HomeMy WebLinkAbout4/7/2009 - Agenda Packet��✓ 'l� � DO��
City of Newport Beach
Parks, Beaches Et Recreation Commission
Tuesday, April 7, 2009- 7pm— City Council Chambers
AGENDA
ORDER AND ROLL CALL
• CORONA DEL MAR STATE BEACH PRESENTATION
• Director Detweiler
• Director Harmon
• City Council Actions
PUBLIC COMMENTS
Members of the public are invited to comment on non- agenda items of public interest. Speakers are limited to three minutes
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar 1 -3 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The
Commission Members have received detailed staff reports on each of the items recommending approval and there w(l be no separate discussion of these items prior to
the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the
Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If
you do fill out the card please place it in the box at the table.
CONSENT CALENDAR
1. Minutes of the March 3, 2009 regular meeting.
Recommendation: Waive reading of subject minutes, approve and order filed=
2. Park Et Operations Division Activity Report.
Recommendation: :ileceive/flje monthly Activity Report for activities and upcoming praj -M&
3. Recreation Et Senior Services Activity Report.
Recommendation: Reeelve/ file monthly Activity Report for activities and upcoming protects
OLD / NEW BUSINESS
• 4. Castaways Park Flagpole.
Recommendation: Review staff report and direct staff on securing funds for the purchase Et installation
of a flog pole to be located adjacent to the 1/ 1 Marine Memorial at Castaways Park.
5. Reforestation Request.
Recommendation: , Consider reforestation request of Ron Centro at 507 Rockford Place
6. Reforestation Request.
Recommendation: Consider reforestation request of Broadmoor Hills Community Association at 2706
Lighthouse Lane by Gail Finnell
7. Appeal for Tree Removal denied at 5011/2 Narcissus Avenue -
Recommendation: iDeny the appeal for the removal of one City Melaleuca quinquenerv'ra parkway
street tree at 501 %z Narcissus Avenue by Barbara Edwards
COMMITTEE REPORTS
• Park Development - Brown, Lugar, Manton
• Recreation /Senior Activities - Hamm., Brown, Lugar
• BUdget - G.,mo, Brown, Lugar
• Ad Hoc
-- Community Service Award - Garrett, Riaida
-- Youth Sports Liaison - Riaicka
-- China Cove Volleyball Court- Brown, Lugar
Other -- Marina Park - Gamett
FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion.
Vandalism /Damage Report
• ADJOURNED
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PB &R Commission Agenda
Item No.
April 7, 2009
Parks, Beaches and Recreation Commission
FROM: Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: March Parks, Trees, and Operations Division Activity Report
Parks Maintenance Division Activities
Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in planning and construction phases. The
contractor for the Upper Bay View Park is currently performing the required 90 day
Maintenance Period, with City takeover anticipated for early May. On March 10,
2009 Coastal Peak Park passed its final inspection, and was placed on the required
60 day Plant Establishment Period, which will be followed by a required 60 day
Maintenance Period. The park is set to open in September 2009.
Projects currently underway:
• Irvine Avenue Median Project south of Bristol Street.
• Installation of new sidewalk, boardwalk, and native plantings on Dover
Drive adjacent to Castaways Park.
• Grant Howald Community Center Renovation Project.
• Oasis Senior Citizen Center Groundbreaking Ceremony occurred on March
24, 2009.
Projects that are in the planning phases: Sunset Ridge Park, Marina Park, and
China Cove Slope Repairs. The Avocado Medians, Westcliff Medians, and State
Beach Landscape Improvement Projects are being proposed for funding, as part of
the Fiscal Year 2009/2010 budget process under Capital Improvements.
2. General Services Department crews recently completed improvements at 380' Street
Park in order to better accommodate dog owners. The Parks, Beaches, and
Recreation Commission offered several community -based recommendations to
Council in December. The following recommendations were approved by Council
at the January 13 meeting:
o Installation of 120' of 6" curbing
•
o Fabrication and installation of four informational signs and a new Doggie
Bag Dispenser
•
• Modification or installation of irrigation
o Installation of sod and decomposed granite
• Installation of plant materials
General Services Department staff from the Field Maintenance, Operations Support,
and Parks and Trees Division, in conjunction with contractors, completed the
improvements on March 9 at a cost of $8,220. The newly sodded turf area will
remain closed for a least one to two more weeks to allow the new sod to establish
roots. The decomposed granite area is open for the enjoyment of dogs and their
owners.
Before
After
In the effort to provide the community with the industry's best practices through the
use of new standards and technologies, staff members participate in pertinent
trainings and seminars, and are encouraged to pursue certifications.
o Annual Pesticide Training — On March l Ph, Pest Control Technician Greg
Lewis presented at the annual Pesticide Safety Training held in the City
• Corporation Yard. This training is required for any municipal employee who
handles or uses pesticides and herbicides. Greg holds a State license as an
Agricultural Pest Control Advisor, and is the primary person responsible for
monitoring the use of chemicals by City staff. Team members from the Field
Maintenance, Operations Support, and Parks & Trees Divisions participated in
the training.
o Turf and Landscape Seminar — On March 18d', Kim Pederson, Paul Ramirez,
Greg Lewis, and Anthony Petrarca attended the 37th Annual Target Specialty
Products Seminar Series at the Long Beach Convention Center. The annual
seminar is an excellent educational opportunity for licensed professionals in
the pest control, turf and landscape and vegetation management industries.
Staff attended the Turf and Landscape series, which included topics on:
Understanding Recycled Water and its Management, Nutrient Run -Off
Management, and Laws and Regulation updates.
o Supervisory Skills Program — On March 19t', Kim Pederson and Paul
Ramirez attended a Supervisory Skills Program offered by Liebert Cassidy
Whitmore. It was held at the Costa Mesa Neighborhood Community Center,
and was designed to assist both new and first -line supervisors in managing
their workforce more productively.
• 4. Recently, all City supervisory staff attended a Customer Service Training. The
second phase of training occurred the week of March 23rd, which included all of the
General Services Department field staff members.
5. On March 4, 2009, Park Maintenance Crew Chief Paul Ramirez attended the
Turfgrass Fertility Management Seminar sponsored by Target Specialty Products.
Several topics were discussed: Fertility Management, Best Management Practices
(BMPs), How to take and read soil tests, and Expectations and goals when applying
fertilizers. Specifically, the Managing off -site movement topic discussion provided
Paul with industry updates regarding the management of run -off following lawn and
field fertilization.
Unmanaged water run -off can cause chemicals to drain into storm drains and creek
channels which can lead to algae bloom in the bay and the overgrowth of reeds that
eventually clog drainage channels.
6. The International Society of Arborists and California Urban Forests Council
recently hosted a conference at UCLA to discuss the relationship between Urban
Forestry and Public Health. Parks Maintenance Supervisor Kevin Pekar attended
the conference to learn more about proactive ways of addressing societal and
community-based needs through urban greening practices. Conference topics
included presentations on how the physical environment promotes health, a case
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study in implementing a Greenhouse Gas Tree Project; and a discussion on ways to
inspire community support for a successful "green" project.
• 7. Recently, Dr. Jan Vandersloot visited the west side of Cliff Drive Park and
Castaways Park, and volunteered to remove some invasive weeds (iceplant, mustard
and Johnson grass). Dr. Vandersloot, noted that he has been volunteering in
helping to maintain our City parks for the past 15 years. We would like to thank
and commend Dr. Vandersloot for his dedication and contribution in the
maintenance of our City parks.
Trees Division Activities
During the month of February, 548 trees were trimmed, no trees were removed, 3 trees
were planted and crews responded to 5 emergency tree calls. The City's tree services
contractor, West Coast Arborists, is currently pruning trees within the Newport
Heights, and Balboa Peninsula areas, as part of the City's overall grid trimming
schedule. Additionally, 455 City Ficus and 120 Eucalytpus trees were completed for
pruning throughout the City to discourage nesting of nuisance birds, severe fruit drop
and to mitigate potential limb failure.
The attached Tree Activity Report summarizes requests and field activities performed
during the past month.
Beach Maintenance Activities
• 1. Operations Support crews cleaned and staged signs for "Nowruz ", the annual
Persian New Year. The celebration was held on Tuesday night, March 17th, at
Corona del Mar State Beach. Crews cleaned the parking lot, beach, fire rings, and
restroom facilities, as well as restocked the facilities with paper products.
Informational and regulatory signage was also posted for the event to ensure a safe
evening for all attendees.
2. As a result of exposure to the marine environment, several
bollards in the Newport Pier Plaza required a much needed
facelift. Facilities Maintenance Crew members removed
and transported these bollards to Specialized Coatings in
Huntington Beach, where they were sandblasted and
powder coated. The process will extend the life of the
bollard by 7 -10 years. In previous years, crew members
painted each bollard in -place every other year.
Senior Equipment Mechanic Andy Martinez welded and repaired the bollards in
preparation for the powder- coating process. The Concrete Crew prepared the
concrete area, and then installed the renovated bollards.
3. On Monday, February 23'd, Storm Drain/Street Sweeping Supervisor Tom Miller
and Code Enforcement Division Manager John Kappeler spoke to 5d' grade students
at Harbor Day School regarding the Newport watershed and water quality. The
students began the day with a question/answer session, followed by a video on
• where storm water goes.
An outdoor demonstration highlighted the use of one of
the City's smaller vacuum trucks, which is used to clean
catch basin filters, and removing hazardous fluids and
related nuisance water. The group then went to the Big
Canyon Reservoir located across the street from the
school.
Utilities Water Production Operator Paul Heydorff concluded the presentation with
a detailed look at the reservoir. This first -hand experience brought to life what the
students have been studying and will hopefully usher in a new generation of
guardians of our waterways.
• See attached General Services Department, Activities Reports for February 2009.
S 'tted by:
4
Dan P. Sere o
Parks and Trees Maintenance Superintendent
Jim Auger
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2007 -2008
(C) General Services Department February 2009 Activities Report
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General Services Department
Parks and Trees Division
Fiscal Year 2008 -2009
Claim Removals
Problem Tree Removals
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General Services Department
Activities Report - February 2009
This Month
This Month
Last Year
Total To Date
TTD Last Year
AsPhaltlConcrete
Street Patching (Tons of Blacktop)
375
387
2,819
3,164
Sidewalk Repaired (sq. ft.)
4,865
4,100
31,352
39,116
Curb & Gutter Replacement (lin. ft.)
309
316
2,965
2,696
Sweeping, Beach Cleaning, Demo Materials (tons)
500
333
3,072
3,221
AsphaltlConcrete Recycled (tons)
310
320
3,512
2,974
Signs & Traffic Markings
Signs Made
2,004
303
9,587
1,511
Signs Installed
121
195
1,661
1,827
Decals
80
19
1,127
896
Special Purpose Signs /Banners Made
14
59
381
600
Street Striping (lin. ft.) Added /Replaced
3,127
285,664
220,182
726,299
Pavement Markings (including reflective)
3
408
789
1,634
Parking Stalls
148
52
349
90
Curb Painting (fin. ft.)
47
2,554
18,026
64,814
Thermoplastic (Im. ft.)
0
0
10,170
4
Sign Posts Installed
32
37
219
264
Graffiti
Graffiti Incidents Removed by Staff
7
17
135
1,855
Graffiti Incidents Removed by Contractor
49
58
645
549
Refuse Coiiectlon
Residential (tons)
2,355
2,789
24,141
25,244
Liquid HazMat Incidents
4
5
46
96
E -Waste Incidents
3
5
130
225
U -Waste Incidents
11
12
37
75
Recyclables (tons)
982
797
10,494
7,175
Tress
Trimmed by Staff
83
93
1,018
1 1,294
Trimmed by Contractor
548
2,477
6,414
9,570
Removed
0
11
119
103
Planted
3
16
119
120
Roots Pruned by Contractor
0
10
103
10
Roots Pruned by Staff
5
4
177
191
Automotive -
Repairs
245
267
2,161
2,351
Preventive Maintenance Completed
68
65
589
607
PM Labor Hours
121
156
1,337
1,345
Beach Maintenance
Beach Area Refuse (tons)
57
45
802
658
Beach Debris (tons)
208
167
1 1,071
1,183
SweepingfStorm Drain
Gutter Miles Swept
3,823
3,697
34,133
36,877
Sweeping Debris (cubic yards)
398
361
4,052
4,277
Storm Drain Debris (cubic yards)
20
44
703
371
Item 3
April 7, 2009
Recreation Services
Monthly Activities Report
• To: Parks, Beaches 8 Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
ADULT SPORTS
LEAGUES - With spring in full swing, the City's adult sports leagues continue to pack the playing
fields and gyms from Newport Coast to West Newport!, A total of 211 teams are enjoying the
competition in volleyball, soccer, softball, and basketballl
BASKETBALL - Seventy -seven teams are already registered to play adult basketball in the spring
league starting the week of Monday, March 30. One of the strong points of the league is the
inclusion of the Newport Coast gym in the rotation of league sites. Tuesday and Thursday night C
Leagues enjoy the "jewel on the hill," the Newport Coast Community Center facility.
SOFTBALL - Sixty -eight teams are continuing league play in adult softball through the month of
April. All spring leagues will conclude by May 8, making way for the big summer softball season
which begins May 11. Registration deadline for the summer softball season is April 9, with 120
• teams expected to fill out the league schedule.
SOCCER - Adult soccer season is bicycle kicking away at the Bonita Creek and Arroyo Park football
fields in the late evenings. Forty -five teams in 4 skill classifications represent the largest amount
of teams in the city's history of running adult coed league soccer. Games will continue through
June 26. The active soccer fields will then be renovated throughout the City in the months of July
and August, to make way for the fall season of youth football, and adult and youth soccer.
VOLLEYBALL - In addition, Ric Jennings' popular coed volleyball league program continues to draw
20 teams each season on Thursday nights at the Lincoln Athletic Center gym.
YOUTH SPORTS / YOUTH PROGRAMS
GIRLS BASKETBALL - The inaugural Girls Hoops program began March 4 at the Lincoln Athletic Center
Gym. Five elementary school teams will play games on Wednesday and Friday afternoons through
May 6. The 5`" and 6`h grade girls are enjoying exciting play, with teams from Lincoln, Andersen,
and Newport Coast making up the Newport Beach schools in the competition. A special thanks to
the school of St. Joachim in Costa Mesa for putting a team in the league to give the girls a chance
to play a team from outside the City!
•
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TRACK AND FIELD - CdM, HERE WE COME! The annual City of Newport Beach /Newport Balboa Rotary
Club Frank E. Anderson Memorial Track and Field Meet of Champions will be held on Friday, April
17 at Corona del Mar High School. This is the first year since the late 1970's that the meet wilt not
be held at Newport Harbor. The new format change is the inclusion of the elementary schools in a
team scoring system. In an effort to increase the meet's participation from 150 to an estimated •
350, elementary schools will compete for a team award, the "Spirit Cup!" The meet includes
participants born in 1992 through 2002, (7 - 15 years of age). The top 8 places in all boys' and
girls' individual events will qualify to represent Newport Beach at the SCMAF- Orange County meet
on Sunday, May 3. A very special thanks to Diane Daruty and CdM High School Track Coach Bill
Sumner for their help in organizing the schools for this year's meet! Last but not least, a big
thanks to Dr. Art Walton and the Newport Balboa Rotary Club for their continued sponsorship and
outstanding volunteer support that continues to make the meet strong in Newport Beach!
LEPRECHAUN TRACKS FOUND AT PRESCHOOL 101 - When students of Pre- school 101 arrived at their
classroom on St. Patrick's Day, they were met by a giant green mess. Green paint was smeared
all over the tables, gold coins, green trash and glittery shamrock confetti covering their toys and
the floor. The teachers informed them that they had been visited by a Leprechaun. The children
had a great time finding the clues to where the Leprechaun had been and what he was doing in
their classroom. They discovered that he wanted to share his gold coins with them. They also had
a great time during outside free time playing with giant bubbles that made rainbows just like the
one the Leprechaun found his gold under. Maybe next year they'll catch him!
YOUTH GOVERNMENT DAY - Youth Government Day
was held February 26. Over 30 students from our
local high schools were in attendance, and they
were very engaged in the process this year - as
evidenced by the lively questions and opinions
expressed at the mock City Council Meeting! Lunch
followed for the students on the City Hall lawn,
featuring finger foods from El Ranchito.
Special thanks go to those staff members who
prepared the modified agenda items ahead of time and supported the process throughout the day.
They were: Harbor Resources Supervisor Shannon Levin for providing the Vessel Anchoring in the
Pacific Ocean; Economic Development Coordinator Katie Bowden Asst City Manager Sharon Wood,
for providing Eliminating Styrofoam; and Public Works Director Steve Badum for preparing the City
Hall Design Amenities staff report.
Also involved in the day's activities were the staff
members who took the time to explain and discuss
their jobs with the interns assigned to them. They
were: Mayor Selich, Council Member Rosansky, City
Manager Bludau, Sharon Wood, David Hunt, Kristy
Parker, Dennis Danner, Jim Auger, Maurice Turner,
Shannon Levin, Christine Fox, Jyll Ramirez,
Jennifer Schutz, Tim Heatherton, Katie Bowden,
Evan Sailor, Bob Stein, Tony Brine, and Laura
Detweiler, and everyone else who supported the event.
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2 •
NMUSD RECOGNIZES YOUTH COUNCIL - On March 10, the Youth Council was recognized at the
Newport -Mesa Unified School District board meeting for their hard work and dedication throughout
the year. Board VP Karen Yelsey highlighted their activities including Youth Government Day.
Youth Council Chair Rupen Dajee made a PowerPoint presentation to with pictures from Youth
• Government Day. The meeting was a good opportunity for recognition from both the board and
the parents of the Youth Council members.
0
AQUATICS
CONTRACT CLASSES
SUMMER CAMPS - The Camp Newport Summer Special Brochure, named "My
Journal" was mailed out to residents and camp registration began online
on Wednesday, March 11. Over 300 participants registered for a camp
during the first week of open online registration. Fax -in, mail -in, and
walk -in registration began on Wednesday, March 18. Once again, summer
camp instructors will be encouraging early registration offering a 103
discount on all camps through May 6.
0 3
RING CLASSES - The Spring 09 Newport Navigator was sent out to residents the
t week of February and registration for spring classes began on March 4. To
te, Spring 09 class revenue is up $10,000 from the previous year. We
ticipate registration to remain stagnant with no growth from last year upon
mpletion of the season. •
NEWPORT COAST COMMUNITY CENTER
REGISTRATION A SUCCESS AT NCCC!- Spring registration kicked off with a bang at the Newport Coast
Community Center on March 4. With the help of a stellar front office team, lines were kept to a
minimum and the center brought in over $9,000 in registration fees during the course of the day.
The registration process was extremely smooth, and more residents are taking advantage of walk -
in registration at Newport Coast. As of March 17, over there have been over
500 enrollments for classes at the community center.
THE PINCH PENNY PHANTOM OF THE OPERA - Played on March 27
The Newport Beach Repertory Theater presented four
performances of The Pinch Penny Phantom of the Opera
FACILITY RENTALS
During the period of Feb 16, 2009 - Marl 5, 2009 there were:
• 17 Picnic /Park Area Rentals
• 19 Room Rentals
• 13 Field Rentals
• 12 Gym Rentals
There were total of (1) weddine reservation rentals for this period:
Inspiration Point March 6, 2009 Attendance:20 people
0
PARK PATROL
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are
the number of times they stopped and spoke to customers other than requested calls. Due to the
timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will
receive April summary)
During the month of Feb Park Patrol had the following contacts:
1. Requested Calls
• 114 with Youth Sports Groups
• 76 Field related issues /checks- monitored use of fields by Youth Sports organizations
and club teams, turned on /off field lights, monitored closed fields during several days
of rain, advised a boy and his father not to ride a motorcycle on the park grass at
Buffalo Hills Park, advised NBLL staff not to park vehicles on park grass at Lincoln,
advised a man at Lincoln that private lessons are not permitted without a permit from
the City.
4 •
9
• SPECIAL EVENT PERMITS
As of March 15, 2009, there were 41 Special Event Permits processed and issued for the year.
Those events of note for this period are:
Toshiba Golf Tournament- NB Country Club, March 2 -8, 2009 Attendance: 20, 000
Arnette /Jacks Big Dav Out Surf Contest -NB Pier, March 7, 2009
Attendance: 150
PARK tt CAPITAL IMPROVEMENT PROJECTS
COMMUNITY YOUTH CENTER (CYQ CONSTRUCTION UPDATE - CYC renovation began mid-February and is
expected to be completed just before summer starts. Staff is working with Public Works, Utilities
0 5
and General Services on this project, which will greatly improve the appearance and services CYC
offers upon reopening. Recreation staff is currently recruiting 8 -10 new contract instructors for
the Center for fall classes. Though the Center will re -open this summer, staff is planning a re-
opening for early fall, which will showcase the new programs and the renovated Center.
Coastal Peak - February Et March was a busy time at Coastal Peak! The grades were approved, the •
entire park was sprayed for weeds the Bermuda sod was installed in the infields and tall fescue
sod around the play area. T rest of the he park was scarified to open the soil for the grass to take
hold. Finally, the outfields and the rest of the park was hydroseeded. We are now playing the
waiting game - grow grass grow! The park is scheduled to complete a 120 day maintenance period
and open for use this fall.
MARINA PARK - The EIR for Marina Park is currently
under the 45 day public review period. Anyone
who wishes to comment is welcome to contact
Rosalyn Ung in Public Works. Staff has been busy
during the past month focusing on the Sailing
Center program and identifying specific space
needs. Staff has also been working closely with
Harbor Resources to identify ways to share space,
resources and possibly reduce square footage from
the project.
PLAYGROUND MAINTENANCE - The overhead swing beam on swing sets at Newport Shores and 36'h
Street parks were replaced. The beams were rusting at the welds and were in need of
replacement for both safety and ascetics. The removal and installation were completed by our in-
house staff.
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CLIFF DRIVE PARK - The tile walls at Cliff Drive Park were in disrepair with many sections of the
tiles missing and creating a safety hazard. To address the issue the repair of the wall included
removal of the tile from the unique wave wall and adding a colored concrete surface layer of blue
and grey. The repair is also intended to reduce long term maintenance. The project was
completed during the week of March 30.
SPECIAL EVENTS
FLASHLIGHT EGG HUNT - The 5`" Annual Flashlight Egg Hunt will be held at
Bonita Creek Park on Friday, April 3rd, from 6:30 to 9:00pm at the Bonita
Creek Park. This all -ages event will feature five separate egg hunts for
children ages two thru 14, holiday crafts, carnival games, bouncers,
photos with Freckles the Bunny, and will serve food. All proceeds will
benefit Newport Beach Youth Council.
4TM OF JULY AT MARINERS PARK - Staff has been meeting the Mariners School
Foundation parent committee on the planning the annual 4`" of July event.
More information to follow in the May and June reports.
CORONA DEL MAR SCENIC 5K REGISTRATION Now OPEN - The Corona del Mar
Scenic 5k committee has been hard at work planning for this signature
event since September. Artwork featuring the old Port Theater has been
developed and is featured on the event's registration brochure, which
has just returned from the printer. Twenty thousand brochures will be
distributed around the city and directly to running enthusiasts within the
next few months. Watch for them in businesses and restaurants around
town!
• 7
Senior Services
Monthly Activities Report
To: Parks, Beaches £t Recreation Commission •
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
OASIS - This month has been an exciting time for the OASIS. With almost everything cleaned out
of the Center and many non - profits benefiting from the items they have been able to use, we are
ready to build! The Police Department and the Fire Department have both used the facility for
training. Staff and Friends volunteers are settled into the portables and are functioning well. It is
amazing what can be done with a little team work!
General Membership Meeting - The Friends have been holding their monthly meeting and •
luncheon up at the Newport Coast Community Center. This is a great event for people to stay
connected with OASIS. This month we had 180 people attend. We are so grateful to the staff up
at Newport Coast who have assisted with set -ups, sound systems, and directional assistance.
Construction - On March 23rd, our construction company, KPRS, officially took over the facility
and began by putting up the perimeter fencing and bringing in their construction trailers. Staff
began taking pictures of the process to mark miles stones in the project in hopes of putting
together a fun slide show for the re- opening event.
RE
Homer
Afable
PARTICIPANTS ATTENDING
RECREATIONAL CLASSES
PERSONALIZED SERVICES PROVIDED
Includes:
Blood Pressure
Counseling- persons
Eldercare
Employment
HICAP
Housing counseling
7,651 CUSTOMERS
2,377 CUSTOMERS
1,766 CUSTOMERS
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van /Shuttle
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Information / Referral
930
45
Legal Assistance
5
4
Senior Assessment(hrs)
30
20
Telephone Reassurance
325
6
Visual Screening
4
30
Transportation Info
250
Taxes
117
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van /Shuttle
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Includes:
Kitchen Et Home Delivered Meals
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer
Vice President
Bookkeeper
Taxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL/ SAILING CLUB
Day Trips
LA Union Station - 25
Lone Trips
Harrah 's
Monarch Magic
57
27
SPECIAL EVENTS/SCREENINGS /LECTURES
Big Band Seminar
68
Tail Trekkies
26
OASIS Golfers
130
Computer Friends
27
UCI Lecture
34
1,286 CUSTOMERS
1.732 CUSTOMERS
874.00 HOURS
('equiv- to 9 full -time employees)
Sailing Club- Sailors
OASIS 111
OASIS IV
205 CUSTOMERS
45
51
285 PERSONS
•
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•
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General services
PB &R Commission Agenda
Item No.
April 7, 2009
TO:
FROM:
SUBJECT:
Parks, Beaches and Recreation Commission
Mark Harmon
General Services Director
Castaways Park Flagpole
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission review the
attached report and direct staff on securing funds for the purchase and installation of a
flag pole located adjacent to the Marine 1/1 Memorial at Castaways Park,
Background
At the January 6`h meeting of the Commission, staff gave a short presentation regarding
the installation of a flag pole at Castaways Park. Following the presentation, the
Commission directed staff to notify the neighbors of the Park, who reside within 300 feet
from the Park border, of the project scope.
In looking at an aerial photo of the area (Attachment #1), staff realized that 300 feet
would only include approximately 10 homes. The notification area was therefore
increased to approximately 600 feet from the Park border, which allowed for the notice to
be mailed to 20+ homes, including the Property Management Company of the
Homeowners Association. A copy of the notice and attached photo that was mailed to
each residence on March 9`h is included with this report (Attachment #2).
As of the writing of this report, staff has received one (1) response from the mailing of
the notice. This response from 15 Cape Andover (Attachment #3) is very supportive of
the project.
Funding
As stated during the January 6`h presentation, the cost to purchase and install a 30' Flag
Pole at the site of the 1/1 Memorial is approximately $4,500. Due to the fact that this is
not a budgeted project for this fiscal year, staff recommends that the Commission
consider seeking a donation that would fund the installation of the flag pole and small
solar light. A donation of this value would allow for the donor to place a 5x7 plaque at
the site.
0
•
•
Mark Harmon, Director
General Services Department
Attachments: 1) Map of Notification Area
2) Letter to Castaways Park Neighbors
3) Response from 15 Cape Andover
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CITY OF NEWPORT BEACH
GENERAL SERVICES DEPARTMENT
• '111POW, Mark Harmon, Director
COPY March 9, 2009
Dear Castaways Park Neighbor,
The Park, Beaches, and Recreation Commission has directed City staff to gather
information regarding a flag pole installation at the 1/1 Marine Memorial at the
south end of the Park. The attached photo shows an illustration of what this may
look like when complete. The flag would be a fitting tribute to the 1/1 Marine
Memorial.
The flag would be lit every night with a low wattage solar light as shown in the
Picture. We have a similar light on the flag pole at Old School Park (corner of
Carnation Avenue and Fourth Avenue in CdM).
The Commission would like to hear from the neighbors of Castaways Park
• regarding this addition to the Memorial. To that end, the Commission will hear
comments and answer questions at their Tuesday night, April 71h meeting.
Commission meetings are held at 7pm in the Council Chambers at City Hall- 3300
Newport Blvd. If you cannot attend the meeting, but would like to comment on
the project, please call, e-mail, or write to the contact information below. Thank
you.
Sincerely,
Parks, Beaches, and Recreation Commission
c/o Mark Harmon
mharmon@city.newport- beach.ca us
P.O. Box 1768
Newport Beach, CA 92658 -8915
• (949) 644 -3055
3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92658 -8915
Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 • www.city.newport- beach.ca.us
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ArwHMENT 03
OF NEWPORT BEACH
s GENERAL SERVICES DEPARTMENT
C9< /ppRN�A Mark Harmon, Director
March 9, 2009
Dear Castaways Park Neighbor,
The Park, Beaches, and Recreation Commission has directed City staff to gather
information regarding a flag pole installation at the 1/1 Marine Memorial at the
south end of the Park. The attached photo shows an illustration of what this may
look like when complete. The flag would be a fitting tribute to the 1/1 Marine
Memorial.
The flag would be lit every r 75 Cape A ; as shown in the
picture. We have a similar noe, &Mune)A Benson )I Park (corner of
ndover
Carnation Avenue and FOUrt' Newport Beach Ca 92g60 -8401 f
The Commission would like to hear from the t Castaways Park
• regarding this addition to the Memorial. To that end, the Commission will hear
comments and answer questions at their Tuesday night, April 7th meeting.
Commission meetings are held at 7pm in the Council Chambers at City Hall- 3300
Newport Blvd. If you cannot attend the meeting, but would like to comment on
the project, please call, e-mail, or write to the contact information below. Thank
you.
Sincerely,
Parks, Beaches, and Recreation Commission
c/o Mark Harmon
a
mharmon @ citv.newport - beach.ca.us 1 i7
P.O. Box 1768 S 't o Q
Newport Beach, CA 92658 -8915
(949) 644 -3055 1304�
•
3300 Newport Boulevard - Post Office Box 1768 • Newport Beach, California 92658 -8915
Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 - www.city.newport- beach.ca.us
y
PB &R Commission Agenda
• Item No. -2_
April 7, 2009
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Reforestation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission consider the
reforestation request of Ron Centra, property owner at 507 Rockford Place.
Discussion
City Council Policy G -1, Reforestation of City Trees requires that individual property owners
living within a legally established community association area with mandatory association
membership must petition for reforestation through their respective association.
Per City Council Policy G -1, the Cameo Community Association, Board of Directors
approved the removal of the City Melaleuca quinquenervia parkway tree adjacent to 507
Rockford Place (Attachment B).
This particular type of tree requires a minimum parkway of 6 feet. However, this mature tree
specimen is planted within a 5 foot parkway and considered an incorrect species for this tree
site.
The property owner has complied with the requirements of Policy G -1, and has agreed to
assume the full cost of the removal and replacement of the City tree, approximately $598.00
($195 for a 24" box replacement tree and $403 removal).
Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to
the request.
Mr. Ronald Centra, the Cameo Community Association, Council Member Nancy Gardner,
have received a copy of this report and a notice of the Commission meeting.
Submitted
Mark Harmon !
• Director of General Services
•
11
Attachments: (A) Reforestation Check List
(B) Cameo Community Association, Resolution of the Board of Directors
(C) Tree Removal Request Application
(D) Tree Inspection Report
(E) Tree Inventory Detail
(F) Policy G -1, Retention or Removal of City Trees, Reforestation of City
Trees, pages 6 - 9
(G) Pictures
(H) Aerial Map
agWPO
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A y
U O
c9{)FORN�P
Reforestation Check List
Urban Parks and Trees General Services
Verified by: Forester Supennte ent Director
❑ Legally Established Homeowners Association ❑
❑ Individual Private Property Owner(s) ❑ ❑ ❑
❑ Reforestation Application D ,Z/ ❑
❑ (90) days Reforestation Request Compliance ❑
❑ Resolution of the Board of Directors, Minutes, Notices ❑
(Legally Established Homeowners Association)
Damaee/Impact
❑
Blue Water View Impact
❑ ❑
❑
Incorrect Tree Species
U�4
❑
❑
Hardscape Damage:
❑ ❑
❑
❑Curb /Gutter
❑Sidewalk
❑Utility
Individual Private Property Owner(s) ONLY
Urban
Parks and Trees
General Services
Verified by:
Forester
Superintendent
Director
❑
Written Agreement by Individual Property Owner(s)
❑
❑
❑
❑
Staff Approved Petition
❑
❑
❑
❑
Property Owners Signatures Verified
❑
❑
❑
❑
Meets 60% Reforestation Criteria:
❑
❑
❑
#_Property owners notified %_Agreed with removal lCJ�'
YF,56 NO
0
Meets Minimum Reforestat4Re ❑
ent .
Department Signature' Date/
City Attorney Reviewed: Date:
Community Association
Ron Centra
507 Rockford Place
Corona del Mar, CA 92625
Dear Mr. Centra,
The Board of Directors appreciated your interest in providing a safe and danger free community. The Melaleuca
Tree at the front of your residence is certainly a liability with the breaking of the concrete and the leaning out
over the street. The Board of Directors discussed the situation at length and feel that approving the resolution
allowing you to remove this tree is appropriate.
•3 The Board of Directors for the Cameo Community Association motioned and unanimously
approved the removal of this Melaleuca Tree in the effort to reduce and eliminate any hazard.
Please give this letter to the entity that is requesting it, City of Newport Beach, and allow them to handle this
Oituation for you. I will send a copy of this to Cameo's contact for the reforestation program John Conway as he
may know how to best handle this.
If there is anything else I can do for you please do not hesitate to ask.
Gavin A. Apehn Sr., CCAM®
Associate Director, Managing Agent
Cameo Community Association
At the Direction of the Board of Directors
Cc: John Conway City of Newport Beach
Lot File
Board of Directors
Cameo Community Association is managed by:
Villageway Property Management— P.O. Box 4708 — Irvine, CA 92616
Tel 949 -450 -1515 Fax 949- 585 -0146 Email: aavinURvillaoeway.com
t1Villageway001pmj"VACameo Community 214%Adt nlstrativ"dmin ComespV00MCaMra resolution to remove tree 0M 09.doc
CITY OF NEWPORT BEACH
General Services Department
Tree Removal or Reforestation Application
0
Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
b A F__ T04F_L��
Indicate the number and specie(s),(if known) of tree(s).
Located at: (S d 7 tgyc / </ � / Ci
Please be as specific as possible
Requestor Address/ Phone
Property Owner Q
Community Association
Otherl
Signature: Date: 3
•riot Name:
'G
If this is a reforestation request proceed to the reverse side of this form
Section A. For Tree Removal Requests Only
Removal Criteria (Check one or more
Please provide copies of photos, bills, documents or any other related
material that will verify the checked items.
Proven and repeated history of damaging public or *private, sewers, water mains,
roadways, sidewalks, curbs, walls, fences, underground utilities or foundations.
( *Greater than S500)
Repeated history of significant interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot be cured by current arboricultural methods.
In advanced state of decline with no prospect of recovery.
=Hazardous Defective, potential to fail, could cause damage to persons/property upon
failure. Assessment by Urban Forester will identify structural defects, parts
likely to fail, targets -if fails, procedures and actions to abate.
=Beautification In conjunction with a City Council- approved City, commercial, neighborhood,
Project or community association beautification program. RMS OSQ004
Section B. For Reforestation Requests Only
Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating
hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the
problem(s) they create, or those which have reached their full life, and are declining in health, or are
simply the wrong species of tree(s) for the planted location.
*As initiated by:
Property Owner
Community Association
Other
Check all items applicable:
s) causing curb, gutter, sidewalk or underground utilities damage.
g tree species for location
encroachment
has clearly defined contiguous boundaries that include the tree(s) proposed.
"Residential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private property owners (up to 15 contiguous private properties on both sides of the street
up to 500' in either direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable.
• *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated
by the General Services Department using the City tree maintenance contractor.
*There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees
shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24"
boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6.
This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual
City Council Policy G -1 for additional information.
n
Removals, except emergency, will be subject to the notification processes, time frames and authority as
specified in the City Council G -1 Policy.
Remeo 052004
0
•
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TREE INSPECTION REPORT
Property Owner: Ron Centra
Address: 507 Rockford Place
Corona Del Mar, CA 92625
Request: The property owner is requesting of the General Services Department
staff, the removal and replacements of a City Melaleuca parkway tree,
based on the criteria of City Council Policy G -1, Reforestation of City
Trees.
Tree Species /Site: Melaleuca auinauenervia — Cajeput tree
Designated Street Trees: Magnolia grandiflora `Little Gem' — Little Gem Magnolia
Estimated Tree Value: $1,380.00
Damage: Hardscape damage
Work History:
Parkway:
The General Services Department, Field Maintenance Division has the
following work history performed at this location:
o February 2001 — 40 SF of sidewalk repaired
o December 2006 —180 SF of sidewalk repaired
(X) Concrete Brick Turf Other
Comments: A field inspection confirmed a healthy tree specimen. Although, the
tree is leaning, this is due to its growth characteristic. There is no
evidence of a potential hazard or liability.
This particular type of tree requires a minimum parkway of 6 feet.
However, this mature tree specimen is planted within a 5 foot parkway
and considered an incorrect species for this tree site.
The property owner has indicated the following concerns on his tree
removal application:
• Leaning tree
• Damaged driveway approach
• Curb, gutter and sidewalk damage
• Tree planted at close proximity to the gas meter
Inspected by: U Date: March 9, 2009
J n Conway, Ur an Forester
Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation
• Commission for review and approval.
Reviewed by: _ Date: March 9, 2009
Dan P. Ser , P nd ees Superintendent
Reviewed by: Date:
A!KrVftarm)O,\G neral Services Director
0
ArborAccessOnline - newportbeach.wcainc.com
Show /Hide Map Print;Re 9rt
Inventory Detail
Work Type
Dist:
9
Address:
507 ROCKFORD PL
7/28/2000
No
fictitious:
cation:
Front -2
On Address:
507 ROCKFORD PL
Species:
Melaleuca quinquenervia, CAJEPUT TREE
D1314/Height:
7-12/ 15 -30
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$1,380
WCA Work History
Date
Work Type
8/4/2004
Grid Pruning
5/15/2003
Grid Trimming
7/28/2000
Grid Trimming
Other Work History
Date Work Type
•
•
Amount
Job#
$39.00
7334
$39.00
5154
$39.00
3581
Crew Acct# Min
ft
a
t
A
Page 1 of 1
http://newportbeach.wcaine.comlinventorylSearchResultsDetailPrintMap.asp?TreelD-- 13 92148 03/02/2009
Ca51
General Services Director or designee concurs, then the applicant, the adjoining owners,
• private property owners on either side of the street within 500' in each direction of the
tree Iocation and a legally established community association, if applicable, shall be
notified of the decision to remove or retain the tree within 30 days of the proposed
removal. A legally established community association is responsible for notification of
all association members pursuant to their established procedure. The General Services
Director, or a designee, shall prepare a staff report for a regularly scheduled PB&R
Commission meeting of all trees recommended for removal, except for those trees
categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and
safety issues) in the preceding section on All Other City Trees. Only an applicant, an
adjoining property owner, or a legally established community association, the City
Manager, a PB&R Commissioner, or a Councilmember may appeal the decision of the
General Services Director not to remove a tree to the Commission. The Commission, in
considering any appeal, shall determine whether the removal meets the criteria outlined
in this Policy, as well as any unique factors which may be pertinent to the removal or
retention of tree(s). The decision of the Commission will be considered final unless
called up by at least one Councihnember or the City Manager.
The General Services Department will delay any tree removal(s) for at least 14 calendar
days following the date of the Commission decision in order to allow time for a
Councilmember or the City Manager to call the item.
The City will replace all trees removed in accordance with the All Other City Trees
removal criteria on a one for one basis. Replacement trees will be a minimum of a 36"
boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent
planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full
costs of removal and replacement of Special or All Other Tree(s) will be the sole
responsibility of the City, unless an applicant voluntarily pays for a new tree(s).
REFORESTATION OF CITY TREES
The concept of systematically replacing Problem or All Other Trees which are creating
hardscape and /or view problems and cannot be properly trimmed, pruned or modified
to alleviate the.problem(s) they create, or those which have reached their full life, and
are declining in health, or are simply the wrong species of trees for the planted location
is referred to as reforestation. The Urban Forester shall make a finding for the latter
category of inappropriate tree species for a specific location. His determination may be
appealed to the General Services Director whose decision will be final.
ri
GI
It is recognized and acknowledged that City trees were planted many years ago and in
' some cases were planted with specific species that when fully mature cause damage to
curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of
certain view neighborhoods, City street trees may encroach into blue water views from
public and private property depending on the length of time since the trees were last
trimmed, or the age and height of the trees. In other cases, the wrong species of tree
was planted originally and simply does not conform to the current treescape or
represents a safety hazard.
Arborists continue to develop lists of tree species which will grow in restricted parkway
areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of
Views. The City Street Tree Designation List, which specifies a species for each City
street reflects an effort by the City to prescribe appropriate tree species that will not
cause future problems.
As a City which understands the importance of trees and the beauty they bring to a
community, the City desires to continually improve the urban forest through
reforestation. In areas where City trees have been removed through City initiation, the
City will endeavor to replace the trees with the appropriate designated City tree.
Individual private property owners, as well as Iegally established community
associations, may apply for single or multiple tree reforestations in their respective area
by submitting a request to the General Services Director for consideration by the
Commission that meets the following requirements:
A. The proposed area must have clearly defined contiguous geographical
boundaries that include the tree(s) proposed for removal and replacement, street
address(es), block number(s), or other geographical information. This section
applies to individual and group requests.
B. Residential communities, neighborhoods, or business organizations who apply
for reforestation must submit a petition signed by a minimum of 60% of the
property owners within the area defined for reforestation. The petition content
must be approved and dated by City staff prior to distribution by the petitioner.
The staff - approved petition must be distributed by the petitioner to a maximum
of 30 private property owners (up to 15 contiguous private property owners on
both sides of the street up to 500' in either direction from the location of the
Proposed reforestation). Signatures by non - property owners are not acceptable
for petition purposes. All petition signatures shall be verified by City staff for
7
CJ
G-1
property owner status of the person(s) signing the petition. As an alternative to
the above requirements, areas represented by a legally established community
association, may submit a resolution of the Board of Directors formally
requesting a reforestation with a statement that all members of the community
association having their residential views affected, have been officially notified
and given an appropriate opportunity to respond before the Board voted on the
request. Individual private property owners living within a legally established
community association area with mandatory association membership must
petition for reforestation through their respective association.
C. Individual private property owners not residing within a legally established
community association area may submit individual requests for single or
multiple tree reforestations. The applicant must submit a petition signed by a
minimum of 60% of a maximum of 30 private property owners (up to 15
contiguous private properties on both sides of the street up to 500' in either
direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners association, if applicable. The
petition content must be approved and dated by staff prior to distribution. All
petition signatures shall be verified by City staff for private property owner
status of the person(s) signing the petition.
D. A written agreement must be submitted to the Parks, Beaches, and Recreation
Commission by the petitioning sponsor (individual private property owner(s) or
group) to pay 100% of the costs of the removal and replacement of the public
tree(s) in advance of any removal activity. The actual removal and replanting
will be coordinated by the General Services Department. The total costs shall
include only the contractor's removal and replacement costs and be paid in
advance of any removal actions.
E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as
prescribed by City Council Policy G-6, or the organization must request and
obtain approval from the Commission of the designation of a different tree
species prior to submitting any reforestation request for a tree species other than
the designated street tree. This section applies to individual or group requests.
F. There shall be a minimum of a one -for -one replacement of all trees removed in
reforestation projects. Replacement trees shall be a minimum size of 24" boxed
trees, unless the parkway space will not accommodate a 24" boxed tree or a tree
cannot be planted due to planting restrictions contained in Council Policy G-6. If
11
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G-1
there is not room for the replacement tree(s) at a specific site as prescribed by
• City Council Policy G-6, then the replacement tree(s) shall be planted in a public
area in the same neighborhood at the option .of the petitioner. This section
applies to individual or group requests.
G. Reforestation requests must be completed and submitted in a timely manner by
the petitioner. Petitions that are dated more than 90 days in arrears from date
stamped by staff before distribution will not be forwarded to the PB&R
Commission-for consideration.
The decision of the Commission on reforestation requests will be considered final unless
called up by at least one Councilmember or the City Manager.
TREE MAINTENANCE
The City shall require the proper care and watering of replacement trees by the
reforestation petitioner to ensure their proper growth and development as outlined in
City Council Policy G-6. Furthermore, no person shall tamper with City trees in
violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to
fund the care of the Urban Forest to the highest level possible through the efficient use
of regular tree trimunin& root pruning, root barrier and pesticide programs.
• 1 ENCROACHMENT AND DEMOLITION PERMITS
All encroachment permits (permits for private property development which are
proposed to encroach upon the City right of way) or demolition permits that involve
the removal or replacement of City tree(s) must be specifically noticed by the property
owner to City staff prior to the building and /or demolition permit process whenever
possible. The proposed construction plans must indicate preservation of existing City
trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the
Proposed development, as deemed by the General Services Director, requires the
removal of City trees, the property owner must submit a tree removal request to the
General Services Director, shall pay all related tree removal and replacement costs (one
for one replacement) and meet all provisions of Council Policies_ L-2 and L-6 and City
Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal/replacement
requests associated with encroachment and demolition permits will be the
responsibility. of the General Services Director or a designee. .
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TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Reforestation Request
Recommendation
PB &R Commission Age da
Item No.i
April 7, 2009
Staff recommends that the Parks, Beaches and Recreation Commission consider for approval
the reforestation request of the Broadmoor Hills Community Association.
Discussion
The Broadmoor Hills Community Association has submitted the attached Tree Reforestation
Request form pursuant to City Council Policy G -1, requesting the reforestation of one City
parkway tree within the Broadmoor Hills community.
is The Association is requesting the tree removal under the City Council Policy G -1,
Reforestation of City Trees guidelines, and has met all requirements. Broadmoor Hills
Community Association will assume the full costs of the removal and replacement of the
tree, approximately $406.00 ($195 for a 24" box replacement tree and $211 removal).
Staff has attached the Tree Inspection Report, Tree Inventory Detail, and photograph related
to the request.
Please note, the Broadmoor Community Association has stated that this reforestation request
is an addendum to the reforestation request that was approved by Commission at the
December 2, 2008 meeting (see attached Tree Removal Application), however, staff does not
support this opinion and has submitted this reforestation request as a separate request.
The President, Landscape Chair of the Broadmoor Hills Community Association and Council
Member Nancy Gardner have received a copy of this report and a notice of the April 7
Commission meeting.
Submitted
Mark
•
Attachments: (A)
Reforestation Check List
(B)
Tree Removal Request Application
(C)
Board of Directors Meeting Minutes dated January 12, 2009
• (D)
Broadmoor Hills Community Bulletin Board Notice, February 2009
(E)
Tree Inspection Report
(F)
Tree Inventory Detail
(G)
Policy G -1, Retention or Removal of City Trees, Reforestation of City
Trees, pages 6 - 9
(H)
Picture
(I)
Map
•
•
5 v (A:
•
Reforestation Check List
Urban
Parks and Trees
Verified by:
Forester
�
Verified by:
Urban
Fo�
Parks and Trees
superinte ent
General Services
Director
❑
Legally Established Homeowners Association
Staff Approved Petition
❑
❑
❑
Individual Private Property Owner(s)
❑
❑
❑
❑
Reforestation Application
E2'-
d
❑
❑
(90) days Reforestation Request Compliance
21
iff
❑
❑
Resolution of the Board of Directors, Minutes, Notices
lz�
0-1
❑
(Legally Established Homeowners Association)
Damaize/Impact
❑
Blue Water View Impact
❑
❑
❑
❑
Incorrect Tree Species
2""
❑
❑
Hardscape Damage:
❑
❑
❑
• ❑Curb /Gutter
❑Sidewalk
❑Utility
Individual Private Property Owner(s) ONLY
Urban
Parks and Trees
Verified by:
Forester
Superintendent
❑
Written Agreement by Individual Property Owner(s)
❑
❑
❑
Staff Approved Petition
❑
❑
❑
Property Owners Signatures Verified
❑
❑
❑
Meets 60% Reforestation Criteria:
❑
❑
#_Property owners notified %_Agreed with removal
Meets Minin
• Department
City Attorney
General Services
Director
El
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CITY OF NEWPORT BEACH
General Services Department
Tree Removal or Reforestation Application
Per City Council Policy G -1 (Retention or Removal of City Trees), I am reauestiuE a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration_ at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
Inficste the number and speeie(s),(if kn own) oftree(s).
Located at 2700 d bg T WUl E U l-
KOADM
Please be as specific as possible
Requestor
MProperty owner
Community Association
Other
CDM
Address/ Phone (Daytime) J Emai3 ____ .._ ...._.._.
QZ0 DEL
iqqql -,Z
q � h Vl Qo •cU
Signature: _��gpfJfJ Date: 2-23-200q
OrintName: (rAll I�IL�IELL BUKRtoU2 HILLS LRNWME 6t*Q
If this is a reforestation request proceed to the reverse side of this form
Section A. For Tree Removal Requests Only
Removal Criteria (Check one or more)
Please provide copies of photos, bills, documents or any other related
m al that will verify the checked items.
=Proven history of damaging public or "private, sewers, water mains,
roadways, sidewa curbs, walls, fences, underground utilities or foundations.
("Greater than $Soo)
Repeated history of significant erence with street or sidewalk drainage.
Dying Has no prospect of
Diseased Cannot be cured by current cultural methods.
In advanced state of decline with no ct of recovery.
=Hazardous Defective, potential to fail, could cause d to person%4xoperty upon
failure. Assessmerrt by Urban Forester will identi etural defects, parts
• likely to fail, targets-if fails, procedures and actions to
=13eaudileation In conjunction with a City Council - approved City, commercial, neighborhood,
Project or community association beautification program. wrmedasmw
Section B. For Reforestation Requests Only
Reforestation is the concept of systematically replacing Problem or All other Trees which are creating
hardscape and/or view problems and cannot be properly trimmed, primed or modified to alleviate the
problem(s) they create, or those which have reached their full life, and are declining in health, or are
• simply the wrong species of tree(s) for the planted location.
As initiated by:
Property Owner A
Community Association AT THE 0( KJW of THE WOPFiery o AIVi
Other (-60LDlNG)-
Check all items applicable:
causing curb, gutter, sidewalk or underground utilities damage.
tree species for location
Area has clearly defined contiguous boundaries that include the tree(s) proposed.
Residential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
=Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private property owners (up to 15 contiguous private properties on both sides of the street
UP to 500' in either direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable.
*A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public tree(s) in advance of any removal activitW The actual removal and replanting will be coordinates
by the General Services Department using the City tree mairltenanc:e contractor. cfjEa If b 00 $
CI-. OF N OZEd-
*Time shall be a minimum of a one- for -one replacement of all trees removed in refore on protects eplaccment trees
shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24"
boxed tree or a tree carmot be planted due to planting restrictions contained in City Council Policy G-6.
This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual
City Council Policy G1 for additional information.
Comments:
q // -!n
. leemovals, ezcgrt emergency, Wn'be subject to the notification processes, time frames and authority as
specrfred in the City Council "Policy.
eu""
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FEBRUARY 2009 -2/7 TH((U ;21-� l
NOTIFICATION OF TREE REMOVAL / REPLACEMENT
AT 2706 LIGHTHOUSE LANE
IN CONJUNCTION WITH THE EARLIER CITY
REFORESTATION PROGRAM IN BROADMOOR HILLS,
ANOTHER HOMEOWNER HAS REQUESTED THAT THE
FICUS RUBIGINOSA CITY TREE, LOCATED IN THE
PARKWAY IN FRONT OF THEIR HOME, BE REMOVED
AND REPLACED WITH A ST. MARY'S MAGNOLIA.
IF ANYONE HAS AN OBJECTION TO THIS BEING DONE,
PLEASE NOTIFY GAIL FINNELL AT 644 -2497.
NOTE:
IF ANY HOMEOWNERS ARE INTERESTED IN
PARTICIPATING IN THIS REFORESTATION PROGRAM
OF REMOVING AND REPLACING THEIR PARKWAY
TREE(S), PLEASE CONTACT GAIL FINNELL.
THE ESTIMATED COST TO THE HOMEOWNER IS
BETWEEN $300 TO $450, DEPENDING ON THE SIZE OF
THE TREE BEING REMOVED.
0
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BROADMOOR HILLS COMMUNITY ASSOCIATION
BOARD OF DIRECTORS MEETING]
JANUARY 12, 2009 U
NOTICE OF MEETING: Upon due notice, had and received, the Board of Directors of the
Broadmoor Hills Community Association, a California non -profit
Corporation, held its scheduled meeting on Monday, January 12,
2009, at the 2601 Blue Water Corona del Mar, CA 92625.
CALLED TO ORDER: The meeting was called to order by Board President, David Cassidy,
at 4:05 p.m.
David Cassidy, President
Steve Strauss, Vice President/Treasurer
Scott Daniels, Secretary
Bob Broaddus, Member at Large
Gail Finnell, Member At Large (arrived 5:15 p.m.)
None
• ALSO ATTENDING: Doris Felman
Jeanne Brady, Villageway Management, Inc.
Ms. Felman reported two violations. The Board referred her to
Code Enforcement, City of Newport Beach regarding the
complaints.
MOTION TO ACCEPT Motion was made and seconded, accepting the agenda as published
AGENDA
and posted: motion carried unanimously.
APPROVAL OF Motion was made and seconded to approve the minutes of
MINUTES
December 15.2008: motion carried unanimously.
ACTION The action items /responses were accepted as submitted.
ITEMS/RESPONSES
VILLAGEWAY The Board tabled further review and/or acceptance of the proposed
• CONTRACT
management contract pending the addition of items at no charge to
C:\Documents and Settings \Gayle\My Documents \011209_ Regular_Mcding.doc
Broadmoor Hills Community Association
Board of Directors Meeting Minutes
January 12, 2009
• FINANCIAL
ANNUAL AUDIT
2009 -2010 BUDGET
FACILITIES
ARCHITECTURAL
The Galloway Group
review services
Architectural Chair
Holiday Woor
• NEXT MEETING
the association as per previous negotiations.
Motion was made and seconded to approve the financial material for
the period ending December 31, 2008 subject to audit; motion
carried unanimously.
Motion was made and seconded to accept the proposal from
Schonwit, $1075.00; motion carried unanimously.
Motion was made and seconded approving the proposed budget
submitted by management; motion carried unanimously.
The Board reviewed two proposals for repair of the service road,
Management was directed to consult with So. Cal Builders for their
opinion of the proposals and the best course of action.
Gail Finnell reported on a possible water leak in an irrigation line.
Discussion was held on the greenbelt trimming. The tree outside
2706 Lighthouse Lane is scheduled to be removed by the City. The
Board unanimously approved the Landscape Report.
Motion was made and seconded accepting the October 24, 2008
letter of agreement from the Galloway Group for architectural
review services; motion carried unanimously.
Motion was made and seconded, appointing Steve Strauss as
Architectural Chair; motion carried unanimously.
A reminder to remove holiday decor will be issued in the next issue
of the Broadmoor Broadcast.
Date and location to be determined.
0
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TREE INSPECTION REPORT
Name: Broadmoor Hills Community Association
Contact: Gail Finnell, Landscape Chair
Villageway Management
2601 Blue Water Drive
Corona Del Mar, CA 92625
David Cassidy, President
Broadmoor Hills Community Association
Request: The Broadmoor Hills Community Association and Board of Directors
are requesting of the General Services Department staff, the removal
and replacement of one City parkway tree located within the Broadmoor
Hills community based on the criteria of City Council Policy G -1,
Reforestation of City Trees.
Tree Species /Sites: Ficus rubiginosa — Rusty Leaf Fig
o 2706 Lighthouse Lane — 1 tree
Designated Street Trees: Magnolia grandiflora `Little Gem' —Little Gem Magnolia
Estimated Tree Value: $3,260.00
Damage: No apparent damage
Parkway: Concrete Brick Turf (X) Other
Comments: A field inspection confirmed one healthy City tree within the
Broadmoor Hills community.
The Association has indicated, the Ficus tree planted is the incorrect
species for their community, and is requesting to replace with a suitable
tree species (see attached tree removal application).
Estimated cost for reforestation of one City tree:
• Removal - $ 195.00
• Replacement - $ 211.00
Total Cost - $406.00
Inspected by: C'-- '� Date: March 9, 2009
John nway, Urban Forester
•
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Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation
,Commission for review and approval.
Reviewed by:
Reviewed by:
Dan P.
Superintendent
Services Director
March 9, 20 9
//4
ArborAccessOnline - newportbeach.wcainc.com
Show /Hide Map Print Report
Inventory Detail
Dist:
6
•Address:
2706 LIGHTHOUSE LN
Fictitious:
No
Location:
Front -1
On Address:
2706 LIGHTHOUSE LN
Species:
Ficus rubiginosa, RUSTY LEAF FIG
DBH /Height:
13-18/ 15 -30
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$3,260
WCA Work History
Date
Work Type
Amount
Job#
4/1/2008
Grid Pruning
$39.00
11060
10/27/2006
Service Request Pruning
$39.00
9765
5/9/2005
Service Request Pruning
$39.00
7334
4/17/2003
Grid Trimming
$39.00
5737
9/2/2002
Grid Trimming
$39.00
5154
12/4/2001
Service Request
$39.00
4373
3/23/2001
Service Request
$39.00
3874
8/16/2000
Service Request
$39.00
3581
0
Other Work History
Date Work Type Crew Acct# Min
i San W
a�
- s
Page I of 1
i
i
http: / /newportbeach.wcainc.coml inventory lSearchResultsDetailPrintNlap .asp ?TreeID = 971136 02/25/2009
G-1
• General Services Director or designee concurs, then the applicant, the adjoining owners,
private property owners on either side of the street within 500' in each direction of the
tree location and a legally established community association, if applicable, shall be
notified of the decision to remove or retain the tree within 30 days of the proposed
removal. A legally established community association is responsible for notification of
all association members pursuant to their established procedure. The General Services
Director, or a designee, shall prepare a staff report for a regularly scheduled P$ &R
Commission meeting of all trees recommended for removal, except for those trees
categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and
safety issues) in the preceding section on All Other City Trees. Only an applicant, an
adjoining property owner, or a legally established community association, the City
Manager, a PB&R Commissioner, or a Councilmember may appeal the decision of the
General Services Director not to remove a tree to the Commission. The Commission, in
considering any appeal, shall determine whether the removal meets the criteria outlined
in this Policy, as well as any unique factors which may be pertinent to the removal or
retention of tree(s). The decision of the Commission will be considered final unless
called up by at least one Councilmember or the City Manager.
The General Services Department will delay any tree removal(s) for at least 14 calendar
days following the date of the Commission decision in order to allow time for a
Councilmember or the City Manager to call the item.
• The City will replace all trees removed in accordance with the All Other City Trees
removal criteria on a one for one basis. Replacement trees will be a minimum of a 36"
boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent
planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full
costs of removal and replacement of Special or All Other Tree(s) will be the sole
responsibility of the City, unless an applicant voluntarily pays for a new tree(s).
REFORESTATION OF CITX TREES
The concept of systematically replacing Problem or All Other Trees which are creating
hardscape and /or view problems and cannot be properly trimmed, pruned or modified
to alleviate the. problems) they create, or those which have reached their full life, and
are declining in health, or are simply the wrong species of trees for the planted location
is - referred to as reforestation. The Urban Forester shall make a finding for the latter
category of inappropriate tree species for a specific location. His determination may be
appealed to the General Services Director whose decision will be final.
0
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G-1
It is recognized and acknowledged that City trees were planted many years ago and in
some cases were planted with specific species that when fully mature cause damage to
curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of
certain view neighborhoods, City street trees may encroach into blue water views from
public and private property depending on the length of time since the trees were last
trimmed, or the age and height of the trees. In other cases, the wrong species of tree
was planted originally and simply does not conform to the current treescape or
represents a safety hazard.
Arborists continue to develop lists of tree species which will grow in restricted parkway
areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of
views. The City Street Tree Designation List, which specifies a species for each City
street reflects an effort by the City to prescribe appropriate tree species that will not
cause future problems.
As a City which understands the importance of trees and the beauty they bring to a
community, the City desires to continually improve the urban forest through
reforestation. In areas where City trees have been removed through City initiation, the
City will endeavor to replace the trees with the appropriate designated City tree.
Individual private property owners, as well as legally established community
associations, may apply for single or multiple tree reforestations in their respective area
• by submitting a request to the General Services Director for consideration by the
Commission that meets the following requirements:
A. The proposed area must have clearly defined contiguous geographical
boundaries that include the tree(s) proposed for removal and replacement, street
address(es), block number(s), or other geographical information. This section
applies to individual and group requests.
B. Residential communities, neighborhoods, or business organizations who apply
for reforestation must submit a petition signed by a minimum of 60% of the
property owners within the area defined for reforestation. The petition content
must be approved and dated by City staff prior to distribution by the petitioner.
The staff - approved petition must be distributed by the petitioner to a maximum
of 30 private property owners (up to 15 contiguous private property owners on
both sides of the street up to 500' in either direction from the location of the
Proposed reforestation). Signatures by non - property owners are not acceptable
for petition purposes. All petition signatures shall be verified by City staff for
7
G-1
property owner status of the person(s) signing the petition. As an alternative to
the above requirements, areas represented by a legally established community
association, may submit a resolution of the Board of Directors formally .
requesting a reforestation with a statement that all members of the community
association having their residential views affected, have been officially notified
and given an appropriate opportunity to respond before the Board voted on the
request. Individual private property owners living within a legally established
community association area with mandatory association membership must
petition for reforestation through their respective association.
C. Individual private property owners not residing within a legally established
community association area may submit individual requests for single or
multiple tree reforestations. The applicant must submit a petition signed by a
minimum of 60% of a maximum of 30 private property owners (up to 15
contiguous private properties on both sides of the street up to 500' in either
direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners association, if applicable. The
petition content must be approved and dated by staff prior to distribution. All
petition signatures shall be verified by City staff for private property owner
status of the person(s) signing the petition.
D. A written agreement must be submitted to the Parks, Beaches, and Recreation
Commission by the petitioning sponsor (individual private property owner(s) or
group) to pay 100% of the costs of the removal and replacement of the public
tree(s) in advance of any removal activity. The actual removal and replanting
will be coordinated by the General Services Department. The total costs shall
include only the contractor's removal and replacement costs and be paid in
advance of any removal actions.
E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as
prescribed by City Council Policy G -6, or the organization must request and
obtain approval from the Commission of the designation of a different tree
species prior to submitting any reforestation request for a tree species other than
the designated street tree. This section applies to individual or group requests.
F, There shall be a minimum of a one -for -one replacement of all trees removed in
reforestation projects. Replacement trees shall be a minimum size of 24" boxed
trees, unless the parkway space will not accommodate a 24" boxed tree or a tree
cannot be planted due to planting restrictions contained in Council Policy G-6. If
`J
G-1
. there is not room for the replacement tree(s) at a specific site as prescribed by
City Council Policy G -6, then the replacement tree(s) shall be planted in a public
area in the same neighborhood at the option of the petitioner. This section
applies to individual or group requests.
G. Reforestation requests must be completed and submitted in a timely manner by
the petitioner_ Petitions that are dated more than 90 days in arrears from date
stamped by staff before distribution will not be forwarded to the PB&R
Commission for consideration.
The decision of the Commission on reforestation requests will be considered final unless
called up by at least one Councilmember or the City Manager.
TREE MAINTENANCE
The City shall require the proper care and watering of replacement trees by the
reforestation petitioner to ensure their proper growth and development as outlined in
City Council Policy G-6. Furthermore, no person shall tamper with City trees in
violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to
fund the care of the Urban Forest to the highest level possible through the efficient use
of regular tree trimming, root pruning, root barrier and pesticide programs.
• 'ENCROACHMENT AND DEMOLITION PERMITS
All encroachment permits (permits for private property development which are
proposed to encroach upon the City right of way) or demolition permits that involve
the removal or replacement of City tree(s) must be specifically noticed by the property
owner to City staff prior to the building and /or demolition permit process whenever
possible. The proposed construction plans must indicate preservation of existing City
trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the
Proposed development, as deemed by the General Services Director, requires the
removal of City trees, the property owner must submit a tree removal request to the
General Services Director, shall pay all related tree removal and replacement costs (one
forone replacement) and meet all provisions of Council Policies L-2 and L-6 and City
Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal /replacement
requests associated with encroachment and demolition permits will be the
responsibility. of the General Services Director or a designee.
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• PB &R Commission Age da
Item No.
April 7, 2 09
TO: Parks, Beaches and Recreation Commission
FROM: General Services Director
SUBJECT: Appeal for Tree Removal Denied at 501 % Narcissus Avenue
Recommendation
To deny the appeal for removal of one City Melaleuca quinquenervia (Cajeput) parkway
street tree located at 501 '/z Narcissus Avenue.
Discussion
On January 27, 2009, the City's Urban Forester inspected the City Cajeput tree, at the
request of the property owner due to repeated sewer lateral obstruction and public/
private property damage caused from tree roots.
• Staff inspected and concluded that the Cajeput tree located in the adjacent parkway did
not meet the criteria for removal as stated in City Council Policy G -1, Retention or
Removal of City Trees. The policy requires, "a repeated history of damaging public or
private sewers ", and is "dead, diseased, dying, or hazardous, and presents a liability to the
City ", in order for a City tree to be eligible for removal. This finding was forwarded for
review to the General Services Director, Risk Manager, and City Manager, all who
concurred with the determination.
Ms. Barbara Edwards is requesting an appeal before the Parks, Beaches and Recreation
Commission.
Ms. Edwards and Council Member Nancy Gardner have received a copy of this report and a
notice of the Commission meeting.
Attachments:
(A) Letter of Denial dated February 13, 2009 from the General Services
• Director
(B) Tree Removal Request Report dated January 27, 2009
11
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CITY OF NEWPORT BEACH
GENERAL SERVICES DEPARTMENT
Mark Hannon, Director
February 13, 2009
� 7
Ms. Barbara Edwards
50136 Narcissus Avenue
Corona Del Mar, CA 92625
Dear Ms. Edwards,
On January 27, 2009, the City's Urban Forester inspected a City Cajeput tree adjacent to 501
Narcissus Avenue, and found the tree does not meet the criteria for removal as stated in the City
Council Policy G -1, Retention or Removal of City Trees.
Specifically, your removal request did not meet the requirements listed under the removal criteria
of Council Policy G -1, All Other City Trees, Page 4, Items A & C (see attached). According to these
sections of the policy, tree(s) must have a, "repeated history of damaging public or private sewers,
sidewalks, curbs, from tree roots and causes significant documented private property damage
(greater than $500) ", and is "dead, diseased, dying, or hazardous, and presents a liability to the
City," in order to be eligible for removal.
If you oppose this determination, you may appeal the decision to the Parks, Beaches, and
Recreation Commission for further review.
It is important to emphasize that under no circumstances are City trees to be removed without
City authorization. If an unauthorized tree removal should occur, the City will review all its
enforcement options, including criminal prosecution and civil restitution for the value of the trees
removed, which may be up to three times their value.
Please contact John Conway, Urban Forester at (949) 644 -3083 or email at iconwavp- citv.newoort-
beach.ca.us if you have any questions or for further direction regarding the appeal process or
reforestation request.
Mark Harmon, D'Mdctor
General Services Department
Attachment: (A) City Council Policy G -1, Retention or Removal of City Trees
3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92658 -8915
Telephone: (949) 644 -3055 • Fax: (949) 650 -0747 • www.city.newport- beach.ca.us
•
�E,WPpRT {{AA Q-8mrat ry en oepartment
C yf00.NS
Date: January 27, 2009
TO: General Services Director ^
I) '_,�?
FROM: Parks and Trees Superintendent and Urban 1 *rester
FEB 10 2009
SUBJECT: Tree Removal Request ij
_ dg r_
PROPERTY OWNER(S) Name: Barbara Edwards
INFORMATION: Free L acation: 501 '/: Narcissus Avenue
' Corona Del Mar. CA 92625
The property owner is requesting the removal of a City Cajeput tree due to alleged repeated
history of public/private property damage. However, the tree does not pose a potential
hazard or liability, and there is insufficient evidence of repeated work history based on Policy
Gl.
Staff recommends denvint! the removal of the Citv tree.
REPLACEMENT TREE: YES ❑ NO
DESIGNATED TREE: NIA
The attached documents are for your review and comment(s). Sign, date, and route accordingly.
COMMENTS/RECOMMENDATIONS:
Signature:
Date:
FINAL ACTION TO BE TAKEN:
❑ Low Priority
❑ Moderate Priority
❑ High Priority— Forward memo directly to City Manager for immediate removal authority
❑
Emergency— Forward memo immediately to General Services Director
Conclusion:
Signat3X Title
REMOVAL: F1,KApproved ❑ Disapproved X /' /4ZL�
City Manaqf
• Attachments
Date
D �
ananoo2
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TREE INSPECTION REPORT
Name: Barbara Edwards
Address: 501 '/� Narcissus Avenue, Corona Del Mar
Tree Sites: Side -1 / Second Avenue
Request: The property owner is requesting the removal of a City Cajeput tree
due to alleged repeated history of public /private property.
Botanical Name: Melaleuca quinquenervia
Common Name: Cajeput Tree
Designated Street Tree: N/A
Estimated Tree Value: $17,220.00
Damage: Alleged damage caused by City tree roots (see attached tree removal
application).
Work History: The Field Maintenance Division recorded the following work history:
• Sidewalk repairs — July 1997
• Sidewalk repairs — Pending repairs scheduled in the 2008 -09
Sidewalk contract
Parkway: (X) Concrete Brick Turf Other
Comments: A field inspection confirmed a healthy tree specimen. Although the
tree was root pruned to accommodate City hardscape repairs, a recent
inspection of the tree confirmed the tree has a sufficient root system to
keep it stable. There is no evidence of a potential hazard or liability,
and insufficient evidence of repeated work history based on Policy G -1.
The tree should be retained.
Inspected by: f %tL Date: January 27, 2009
John/Conway, Urb, n Forester
Recommendation:
Reviewed by: N 4
Dan P. Sepal
Reviewed by: V� 7;
Mark
of the City Cajeput tree.
Trees Superintendent
Services Director
:January 27 2009
ArborAccessOnline - newportbeach.wcainc.com
Show /Hide Map Print Report
Inventory Detail
Dist:
12
Amount
501 NARCISSUS AV
•Address:
Fictitious:
Yes
Location:
Side -1
On Address:
3420 SECOND AV
Species:
Me/aleuca quinquenervia, CAIEPUT TREE
DBH /Height:
31+/ 30 -45
Parkway Size:
99
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$17,220
WCA Work History
Date
Work Type
Amount
lob#
8/20/2007
Grid Pruning
$39.00
11060
12/9/2004
Grid Pruning
$39.00
7334
12/31/2002
Grid Trimming
$39.00
5154
12/11/2001
Service Request
$39.00
4184
1/31/2001
Grid Trimming
$39.00
3581
7/22/1999
Grid Trimming
$39.00
2866
Other Work
History
• Date
Work Type
Crew
Acct#
Min
•
Page 1 of I
http: / /newportbeach.wcainc.coml inventory lSearchResultsDetailPrintMap .asp ?TreelD = 1083274
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01/27/2009
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CITY OF NEWPORT BEACH
General Services Department
Tree Removal
Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
k4
Indicate the number and specie(s),(if known) of tree(s).
Located at: .Sp 1 7s I JAR_ 0 l S S t/5
Please be as specific as possible
Requestor
Property Owner
Community Association
Other
Signature: /Z�,
IRrint Name: D4eA4"
am
Address/ Phone (Daytime) / Email
Sgm�A (9A11)6-o0 tob�.�
T'WOD --5 P, ok . NeT
Date: /%/ do 9
If this is a reforestation request proceed to the reverse side of this form
Section A. For Tree Removal Requests Only
Removal Criteria (Check one or morel
Please provide copies of photos, bills, documents or any other related
material that will verify the checked items.
IF Proven and repeated history of damaging public or *private, sewers, water mains,
roadways, sidewalks, curbs, walls, fences, underground utilities or foundations.
( *Greater than $500)
Repeated history of significant interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot be cured by current arboricultural methods.
In advanced state of decline with no prospect of recovery.
]Hazardous Defective, potential to fail, could cause damage to persons/property upon
SEE 4-1�44447) failure. Assessment by Urban Forester will identify structural defects, parts
•467-7_rp' likely to fail, targets -if fails, procedures and actions to abate.
F—IBeautification In conjunction with a City Council- approved City, commercial, neighborhood,
Project or community association beautification program. R.wd 05M04
JOHN CONWAYr JR. URBAN FORESTER, GENERAL SERVICES DEPT
John: I have today received the letter from Dan Sereno, Parks and Trees Superintendent and
the form letter from Mark Harmon, Director of General Services regarding my request for tree
removal.
Part of their requirement is for 11 property owners signatures in favor of tree removal and I
assume the red outlined map enclosed indicates these signatures will be acceptable only from
those property owners. Is that correct? I am also assuming that the computer printout sent
indicates the owners? Is that correct? I am also assuming that no signatures are necessary
except in the case of reforestation. Is that correct? You already hold signatures from some of the
property owners and they were upset to know that the City prefers continuing to spend their tax
dollars to redo the curbing (already done once and ready to be redone again) pushed out by the
designated tree. Not to mention that root pruning will be required for the second time at my
property as you can see the roots next to my foundation and probably under it. As you know, the
tree has pushed up three feet already along the curbing and continues to push up so it should be
/ of some concern to the City that with severe root pruning (which it will require) on one side and
pushing upwards against the curbing on the other, there may be very little stability to that tree in
the future.
It is interesting that the cost to replace the tree ranges from $395 to $595 for the property owner
and /or the City, yet the City prefers to pay out tax payers' money in tree root pruning and curb
replacement for the second time. And there will be a third and fourth you can be sure probably
about every five years.
Even if I were considering reforestation, which I am not, apparently I would have no say in the
tree replacement, even if I had to pay for it. I certainly would not want another eucalyptus. As you
and I have discussed, I already paid once for a replacement tree and the City put in this
Melaleuca unbeknownst to me (I had requested another type of tree). There are many properties
here in CDM without a tree in front of them and I see no reason why my property could not be
one of them.
• Under the PROBLEM TREE sectioin of the G -1 guidelines A "The City tree has had a repreated
history of damaging public or private .............curbs or foundations based on City records. You will
have two such records now and there will be more because your office insists on having this tree
remain.
Also under that Sectioin of G -1 .......sewer stoppage that results from tree roots and causes
documented private property damage ..." As you and the City are aware, my property sustained
$1,200 sewer stoppage and backup last September. You personally saw the tape recording
showing the blockage was in the City area in the alley. Roots, though small, had managed to
enter the City's pipe at the joint and caused an eventual blockage of material from the property.
Those roots may have been from the City Melaleuca which was the closest tree to the sewer
line and is another reason to have the Melaleuca taken out.
John, I am sending this to your email and would appreciate your printing it out and handing a
copy to each of the above in answer to their letters. As i do not Intend reforestation, and the City
refuses to remove the tree despite ongoing damage to property and cost to tax payers, I will
complete the Tree Removal Application and forward to your attention immediately.
Barbara Edwards
Barbara Edwards
104 561112 Narcissus Ave
Corona Del Mar, CA 92625 -2434
•
•
•
•
REUTEWS GENERAL CONTRACTING
1677 SUPERIOR AVENUE, SUITE G
COSTA MESA, CA 92627
BILL TO:
Barbara Edwards
501 1/2 Narcissus Avenue
Corona del Mar, CA 92625
INVOICE
DATE
INVOICE
11/6/2008
10366
ITEM D
DESCRIPTION R
REFERENCE Q
QTY R
RATE A
AMOUNT
610 -577 Plumb... P
Plumbing Labor D
DC Drains 1
1 1
1,510.00 1
1,510.00
550 -548 Cabinets C
1 —
'40 4
6,210.00
Reimbursable Expenses Subtoml
620 -585 Insum... G
General Liability Insurance 6
6,210 0
0.0075 4
46.58
620 -599 Gen C... G
General Contractor IFec 6
fSlo
Total - Due upon Receipt s7,188.08
We aonreciate vour business!
Office Fax E -mail Web Site
949 -645 -5824 949 - 645 -2881 anitaQreuterhomes.cwa www•r+euterhomes.c ° m
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