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Home My WebLink About06 - Reforestation Request - 1220 Kell Drive = HVHHS HOAIT 4wpo'4 T J ?4 0 C��IPOaN�T now M PB &R Commission Agenda Item No. December 7, 2010 TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission Municipal Operations Department Director Reforestation Request Recommendation Staff recommends that the Parks, Beaches and Recreation Commission consider the reforestation request at 1220 Keel Drive within the Harbor View Hills South community. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. Per City Council Policy G -1, the Harbor View Hills South Homeowners Association, Board of Directors approved the removal of a City Carrotwood parkway tree. The property owner has complied with the requirements of Policy G -1, and has submitted the full costs of removal and replacement of a City tree, approximately $400.00 ($195 for a 24" box replacement tree and $205 for the removal). Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photograph related to this request. Ms. Kathy Forde, Mayor Keith D. Curry, Senior Vice President with AMMCOR Jennifer Fontana and Harbor View Hills South City Tree Committee Chairman Bob Shelton have received a copy of this report and a notice of the Commission meeting. Attachments: (A) Reforestation Check List (B) Policy G -1, Retention or Removal of City Trees, Reforestation of City Trees, pages 6 - 9 if (C) Harbor View Hills South HOA, Resolution of the Board of Directors w /copy of personal checks from Mr. and Mrs. Forde (D) Tree Removal Request Application (E) Tree Inspection Report (F) Tree Inventory Detail (G) Existing City Carrotwood tree picture (H) Designated parkway street tree picture, Magnolia grandiflora `St.Mary' (I) Aerial Map 4t�EwP�+PJ' � oa catrpoa�'�� Reforestation Check List Urban Parks and Trees General Services Verified by: Fo er Super' to dent Direelpr F-1 Legally Established Homeowners Association IMJ ❑ Individual Private Property Owner(s) ❑ ❑ ❑ ❑ Reforestation Application ❑ (90) days Reforestation Request ComplianceT 'p ❑ Resolution of the Board of Directors, Minutes, Notices Ur (Legally Established Homeowners Association) Damaee/Impact ❑ Blue Water View Impact ❑ ❑ ❑ ❑ Incorrect Tree Species Urban Parks and Trees ❑ Hardscape Damage: ❑ ❑ ❑ ❑Curb /Gutter ❑Sidewalk ❑Utility Individual Private Property Owner(s) ONLY Urban Parks and Trees Verified by: Forester Superintendent ❑ Written Agreement by Individual Property Owner(s) ❑ ❑ ❑ Staff Approved Petition ❑ ❑ ❑ Property Owners Signatures Verified ❑ ❑ ❑ Meets 60% Reforestation Criteria: ❑ ❑ #_Property owners notified %_Agreed with removal YES NO Meets Minimum Reforestation Requirements: ❑ ❑ Department Signature: U " City Attorney General Services Director EJ G -1 General Services Director or designee concurs, then the applicant, the adjoining owners, private property owners on either side of the street within 500' in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Conunission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees. Only an applicant, an adjoining property owner, or a legally established community association, the City Manager, a PB &R Commissioner, or a Councilmember may appeal the decision of the General Services Director not to remove a tree to the Commission. The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager. The General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent planting of a large tree, then a minimum of a 24" boxed tree will be planted.. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF CITY TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees for the planted location is referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific location. His determination may be appealed to the General Services Director whose decision will be final. 0 E; G-1 It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of certain view neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. In other cases, the wrong species of tree was planted originally and simply does not conform to the current treescape or represents a safety hazard. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of views. The City Street Tree Designation List, which specifies a species for each City street reflects an effort by the City to prescribe appropriate tree species that will not cause future problems. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City will endeavor to replace the trees with the appropriate designated City tree. Individual private property owners, as well as legally established community associations, may apply for single or multiple tree reforestations in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous geographical boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. The petition content must be approved and dated by City staff prior to distribution by the petitioner. The staff - approved petition must be distributed by the petitioner to a maximum of 30 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the location of the proposed reforestation). Signatures by non - property owners are not acceptable for petition purposes. All petition signatures shall be verified by City staff for 7 G -1 property owner status of the person(s) signing the petition. As an alternative to the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 50(' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner status of the person(s) signing the petition. D. A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G -6. If G -1 there is not room for the replacement tree(s) at a specific site as prescribed by City Council Policy G-6, then the replacement tree(s) shall be planted in a public area in the same neighborhood at the option of the petitioner. This section applies to individual or group requests. G. Reforestation requests must be completed and submitted in a timely manner by the petitioner. Petitions that are dated more than 90 days in arrears from date stamped by staff before distribution will not be forwarded to the PB &R Commission for consideration. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. TREE MAINTENANCE The City shall 'require the proper care and watering of replacement trees by the reforestation petitioner to ensure their proper growth and development as outlined in City Council Policy G -6. Furthermore, no person shall tamper with City trees in violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to fund the care of the Urban Forest to the highest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs. ENCROACHMENT AND DEMOLITION PERMITS All encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and /or demolition permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the proposed development, as deemed by the General Services Director, requires the removal of City trees, the property owner must submit a tree removal request to the General Services Director, shall pay all related tree removal and replacement costs (one for -one replacement) and meet all provisions of Council Policies L -2 and L -6 and City Ordnances 13.08 and 13.09. Approval or disapproval of all ' tree removal/ replacement requests associated with encroachment and demolition permits will be the responsibility of the General Services Director or a designee. Vj HARBOR VIEW HILLS HOMEOWNERS ASSOCIATION October 18, 2010 Mr. John Conway General Services Department The City of Newport Beach P.O. Box 1768 Newport Beach, CA 92657 Dear Mr. Conway, At the Board of Directors meeting held on October 6, 2010, the Board of Directors of the Harbor View Hills Homeowners Association approved the reforestation of the trees in front of 1220 Keel Drive upon cost is $400.00. Enclosed is the payment from the homeowners requesting the reforestation. The HVHS City Tree Committee chairman, Bob Shelton, is authorized to assist you with this project, including minor modifications in the field as may be indicated. Sincerely, On behalf of the Board of Directors, HARBO VIEW HILLS HOMEOWNERS ASSOCIATION Jennife L. Fontana, CCAM® Senior Vice President % AMMCOR 1062 Calle Negocio, Suite "F" San Clemente CA 92673 Office (949) 661 -7767 Fax (949) 661 -5696 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am reouestin a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month et for holidays) at 7PM at the Council Chambers. e Indicate the number and specie(s), (if known) of tree (q). Located at: IdaO KE E L D f — CO Roll A d 64 r► i A K Please be as speeifre as possible Requestor Address/ Phone (Daytime) / Email_. riProperty Owner i.W J<Je t D R - Cal-✓►' Community Association 941 7 59 -1 `7 Other KAT14 FoR.DE _ edit„ rJEr .. Signature: 4 yt� 7ft& Date; R I13 /l0 Print Name: EKA. r R y Fo Q tc If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked Items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ('Greater than $500) Repeated history of significant interference with street or sidewalk drainage. hying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. QHazardous =Beautification Project In advanced state of decline with no prospect of recovery. Defective, potential to fail, could cause damage to persons(propeNy upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. In conjunction with a City Council- approved City, commercial, neighborhood, or community association beautification pro gram. Section B. For Reforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be property trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: MTree(s) causing cpftb, g)dt94 sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners must submit a petition signed by a minimum of 601/o of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the sheet UP to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. •A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree($) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one -for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. TU form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Canned Policy G-1 for additional information. Requestor Comments- ReNliovals, except emergency, wUl be subject to the notifreation processes, time frames and authority as specified in the City Council G -I Policy. RVWAd 052M �EWPpR� � a ,F. n U �: Q c��fBURN�P TREE INSPECTION REPORT Property Owner: Kathy Forde Tree Site Location: 1220 Keel Drive - Front 1 Corona Del Mar, CA 92625 Request: The property owner is requesting the removal and replacement of a City Carrotwood parkway tree, based on the criteria of City Council Policy G -1, Reforestation of City Trees. Tree Species /Site: Cupaniopsis anacardioides - Carrotwood Designated Street Trees: Magnolia grandiflora `St.Mary' - Saint Mary Magnolia Estimated Tree Value: $1,380.00 Damage: N/A Work History: The General Services Department, Field Maintenance Division has the following work history recorded: o 2003 - Sidewalk Repairs Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed the tree is requiring repetitive pruning to meet a view corridor issue. Additionally, this particular tree species requires a minimum parkway of 6 feet, this mature tree specimen is planted within a 5 foot parkway and considered an incorrect species for this tree site. The property owner is citing sidewalk and underground utilities damage as a result of the City tree roots. Estimated reforestation costs: o Removal - $205.00 o Replacement - $195.00 Total Cost - $400.00 Inspected by: I$- (j,- -::) Date: November 1, 2010 John Conway, Urban Forester Recommendation: Forward the reforestation request to the Parks, Beaches and Recreation ��mmissi for review and approval. Reviewed by: ::i Date: November 1, 2010 Dan P. S�Jerrfeno, Parks an rees Superintendent Reviewed by: V1 �t � Date: Mark Harmon, General Services Director ArbbrAccessOnline - newportbeach.wcainexom Show /Hide Map I r Print Report Inventory Detail Dist: 8 Address: 1220 KEEL DR Fictitious: No Location: Front -1 On Address: 1220 KEEL DR Species: Cupaniopsis anacardioides, CARROTWOOD DBH /Height: 07 -12 / 01-15 Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $1,380 WCA Work History Date Work Type Amount Job# 4/3/2008 Grid Pruning $39.00 11060 7/20/2006 Grid Pruning $39.00 9765 4/8/2005 Service Request Pruning $39.00 7334 1/26/2004 Grid Trimming $39.00 6071 9/2/2002 Grid Trimming $39.00 5154 3/8/2001 Service Request $39.00 3874 6/19/2000 Grid Trimming $39.00 3524 3/24/1999 Grid Trimming $39.00 2438 Other Work History Date Work Type Crew Acct# Min Page I of I 4 c 61 fe Ke, c v A O` ro 7� h !ai BQr Serbia fn . Map data C2010 - http: / /ncwportbeach.wcainc.com/ inventory /SearchResultsDetailPrintMap. asp ?TreelD = 968392 10/27/2010 to of 4r. M. t za,O vv ; dw 4f 1 w ra kk - �__ if�J4 �Y