The URL can be used to link to this page

Home My WebLink About2/1/2011 - Agenda Packetf,:k 6 1 PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest Speakers are limited to three minutes NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1-4 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. CONSENT CALENDAR 1. Minutes of the December 7, 2oto regular meeting. Walvereadatgofsu jeetmfrmtes, appmoeandordefiled. 2. Park & Operations Division Activity Report. Rerzioe%filemm dyActivity Reportforactivitiesandupcomingprojects• 3. Recreation & Senior Services Activity Report. Reomine+etuiatiovu RecdWfye montldyActaityReportfor activities and upcomirigprVats. 4. Bench Donation. Reamiumendatfonr Approve bench donation of Lyn Maloney to be locatedat GmntHoukrildPark NEW BUSINESS g. City Council Policy Gl — Revision to Reforestation of City Trees • Review /discuss request to: • Support the revision to Policy G -1 regarding the change in the minimum tree size for replacement during the mforestation; and • Direct stafftoforward the revision to the City Councdlfor approval. 6. Special Tree Removal Review /discuss request of Tom McAllister to remove one City Eucalyptus adjacent to 1733 Candlestick Lane. 7. City Street Tree Designation. Remnnaendatio -Review/ discussrequest todesignateatBedford Lmte.. COMMITTEE REPORTS — • Park Development— Brown, Luger, Marston • Youth Sports Liaison — nndaxon • Reereation/Smior Activities — Lugar,Ande ,Hamilton • Ad Hoc • Budget -c h ttt,Bmwn,ieV, -- Marina Park -morett • Community ServimAloard- Gaireft, tole, Hamilton -- Artificial Turf— Lear, Axlenon,&owa FUTURE AGENDA ITEMS - Matters which Commissioners maywish to place on a future agenda or raise for discussion. • Castaways Park- widening ofdownhill trail • Pirates Cove Lighting ADJOURNMENT fh is t— ,otittee is otbject to the ltalnh yL Br ,,u Act. Ammrg her thin,;.. the Bro„ n Art requires that the Commision's agenda be stst,d at least 73 h..- . advance of each mecC Sand thatIh, b1i, be A — d u c .e t oo age.do lt_ s.ItA re the C.m . and ?ms not on the agenda but are eithin tho,ulo,tt natn., pr,.d tio, nfnbe(. ....... it"t"aTh fotonosion n hoo, puthhe amn1.emsm a rea:oosdfle am t oftiow. gtosertM either thrr, Co I five (51 ,moue.., per pros.... It is the , rtevd.n of the Lit, of \en-p, t B :neh m 1.1.111, rvlth the Aot,twom ry th D, ebilTes Art (ADA) in alt reaped; ff a. n at. tdx. nr a part c,peart of this ..t NII _d s"' it, .. -; L to, bo.0 nd 0'u1 a n.r d1, to o, He,] (Io. C ny of Smfport B.earh mill ,I.. I m.dat, a u I. totaet`I1= I',k".PR &251 a," ofL,- x2co" I'lirttl'r"tingto,nformv.ofroeu paotit Warneed, told if) 1m, me ifarannmodatien is fctsibin (fJkfla +&lie or toraialnewont 6 CITY OF NEWPORT BEACH �p,wptu� PARKS. BEACHES & RECREATION COMMISSION AGENDA _ Newport Beach Council Chambers — 33oo Newport Boulevard s �. Tuesday— February L, 2011 —'7pm • kf ruA.;S Commission Members: Staf'Members: Marie Marston, Chair Laura Detweiler, Recreation & Senior Services Director Phillip Lugar, Vice Chair Mark Harmon, General Services Director Tom Anderson Scan Levin, Recreation Superintendent TIM Brown Teri Craig, PB &R Secretary Ron Cole Bill Garrett Kathy Hamilton ORDER AND ROLL CALL DIRECT'OR'S COMMENTS • Director Detweiler • Director Harmon • City Council Actions PUBLIC COMMENTS Members of the public are invited to comment on non - agenda items of public interest Speakers are limited to three minutes NOTICE TO THE PUBLIC All matters listed under Consent Calendar 1-4 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the minutes. If you do fill out the card please place it in the box at the table. CONSENT CALENDAR 1. Minutes of the December 7, 2oto regular meeting. Walvereadatgofsu jeetmfrmtes, appmoeandordefiled. 2. Park & Operations Division Activity Report. Rerzioe%filemm dyActivity Reportforactivitiesandupcomingprojects• 3. Recreation & Senior Services Activity Report. Reomine+etuiatiovu RecdWfye montldyActaityReportfor activities and upcomirigprVats. 4. Bench Donation. Reamiumendatfonr Approve bench donation of Lyn Maloney to be locatedat GmntHoukrildPark NEW BUSINESS g. City Council Policy Gl — Revision to Reforestation of City Trees • Review /discuss request to: • Support the revision to Policy G -1 regarding the change in the minimum tree size for replacement during the mforestation; and • Direct stafftoforward the revision to the City Councdlfor approval. 6. Special Tree Removal Review /discuss request of Tom McAllister to remove one City Eucalyptus adjacent to 1733 Candlestick Lane. 7. City Street Tree Designation. Remnnaendatio -Review/ discussrequest todesignateatBedford Lmte.. COMMITTEE REPORTS — • Park Development— Brown, Luger, Marston • Youth Sports Liaison — nndaxon • Reereation/Smior Activities — Lugar,Ande ,Hamilton • Ad Hoc • Budget -c h ttt,Bmwn,ieV, -- Marina Park -morett • Community ServimAloard- Gaireft, tole, Hamilton -- Artificial Turf— Lear, Axlenon,&owa FUTURE AGENDA ITEMS - Matters which Commissioners maywish to place on a future agenda or raise for discussion. • Castaways Park- widening ofdownhill trail • Pirates Cove Lighting ADJOURNMENT fh is t— ,otittee is otbject to the ltalnh yL Br ,,u Act. Ammrg her thin,;.. the Bro„ n Art requires that the Commision's agenda be stst,d at least 73 h..- . advance of each mecC Sand thatIh, b1i, be A — d u c .e t oo age.do lt_ s.ItA re the C.m . and ?ms not on the agenda but are eithin tho,ulo,tt natn., pr,.d tio, nfnbe(. ....... it"t"aTh fotonosion n hoo, puthhe amn1.emsm a rea:oosdfle am t oftiow. gtosertM either thrr, Co I five (51 ,moue.., per pros.... It is the , rtevd.n of the Lit, of \en-p, t B :neh m 1.1.111, rvlth the Aot,twom ry th D, ebilTes Art (ADA) in alt reaped; ff a. n at. tdx. nr a part c,peart of this ..t NII _d s"' it, .. -; L to, bo.0 nd 0'u1 a n.r d1, to o, He,] (Io. C ny of Smfport B.earh mill ,I.. I m.dat, a u I. totaet`I1= I',k".PR &251 a," ofL,- x2co" I'lirttl'r"tingto,nformv.ofroeu paotit Warneed, told if) 1m, me ifarannmodatien is fctsibin (fJkfla +&lie or toraialnewont 6 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting December 7, 2010 — 7pm Convened 7:04Pm ROLL CALL Present: Marie Marston, Chair Phillip Lugar, Vice Chair Tom Anderson Tim Brown Ron Cole Bill Garrett Kathy Hamilton Staff: Mark Harmon, General Services Director Sean Levin, Recreation Superintendent Teri Craig, Admin Asst Item 1 February 1, zou DIRECTORS COMMENTS • Superintendent Levin announced that Winter Wonderland was held this last weekend with approximately l000 people in attendance; the Flag Football program completed its season; the largest youth flag football program in southern California with over 35o children that participated at Bonita Creek park on Friday nights as well as sending two teams to the Orange County Championships. He also noted that the new registration software — Active Net is running smoothly as it went live on November 18 which allows greater marketing capability and brings the City compliant under the credit cards rules as the information is not housed on our servers and brings less liability to the City. He noted that OASIS continues to run smoothly with over goo signed up for the Fitness Center. • City Council Actions — Superintendent Levin announced that the Dogs on the Beach Ordinance passed and becomes effective December 23rd. PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes ofthe Octobers, 2o10 regular meeting. Recm�unendation: Waive reading ofsubject minutes, approve and orderfiled. z. Park & Operations Division Activity Report. Recommendation: Receive /fife monthly Activity Reportfor activities and upcoming projects. 3. Recreation& Senior Services Activity Report. Recommendation: Receive /file monthly Activity Reportfor activities and upcoming projects. 4. Bench Donation. Recommendation: Approve bench donation ofBeth Miller to be located at Galaxy View Park 5. Bench Donation. Reconmiendatiom Approve bench donation ofMitch Herzog tobe located atCdMStateBeach. 6. Reforestation Request. Recornmendatton: ApproveneforestationrequestofHarborViewHillsCommunityAssociationatiazoKee lDrive. Motion by Commissioner Brown to accept items 1 through 6 of the Consent Calendar. Motion carried by acclamation. NEW BUSINESS 7. Tree Removal — Requested by the City. Director Harmon stated that staff is requesting the removal of a Fichus tree adjacent to 133 Opal Ave on Balboa Island to accommodate street, sidewalk, curb and gutter repairs. He noted that the project involves the repair of over 1,640 feet of concrete from Parks, Beaches & Recreation Commission December 7, 2010 Page 2 street, sidewalk, curb and gutter around this high risk tree species which is prone to tree failure when severely root pruned. He stated that tree would be replaced with a 36" box Water Gum tree. Discussion ensued regarding policy changes regarding the 24" box tree versus a 36 inch box tree. Director Harmon stated that a report would be brought to the Commission at a future meeting Chair Marston opened the public discussion, none the public discussion was closed. Motion by Commissioner Brown to approve the removal of a City Fichus tree adjacent to 133 Opal Avenue on Balboa Island. Motion carried by acclamation. 8. Castaways Park Pedestrian /Bicycle Safety. City Manager Project Analyst Steve Bunting stated that the City has received several complaints regarding the use of the Castaways Park trail by bicyclists travelling at high speed and endangering pedestrians. He noted that after some discussion that the recommendation to the Commission is: Direct staff to implement one or more of the following measures intended to mitigate the hazard: • Divide the trail into two lanes, separating the bicyclists from the pedestrians as shown in Attachment A. • Increase the number of "Walk Bike" messages painted on the downhill trail. • Post signs urging bicyclists to use caution at the beginning of each trail and at each blind turn. Discussion ensued regarding width of the trail and how to mark the trail; visibility of Park Patrol at the park and the possibility of speed bumps. Chair Marston opened the public discussion: hearing none the Vi blic discussion was closed. Motion by Commissioner Brown to approve the following recommendation: • Divide the trail into two lanes with dotted lines, separating the bicyclists from the pedestrians as shown in Attachment A. • Increase the number of "Walk Bike" messages painted on the downhill trail. • Post signs urging bicyclists to use caution at the beginning of each trail and at each blind turn. Request that staff return with associated impacts /costs to widen the downhill trail (about 300 feet down) to 12 feet wide. Motion carried by acclamation. OLD BUSINESS g. Status Report on Relocated China Cove Volleyball Court. Superintendent Levin provided a status report - to the Commission on the China Cove Volleyball Court. Superintendent stated that staff has not received any complaints from the neighbors regarding volleyball players at China Cove. He also stated that use of the court as observed by Park Patrol has been minimal. Park Patrol Lead Brown stated that most of the conversations that they have had with visitors to the Cove are related to dogs off leash and alcohol. COMMITTEE REPORTS — Parks — Nothing to report RSS — Nothing to report. Budget— Nothing to report Commuab SeruiceAward — Nothing to report. AD-Hoe —Youth Sports Liaison — Superintendent Levin stated the bi- annual youth sports field allocation meeting is scheduled for December 8. A discussion will be held to implement a new fee of $10 per player to directly Parks, Beaches & Recreation Commission December 7, 2010 Page 3 cover the maintenance of their allocated fields to work with the Municipal Operations and Recreation and Senior ServicesDepartments to improve the fields. Commissioner Anderson stated that he believes that the City has been undercharging for the fields and was surprised that Costa Mesa charges almost $18 per player. He also noted that he would like to further explore the idea of moving forward with an artificial turf sports field. — Marina Park — Nothing to report. • G -1 Policy Amendment (24" to 36" box tree) • Pirates Cove Lighting — Director Harmon stated that to install lighting at that location would require Coastal Commission approval and could cost as much as $7,000 per light. He noted that he would bring a report to the Commission in the future to discuss this, procedures and associated costs. • Castaways Parks widening of downhill trail ADJOURNED (& 7 :51Um Submitted by: Teri Craig, Admin Assistant •�i6WpOQ "a. P'4 T Y �F ,n TO: FROM: PB &R CommissionAg nda Item No. February 1, 2011 Parks, Beaches and Recreation Commission Parks and Trees Maintenance Superintendent and Operations Support Superintendent SUBJECT: December and January Parks, Trees, and Operations Divisions Activity Report Parks Maintenance Division Activities 1. Parks Maintenance Division staff continues working with the Public Works Department on numerous projects in the planning and construction phases. Projects currently underway: • Oasis Senior Center • Westclift Drive and Avocado Medians - City has taken over maintenance • West Newport Park Landscape Improvements - City has taken over maintenance • Balboa Village signage installation at Palm Street Parking Lot • Parking Lot at Washington Street • Newport Boulevard at Hospital Road, Turn Lane Extension • Avon and Riverside Tree Planting Projects that are in the planning phases: o Sunset Ridge Park o Marina Park • Civic Center • China Cove Slope Stabilization o Bristol Street North Landscape o Jamboree Road Widening o Dover Drive Median o San Miguel Park staircase rehabilitation. 2. Parks Division staff coordinated the renovation of athletic fields throughout the City as of December 2010. All fields were aerated, topdressed and fertilized. In some cases, leveling of low and uneven areas of the fields with a soil mix was performed. Additionallv, select fields were over- seeded due to worn out areas from the previous season's activities. In order for the new seed to grow in properly, field downtime periods were coordinated through the Recreation and Senior Services Department and selected user groups. A combination of Park's contract specifications and extra funds from the City's various user groups have helped in keeping this project costs effective and have ensured that these valuable field renovations continue. Over- seeded fields include: Lincoln Athletic Center, San Miguel Park, Arroyo Park, Bonita Creek football field, Irvine Terrace Park (pictured), Coastal Peak Park, and Bonita Canyon Sports Park. Trees Division Activities During the month of December, 582 trees were trimmed, 0 trees planted, crews responded to 44 emergency tree calls of which 3 were City fallen trees, as a result of a storm event that occurred during the week of December 20th — 24h. Several large trees blocked various streets and one tree fell upon a home causing minor damage. Additionally, 27 trees were removed as a result of an approved reforestation within the Cameo community. During the month of November, 674 trees were trimmed, 3 trees removed, 6 trees planted and 6 emergency tree calls. The City's tree services contractor, pruned trees within the Corona Del Mar, Newport Coast and Balboa Peninsula areas, as part of the City's overall grid trimming schedule. Additionally, the annual pruning of selected Eucalyptus, Coral and Palm trees are currently taking place throughout the City. I. The 2010 Arbor Day Celebration was held at Mariners Elementary School on Tuesday, November 0. Staff planned the event with the assistance of School Principal Pamela Coughlin. Parks and Trees Superintendent Dan Sereno emceed the event and provided a presentation on the transformation of Newport Beach over the past 70 years, from an area with very few trees to one containing the beautiful urban forest of today. The day's festivities included: • Mayor Curry presenting the Arbor Day Proclamation to Principal Coughlin and over 200 students; • Marie Marston, Chair of the Parks. Beaches, and Recreation Commission speaking on the importance of trees as a natural resource; • Lynette Short, Urban Forester (Southern Region) with the California Department of Forestry and Fire Protection, and City Urban Forester John Conway presenting the Tree City USA Flag and Growth Award to Mayor Curry and Principal Coughlin; • 41° S'L and 6`s grade students reading original Arbor Day poems; and • John Conway leading the Student Council in the planting of several trees adjacent to the school in Mariners Park. Newport-Mesa Unified School District President Karen Yelsey also participated in the Arbor Day activities commemorating the City's 20'" year as a Tree City USA. 2. This year the Christmas tree recycling program changed. For the past seven years, the Refuse Crew utilized a separate collection vehicle to pick up Christmas trees. Once at the Corporation Yard. West Coast Arborists (WCA) chipped the collected material for mulch. This year, residents had their Christmas trees collected with their regular refuse trucks, and the trees were recycled at the materials recovery facility (MRF) by CRT. There are several benefits to the new program. By not utilizing separate collection vehicles or crews to son the Christmas trees, the Refuse Division was able to reduce overtime hours and realize about $3,000 in savings from fees charged by WCA. Residents adjacent to the Corporation Yard noticed the absence of noise that normally came from the chain saws and chippers which processed about 70 tons of material last year. The attached Tree Activity Report summarizes requests and field activities performed during the past months. Reach Maintenance Activities I. The Castaways Park flagpole was installed in May 2009 with a solar- powered light that illuminated the flag. Due to the marine environment and local birds roosting on the light, Municipal Operations staff needed to find other illumination options, since the flag was occasionally dark at night. The Department chose to utilize power from a nearby electrical conduit pull -box from the pathway bollard lights. Stall' from the Electrical and Operations Support Divisions coordinated their efforts on the following activities: Removed area walkway pavers, dug a trench to the flagpole, installed 30 -ft of underground electrical conduit, spliced power from the pull -box, installed a 240 -volt light on the flagpole (performed by the contractor who originally installed the flagpole), backfilled and compacted the trench, and re- installed the pavers. Now when the pathway lights come on at dusk and turn off at dawn, the American flag is effectively illuminated. Great team effort from bosh Electrical and Operations Support Divisions: 2. In October. Operations Support took over the maintenance responsibilities for all of the Fire Department's facilities. After receiving a detailed list of repairs for each location, it was evident that Station 3 was our first priority: - The upstairs shower was installed when the station was built 40 years ago and needed to be replaced as soon as possible. - The floor and wall tiles were cracked, had deteriorated grout joints, and the waterproof membrane had failed, causing water leaks onto the lower floor. A tile contractor was hired to demo the entire shower area. - After the demo work was completed, Ricky Scott was responsible for hiring additional contractors to x -ray and core /saw cut through the concrete slab, so the shower drain could be relocated away from the walls. Bad and questionable plumbing parts need to be replaced as well. - A new black/tar "Hot Mop" water -proof membrane was installed before the tile could be reinstalled. Before Ayer With the size of this job and the need to work with numerous outside contractors, the project took one month to complete. A great job to all involved during this much needed improvement, and the City should be able to get another 40 years of service out of this facility. General Services Division wants to personally thank all Fire Department staff for their comments, input, professionalism and patience during this process, and apologize for any inconvenience we caused during the month of November. The finished product turned out great! In mid - November, five haulers submitted proposals in response to the City's request to contract the collection of trash from the 168 bins on the beach. Last week, Rainbow Disposal was invited to demonstrate their equipment and has been selected to participate in the pilot phase, which consists of servicing beach bins from the Santa Ana River Jetty to Newport Pier. Pending Council approval, Rainbow Disposal will begin the pilot phase in late January. Department Crews were kept busy during the weeks before Christmas and after New Year's Day with the combination of extreme high tides and rain. For some crew members, their work shift began at 4:30 a.m. operating 24 portable and stationary pumps to alleviate the flow of high tide and rain water that flooded streets on the Newport Peninsula and Balboa Island. Over 1,000 sand bags were distributed at no-cost to residents during the two week period. By the time that the storms had passed, the season's rainfall total was well above average at 14.57 inches measured at the Corporation Yard. The season's first significant rain also resulted in the annual flushing of the Santa Ana River and the upper reaches of the Back Bay. The log boom adjacent to the Newport Aquatic Center in the Upper Bay did a good job of corralling some of the debris that was being flushed into the harbor from the San Diego Creek. To date, crews have stockpiled over 210 tons of plastic, Styrofoam, bamboo, reeds, trees, limbs, seaweed, and other natural vegetation debris from the oceanfront beaches. The debris will be hauled away in the coming days. 7T Strong winds accompanied the storm which resulted in a large amount of public and private trees, palm fronds, leaves, and branches to fall in the public rights -of -way. Contractors, hand crews, and mechanical street sweeping equipment cleared the debris in a timely manner. Crews have also begun the labor- intensive job of hand cleaning the bay beaches around Balboa Island and on the Newport Peninsula, and clearing wind -blown sand from the oceanfront sidewalks, bike trails, and adjacent streets. A big thank you goes out to all crew members who helped out over the holidays ensuring that the City's residents, visitors, and business remained safe, dry, and free from damage. The following are letters that we received from residents praising the excellent work and positive attitude displayed by crew members. See attached Municipal Operations Department. Activities Report for November and December 2010. S�hmitted by: Dan P. Sereno Parks and "frees Maintenance Superintendent �l - QT- Jim Auger Operations Support Superintendent Attachments: (A) 'Free Activity Report 2010-2011 (B) Municipal Operations Department, November and December 2010 Activities Reports `?vtarcy Cone Professional Davelopmenf Specialist for Mathematics PO Box 5840 Bab" Island, CA 02662 -4840 r WC04916MM12 Fss(94916]37608 Cretla card order (949)375 -1888 Mww, mn, y:,,4:nw di;nm 0acamber28 2010 Dear Newport Beach City' Council, and Newport Beach City Manager. I just wanted to lake a nhinute and snare with you the positive commendation for the city of Newport Beach workers who mavled the tucks and equhpmanl in the ran end high tde Basco winch occurred on Wednesday. December 22 2DtC I have attached a hew petures of the sauaton In from of cur house but want to express Out gratitude tot this fine work they did and the pcehtve attitude they exhibited wni a they waked with ran. Wades Oyer the seawall. and hooded Contions at that leatllil Trey were wonderful III t open walk the Island Ir Ina monang and am :mpreaaaa win the workers woo malnlEm the bay Will at me and of our atreats. I have Oran asked them questions and mey are most polite and Inanely an always attentive Id the work at tlard. During mat elOnn May were d9lmllely pressed to the wall (literally and fguranvay) asmey p rn led water ran ovedlowng Shoals and the bay front. They deserve a fig THANK YOU from as of ue On BadOa lserd. We cerlarty appredate mein one etorts and aOCOItp111shmental! sincerely, Marcy S Bob COOK 538 South Bayfront 8aloca lean, CA 92892 Mayor Keith D. Curry 3300 Newport Boulevard P.O. Box 1768 Newport Beach, CA 92658 -8915 Re: Tnx Maintenance Buffalo Hills Park Dear Mayor Curry, We recently experienced a horrendous rainstorm that demonstrated the high value of our city servants. On the night of December 22 at approximately 10:30 P.M. we heard a tumultuous sound of wood cracking and tiles breaking in beck of our house located at 1863 Port Kimberly Place. Further examination disclosed that a large pine in the park adjacent to our neighbors, the Cullens, had split down its trunk and fallen on their roof. When they called the city, a maintenance crew responded within 30 minutes. Despite the extremely high winds and severely heavy rain, that crew worked heroically until 4 A.M- the next morning with chainsaws and their hydraulic lift until the time could be removed from the Cullen's mflop- I wish to express our sincere appreciation for the diligence: and dedication demonstraed by the park maintenance persomel involved in this affair. Hopefully, anew free will be planted soon to fill the sad void left by the beautiful pine Sincerely, � ~\ t � to k � 0 � � � � 4 loss \ _ n \ long > �a loss \ _ , § o �� long ec � _ « £& $\22 £ o §c o o \ % n o to k � 0 � loss long loss loss long milk IN o m o o % n o 0 0 0 C) c o 0 CI) o o o LO o o N o 2 I Q @ ( 2 \ e 0 CC } \ k 0 7 (D § $ o i i o ƒ w 0 of to k � 0 � a) ke �2f CLk�} 7� §| (kk� —! or- LE 2!! !�£ 3 \ aI � \EAE AE 4m } loss long loss loss long milk IN loss IIIIIN NOUN MEIN a) ke �2f CLk�} 7� §| (kk� —! or- LE 2!! !�£ 3 \ aI � \EAE AE 4m } Meal Operatwos Department Parks and 1 reel Division Fiscal Year 2010 -2011 Claim Removals Problem Tree Removals R'k 3- - G. , I., Jul -10 0 Au ust -10 September-10 0 i 0 October -10 0 November -10 0 December -10 0 Problem Tree Removals R'k 3- - G. , I., July-10 1 1 217 Heliotrope Avenue Au ust -10 0 September-10 0 October -10 0 November -10 0 December -10 0 General Servicas Department ABUvi r 2010 This Month This Month Last Year Total To Data TTb Last Year AspItHYCOMMIle Street Patching (Tons of Blacktop) 138 230 1,239 1,633 Sidewalk Repaired (sq. ft.) 2.990 4,960 19,397 25,191 Curb & Gutter Replacement pin. ft.) 123 22 1,169 1,508 Sweeping, Beach Cleaning, Demo Materials (tons) 150 555 1 1,551 2,489 AsphaltlConcrete Recycled (tons) 120 320 1,368 2.012 sins i Tralss Wrldtgs Signs Made 65 2,057 391 4,793 Signs Installed 154 175 1,027 1,198 Decals 75 12 220 254 Special Purpose Signs/Banners Made 15 29 356 180 Street Striping (kn, ft.) Added/Replaced 508 668 36,053 14,975 Pavement Markings (including reflective) 4 2 157 290 Parking Stalls 0 32 26 138 Curb Painting (lin. ft.) 575 3,245 10,745 63,592 Thermoplastic (lin. ft.) 0 0 9,814 14 Sign Posts Installed 18 34 110 140 Gram Graffiti Incidents Removed by Staff 10 3 156 69 Graffiti Incidents Removed by Contractor 32 47 291 698 P40b" consed" Residential (torts) 3.275 3,142 17,528 17.388 Liquid HazMat Incidents 26 17 147 126 E -Waste Incidents 19 12 95 145 U -Waste Incidents 10 9 77 78 Recyclables(tons) 1,354 1,301 7,373 7,394 Twos Trimmed by Staff 28 59 112 752 Trimmed by Contractor 582 905 5,486 5,932 Removed 27 8 70 46 Planted 0 10 17 57 Roots Pruned by Contractor 3 4 14 24 Roots Pruned by Staff 0 21 6 100 AuliMme" Repairs 204 261 1,550 1,707 Preventive Maintenance Completed 63 73 441 482 PM Labor Hours 174 159 1,166 1,043 08851lMIanOe Beach Area Refuse (tons) 79 76 678 682 Beach Debris (tons) 222 113 538 675 Drain Gutter Miles Swept 2,849 4,272 23,723 27,229 Sweeping Debris (cubic yards) 476 714 3.154 3.333 Storm Drain Debris (cubic yards) 42 233 352 578 General Services Deparbnent Activides Rel R - No ber 2010 This Month This Month last Yew Total TO Date TM Lam Year AlphoWCmmmft Street Patching (Tons of Blacktop) 352 256 1,101 1,403 Sidewalk Repaired (sq. ft.) 2,850 2,921 16,407 20,231 Curb 8 Gutter Replacement (lin. ft.) 175 273 1,046 1,466 Sweeping. Beach Cleaning, Demo Materials (tons) 282 466 1,401 1,934 Asphalf/Concrete Recycled (tons) 360 348 1.248 1,692 $I"* i Tr11MS WAMW Signs Made 30 61 326 2.736 Signs Installed 158 191 873 1,023 Decals 3 18 145 242 Special Purpose SignslBanners Made 9 7 341 151 Street Striping (lin. ft.) AddedlReplaoed 26.728 1,256 35,545 14,307 Pavement Markings (including reflective) 70 90 153 288 Parking Stalls 6 0 26 106 Curb Painting (lin. ft.) 1.525 4,388 10,170 60,347 Thermoplastic (fin. ft.) 9.814 0 9,814 14 Sign Posts Installed 23 13 92 106 Gtl Graffiti Incidents Removed by Staff 9 5 146 66 Graffiti Incidents Removed by Contractor 53 87 259 651 Mhm CBYSarsn Residential (tons) 2,828 2.690 14,253 14,245 Liquid HazMat Incidents 22 28 121 109 E -Waste Incidents 10 22 76 133 U -Waste Incidents 23 14 67 69 Recyclables(tons) 1,180 1,118 6,019 6,094 TM" Trimmed by Staff 36 156 84 693 Trimmed by Contractor 674 801 4,904 5,027 Removed 3 11 43 38 Planted 6 6 17 47 Roots Pruned by Contractor 0 3 11 20 - Roots Pruned by Staff 0 8 6 79 Anf emeYYa Repairs 253 282 1,346 1.446 Preventive Maintenance Completed 75 83 378 409 PM Labor Hours 218 174 991 883 6sesb N bvknm tar Beach Area Refuse (tons) 78 69 599 606 Beach Debris (tons) 17 78 316 562 Gutter Miles Swept 3,559 3,901 20,874 22,957 Sweeping Debris (cubic yards) 483 455 2,676 2,619 Storm Drain Debris (cubic yards) 79 93 310 343 Recreation Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report Item 3 February 1, 2011 ACTIVE KIDZ SIGNS Two new signs were installed at Mariners and Harbor View elementary schools. These signs provide an onsite meeting location for the Active Kidz after school program, so children know where to meet staff. Active Vjdz began its 2nd trimester January 3rd, so placement of these signs was important for newcomers to the program. These signs were made by the City of Newport Beach Sign Shop and installed by Maintenance Worker Eric Foley. YOUTH SPORTS COMMISSION MEETS The Youth Sports Commission met December 8 for the bi- annual meeting. The main purpose of their meeting was to determine field usage for the next major season — in this case, spring 2011. Current Commission Members include Newport Beach Little League, AYSO Regions 57 and 97, Newport Harbor Baseball Association, Newport Mesa Girls Fast pitch Softball, Junior All American Football, and assorted Club teams. Also attending the meeting were staff from Recreation, Parks and PB&R Commissioner Tom Anderson. Good things happen when like- minded people meet together face -to -face, and the Youth Sports Commission was a perfect example: this group has always come together in a spirit of cooperation to resolve issues. YOUTH COUNCIL GEARS UP FOR A BUSY YEAR The Newport Beach Youth Council has just completed its third meeting of the year, and their plans are ambitious, much like their attendance. At 38 members strong and representing five different high schools, this is the largest Youth Council in recent history. Twenty four members worked at the Winter Wonderland event, making and selling food items, working the Santa Claus photo booth, and manning several craft booths, while raising close to $800. The Council is also planning a fundraiser with the Princeton Review: an SAT /ACT practice test open to all underclassmen to be held on February 12 at Lincoln Gym. The Council goal is to raise money to bring Challenge Day back to Newport Beach teens next year. On March 3, Youth Government Day is scheduled and will feature a Mock City Council meeting as its highlight. Another project under development is a Youth Service Project sponsored the national Jefferson Awards to involve teens in ongoing volunteer projects. ACTIVE NET MEMBERSHIP FOR LAP SWIM The Active Net membership system was introduced to lap swimmers at the Marian Bergeson Aquatic Center. The system runs through the new registration software program Active Net, and allows participants to purchase lap swim passes that operate through a scanning system at the pool. Participants can purchase both punch and annual passes. This system makes purchasing and using passes efficient for swimmers, and provides better tracking of pool use. .II't Recreation Sc Senior Services Department "�` CITY MANAGERS NEWSLETTER PAGE 2 REPAIRS TO NCCC The Newport Coast Community Center underwent some minor repairs and maintenance during the holiday break so classes and programs would not be affected. Wood floors in the Newport Coast and Willinger rooms were cleaned and resurfaced, providing better floor space for dance, fitness, and other programs. New pahn trees were installed in the outdoor planter pots outside the lobby of the center, giving the facility a different feel. These trees are replacements for the small pines that did not thrive well in the pots. During the unprecedented rains just before the holiday break, many areas of the NCCC building leaked or flooded. Water was found in the insulation, lobby, and most of the classrooms, either leaking through the roof or through the windows. Staff is working to remedy these issues to prevent further damage of the facility. The ActiveKidz after school program is continuing to grow! A mid -year postcard was mailed to West Newport residents with children in early January to encourage enrollment at the West Newport Community Center site. Staff attended various school PTA meetings to speak directly with parents about the programs offered through the Recreation department. ActiveKidz has over ioo children in kindergarten through 6th grade attending this fun, positive educational environment, located at three sites.! Kudos to all front -line Recreation Leaders for responding to the community's needs for after school care with such a dynamic and fun program! CARROLL BEEK & GRAND RE- OPENING Carroll Beek has been transformed with improved lighting, flooring, paint and remodled kitchen area. There will also be a Grand Re- Opening BBQ Celebration on May 2o, with the assistance of the Balboa Island Improvement Association. Staff met with association members Ralph Rodheim, Ellis Morcos, Terry Jansen and John Remy to discuss the logistics of the event which included food, decorations, and activities. Staff signed off on the completion of the integrated audio visual system installed throughout the Newport Coast Community Center. The equipment allows instructors to easily utilize the system for classes and programs. Additionally, customers who rent rooms at the facility will find more up -to -date technology, enabling them to play CDs, connect directly to their iPods and MP3 players, and display presentations on a built -in high definition projector, which includes laptop connectivity. The new audio visual equipment contained in the gymnasium, houses six wireless microphones, iPod and MP3 connectivity, and multiple speakers for amplified sound. RED CROSS TRAILER Staff met with Katie Eing and Matt Brisbois from the Fire Department and Red Cross Staff to get aquatinted with the new Red Cross trailer housed at fire station #6. The trailer is stocked with supplies to operate a loo person shelter. Fire, Recreation & Senior Services, and the Red Cross are coordinating to conduct a drill in October that will include opening a shelter. The goal of the drill will be to train our staff to be prepared to open and operate a shelter. FACILITY RENTALS During the period of November 16, 2010 — January 15, 2011 there were: • 22 Picnic /Park Area Rentals • 24 Room Rentals • 14 Field Rentals • 16 Gym Rentals Park Patrol Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the months of September & October Park Patrol had the following number of contacts: 1. Requested Calls • 240 with Youth Sports Groups • 138 Field related issues /checks • 19 Park /Picnic /reservation issues /checks • 91 community Center issues /checks 44 Playground checks • 41 other 64 BBQ's • 38 Tents 2. Public Contacts • 273 education • 5 alcohol • 142 dog related Written Warnings Issued — 3 for parking violations at Lincoln, West Jetty View Park and Bonita Canyon Park Citations Issued - 1 for professional photography without a permit at Cliff Drive Park, SPECIAL EVENT PERMITS As of January 15, 2011, there were 18 Special Event Permits processed and issued for the year (Beginning January 1). Those events of note for this period were: CNB Recreation Winter Wonderland- Bonita Creek Park, Dec 4, 2010 — Attendance: 2500 Christmas Boat Parade -, Newport Harbor, Dec 15 -19, 2010 — Attendance: 1 million per day Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report OASIS NEws • The Wine & Cheese party was a huge success with lots of new participants attending. Assistant Coordinator Justine Schmillen put this event together and did a fantastic job. He is also helping the Friends to put on a Super Bowl Party which should be a popular event judging by the ticket sales. • Several new volunteer led classes began and have been well attended such as Let's Go Trippin' a travel log event; and Sing & Pick Hootenanny where members get together with their guitars and play old American folk and country music. • The Fitness Center began their extended hours opening at 7:ooam and closing at S:oopm Monday through Thursday. This should attract the younger seniors who are still working. The membership is up to 1100. OASIS RECEIVES AWARD OF EXCELLENCE FROM CPRS Staff received the attached award notice from California Park and Recreation Society (CPRS). The City of Newport Beach was selected for an Award of Excellence in the category of Facility Design. This award is given to select cities across the state and recognizes excellence in the design of facilities that promote participation in recreational experiences, strengthen community image and sense of place, increases unity, promotes wellness and protects environmental resources. This is a very prestigious award and one that we should all be very- proud of. The award will be presented at the CPRS conference in March in Sacramento. Director Laura Detweiler, Manger Celeste Jardine -Haug, Friends President Scott Paulsen and Architect Bob Coffee will be on hand to accept the award. Congratulations to the City of Newport Beach Leadership, the Project Team and our very talented staff with assistance from Robert Coffee who completed the application process. Upcoming Events Date Time Responsible Staff Phone Location All My Sons 1121 -2120 8pm NTAC 631-0288 NTAC OASIS Pancake Breakfast 215 8: oo Celeste 644 -3244 OASIS Spring Registrationfor Classes 313 Sam Raquel Valdez 644-3156 All over the City Camp Expo @ Spirit Run 3127 Sam Raquel Valdez 644-3156 Fashion Island CPRS District X Banquet 417 6pm Matt Lohr 644 -3164 OASIS City Youth Track Meet 418 4:301)m Angie ErnstlScott W 644-3145 CdMHS Carroll Beek Grand Re-opening 512o 5 :30 Matt Lohr 644 -3164 Carroll Beek Y " Your £'irst Choice _ f0l - CnnneCting People, Plait K Pl'ogrclnlS" 4;V As an Award of Excetlence winner, your agency wig: sues! Site CP 1 S January 14, 2011 ReeoN4EWMaaAnyt Laura Detweiler =� City of Newport Beach REGION R REPUNWATM 801 Narcissus Avenue City of Lm Corona del Mar, CA 92625 - 2010-21[ 1 eOARD OF EXREMRS Dear Laura Detweder: rR61DENr Congratulations! The City of Newport Beach has been seceded as a 2010 California Park & use fim& sw,ee Re UsoRonafvk okkkt Recreation CPRS Award of Excellence recipient In tie awards of Facility BOCfeiy( ) 9«Y Design — Community Centers) scilifies for OASIS Senior Center in the population category of rhhesroehn•RUCr 50,001. 100,000. Your award will be presented at the CPRS Annual AwaraH Recognition Fr°A"""""oCOT a:vdsaDdha may. Yaft e9�Y anq Banquet on F March 11, 2011 at the H R This Banquet is the final event at to 83"' Annual California and Pacific SouMwe& Recreation and PeIL Training Conference in f woe rRShoear Sacrarneft, Cagfornia. DarrL glrey from your agency must attend this rehearsal.) Enclosed is Me Award AccepWar atyd kme Form that mnmt be completed and malled back to me by January 31, 2011. It is appropriate to have your elected andfor appointed officials attend the banquet to share in 3ECQTAW-TVAwRER this prestigious honor. In addition, the'CreeMg Community Award of Distinction; the highest Akc!fele Lacy 1ornaooeA>a agency award given by CPRS, will be also presented. Only to Award of 6revllenee - recipients are ellgilke Tor this award. The reciplent(s) of this special award will be kept MGM h R 1WD,X "sn'E D confidential until the announcement at the banquet. City fCorcord (3NaCarKOrtl The fee to attend the reception and the banquet is $70 per person (580 if purchased .after REGION .R WAVIDIFATIE &QM w,khe January 31, 2011). You may purchase your banquet tickets now by using the enclosed City of AStac• Conference Registration Form. REGION 3 MFUUMAnVE sheph . Hors. As an Award of Excetlence winner, your agency wig: sues! Site R.a.a!on &PakLlaich Be highlighted In the Awards DVD shown at the Coherence General Sessiol On ReeoN4EWMaaAnyt Wednesday, March 9, 2011, 9:30 am. located at the Sacramento Memorial oof R Pic AudiNdum. This Awards DVD is available for purchase- REGION R REPUNWATM • Receive up to eight 'Award Winner' ribbons for your staff and officials to wear during City of Lm the Conference. These will be mailed to you at a later date. COUNCIL of SECTIONS . Have the opportunity to showcase your winning entry with a tabletop display . at the ReRnaaATrvRS 'Best of the Bast Awards Networking & soeiar hold an Wednesday, March 9, 2011 at Cry of S..t,1 s 5:30 Am, Patricia Hall and Brian Hennes; 'Best of the Best' Co-Chairs, will be contacting you in a few weeks with more details. AM DL*bew CInae.;w . Receive a la p que at the CPRS Awards Banquet Thee agency representatives may come up on stage to receive your award. (Please rota: there will be a banquet rebeersart on Friday, A1arch 11 at 3:00 Am. At least one representative from your agency must attend this rehearsal.) Enclosed is Me Award AccepWar Form that mnmt be completed and malled back to me by January 31, 2011. • Be gated in the Awards Banquet Program, the CPRS quarterly magazine, and on the CPRS wabske htlo:/Awww .cpm.argiaboijt-awads.htm . California Park & Recreation Society 7971 Freeport 6oWevord, Sorromento: CA 95832 916.665.2777 Fox 916.665.9149 www.cprsx • Have up to five (5) agency representatives photographed immediately prior to the banquet receptbn. You will receive the photograph that same evening. I will also email you digital copy after the banquet to pubrieizeyour award to your community. • Be given the opportunity to schedule a CPRS representative to attend a public moo" (city council, county board of supervisors, commission, etc.) to represent your award. Use of the sample press release to personalize and distribute to your media markel(s). You will receive an Information packet in February that will include additional Instructions and the related timeless. The Awards Program is a very worthwhile program and could not be possible without the support from our sponsors, Hunter, Little Tires Commercial Play Systems, and RJbf Design Group, Inc. Please stop by these sponsors' booths in the Conference Exhibit Hall and thank them for their support. If you have any questions, please do not hesitate to contact us at the contact information listed below. Again, congratulations on your award. We look forward to seeing you at His conference. :5uspAL Aycd(rP.# -wxx Susan Andrade -Wax City of Pleasanton P.O. Box 520 Pleasanton, CA 94565-0802 sandrade- waxilho.oleasanton ca us Enclosures! Awards Acceptor's Form Best of the Best Confirmation Form Conference & Banquet Registration Form Sample Press Release x: Jane Adams, CPRS Executive Director 7 November /December 2olo OASIS UTILIZATION REPORT PARTICIPANTS ATTENDING RECREATIONAL CLASSES FITNESS CENTER PERSONALIZED SERVICES PROVIDED Includes: Blood Pressure 48 Information /Referral Counseling- persons 40 Legal Assistance Eldercare Front Office Senior Assessment(hrs) Employment 15 Telephone Reassurance HICAP 21 Visual Screening Housing counseling 20 Transportation Info Taxes (Seasonal) SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS AT THE CENTER* "includes meals on wheels Trail Trekkies VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER Includes: Kitchen @ Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL Day Trips Viejas Casino 52 SDMA 44 Long, Trips Christmas at the Castle SPECIAL EVENTS /SCREENINGS /LECTURES 33 Big Band Seminar 88 Trail Trekkies 40 OASIS Golfers 85 Computer Friends 65 UCI Lecture 75 11,548 CUSTOMERS 1,753 CUSTOMERS 2,719 CUSTOMERS 3,379 CUSTOMERS 2500 5 40 187 3 500 1,044 RIDERS 2,123 CUSTOMERS 1,324.00 HOURS ('equiv. to 9 full -time employees) Nutcracker 129 CUSTOMERS 401 PERSONS 48 N 6s, � Q TO: Parks, Beaches and Recreation Commissioi FROM: Mark Ilarmon, Director of Municipal Oper SUBJECT: Bench Donation Request Recommendation PB &R Commission Age da Item No. February 1, 011 Staff recommends that the Parks, Beaches and Recreation Commission consider the bench donation request at Grant Howald Park. City Council Policy B -17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a request from Ms. Lyn Maloney (Attachment A) to donate a bench at Grant Howald Park. The donated bench (Attachment B) is included on the City's Official Bench List. Attachments C & D show the location of the proposed bench donation. Staff reviewed Grant Howald Park for additional bench donation sites, and feels if this donation is approved, the Park will have reached full capacity for bench sites. Once this donation is considered, staff recommends that this site be closed to any future bench donations. Since the value of the bench with a new concrete pad (to place the bench on) is greater than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which complies with City Council Policy B -17, is min Memory of Lilly Wilson". Ms. Maloney, Mayor Pro Tern Nancy Gardner and Jasmine Park Homeowners Association have received a copy of this report and a notice of the Commission meeting. Additionally, as per the Council Policy B- 17. adjacent property owners within 300 feet of the donation site were also notified of the Commission meeting. Attachments: (A) Ms. Maloney's Gifts for Tomorrow Order Request Form (B) Santa Monica bench style picture (C) Pictures of proposed location (D) Map of proposed location and affected property owners Gifts for Tomorrow Order Request Form Contact Infomtation M t'li ,n.g, Address d�; V� G►'�3� . 4— ��I,S Doran may elect to provide a dediamry Plaque N the of tM dawdon a greater dean $1.000. JJWvalve i�Ca//njj��a asy �MIT for more irdortna yes I am interested in dedintaty plaque for my onaswn. eis m tor. Fr Munn Lut Name f G i c •w � r tt ns _ s i 0 i i , rt i ,, 4 �, a, ,� 4. _+ pomp, ffiil► a / #, o a 32 o ; � o L = K� 4? 4: �, t 8 Q. �v 3 P� �3oG 04 s' r`. 'nr9► 4� r` b N v f N � n 0 P' 0 P %%I �l Recreation & Senior Services Department CITY MANAGERS NEWSLETTER To: Dave Kiff, City Manager From: Laura Detweiler, Recreation & Senior Services Director Date: January 21, 2011 ACTIVEKIDz GOING STRONG INTO WINTER SEASON The ActiveKidz after school program is continuing to grow! A mid- year postcard was mailed to West Newport residents with children in early January to encourage enrollment at the West Newport Community Center site, and staff have been attending various school PTA meetings to speak directly with parents about the programs offered through the Recreation department. ActiveKidz has over loo children in kindergarten through 6th grade attending this fun, positive educational environment, with a waiting list for the CYC! Kudos to all front- line Recreation Leaders for responding to the community's needs for after school care with such a dynamic and fun program! CARROLL BEEK & GRAND RE- OPENING Carroll Beek is under renovation with new improved lighting, flooring, paint and kitchen area scheduled to be completed by mid February. Staff looks forward to developing new classes that will be held there in the summer. There will also be a Grand Re -Opening BBQ Celebration on May 20, with the assistance of the Balboa Island Improvement Association. Staff met with association members Ralph Rodheim, Ellis Morcos, Terry Jansen and John Remy to discuss the logistics of the event which included food, decorations, and activities. AUDIO VISUAL EQUIPMENT FULLY OPERATIONAL AT NCCC Last week staff officially signed off on the completion of the integrated audio visual system installed throughout the Newport Coast Community Center. The equipment is a great improvement for the center, allowing instructors to easily utilize the system for classes and programs. Additionally, customers who rent rooms at the facility will find more up -to -date technology, enabling them to play CDs, connect directly to their iPods and MP3 players, and display presentations on a built -in high definition projector, which includes laptop connectivity. The most impressive of the new audio visual equipment is contained in the gymnasium, which houses six wireless microphones, iPod and MP3 connectivity, and multiple speakers for amplified sound. RED CROSS TRAILER Staff met with Katie Eing and Matt Brisbois from the Fire Department and Red Cross Staff to get aquatinted with the new Red Cross trailer housed at fire station #6. The trailer is stocked with supplies to operate a loo person shelter. Fire, Recreation & Senior Services, and the Red Cross are coordinating to conduct a drill in October that will include opening a shelter. The goal of the drill will be to train our staff to be prepared to open and operate a shelter Recreation & Senior Services CITY MANAGERS NEWSLETTER OASIS NEWS P A c; r: z • The Wine & Cheese party was a huge success with lots of new participants attending. Assistant Coordinator Justine Schmillen put this event together and did a fantastic job. He is also helping the Friends to put on a Super Bowl Party which should be a popular event judging by the ticket sales. • Several new volunteer led classes began and have been well attended such as Let's Go Trippin' a travel log event; and Sing & Pick Hootenanny where members get together with their guitars and play old American folk and country music. • The Fitness Center began their extended hours this week opening at Tooam and closing at 8:oopm Monday through Thursday. This should attract the younger seniors who are still working. The membership is up to tloo. OASIS RECEIVES AWARD OF EXCELLENCE FROM CPRS Staff received the attached award notice from California Park and Recreation Society (CPRS). The City of Newport Beach was selected for an Award of Excellence in the category of Facility Design. This award is given to select cities across the state and recognizes excellence in the design of facilities that promote participation in recreational experiences, strengthen community image and sense of place, increases unity, promotes wellness and protects environmental resources. This is a very prestigious award and one that we should all be very proud of. The award will be presented at the CPRS conference in March in Sacramento. Director Laura Detweiler, Manger Celeste Jardine -Haug and Architect Bob Coffee will be on hand to accept the award. Congratulations to the City of Newport Beach Leadership, the Project Team and our very talented staff with assistance from Robert Coffee who completed the application process. Quote of the Day A bird doesn't sing because it has an answer, it sings because it has a song Lou 3falz - Ronal151 gan Xj2wming Events Date Time $�cpons' le Staff p AU My Sons 1121 -2120 8pm NTAC 631 -0288 NTAC Spring Registrationfor Classes 313 Sam Raquel Valdez 644 -3156 All over the City Camp Expo @Spirit Run 3127 Sam Raquel Valdez 644 -3156 Fashion Island CPRSDistrictXBanquet 3117 6pm Matt Lohr 644 -3164 OASIS City Youth Track Meet 418 4:30pm Angie Ernst /Scott W 644 -3145 CdMHS OASIS Pancake BreWast 215 8:00 Celeste 644 -3244 OASIS r "Your First Choice for Connecting People, Play & Programs" Cp rs January 14, 2011 Laura Detweiler City of Newport Beach ... ',. -. 801. Narcissus Avenue Corona. del Mar, CA 92625 x010- 2o11BOARD OF DIRECTORS -: Dear Laura Dabseiler.. Pleaman, Congratulations! The City. of Newport Beach has been *elected as a 2010 Qditmia Park i AuPfie Reasaarn a Park DW1tr Recreation Society (CPRS) Award of &ce9wroa requant in the awards cats" of Facility Design — Community esvibu lFaciBtres for OASIS Senior Canter in the population category of r O0r. 50,001- 100,000. Your award will be presented at ".CPR$ Annual Awards Recognition P3WA1 Cry of elsnal Ha Banquet on Friday; March 11; 2011 at the Hyatt Regency. This Banquet is the final event at the W Annual California and Pscft Southwest Rsavaftn and Park Trfining Conf voce in Dram MOM . Sacramento, Caftmia. . aly It,S spproprials fo have your elected ar4orappointed offirads aft the banquet io cure in . this prodgkius.honor. In addition, the "Creating Community Award of Diatindidn,'the highest .. Town «o= agency award given by CPRS, will be also presented. Only the Award of Frreetsrer�: :' reciiyants are a ipible for this award. The recipients) of this "ecial award win: be kept arweroe T aeFaaswrr�ava omksaw•pQn confidential .u* the announcement at the banquet: CiNdCOmcrd ... Tha fee t . alla id the racIRPU i.and the banquet Is $70 per person (980 It Purchased after warn 2 weamnave May valde January 31:. 2011). You:may purchase'your banquet tide tp now by using the enclosed Cnyawatxa• Conhrenoe,Registration Form: s "gym Ho � As an Award of Ahvegenco winner. your a parcy will: wev eft R•Yaofan A Pak Dakrct • - Be highlighted in the Awards DVDahown at the COnterwnce General Session on REGION •mnioaaRAme Wednesday, Mardi 9, 2011, 9:30 a.m. loomed at the Sacramento Memorial � eerwae Auditorium. This Awards DVD is available for purotitse REMM a ersfsuMIM . Receive up to eight "Award winner' ribbons for your staff and officials to weer during . . affy Of LN Arcs„ the Conference. These will be mailed b you at a !aloe dais cauamofuctx'a Have ffie opport mty to shows your winning entry with a tabletop display at 0e 'Bast of #*.Bost Awards Networking & soeior held on Wednesday, March S. 2011 at -5:30 p.m.. Patricia Hail and Brian tames `Bast: of the Bet Co-Chairs, will be.... contacting you in a few wseks with More decal :. . - — AM DUdwv/ ary arBV:da + Receive .& Plaque at the CPRS Awards Banquet Three agency repneBarftabli" may . -corns up on stage to receive your award. (Please note: there will be a . banquet febaerasi on Friday, Afarch 11 at X00 pea. At Iwt one representative . from your agency must attend this rehearsal) Eackw d Is do Award Aeeeploe'a . . t-orar tbatmrat be oanpfetod seer marled back to erne by jWWMY i1, 2011: Be Uded in tho Awards. Banquet. Program, the CPRS.guwUiiy maguirw and on to -.. -.. CPRSNahskt .... .. . Cafffomfa Park i Recleation Soc)efy 7971 Freeport . Bouievord; Socromento:'CA 95832 916.665.2777 - Fax 916.665.9149 www.aprs.arg qww PF 8` 14tp4N� TO: FROM: SUBJECT: PB &R Commission Agenda Item No. February 1, 2011 Parks, Beaches and Recreation Commission Mark Harmon, Director of Municipal Operations City Council Policy G-1, Revision to Reforestation of City Try Recommendation Staff recommends that the Parks. Beaches and Recreation Commission: 1. Support the revision to Council Policy G -1 regarding a change in the minimum tree size for replacement during reforestation; and 2. Direct staff to forward the revision to the City Council for approval. Discussion City Council Policy G -1 (Retention or Removal of City Trees) includes a process where by interested parties such as homeowners of homeowner associations may request replacement of City trees under certain conditions with the approval of the P, B, & R Commission. Costs for this replacement is home by the party requesting the work. The Policy currently states that trees must be replaced with a minimum size of a 24" boxed tree. Recently, Commission members and members of the public have commented that large, mature trees are being replaced under the program with relatively small trees, which will require many years to mature to their full size. The smaller trees are younger tree specimens, which are more susceptible to damage and injury than a larger tree, and are less secure in the ground as well. Therefore, staff is recommending that the Policy be changed to require 36" boxed replacement trees in reforestation projects. The applicable section of the G -1 Policy is attached, with the proposed language on page 8 of the attachment. It should be noted that there have been 116 trees replaced in reforestations in the past four years. Fiscal Impact There will be an additional cost for the party requesting the reforestation. Currently, the installed cost of a 24" boxed tree is $195; the installed cost of a 36" box tree is $595, an increase of $380. Additionally, parties pay between $200 and $400 for the removal of the existing tree, depending on its size. There is no fiscal impact to the City, as the cost of the reforestation is fully bome by the interested party. Attachment: (A) Copy of City Council Retention or Removal of City Trees G -1 Parks and Trees Maintenance Superintendent to the General Services Director and the General Services Director or designee concurs, then the applicant, the adjoining owners, private property owners on either side of the street within 500' in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees. Only an applicant, an adjoining property owner, or a legally established community association, the City Manager, a PB&R Commissioner, or a Councilmember may appeal the decision of the General Services Director not to remove a tree to the Commission. The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager. The General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF CITY TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, primed or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees for the planted location is referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific location. His determination may be appealed to the General Services Director whose decision will be final. 3 G -1 It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of certain view neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. In other cases, the wrong species of tree was planted originally and simply does not conform to the current treescape or represents a safety hazard. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of views. The City Street Tree Designation List, which specifies a species for each City street reflects an effort by the City to prescribe appropriate tree species that will not cause future problems. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City will endeavor to replace the trees with the appropriate designated City tree. Individual private property owners, as well as legally established community associations, may apply for single or multiple tree reforestations in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous geographical boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. The petition content must be approved and dated by City staff prior to distribution by the petitioner. The staff - approved petition must be distributed by the petitioner to a maximum of 30 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the location of the proposed reforestation). Signatures by non- property owners are not acceptable for petition purposes. All petition signatures shall be verified by City staff for property owner status of the person(s) signing the petition. As an alternative to 7 G -1 the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 50(Y in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner status of the person(s) signing the petition. D. A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractor's removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 244 33" boxed trees, unless the parkway space will not accommodate a 24m 36" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G-6. If there is not room for the replacement tree(s) at a specific site as prescribed by City Council Policy G-6, then the replacement tree(s) shall be 8 G -1 planted in a public area in the same neighborhood at the option of the petitioner. This section applies to individual or group requests. G. Reforestation requests must be completed and submitted in a timely manner by the petitioner. Petitions that are dated more than 90 days in arrears from date stamped by staff before distribution will not be forwarded to the PB &R Commission for consideration. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. TREE MAINTENANCE The City shall require the proper care and watering of replacement trees by the reforestation petitioner to ensure their proper growth and development as outlined in City Council Polity G -6. Furthermore, no person shall tamper with City trees in violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to fund the care of the Urban Forest to the highest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs. ENCROACHMENT AND DEMOLITION PERMITS All encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and /or demolition permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the proposed development, as deemed by the General Services Director, requires the removal of City trees, the property owner must submit a tree removal request to the General Services Director, shall pay all related tree removal and replacement costs (one for one replacement) and meet all provisions of Council Policies L -2 and L-6 and City Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal/ replacement requests associated with encroachment and demolition permits will be the responsibility of the General Services Director or a designee. V] �w o*- F J TO: FROM: SUBJECT: Parks, Beaches and Recreation Commission Mark Harmon, Director of Municipal Operation Special Tree Removal Request PB &R Commission Agenda Item No. February I, 2011 Staff recommends that the Parks, Beaches and Recreation Commission consider the removal request of a Special City Tree, Neighborhood Tree. Discussion City Council Policy G -I, Retention or Removal of City Trees, Special City Trees, Neighborhood Trees requires that the Parks, Beaches and Recreation Commission approve the removal of a Special Tree (Attachment A). Per City Council Policy G -1, staff is requesting the removal of a City Eucalyptus citriodora (Lemon Scented Gum) tree that is adjacent to 1733 Candlestick Lane. The tree is listed as a Special City Tree under Neighborhood Trees. On November 30, 2010, stab submitted, on behalf of the property owner Mr. Tom McAllister, a request for the removal of the City tree, after an inspection by the City's Urban Forester confirmed the tree is planted at close proximity to the sewer lateral and has caused extensive private and public property damage. The property owner will have to incur significant costs ($10,600.00) for sewer lateral blockage as a result of tree roots. The attached Roto - Rooter Plumber's proposal indicates damage to the sewer line due to private trees as well as City trees. Additionally, the tree is diseased with Slime Flux (Attachment B). The tree is not posing an immediate danger, but is creating a potential liability. If the removal is approved, the replacement tree will be planted elsewhere in the community. This tree site is deemed a nonviable planting site. Staff has attached the Tree Removal Report, and photographs related to the request (Attachment Q. The property owner, Council Member Rush Hill and the Mariners Community Association have received a copy of this report and a notice of the Commission meeting. Additionally, notification letters related to this removal request were sent out to the surrounding property owners (Attachment D). Attachments: (A) City Council Policy G -1, Retention or Removal of City Trees, pages 1 -6 (B) Tree Removal Report (C) Pictures (D) Maps RE'T'ENTION OR REMOVAL OF CITY TREES GOAL OF POLICY G -1 To establish and maintain appropriate diversity in tree species and age classes to provide a stable and sustainable urban forest with an inventory that the City can reasonably maintain in a healthy and non - hazardous condition. To require that in approving any tree removal or reforestation request the PB &R Commission shall find that the tree removal request will not adversely impact the overall inventory, diversity and age of the City's Urban Forest. PURPOSE The purpose of this policy is to establish definitive standards for the retention, removal, maintenance, reforestation, tree trimming standards, and supplemental trimming of City trees. City trees are an important part of the character and charm of the entire City and provide environmental benefits as well. Regular care, trimming, root pruning, maintenance, and programmed replacement are necessary to preserve this charm while at the same time protecting views consistent with Council Policy G-3 and preventing public and private property damage. The City classifies public trees in one of three categories: Special Trees, Problem Trees, and All Other Trees. SPECIAL CITY TREES It is the City's policy to retain City trees categorized as Landmark, Dedicated, or Neighborhood trees, which have historical significance, and /or contribute to and give character to a location or to an entire neighborhood. Landmark, Dedicated, and Neighborhood trees are identified by species by Attachment 1, and shall hereinafter be referred to as Special Trees. Trees within these categories shall be identified, mapped, recorded and administered by staff for the Parks, Beaches & Recreation Commission ("Commission "). The Commission shall review the Special Tree list on an as needed basis and forward recommendations for additions or deletions to the City Council for approval. Landmark Trees are identified as those individual Special Trees that possess historical significance by virtue of their size, age, location, or species. G-1 Dedicated Trees are Special Trees donated for or in the memory of specific individuals or organizations. Neighborhood Trees are Special Trees that by their unusual size, number, species, or location lend a special character to a residential, commercial, or business area. Special Trees shall be retained, unless there are overriding problems, such as death, disease, or the creation of a hazardous situation, which require their removal. Prior to consideration for any removal of a Special Tree(s), the General Services Director, or designee, shall prepare a report identifying and implementing specific treatment to retain the tree(s). If specific treatment is unsuccessful or impractical in retaining a tree(s) then a full staff report shall be made to the Commission before any further action considering removal is taken. Prior to any removal of Special Tree(s), the City must comply with the noticing provisions of the Removal of City Trees section set forth in this Policy, unless a Special Tree is considered hazardous that necessitates an emergency removal. Any such removal must be recommended by the General Services Director and the Risk Manager and approved by the City Manager. During normal sidewalk, curb, and street repair activity requiring root pruning, all steps shall be taken to retain Special Trees. If tree roots are to be pruned in association with sidewalk, curb, and gutter improvements, sufficient timing in advance must be planned to ensure that pruning will not destabilize or kill the tree. If both sides of a Special Tree's roots are to be pruned, one side should be pruned 6 months to a year in advance of the other side depending upon the species and other related factors. If root pruning methods are not practical and /or critical to the health of the tree, then alternate or special hardscape improvements should be considered by the City in order to retain the tree providing that costs are reasonable. All proposed root pruning or other tree treatment shall be assessed and approved by the Urban Forester. Special Trees may be considered for removal in conjunction with a City Council approved beautification project utilizing the Removal of City Trees procedures noted in a subsequent section of the Policy. PROBLEM TREES A Problem Tree is defined as a tree that by virtue of its species causes excessive hardscape or utility damage due to its excessive root system. The following trees are defined as Problem Trees: 2 G-1 • Ficus nitida (Indian Laurel Fig) • Ficus rubiginosa (Rusty Leaf Fig) • Ficus benjamina (Weeping Fig) • Erythrina caffra (Kaffirboom Coral Tree) • Fraxinus uhdei (Shamel Ash) • Cupaniopsis anacardioides (Carrotwood) • Liquidambar styraciflua (American Sweet Gum) • Schinus terebinthifolius (Brazilian Pepper) Problem 'frees shall not be designated as parkway trees on the Designated Street Tree List. Problem Trees that are not designated Special Trees maybe removed for the following reasons: A. The City tree has had a repeated history of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities, or foundations based on City records or other competent and reliable authority. Water or sewer stoppage that results from tree roots and causes significant documented private property damage (greater than $500) shall be sufficient criterion for tree removal. B. The City tree has had repeated history of significant interference with street or sidewalk drainage, despite specific treatment by the City to alleviate repeated damage. C. The City tree has created, in the opinion of the Urban Forester, a view impediment that cannot be resolved by normal nor alternative tree trimming procedures. Problem Trees may be proposed for removal by either staff or private property owners. The authority to remove Problem Trees rests with the City Manager. No more than 250 Problem Trees may be removed per year by staff under these criteria without special approval of the Parks, Beaches, and Recreation Commission. In removals under Sections A & B above, no more than one of three parkway trees in a- continuous row may be removed in a three year period without a hearing before the Commission. Replacement trees of a 24 -inch box size may be planted if funding permits. Staff is responsible for notifying the adjacent property owner, the legally established homeowners association, and the Councilperson of the district where the removal is 3 G-1 proposed, if applicable, of the intent to remove a Problem Tree. The decision by the City Manager to remove a problem tree is final unless called up by at least one Councilperson. The Urban Forester shall report the removal of Problem Trees on a monthly basis to the Commission. The cost to remove and replace Problem Trees will be the sole responsibility of the City based on availability of funding, with the exception of Category C (view), which is the sole responsibility of the applicant. ALL OTHER CITY TREES A City tree which is not designated as a Special or Problem Tree is designated as an All Other Tree. It is the City's policy to retain All Other Trees unless removal is necessary for one of the following reasons: A. The City tree has had a repeated history of damaging public or private sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities, or foundations based on City records or other competent and reliable authority. Water or sewer stoppage that results from tree roots and causes significant public or private property damage (greater than $500) shall be sufficient criterion for tree removal. B. The City tree has had a repeated history - of significant interference with street or sidewalk drainage. C. The City tree is dead, diseased, dying, or hazardous, and presents a liability to the City. A dead tree is one that has been assessed by the Urban Forester and found to have deceased. Diseased trees are defined as those trees that cannot be cured by current arboricultural methods, are in an advanced state of decline, and have no prospect of recovery. Dying trees are those that have no prospect of recovery. j Hazardous trees are defined as those that are defective, have a potential to fail, and would cause damage to persons and property upon failure. The Urban Forester will perform a hazard assessment whenever a tree is identified, as hazardous. The assessment will identify: structural defects of the tree, parts of the tree most likely to fail, targets where imminent personal injury or property damage may result with tree failure, and procedures or actions necessary to abate the hazard. After assessment, the Urban Forester will expeditiously convey his written findings and recommendations to the Risk Manager for evaluation. If the Risk Manager agrees with the Urban Forester findings to remove a tree, the hazardous tree will be removed without further delay. In the case of imminent tree failure, the Parks and Trees Maintenance 4 G -1 Superintendent or the Urban Forester shall have the authority to direct the removal of a hazardous tree. D. The tree(s) have been requested to be removed in conjunction with a City Council - approved City, commercial, neighborhood, or community association beautification program. E. The City Manager, upon the advice of the General Services Director, City Attorney, Risk Manager or the Traffic Engineer, shall have the authority to remove individual Problem or All Other Trees to resolve claims or safety issues. REMOVAL OF CITY TREES The initiation to remove (Special or All Other) City tree(s) may be made by the staff of the General Services, and /or Public Works Departments, a legally established community association, or a private property owner by making application to the General Services Director, utilizing the City tree removal form. The provisions and procedures of this Section of the Policy do not apply to the Problem Tree nor Reforestation tree removal processes, which are described in other sections of this Policy. Special Trees may be considered for removal under the provisions of this Section provided a special report by the General Services Director is provided to the Commission detailing the necessity of removal and any specific previous treatment of the tree. After receipt of the application, a Tree Inspection Report shall be prepared by the City's Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined in the above All Other City Trees section for consideration for removal. Simultaneously, the Urban Forester shall provide a notice of the proposed tree removal to the adjacent property owner (if not the applicant), the private property owners immediately adjacent to the applicant's property, and the appropriate community association if applicable, (not applicable to the emergency removal of hazardous trees under Item C nor to trees that meet the criteria of Item E in the preceding All Other City Trees section). The Urban Forester shall determine whether in his /her judgment additional specific treatment can be initiated to retain the tree provided the costs are reasonable. If a tree(s) is to be removed, the tree(s) will be posted at least 30 days prior to the removal with a sign notifying the public that they have the right of appeal. The sign shall also note a staff contact. Once a recommendation is made by the Urban Forester and the Parks and Trees Maintenance Superintendent to the General Services Director and the 5 G -1 General Services Director or designee concurs, then the applicant, the adjoining owners, private property owners on either side of the street within 500' in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees. Only an applicant, an adjoining property owner, or a legally established community association, the City Manager, a PB &R Commissioner, or a Councilmember may appeal the decision of the General Services Director not to remove a tree to the Commission The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager. The General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36° boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF CITY TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees for the planted location is referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific location. His determination may be appealed to the General Services Director whose decision will be final. Il R r November 30. 2010 TO: General Sere ices Deput\ Director "It FROM: Parks and I revs Maintenance Superintendent and I rban Forester UmanTterourea DEC 14 2610 SUBJECT: Tree Removal Review - Potential Liability PROPERTY OWNER(S) Name: Tom McAllister INFORMATION: free Location: 1733 Candlestick Lane / Front -1 The property owner is requesting remo\ al of a C'tq Lucaiyptus tree that is diseased and has caused extensive private and public property damagc. A field inspection confirmed the tree is planted at close proxunity to the sewer lateral. the attached Kota - Rooter Plumber's proposal indicates damage to the sewer line due to private trees as Hell as City trees. The property owner will have to incur significant costs for sewer lateral blockage as a result of tree roots. Additionall }. the tree is diseased a °ith Slime Flux. but is not posing a potential hazard. Staff is recommending the removal of the C'it� ti cc in accordance with Council Policy 0-1. All Other City Trees. Page 4. Item A. The tree is listed as a Special "free. Neighborhood irec. �khich necessitates the recommendation of the General Services Deputy Director. Risk Manager, City Manager and approved by the Parks. Beaches and Recreation Commission prior to removlal (Policy G -l. Special Trees. page 2). REPLACEMENT TREE: YES 1 NO 0 DESIGNATED'IREE: Please note, that due to the current state of the City budget the I nting of a new tree is deferred, pending further funding. _ GENERAL SERVICES DEPLTY" DIfRECTOR'S COMN1FaTS +'RECOMMENDATIONS: TV Lit. !(Vnc e0.1 !!�✓.n r-' -...1 ^yu t %,.�.__ ` iC. _r. i. r_.r. Signature: R 'K MANAGER-,S COMNIEN I'S Rl.c>M\ ty✓CC4 Signature: - - Data CITY MANAGER'S COMMENTS RFCOMMENDA IIONS: Cit) Manager -x t. - Date. t t I n 1ui _. Attachments 4 YUb T Z Y �` P W �r�f 1P114~`` TREE INSPECTION REPORT Property Owner: Tom McAllister Address: 17 3' Candlestick Lanz Front -i Request: I he proper[\ owner is requesting removal of a Cin Eucalyptus tree that is diseased and has caused extensive private and public property damage. Tree Species: Eucalyptus citriodora Lemon-Scented Gum Designated Street Tree: EucalvotuS microtheca - Coolibah Estimated Tree Value: 56.080.00 Damage: Damage to sewer lateral. water main and sidewalk Work History: Ilie Field Maintenance Division has no work histon recorded within the last ten pears. lio ever. it appears the sidewalk was replaced. approximateh I i }ears a lo_ Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed the tree is planted at close proximin. to the sewer lateral. the property owner will have to incur significant costs (S]0.600.00) for sewer lateral blockage as a result of tree roots. Additional]. the tree is diseased with Slime Flux. but is not posing a potential hazard. 1-he attached Roto- Rooter Plumber's proposal indicates damage to the sewer line due to private trees as well as City trees. The repairs will occur sinntltaneousk . Staff is recommendin the removal of the Cit% Eucalyptus tree in accordance with Council Polic% G I. All Other City i rees- Page 4. Item : \. According to this section of the Policy. "Tire C'i!c true has had u repeated hr.cn» 1- w damagdr;g, public or priiale wsiers. "aler nKfins. raadn'at:l_ llde +ra /A.+. rtu-h.l malls, tou e.+ witlerground wililies. or frrandation v hawd tin t av re, w d5 nr other L emipelent and reliable aulhorin If liter or sever sluppaLr Mal re lids from tree roots and rau.ce.c vignifcani pnhhc M' priltmd prop.'01 damage i, -rrwer than Shit! Shall he Snf)'icienl / -j-rilerion for tree rrmrorai Inspected bv: .t ,. �_ ` Date: ssoventbei 30. 2010 John Con" a%. Urban Forester Recommendation: The tree is listed as a Special Tree. Neighborhood Tree. which necessitates the recommendation of the General Services Director. Risk Mana,_er. City 'Manager and approved by the Parka. Beaches and Recreation Commission prior to removal (Policy G -I. Special Drees. page?). Please note. that duc to the Current state of the City budget the planting of as new tree is deferred. pending further funding. Reviewed b cl Date: November 30. 3010 Dan P. - 'Weno, Parks and Trees Superintendent Reviewed by: /It N �__— _� -- Date: '.Hike 'Pisani, General Sen ices DeputN Director Conway, John From: McAllister, Tom Q Anaheim [Tom.McAllister@cbre.com] Sent: Friday, November 12, 2010 10:32 AM To: Conway, John Subject: Eucalyptus Tree Q 1733 Candlestick Lane, NB Attachments: CA244•ECOPY01 EXCHANGE 11122010- 101255.PDF John, Per our meeting this week, many years ago the City planted a large eucalyptus tree in front of our house. The tree has overgrown its location, damaged my main sewer line, is diseased & dangerous. It is time to remove it for the following reasons: 1) The roots have entered my main sewer line. See attached receipt & repair estimate. 2) The massive size of the trunk interferes with traffic visibility when backing out of the driveway. 3) It is located only a few feet from our driveway. 4) It is adjacent to our water main. The roots are visib!y damaging this water line. It will soon break the line. 5) The roots have lifted the sidewalk to a point that someone could trip & fall. 6) The tree is diseased. It has open sores that ooze brown sap. You indicated that this disease rots out the branches from the inside out. if a branch falls, it could kill sonuone. None of the other eucalyptus trees on the street have this disease. I believe you took photos of the area. Please let me know when the City could remove this tree. Thank you, CB Richard Ellis Broker Lic. 00409987 1 Industrial Properties tom.mcallister5cbre.com i www.cbre.com I 7 - � 1 r w O S 6 Q U Z U W F N ca: z N M N Vy N C' n X c0 u. yN �0 y00N� U� N pp a O m CuCN# 3� mN u UCU o: 0 ,o ♦j' • pi r� au:�;sxti LLr Q O U co C a v a CO Ir Q LU W Q � z e� oaE "s a N a sgP'. I O y e. F cv N O w V I20 a c � a � r � ❑ ❑ U U W 1� V' O 1- O a O (OQj� �. MINE INE:.s s j UZZ w LIE 2 W< O LL C m O ��yy a W J w Q J m. C7 N oeao�s�oo�z ❑o °a °aai�i aSi =.im �rd`ioa t� CO Ir Q LU W Q fg` aaEL w� �ega E E z e� oaE "s a a sgP'. I O y e. F Y uV r < O S � V I20 a c � a � r � ❑ ❑ U U fg` aaEL w� �ega E E po e� oaE "s a sgP'. y e. au my � i s � of t5 $NA 1� %I l$ � m €'ygHS Bg a €acaQgeY �. MINE INE:.s s po 11111111111111111UNION oil Proposal M4yQ4/hl/Vi . C4J4 1400 - GET -ROTO (438 -7686) www.rotorooter.com 001"D_ RQQTER. 11&3 N Kfaerner P arse • Anaheim, CA 92906 (P4)63GLA04 • FAX(714)630 -2243 P L U M S E R S S- cones . 290689 Proposal Sullionl ted To Work To Be PsAonned At Name 1r}U 11 a c r Sunk %&-k' Street Q City State city C k Date of Plans State I Architect Telephone Number 4`) Dear Customer. Uwe propose to furnish all materiels and perform all labor necessary to complete the following: f+I...1. Le o1F "'f e� '7.k ,.1c. Ii Ili SywPf :�:LYF t +w' cA. Y _r„i. ' ,. .' anR d O 131t1 rn 114 �,. tl ,i...z4. �,d --ti .,..4 nG �. at Sh• +�� 165 1" r. AV l.++Pf✓L Fr,sa. k121gA rAs 44� .7 L l-.• : 1 t e 1 + MAY L�u nv w �.iA lC; —PGC i-. r. .`ZC N S cAA 1p { fry ( •�CLIMi �LLO �I+r'•,\L\ A :1A u nlW �fJa �( t 'J,1\ 4V' p'1+t'�r ,o �r� ^r clY.arap �{! oil L: J4' 1 AI I of the work to be completed in a workmanlike manner according to standard for the sum 01: p Dollars = /Opp Payable as follows: t!��a C - 3�> f �: 0 Any alterations or deviations from above specifications involving extra costs, will be executed only upon written orders, and will become an extracharge over and above the estimate- All agreements caningent upon strkee, seeldents ordeleys beyondewcontrm. Owner to carry fire, tomado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on the above work to be taken out by x u W R a a le-. CONTRACTORSAIEPJMMBYL AWT06EUCENSED Respectfully submitted r "c)' `v ANO REGULATED W THE CONTRACTORS STATE UC- ! EraE WMD. ANY OLESTIONS COMEIRMNO A COW TRACTOR AMY ME REFERRED TO THE REGISTRAR OF Per 7ME BOAMwM76E ADl1RESS IS: CONTRACTORS STATE LICENG eoAxo, Note — This r al may be withdrawn by us if not accepted 7132 SRAOSHAW ROAO, P.O. BOX 21M P oPOs SAOMMENTO.CA11541 within J J days ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted Signature Date Signature WAIVER OF RIGHT TO CANCEL Having initiated a contract in connection with emergency repairs or service, for the Immediate protection of persons or real and personal property, with (Firm Name) 1 hereby state that the following emergency situation exists, requiring immediate attention: Pursuant to Section 16M.13 of the California Civil Code, I acknowledge and hereby waive all rights to cancel the sale within three days. Dated Address city, Zip ArborAecessOnline - newportheach.wcainc.com Stow /Hide Map Print Report Inventory Detail Dist: 16 Address: 1733 CANDLESTICK LN Fictitious: No Location: Front-1 On Address: 1733 CANDLESTICK LN Species: Eucalyptus citriodora, LEMON - SCENTED GUM DBH /Height: 19-24/60+ Parkway Size: 5 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $6,080 WCA Work History Date Work Type Amount Job* 1/25/2010 Service Request Pruning $39.00 14397 5/27/2008 Grid Pruning $39.00 11060 10/2612005 Grid Pruning $39.00 8474 1/14/2003 Service Request $39.00 5154 2/812002 Grid Trimming $39.00 4184 1/20/2000 Grid Trimming $39.00 2866 Other Work History Date Work Type Crew ACCti Min 2/23/2010 Inspections CITY 0 i S� Ak O l \ \L f ' Notes Description Per John Conway, inspected tree on 02/23/10 and found the tree with slim flux, ok for now. Page 1 of 1 httn -Pnev nniihmeh wraine. com/ inventory/ SearchResulLSDetailPrintMav .asv ?Tree1D= 984141 11/15/2010 PPIP-W '"I%Z � . rf ak !,Vill IK 1 \t 11 P4, ?f A6 Ids ,I I Im W7 r iz► tK !v f� Y � � 1 F w 1�� . 7ti „1 `� TO: Parks, Beaches and Recreation Commission FROM: Mark Hannon, Director of Municipal Operations SUBJECT: City Street Tree Designation Recommendation PB &R Commission AgWa Item No. February 1, 11 Consideration of the request to designate the Archontophoenix cunninghamiana -King Palm Tree as the designated street tree on Bedford Lane. Backeround The City Street Tree Designation List was adopted by the City Council in May 2000 (Attachment A) after a thorough review by the Parks, Beaches, and Recreation (PB & R) Commission. The list designates specific species of trees for future planting in parkways and/or medians of a City street to promote uniformity of the street treescapes. The Street Tree Designation List is maintained and reviewed on an annual basis by City staff in accordance with Section 13.08.020 of the Municipal Code (Official "free List) and City Council Policy G -6 (Maintenance and Planting of Parkway Trees). Any changes, recommendations, or resident request for changes are forwarded to the PB & R Commission for consideration. Discussion Mr. Boldea Bujor, Property Manager at 1728 Bedford Lane, requested to change the designated street tree from the Lemon Scented Gum to King Palm. City staff inspected and determined that the Eucalyptus tree species were planted within a limited growth space and have caused curb, gutter and sidewalk damage (Attachment B). This is a high density residential area with significant pedestrian traffic. Staff has determined that the King Palm variety of tree will help mitigate any future public property damage, since the tree is suitable for a tree well with a five foot growth space. There are currently six King Palm trees planted on Bedford Lane that are in good health and compatible with the tree well size. A map and information regarding the proposed tree are attached (Attachments C & D). The tree will be a welcome enhancement to this community. Council Member Rush Hill has received a copy of this report. The affected property owners received a notice of the Commission meeting. Attachments: (A) City of Newport Beach Designated Street Tree List May 2000 (B) Eucalyptus citriodora — Lemon Scented Gum tree photo (C) Description and photo of proposed designated street tree, King Palm (D) Aerial map 4z N T `� a C 0 G i F d i w Z V f# V ar i O d V O W Lo N + i w A n M W 6 O V W C W W w W W N WW a K g K 0 m J tl O U' C' _ V g S U -� d S U W J W J w O W 2 O w g W w Z U � r w W O W H j U �- g O Z Z O O = F g¢, g J = LL W Or-, m m r P` a a O m Wa x W¢< g J _O J,1m O C' F- C = O 2 Z W V I u J W .� W Q Z c OC w w J �y1 W ~ V O W coca � J g< 4 J J Al O 1W�y1 .J1 F N Y 0 Z yK� w W N _ w �Wy 2 N¢ m NN_¢ W O K 1- w Z Fy- W Z M N} }TT W J eyw ZZ t' 0 gJ g 0 0 S W o 9 W WWw K � ¢m NAAUI ¢ QQ j mr Z >> OLL QS ~��w � F O ¢Wy1 K ZZZ M% m S 1� -a SS U U O b g LL Z U U S LL N F W H LL LL m < Z W mgg O yF q „ 'm FF b a a C C c m m Z 4 g m b a 44 3 o e f < g $€ y 4 1- 41 W i= a E„ Z W W c ma e N N h y b mf h N h N 4 h mf mI N h b� b b y m m tl ro ml 4� Ol mI W 0� 4 aD N O 4 • b h m1 Im N M �! N N M M mf h 4 mf f b M b b Ifs M N h 0 N b Vf N h W q Y) YI h ml m) 0 N 4 ml Im 0 t O S A A O S OI U1 8 S p AS S O O^ pp W S O N CWD ON r S O� p t0 N YNf q S p f0 b N y { ♦1M � � 9 f N {Yy i p QO P �O p fD N r 1118 N M M r r N O N N O S O S O S O O pp O Op pAl Yi f S O S S S S' S O S O t0 S S O O MMM p O 10 O p O 1rV p YNf r N f S Q yd g W f r N r .- N N M .- r M N M c c Wo c � a 1 WtM O pg` rr _ » p 0 p�( W CC Y< tl rrrr W Yii �m O ®ba 9W��'1p W W¢ 3 H 3 F..a��Na~pp K $SagMrL00 «'-r 2J ztl 3 3 a WSJ; ( J 11,931 0WLLIW alga OW101 N + i w A n M W 6 O V Archontophoenix cunninghamiana ar -kon -toe- FEE -niks (Seafurrhia elegans, kun -ing- HAM- ee- an-ult (King Palm) Palnrae (Palm falnll!) Origin. Australia Species characteristics: Form - Feather paint. Moderate growth rate to 30 - 40' with a 10 - 20' spread. Handsome and stately Trunk - Dead fronds stied cleank, leaving a smooth gray trunk at maturity. Foliage - The feather fronds on mature trees are 8 - 10' long. green above and gray beneath. Flowers/fruit - Prominent clusters of lavender flowers are bunched at the base of the crownshaft during spring and early summer. followed by colorful groups of small, waxy bright red fruits that are 3 /e" long No significant pest problems are known at this tine Site suitability: Sunset zones - 21 -2-t. Hardy to 29 Clearances - Suitable for .,' ntininutnt parkways_ medians or cutouts Do not use under utility lines. Good for street sides, medians, parks and lawns. Excellent for group planting. Culture considerations: Good in coastal areas. Avoid planting where future watering cannot be assured or where frost prone. Temperature extremes and dr% winds limit success inland. Tolerates sun from an carIv age. as well as shade. and can grow for many years grouped under tall trees. Comments, notes: g x ( ,a • op Vol CY 4W c 9 • a ° lb� m 00 • o ¢g< < ° Ilp � n, M'i�¢ fig( �\ \ ^ 1(�` g'(`( • �( fib( 'kr < m r o � N � y o E d a �I c n ry o e d J' m