isabel Andrews Pease's daughter -in -law, Betty Andrews, who notified other fancily members regarding the ceremony. Isabel's grandchildren and great grandchildren from as far away as Virginia attended the ceremony with Ms. Andrews. Council Member Don Webb led the ceremony and was joined by his family in sharing stories and history about Isabel. "Izzy ", or "Tall Trees Pease" as she was known, was one of the most dedicated City watchdogs and a crusader for City beautification. She was active in the 1940 -60's: • Ensuring developers planted street trees; • In the process of acquiring Corona del Mar State beach as public land; • Restricting oil wells on the beach; and • The beatification of many parks and open spaces throughout the City, including planting of the trees at Begonia and Bayside Drive Parks. This ceremony was Commissioner Hamilton's first official duty as the newest PB & R Commissioner. She was proud of being a part of the ceremony and event. The refurbished plaque reads "Isabel Andrews Pease - Planted in recognition of her years of personal dedication to the beauty of Newport Beach - April 5, 1968 ". 6. The attached Tree Activity Report summarizes requests and field activities performed during the past two months. Beach Maintenance Activities 1. The Beach Maintenance staff is to be commended for the great job performed of beach cleaning, refuse collection, and street duties in order to detail area beaches, and the surrounding high profile commercial districts for the visitors, and residents who did brave the weather elements during the Memorial Day weekend. The combination of below average temperatures, cloudy skies, intermittent rain and the price of gas, resulted in a slow Memorial Day weekend compared to past years. 2. The supplemental cleaning contract for beach area restroom facilities commenced over the Memorial Day weekend. The program entails contract attendants working on site to ensure that the beach area facilities at Corona Del Mar Main Beach, Washington Street, 15th Street, Newport and Balboa Piers, and on Balboa Island are frequently cleaned and stocked throughout the day. The supplemental cleaning program was performed on weekends until June 16th, however, in order to meet the demands of summer visitors and residents, when we commence a seven day a week operation, which remains in effect through the Labor Day weekend. This supplemental restroom cleaning in conjunction with City staff ensures that beach area facilities are cleaned throughout the day and into the evening hours. 3. In addition to the increase in maintenance coverage for the summer season, staff has also been busy providing extra coverage for special events: On May 31s`, early morning, staff provided logistical support for the grand opening events at the Back Bay Science Center. As a partner in the facility, City staff has been overseeing many of the day to day maintenance activities, as well as rectifying some of the outstanding issues at the facility over the past seven months. On June 1" staff detailed Marine Avenue in preparation for the Balboa Island Parade. Throughout the day, staff provided additional restroom cleaning, trash collection and litter removal services. On June 7th, in preparation for the Corona Del Mar 5k Race, staff detailed the race course and washed down the Goldenrod Foot Bridge. As these events continue to grow in popularity, so do the maintenance activities that are necessary to ensure a safe and clean environment for participants and attendees. 4. Operations Support Division crews were actively involved over the July 4th holiday weekend. Crews worked the morning of the July 4th to ensure trash containers were emptied, streets were swept, fire rings were shoveled, and beaches were groomed for the throngs of visitors who inundated area beaches, streets, and commercial districts. In addition to assisting in the clean-up of the beach areas, the Field Maintenance Division set up and monitored barricades, delineators, and temporary lighting in the West Newport enforcement zone in the afternoon and evening hours. Crews also set up delineation for the Newport Dunes fireworks display. July 50, is the biggest clean-up day of the year for the General Services Department, proved to follow tradition. It took a concerted effort of 40 seasonal and permanent staff members to clean-up area beaches, commercial districts, restrooms, and the West Newport party zone. In addition to the many trash bags that were filled by litter pickers, and community volunteers, mechanical street sweeping equipment removed over 12.5 cubic yards of debris from the West Newport area streets. Two three -man crews were used to detail the high profile commercial districts of Newport and Balboa. Corona Del Mar State Beach proved once again to be a popular destination for visitors. Crews from Field Maintenance spent four hours picking up, and removing over 12 tons of trash that had been left on the ground and in beach area trash containers at the park. As a result of the large crowds on all three days of the holiday weekend, crews continued to stay active through the end of the week, cleaning up the remnants that was left behind. Restroom cleaning staff did an outstanding job of getting the beach area facilities clean before the sun came up. See attached General Services Department, Activities Report for May and June 2008. Ve :rA--- Dan P. Sereno Parks and Trees Maintenance Superintendent 6,.- ar Jim Auger Operations Support Superintendent Attachments: (A) Tree Activity Report 2007 -2008 (C) General Services Department May and June 2008 Activities Report da? CD tC N O N ^ �� fY b O O O X to N r �Qdy N O O O r d c J O O O O M NN O O r ca �4d�d dS c u' 0 N •+� gg �s N O O O r CD tC N O N ^ O O O r to r r O N O O O r r N O O O O M O O O r o k 0 N Qv 0 li gg k N O O O r O O O M d a to N O O O O CO O �Ci O O O r CO M M O r O O O � V r N N o m o 0 0 r cr a cl 0 0 0 0 0 c r m m O CD O CD r N o m o 2 E O O O O N N COO W O 0 o E E A O N ~ o o m f ,2 N E � w a a t� 8 M N HJ l6 m H a tC t0 O O O O O to r r O M O O O r � O O O O CO O O O r o 0 0 N Qv 0 li gg 3 N O O O O O O M d a to N O O O O CO r r O co CO M M O a 0 c .Y3 y � V N N N � cr a cl � Q � c c m m N o m o 2 E r II d � � > a Lo Qv 0 li gg 3 �• d a to N 'O q1 C a a 0 c p� H CL � V N N CLAIM REMOVALS Fiscal Year 2007- 2008 MONTH TREE # LOCATION Juiv -07 0 August -07 0 September -07 0 October -07 0 November -07 0 December -0 7 1 2000 Dover Drive 1 425 Riverside Avenue January -08 0 February -08 0 March-08 0 April-08 0 May-08 0 June-08 0 PROBLEM TREE REMOVALS Fiscal Year 2007 -2008 MONTH TREE # LOCATION July-07 0 August -0 7 0 September -07 0 October -O 1 1216 East Balboa Blvd November -07 0 December -07 0 January -08 0 February -08 0 March-08 0 April-08 1 622 Bay Front-South may-08 0 June -08 0 May 2008 General Services Department Activities Report THIS MONTH THIS MONTH TOTALTO LAST YEAR DATE TTD LAST YEAR Street Patching (Tons of Blacktop) 330 494 4,270 4,551 Sidewalk Repaired (sq. ft,) 6,890 7,680 56,876 48,749 Curb & Gutter Replacement (lin, it) 137 351 4,128 4.699 Sweeping, Beach Claiming, Demo Materials (tons) 303 407 4,080 4,415 Asphalt/Concrete Recycled (tons) 280 430 4.106 4,447 & Signs Made 2,876 1,676 7,788 3WE: ME 13,410 Signs Installed 172 299 2,500 2.524 Decals 8 126 2,405 1,916 Special Purpose SignsIBanners 37 80 727 520 Street Striping (lin- ft-) Added/Replaced 4,182 177.416 775,176 857,459 Pavement Markings (including reflective) 59 351 1,938 1,534 Parking Stalls 53 0 143 r 355 3 '5 Curb Painting (lin. ft.) 20,455 10.576 92,377 140,465 Thermoplastic (lin. ft.) 2,939 752 5,099 10,366 Sign Posts Installed 32 35 371 455 Graffiti Incidents Removed by Staff 9 Z e� 265 1,888 2,249 Graffiti Incidents Removed by Contractor 39 73 736 698 *01 4 U 4bo : -A Residential (tons) 3,201 3,168 34,247 34,669 Liquid HazMat Incidents 11 16 137 63 E-Waste Incidents 16 37 276 126 U-Waste Incidents 4 14 87 92 Recyclables (tons) 943 936 9,762 9,724 Trimmed by Staff 119 so 1,529 1,363 Trimmed by Contractor I.083 1,602 16,005 15,344 Removed 17 17 179 101 Planted 5 29 138 198 Roots Pruned by Contractor 0 0 10 0 Roots Pruned by Staff 13 30 236 250 Repairs 223 373 3,0114 3,336 Preventive Maintenance Completed 63 87 818 821 PM Labor Hours 151 168 1,785 1,597 Beach Area Refuse (tons) 103 81 r :S 940 797 Beach Debris (tons) 287 104 1,601 1,180 ;62,315 Gutter Mile I =10-777M- 4,752 5,100 50,888 Sweeping Debris 5,9B4 Storm Drain Debris (cubic yards) 49 46 517 586 June 2008 General Services Department Activities Report THIS MONTH hiss fLAST YFJIFt YEAR TOTAL TO DA7e TTD LAST' YEAR F Street Patching (Tons of Blacktop) 374 429 4,644 4,980 Sidewalk Repaired (sq. ft.) 4,346 10,710 60,222 59,459 Curb & Gutter Replacement (lin. ft.) 188 303 4,316 5,002 Sweeping, Beach Cleaning, Demo Materials (tons) 597 317 4,677 4,732 Asphall/Concrete Recycled (tons) 308 605 4,414 5,052 Signs Made 2,279 9,674 10,067 23,084 Signs Installed - 214 265 2,714 2,789 Decals 134 256 2,539 2,172 Special Purpose Signs/Banners 17 17 744 537 Street Striping (lin. ft.) Added/Replaced 8,286 139,279 783,462 996,738 Pavement Markings (including reflective) 69 302 1,907 1,836 Parking Stalls 97 839 240 1,194 Curb Painting (lie. ft.) 2,764 27,322 95,141 167,787 Thermoplastic (lin. ft.) 199 2,855 5,298 13,221 Sign Posts Installed 42 28 413 463 G; a , x -..3 �? .qtr, _ Graffiti Incidents Removed by Staff 7 274 1,895 2,523 Graffiti Incidents Removed by Contractor 85 61 821 759 OR,r7`F'USE CQ =Cf{, ry € +. #`l h a i+r, }z ton. , }1'JC k k:� y s-"" X, Residential (tons) 3,157 3,258 37,404 37,927 Liquid HazMat Incidents 7 7 144 70 E -Waste Incidents 35 38 310 164 U -Waste Incidents 10 9 97 101 Recyclables (tons) 902 968 10,664 10,692 ., t�c�tc �'h � a _:' �^tY . .'tt �`i 9s �Ktli` Trimmed by Staff s„ �; 73 i'yN ,>/.. 111 % k � :. 1,602 F • -'� ° 1,474 Trimmed by Contractor 556 895 16,561 16,239 Removed 12 0 191 101 Planted 6 0 144 198 Roots Pruned by Contractor 0 6 10 6 Roots Pruned by Staff 1 8 25 244 275 �CCOMOTIYE -: § Y u, , r { w w <-� y.,.: -8• Repairs w x3 n* 307 d, V` ,'*l 334 7, 3,391 3,670 Preventive Maintenance Completed 99 90 917 911 PM Labor Hours 300 177 2,086 1,774 iwf Beach Area Refuse (tons) 103 72 1,043 869 Beach Debris (tons) 223 64 1,824 1,244 Gutter Miles Swept 4,972 4,987 55,838 57,302 Sweeping Debris (cubic yards) 597 518 6,365 6,502 Stone Drain Debris (cubic yards) 48 47 565 633 • • (9) To: Parks, Beaches and Recreation Commission From: Sean Levin, Acting Recreation it Senior Services Director Re: Recreation >f Senior Services Division Monthly Activities Report The following information is enclosed: • Page 2 — Reports on the activities of the Recreation Division. • Page 9 — Senior Services Division Program. Item 3 August 5, 2008 Recreation Ft Senior Services Division Monthly Activities Report Page 2 RECREATION SERVICES To: Parks, Beaches & Recreation Commission From: Sean Levin, Acting Director Re: Recreation Division Monthly Activities Report SPECIAL EVENTS Sunday FunDay In the Park Sunday, August 17, 2008 2 -6pm Bonita Canyon ADULT SPORTS BASKETBALL - The 82 team spring season of adult basketball concluded on June 16 with 13 different league champions receiving individual embroidered Champion sports shirts. on June 17, the summer season tipped -off, with 80 teams in the mix. The adult basketball program in the summer currently the NCCC three days a week, LAC two days a week, and both the Ensign school gym and the WNCC gym four times a week. SOFTBALL - 135 .............count ' em..... 135 teams.......... the most in 8 years....... are participating in men's and coed adult softball leagues this summer and have played over 400 games in June and July! All summer play will conclude by August 21. The summer season began May 12 and teams are now jockeying for position to win one of 24 different league championships! Individual players on championship teams will receive special "flex -fit' embroidered ball caps, right on the field after the last game of each league. The double -bye format has enabled 8 teams to compete in leagues where typically 6 teams were scheduled in previous seasons. Each week, 2 teams are off and 6 play games. This format has allowed more revenue for adult sports, along with allowing more teams to participate in the program, and zero teams turned away from participating! SOCCER . The City soccer league ended June 23 with championship games in 3 different divisions. Adult soccer is very popular, with the 35 team 11 vs 11 format. The Newport Beach coed league is the largest in Orange County! Adult soccer is on break for the summer to let our fields rest. The fall season begins September 2. VOLLEYBALL - Volleyball contractor Ric Jennings continues to operate a great 6- person coed volleyball league. The Thursday evening league plays at the Lincoln Athletic Center gym with 22 teams enjoying the summer season! The Friday night "drop -in" volleyball program continues to draw in the "pickup" player for a great workout! Approximately 25 participants come to the WNCC gym each Friday evening from 7.10pm. Recreation leader George Lew has faithfully operated the program for 15 straight years! YOUTH SPORTS /YOUTH PROGRAMS SUMMER BASKETBALL - The Summer Hoops program with eight teams of 3rd - 6`h graders playing at Newport Coast Community Center and Lincoln Gym concluded the week of August 4 with medals being awarded to all participants for their efforts and great sportsmanship! • Recreation 8 Senior Services Division Monthly Activities Report Page 3 TINY LEAGUE BASKETBALL - The basketball clinic was a success for 25 young athletes! Recreation leaders worked with the first and second graders on fundamentals such as dribbling, shooting and passing. All participants received special certificates. FLAG FOOTBALL - Are you ready for some football? Registration for the fall league begins August • 6. Boys and girls grades 3 -8 will have their first game under the lights on September 26. This is our most popular youth sports league with over 300 participants, staff will be well prepared and attend a Coaches Meeting /Training on September 11. SUMMER DAY CAMP - Summer Day Camp has one more month with registration almost full with only 5 spots Left (out of a total of 900) for the entire summer. Staff attended 30 hours of training and is doing an excellent job. In addition to weekly themed activities and attending local theme parks and sporting events, 90 campers actively participated in the "Ready, Fit, Go" Youth Health Expo in Irvine. The Expo brought more than 800 children together for the purpose of creating awareness and a personal commitment to eating healthy foods and being physically active. The Counselors in Training (CI T) program has also doubled since last year with a total of twelve volunteers. Each camp location has six CIT's and all have been a huge help to the camp staff. PINT SIZED CAMPERS - Camp is coming to an end after eight fun filled weeks for the 3 -5 year old children that included trips to the fire station, library, and special guests, such as the PD. Every Friday the little ones cool off with outdoor water activities. A special thanks to Melia Fernandez and Lindsey Starn for all of their hard work this summer! YOUTH SPORTS CoMMissioN - Members met on June 24 at City Hall to discuss the field allocation for the 2008 fall sports season. Commissioners from AYSO Regions 57 and 97, Newport Beach Little League, Newport Harbor Baseball Association, Jr. All - American Football, and Pacific Coast Girls Fast Pitch agreed on the field allocation schedule for September 2 through December 19. Aquatic Recreation hired 27 new Swim Instructors/ Pool Lifeguards from the training academy to staff the Marian Bergeson Aquatic Center and Newport Harbor High School for the busy summer swim lessons. The Department purchased the Mega slide this summer to compliment the fun -run obstacle course pictured. Residents and summer camps, including 11 Recreation & Senior Services Division Monthly Activities Report Page 4 Saint Andrews Church and the Boys and Girls Club have been swimming, splashing, and sliding their afternoons away at the Newport Harbor High School pool. Attendance levels have been over 100. 0 CONTRACT CLASSES SUMMER CAMPS - Children ages 3 thru 16 have been taking full advantage of the summer months, making new friends, creating lifelong memories, and developing new skills while attending summer camps in Newport Beach. With the addition of 10 camps per week, the launch of campnewport.com, the opening of NCCC, and expanding class offerings to NMUSD school sites, staff has seen a tremendous increase in participant attendance. To date, camp attendance is one -third higher than it was today in 2007, as over 2100 campers have had the opportunity to develop and enhance skills in extreme sports, athletics, film, cooking, technology, science, and more. FALL CLASSES - After analyzing the usage of community centers and parks, staff has scaled back on classes that were continuously cancelled due to zero or low enrollment and added a few new programs. The following classes and instructors will be added to the fall programming beginning September: • Adult Flag Football Tournaments on the beach by Prank Monkey, • Youth Beach Volleyball by Hogan Hitting, • Boating by Peter Descarte, • Home Business by Sabrina Dagastino, • Reina Rivers will be taking over Rhonda Felton's preschool programs. Additionally, all classes held at CYC have been relocated due to the remodel beginning September 2008. Fall class registration begins the second week of August. NEWPORT COAST COMMUNITY CENTER 11 Special thanks to General Services and Public Works Department for the improvements to the Newport Coast Community Center this summer. NCCC's planters are now outfitted with skate stoppers to preserve the stained walls and newly planted flowers. As you drive by the corner of Newport Coast Drive and San Joaquin Hills Road, please glance at the Center's new sign and seasonal flowers. Recreation Ft Senior Services Division Monthly Activities Report Page 5 Management is meeting with Norman Russell Design and Cibola Systems to discuss cost estimates for stage lighting in the gymnasium and audio throughout the building. The theatrical lighting system will be installed in the fall. Amplified sound throughout the building is projected to be completed before the first -of the year. • SUMMER CAMPS AT NEWPORT COAST - Success! NCCC welcomed over ten different camps this summer. Some children learned how to cook while others built rockets and became educated of our solar system and outer space. Newport Ridge Homeowners Association allowed the City use of their park adjacent to the community center. FACILITY RENTALS During the period of Mav 16. 2008 -- Junel5. 2008 there were: • 30 Picnic /Park Area Rentals • 24 Room Rentals • 12 Field Rentals • 10 Gym Rentals There were total of (1) wedding reservation rentals for this period: Inspiration Point Park - May 18, 2008 Attendance: 20 people Park Patrol Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of May ft June Park Patrol had the following contacts: 1. Requested Calls 0 230 with Youth Sports Groups 0 113 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field lights, reported group on wrong field at BCSP, stopped golfing at Bonita Creek, reported goal posts unlocked at Peninsula Field, reported an illegal banner up at Lincoln, advised a disruptive man to leave the field at Bonita Creek, advised boys not to climb on backstop at Buff Hills Field, stopped 2 adult teams from drinking alcohol at Arroyo Field, advised 2 men in electric vehicles to get off Buffalo Hills Field. Checked and monitored Lacrosse group at Peninsula Park. 0 62 Field related issues /checks- monitored use of fields by Youth Sports organizations and club teams, turned on /off field tights, 0 39 Park /Picnic /reservation issues /checks: monitored scheduled picnic reservations at various parks. Reported trash left behind at Buff Hills Park, checked on a swim meet at Buff Hills Park. Stopped a group from sledding down the hill at Begonia Park, monitored Laser Tag event at Mariners Park, stopped a boy from launching tennis balls at San Joaquin Hilts Park. Assisted with resolving a dispute of the picnic tables at Peninsula Park. 0 233 Community Center issues /checks: unlocked and locked various community center rooms /gyms, checked on weekly meetings at community rooms, stopped skateboarding at NCCC, advised kids to stay off the roof at Bonita Creek CC, • i • Recreation Ft Senior Services Division Monthly Activities Report Page 6 checked on Mariners Library entry and parking lot daily for disruptive juveniles, advised an AA group at West Newport CC not to smoke near buildings. 47 Playground checks - checked all playgrounds for safety issues and vandalism. Reported bent basketball backboard at 381h Street Park, checked on film permit event at Newport Shores Park. 0 37 other- stopped numerous groups from barbequing illegally at CDM Beach, checked tennis courts unauthorized for private instruction. Advised a group from Pacific Life that they can't reserve the courts at CDM Beach and make them unavailable to the public. 14 Pre -event check 5 Post -event checks 2. Public Contacts 0 72education 0 8 alcohol 0 75dog related Written Warnings Issued- 2 for parking violations at West Jetty View Park Citations Issued- 7 citations: 4 for parking violations at Lincoln, Bonita Canyon, City Hall and Bonita Creek, 3 administrative cite for a skateboarding violation, administrative citation for a dog off leash and operating motorized vehicles in Peninsula Park Additional Information: While at Bonita Creel Park monitoring an adult softball game, Officer Brown was asked by the umpire to assist with ejecting a disruptive player. The player became hostile and uncooperative and threatened Officer Brown with a baseball bat at which point he called the Police Dept. for assistance. When the PD arrived the player had already left the park. However, based on the information obtained, the player was later arrested for threatening an officer with a weapon. The Park Patrol Officer will continue to assist the Police Dept. with the education and enforcement at CDM Beach regarding the prohibition of barbeques outside the fire rings and in Lookout and Inspiration Points. SPECIAL EVENT PERMITS As of July 15, 2008, there were 185 Special Event Permits processed and issued for the year. Those events of note for this period are: Balboa Island Artwalk- Balboa Island May 18, 2008 Attendance:4000 1/1 Memorial Dedication- Castaways Park May 25, 2008 Attendance: 500 Balboa Island Parade- Balboa Island June 1, 2008 Attendance: 5000 CDM 5k- CDM Streets June 7, 2008 Attendance: 3000 Flag Day Ceremony- City Hall lawn June 14, 2008 Attendance: 75 Art in the Park- Grant Howald Park June 21, 2008 Attendance: 500 Concert in the Park- Bob Henry Park June 29, 2008 Attendance: 500 Mariners Park Parade- Mariners Park July 4, 2008 Attendance: 2000 CNB and Newport Dunes Fireworks Show - Dunes July 4, 2008 Attendance: 5000 Old Glory Boat Parade- Newport Harbor July 4, 2008 Attendance: 300 9 • Recreation ft Senior Services Division Monthly Activities Report Page 7 Breakers Tennis Matches- NBCC FACILITY RENTALS July- various dates: Attendance: 2600 During the period of May 16, 2008 - Juty15, 2008 there were: • 67 Picnic /Park Area Rentals • 52 Room Rentals • 26 Field Rentals • 21 Gym Rentals There were total of (1) wedding reservation rentals for this period:_Inspiration Point Park - May 18, 2008 Attendance: 20 people PARK fi CAPITAL IMPROVEMENT PROJECTS MARINERS PARK - Mariners park restroom and storage building is currently under construction and on schedule to open prior to Labor Day. The new restroom is the final piece of the total renovation of Mariners Park. The complete renovation has included the Mariners Branch Library, tennis courts, ball field, hardscape, batting cages, restrooms and tot lot. SUNSET RIDGE PARK - The Concept plan was approved 7 -0 at the June 10 Council meeting. The next step for the project will be an EIR of which Public Works is in the process of hiring a firm to rnndurt COASTAL PEAK PARK - Public Works, Parks and Recreation staff have been busy working with Te Irvine Company to build Coastal Peak Park. The irrigation and drainage work is nearing completion and word on shade structures, restrooms and backstops has begun opening scheduled for fall 2009. The Park will include two baseball fields, 3 soccer overlays, 2 batting cages, 2 shade structures and a tot lot. BEGONIA PARK - The renovation of the damage at Begonia Park from vandalism has been completed. The new play equipment and safety surface were opened on July 15. Thanks to the Fire Department and Human Resources for their assistance in the investigation and working to recover funds to rebuild the tot lot. REMODEL OF COMMUNITY YOUTH CENTER (CYC) - Staff is working closely with Dougherty + Dougherty Architects and the Public Works Department to submit plans for the remodel of center to the Building Department for approval and out to bid in September. Staff expects the Center to be closed November - December 2008 and re -open in January 2009. WEST NEWPORT PARK AND NEWPORT ISLAND PARK - West Newport Park @ Orange Street and Newport Island playground renovations are nearing completion. The new Tot Lots include a recycled plastic lumber material which has proven to hold up well to the oceanfront elements at Peninsula Park. The renovation at West Newport also includes a shade structure, swings and landscaping. Special thanks to Public Works and Parks for working with us to administer this project! 0 • Recreation Et Senior Services Division Monthly Activities Report Page 8 STAFF TRAINING Et UPDATES • Recreation Et Senior Services Director Wes Morgan's last day Friday, July 25. Wes was instrumental in many Department and wide projects including OASIS, NCCC, Sunset Ridge and Marina P The Department thanks Wes and will miss him. Staff will welco Laura Detweiler on Monday, August 18`h. • Sean Et Shannon Levin welcomed their new baby - Lucy to the world on August 29 - she weighed in a 6 lbs 9 oz and 19 3/ inches long - 3 Yz weeks earlyN SPECIAL EVENTS 4T" of JULY - The 36`h Annual Independence Day Celebration at Mariners Park co- sponsored by the Mariners Elementary School Foundation was a success as families and friends alike proudly waved their American flags while marching and riding bikes down the parade route. The families enjoyed live entertainment, games/ bouncers, a rock wall, food, and much more. A special thanks to Special thanks to the Mariners Elementary School Foundation in collaboration with the City of Newport Beach, Councilmember Curry and wife Pamela, Grand Marshal, Pam Coughlin, and Co- Chairs David Schneider and Dianne Wells. Also, a special thanks to Fire, General Services, and the Police Department. Recreation @ Senior Services Division Monthly Activities Report Page 9 SUNDAY FuNDAV - The 5`" Annual Sunday Funday will be held at Bonita Canyon Sports Park on Sunday, August 17 at 2pm. Events of the afternoon will include live music, Barnaby, summer crafts, bouncers, food, and more. 0 • Recreation & Senior Services Division Monthly Activities Report Page 10 SENIOR SERVICES To: Parks, Beaches Et Recreation Commission From: Celeste Jardine -Haug, Recreation Superintendent 0 Re: Senior Services Division Monthly Activities Report Installation - The new board members were installed for the Friends of OASIS this month. Senator Tom Harmon performed the installation. Reenie Grant is retiring from the board after serving for many years. The newly elected board members include Tony Allen, Lynn Cathcart, Evelyn Hart, John Kraus, Millard MacAdam, Jerry McClellan, and Dody Reid. Evelyn Hart was elected to a second term as President. The highlight of the meeting was having the Fire Department Barbeque hamburgers and hotdogs for lunch. The seniors always love having them. Summer of Self Improvement - This upbeat and informative series of lectures began this month with an expo in the lobby and two lectures. The first lecture was "Walk Right and Restore the Spring in your Step" and the second was "Facial Yoga ". They were both very well attended and the participants were excited about the information that they received. The following week included a self - defense workshop that our own Newport Beach Police Department lead and a Line Dancing Class. This series of workshops continued for the remainder of the month with more special lectures and will finish up with a healthy luncheon in August. Concert - Our annual summer concert/picnic was Saturday the 26`". This year we had the Huntington Beach Concert Band playing songs from the great composer Leroy Anderson. This a great summer event and is always enjoyable. A picnic lunch was served. Building Proiect - A group met to review the landscape plans for the new building this month. Included were Council Woman Gardner, Dan Sereno and Randy Kearns from the Parks Division, Dave Webb from Public Works, a couple of Master Gardeners from the community, Wes Morgan, GKK, Celeste Haug and the architects. After a careful review and some revisions, the plan was approved for final design. • Recreation Et Senior Services Division Monthly Activities Report Page 11 PARTICIPANTS ATTENDING 9,558 CUSTOMERS RECREATIONAL CLASSES 3,710 CUSTOMERS PERSONALIZED SERVICES PROVIDED 1,374 CUSTOMERS SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Includes: Front Office Travel Office Gift Shop • Blood Pressure 50 Information/ Referral 565 Bookkeeper Counseling - persons 60 Legal Assistance 12 Eldercare 9 Senior Assessment(hrs) 65 Employment 20 Telephone Reassurance 388 HICAP 7 Visual Screening 3 Housing counseling 45 Transportation Info 150 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A -Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes 1,423 CUSTOMERS 2,087 CUSTOMERS 1,454.00 HOURS (•equiv, to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL/ SAILING CLUB Day Trips Sailing Club - Day Sails Harrahs Rincon Casino 54 OASIS II Bowers Museum 33 OASIS III Glendale Center Theater 35 Long, Trips SPECIAL EVENTS /SCREENINGS /LECTURES Summer Luau 180 Big Band Seminar 65 UCI - Stroke Protection 35 Legal Fraud 32 Movie- August Rush 32 Computer Friends 40 • OASIS Golfers Sunday Movies - Mr. Hobbs Takes a Vacation You'll Never Get Rich Till the Clouds Roll By Full of Life Field of Dreams 252 CUSTOMERS 64 66 712 PERSONS 167 28 29 17 19 28 NEWPORT 6 2 .a c9<r>:ppN�P • TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation PB &R Commission A e da Item No, August 5, 2008 Staff recommends that the Parks, Beaches and Recreation Commission consider the bench donation request at C Street and the oceanfront boardwalk. This bench donation would replace an existing old wooden bench. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a request from Roy Batelli and Steve Gainey (Attachment A) to donate a bench at C Street and the oceanfront boardwalk. The donated bench (Attachment B) is included on the City's Official Bench List and will match the existing benches at this site. Attachment C shows the location of the proposed bench donation. Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is "Donated by the Steve Gainey Family and Roy Batelli Family ". Mr. Batelli, Mr. Gainey, Council Member Michael F. Henn, and the Balboa Peninsula Point Association have received a copy of this report and a natice of the Commission meeting. V err respe fail r, p`.vyyaa..yt C • s • Gifts for Tomorrow Order Request Form W Contact Information dvJ Name n n i Mailing Address � i Phone , 1 i � Signature DEDICATION PLAQUE INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1,000. Contact city Staff for more information. Yes, I am interested in dedicatory plaque for rtry donation- Plaque is donped for. i i , First Name Last Name June 10, 2008 Mr. Randy Kearns • Park Maintenance Supervisor General Services Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92658 Dear Mr. Kearns: SUBJECT: Gifts for Tomorrow Order Thank you for the donation information regarding the bench that Steve Gainey and I would like to underwrite. The bench would be on the oceanfront at C Street and East Balboa Boulevard. We also would like the local vendor to create the donation plaque. There is currently a city bench on the site. Steve Gainey lives at 1025 East Balboa Boulevard, NB 92661 949 673 5382 Roy Batelli lives at 1023 East Balboa Boulevard , NB 92661 949 463 5776 (we are next door neighbors) ( Batelli mailing address is: P. O. Box 599, Newport Beach, CA 92661) We understand that the cost of the cement bench is $1169 and the plaque will be approximated $150 -200. We would like the plaque to say: Donated by the Steve Gainey family and Roy- BateIli family Thank you very much. Sincerely, _ Roy Batelli and Steve Gainey • L \ r y t a • T } • r r s ' 0 L P Me 1 e �f r r z , \ v+ : r , J r �+ T .e I• - 1 PW( • .1 r (S) PB &R Commission Agenda Item No. August 5, 2008 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the bench donation request at Ensign View Park. This bench donation would replace an existing old wooden bench. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a request from Virginia McCully (Attachment A) to donate a bench at Ensign View Park. The donated bench (Attachment B) is included on the City's Official Bench List and will match the existing benches at this site. Attachment C shows the location of the proposed bench donation. Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is "Donated for Robert A. Shepherd Jr. ". Ms. McCully, and Council Member Steven Rosansky have received a copy of this report and a notice of the Commission meeting-. Very respay lly Mark 14amicn i L J c` .� �Lw,ti _ai , 7 I Gifts for Tomorrow Order Request Form .41em # Description / Contact information i— �e`r'- -i'-- -• � Name y . Moiling Address -'7 r Phone — Signmure DEDICATION PLAQUE INFO Donors may elect to provide a dedicatory plaque if the i value of the donation is greater than $1.000. - Contact city staff for more information � U'/Yes, I am interested in dedicatory plaque for my donation. i Fteq+wls donated for. First Name Last Name ` e • 4- T 16 AL s yy��1 • TJM1 It Z r . Fr r t r - r 1 _y � t r r♦� • .tee 4 � 1. 46 PA Or. Ole 06% Ago p aEW PART m �Q • TO: FROM: SUBJECT: • - = Parks, Beaches and Recreation Commission General Services Director Bench Donation Request Recommendation PB &R Commission Agenda Item No. (0 August 5, 2008 Staff recommends that the Parks, Beaches and Recreation Commission consider the bench donation request at 9`n Street and the oceanfront boardwalk. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a request from Gayle Gardner (Attachment A) to donate a bench at 9th Street and the oceanfront boardwalk. The donated bench (Attachment B) is included on the City's Official Bench List and will match the existing benches at this site. Attachment C shows the location of the proposed bench donation. Since the value of the bench with a new concrete pad (to place the bench on) is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is "Donated for our parents, Robert and Frances Gardner ". Ms. Gardner, Council Member Michael F. Henn, and the Central Newport Beach Community Association have received a copy of this report and a notice of the Commission meeting. Adjacent property owners were also, notified of the Cornrnission meeting. %ery respec 1Iy '.�� t - 1 t C • 11 • Gifts for Tomorrow Order Request Form Item # DgKption loo Facnch @ aln 1112 b=V10( w40k C oncrt, fool Y)4Ud4 o{ Contact Information Gja%41e &aMvNeC Nam 3 15 SQ h�. l� saw I 12 Mailing Address Cos-rm, Mesa-, C A- a Z 6 Z. -7 T Ll kQ 63 t l`(16 Phone re DEDICATION PLAOUE INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1,000. Contact city staff for more information. xYes, I am interested in dedicatory plaque for my donation. ':. Plaque is donated for,ou r ?ca,,rth+ -R Rv'- ,- Fnanees ardneV- First Name Last Name ■ i L r sIs •� .r J. -S • � j� S I - s rI 1 4• •. J N J r -' : -' Tti _ -1 L ' - y . f 1 \ r • I �F I V i ilL6t I o� �R 4'— I It o. r t , 4 I�. a NE =��Rr Mas c �r 9 <�F00.N PB &R Commission A e da Item No. T August 5, 2008 • TO: Parks, Beaches and Recreation Commission FROM: General Services Director SUBJECT: Bench Donation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the bench donation request adjacent to the business Picante Martin's Mexican Restaurant at 320 Marine Avenue. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City to make the donation process easier for staff and donors. The City has received a request from Judge Steven Bromberg, on behalf of the Balboa Island Community (Attachment A) to donate a bench adjacent to the business Picante Martin's Mexican Restaurant at 320 Marine Avenue, in honor of Martin Picante who recently passed away. The • donated bench (Attachment B) is included on the City's Official Bench List and will match the existing benches at this site. Attachment C shows the location of the proposed bench donation. Staff inspected the location of the proposed bench donation, and concurred that due to the size of the storefront an additional bench can be accommodated at this site with room for access to the street from different points. Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is "Donated for Martin Picante ". Judge Steven Bromberg, Mayor Edward D. Selich, the Balboa Island Business Association and Balboa Island Improvement Association have received a copy of this report and a notice of the Commission meeting. Very res lly Mark Harmon Harmon Attachments: (A) Judge Steven Bromberg's Gifts for Tomorrow Order Request Form (B) D.M. Braun bench style picture • (C) Picture of the proposed location 0 0 ! � � � § � { Z \k \ \ % i!§ Cu § ;. ®) \ }* } � ) ] k E �� • TO: FROM: SUBJECT: � r Parks, Beaches and Recreation Commission General Services Director Tree Donation Request Recommendation PB &R Commission A nda Item No. August 5, 2008 Staff recommends that the Parks, Beaches and Recreation Commission consider the tree donation request at Mariners Park. Discussion City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a donation request from Kristen DeCarbo (Attachment A) to donate a tree • at Mariners Park. The donated tree will be a Deodar Cedar tree, and will be planted from a 36" box container. Currently, there are six donated trees at this site with dedicatory plaques. Staff selected this particular tree variety that will be a welcome enhancement to the proposed location (Attachments B & Q. Since the value of the tree is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy B- 17, is "In recognition of Dr. Anthony and Madeleine DeCarbo ". Ms, DeCarbo and Council Member Don Webb have received a copy of this report, and a notice of the Commission meeting. Very respec, lly, ! i Mark �i :-'i' ! \1 °. J L.cT ^c iii,',; , . _�..' 1 i7C:: �.t��:C�'t= iyi'!1 • LI • • ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; 1 ; ; ; ; �t, w ems &rk_ Contact Information Name 5ob`hz Om" Ayenv-c /Mailing Address, _ ` { , _ > , QTbiis. +acct MN!' C A c C+L� gL g) 3o,3-- f-903- Phone z� *ncdu DEDICATION PLAQUE INFO Donors may elect to provide a dedicatory plaque if the value of the donation is greater than $1,000. Contact city staff for more information. Yes. I am interested in dedicatory plaque for my donation. �9yfziA �. Plaque 1s donated for, br.gAn'huny and Kadelu'nt �ea"bn First Name Last Name ••��,, ter' ��. a , . ia, I '01 - y, -.' � �. �. �. .. r .,,.�'� �� ,, r �� Y` j Z �. � � f f . r! � � I g r`.; " '� _� -< w � .. �.�. _ .�" S � � � - •� �. � � t� , A 1'.'Y � _ , /" 1 x, A 9. r ♦,X T �_ y • +^ • � _ '� �� _ � ,; � �J a. _i �� r � . .,. c. �� '�, i �• it r - •!� • � a� 4 �T ift r,! lm f t .. 10r dw L D 4i I I 1 d C