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CITY OF NEWPORT BEACH
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PARKS, BEACHES
& RECREATION COMMISSION AGENDA
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Newport Beach Council Chambers — 33oo Newport Boulevard
Tuesday —March 1, 2011 - 7Pm
Commission Members: St48"Members:
Marie Marston, Chair
Laura Detweiler, Recreation & Senior Services Director
Phillip Lugar, Vice Chair
Mark Harmon, General Services Director
Tom Anderson
Scan Levin, Recreation Superintendent
Tim Brown
Teri Craig, PB &R Secretary
Ron Cole
Bill Garrett
Kathy Hamilton
ORDER AND ROLL CALL
DIRECTOR'S COMMENTS
•
Director Detweiler
•
Director Harmon
• City Council Actions
PUBLIC COMMENTS
Members of the public are invited to comment on non - agenda items ofpublic interest. Speakers are limited to three minutes.
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar 1 -4 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below.
The Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these
items prior to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or
removed from the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the
preparation of the minutes. If you do fill out the card please place it in the box at the table.
CONSENT CALENDAR
1. Minutes of the February t, 2o11 regular meeting.
waive reading ofsubject mmtes, approve and orderfiled.
2. Park & Operations Division Activity Report.
Rammmendatioru Receive /fdenwnftAamty Reportforactivitf esandupmmiugprojectr.
3. Recreation & Senior Services Activity Report.
Reolmmmendation: Receive/fdemmW4Acnvuy Re portform tivftiesmtdupeomuWpmojeMS.
4. Bench Donation.
R�ammnendatian: Approve bench donation ofPiatmaK ingsl ey to be toattedatGaiazy View Park
NEW / CONTINUED BUSINESS
5. Youth Sports Commission Field Allocation Fees.
Remmnamdatiom Review /discuss addition to Youth Sports Commission Field Use Policy &Fees
6. Reforestation Request.
Reeonmrendaflmu Revieui /discuss request of General Manager Bujor Boidea for property ouster Steve Olson to remove four
City Eucalyptus adjacent to 1733 Candlestick Lane.
COMMITTEE REPORTS —
• Park Deveelopment— Brown, wear, Marston • Youth Sports Liaison— Anderson
• RecmiatimVSeuior Activities— Lugar, Anderson, Hamilton • Ad Hoc
• Budget — Gatrat, Benin, Iragar — Marina Park — csocut
• Community Service Ausard— Gatrat, Cole, Hanliiu — Artificcial Turf- Los.,, Anderson, B.
FUTURE AGENDA ITEMS - Matters which commissioners may wish to place on a future agenda or raise for discussion.
• Castaways Park— widening of downhill trail
• Pirates Cove Lighting
ADJOURNMENT
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CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
February 1, 2011 — 7pm
Convened 7:00m
ROLL CALL
Present: Marie Marston, Chair
Phillip Lugar, Vice Chair
Tim Brown
Ron Cole (arrived at 7. oypm)
Bill Garrett
Kathy Hamilton
Absent: Tom Anderson
Staff: Laura Detweiler, Recreation & Senior Services Director
Mark Harmon, General Services Director
Teri Craig, Admin Asst
Item 1
March i, 2ou
DIRECTORS COMMENTS
• Director Detweiler announced that CPRS has awarded the OASIS Senor Center Opening the Award of
Excellence for Design and that staff will be attending the state conference in March to receive the award. She
congratulated the entire project team as well as the community. She went on to say that the Fitness Center
now has 1,235 members and noted that the Center is averaging about 180 participants daily, and hours were
extended to meet the needs of the community.
Director Detweiler stated that the Carroll Beek renovation is almost done and noted that a survey had been
mailed to residents asking what type of classes they would like to see in the Center. A Grand Re- Opening
Celebration will be held in May.
• City Council Actions — Chair Marston reported that the Council had approved that the Ronald Reagan statue
be placed somewhere in the City and asked that the Arts & PB&R Commission determine a possible
location. She stated that she had asked Commissioner Hamilton to attend an Arts Commission meeting on
Thursday of which Council Member Curry will be in attendance as well to discuss where it will be placed and
asked the Commission if they had any thoughts on the matter.
Discussion ensued regarding the scale, statue and location and that Chair Marston and Commissioner
Hamilton would update the Commission at the next meeting.
PUBLIC COMMENTS
None.
CONSENT CALENDAR
t. Minutes of the December 7, 2oio regular meeting.
Recormnendatiott: Waive milingof subject minutes, approve and orderfiled.
2. Removed by Commissioner Garrett
3. Recreation & Senior Services Activity Report.
Recommendation Receive /file monthly Activity Report for activities and upcoming projects.
4. Bench Donation.
RecoTmnendation Approve bench donation of Beth Miller to be located atGaiaxy View Park.
2. Park & Operations Division Activity Report. Commissioner Garrett requested information regarding
trash collection on the beach. Director Harmon stated that the City had solicited bids and that Rainbow had
been selected to collect trash with their new sand colored containers from the Newport Pier to the River
Jetty.
Parks, Beaches & Recreation Commission
February 1, 2011
Page 2
Motion by Commissioner Lugar to accept items 1 through 4 of the Consent Calendar. Motion carried by
acclamation.
NEW BUSINESS
5. City Council Policy G1— Revision of Reforestation of City Trees. Director Harmon stated that
staff supports forwarding a change to the policy regarding the minimum tree sixe from 24" box to 36"
box trees to City Council. He stated that by using a 36" box trees that the tree is usually at least three
feet taller and healthier. He also noted that the negative of this change would be the cost — from
approximately $190 to $600.
Discussion ensued regarding the reasons for reforestations and the failure rate noting that the more
mature the tree the more chance the tree has of surviving.
Commissioner Garrett stated that he could not support this change because of the cost factors. He
suggested a senior citizen discount.
Director Hannon stated that reforestations are usually for people that just do not like their tree.
Commissioner Brown agreed that a request for reforestation is usually because the homeowner or HOA
request that it be removed not because of tree failure.
Chair Marston opened the public discussion, none the public discussion was
closed.
Motion by Commissioner Lugar to approve the change to Council Policy G -1. Motion fails due to
lack of majority.
Ayes: Cole, Lugar, Marston
Noes: Brown, Garrett, Hamilton
6. Special Tree Removal. Director Harmon stated that staff is recommending approval of this Special
Tree Removal request by Tom McAllister located adjacent to 1733 Candlestick Lane of a City Eucalyptus
tree because of extensive private and public property damage and is diseased with Slime Flux. He noted
that a replacement tree will be planted elsewhere in the community because of the location being near a
sewer lateral.
Discussion ensued regarding special tree designation and the definition.
Chair Marston opened the public discussion, none the public discussion was
closed.
Motion by Commissioner Lugar to approve the request for Special Tree Removal by Tom
McAllister adjacent to 1733 Candlestick Lane. Motion carried by acclamation.
7. City Street Tree Designation. Director Harmon stated that staff had received a request to
designate the King Palm as the designated tree from the Eucalyptus tree from property manager Bujor
Boldea at 1728 Bedford Lane. He reminded the Commission that as time moves on it has become
apparent that it is a good idea to have more than one tree designated so that homeowners have more
than one choice. This particular tree has outgrown its growth space and is beginning to cause significant
damage in the neighborhood. He went on to say that staff is not recommending that the entire street be
reforested and that staff is not removing healthy trees and that is not the intent of the action tonight.
Director Harmon stated that there is one tree and possibly others that are failing and will need to be
replaced and that it would be better to have a different tree.
Parks, Beaches & Recreation Commission
February 1, 2o11
Page 3
Chair Marston opened the public discussion
Victoria Weston asked what was the plan for the failing trees.
Director Harmon stated that there is at least one tree that is failing and will be removed and replaced
with the King Palm; if approved by the Commission tonight. He also noted that there are other trees in
the neighborhood and could be replaced as well. He stated again that healthy trees will not be replaced.
Chair Marston closed the public discussion
Commissioner Garrett stated that he believes that the King Palm will have the same problems in the
future.
Motion by Commissioner Lugar to approve the King Palm as the designated tree on Bedford Lane.
Motion carried by acclamation.
COMMITTEE REPORTS —
Parks — Nothing to report
RSS — Nothing to report.
Budget — Nothing to report
Community Service Award — Nothing to report.
Youth Sports — Nothing to report
AD- Hoc
— Marina Park — Nothing to report.
Artiid ial Tier- Nothing to report.
Pirates Cove Lighting
Castaways Parks widening of downhill trail — Director Harmon stated that an information report
would be presented to the Commission noting that the bike bath had been restriped. He commented
that when they were first put down that some of the neighboring residents called to inquire about
the work that had been done. But since then no complaints to the Operations Division have been
received.
ADJOURNED P 7:5gpm
Submitted by:
Teri Craig, Admin Assistant
TO:
FROM:
PB &R Commission Agenda
Item No. Y
March 1, 2011
Parks, Beaches and Recreation Commission
Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: February Parks, Trees, and Operations Divisions Activity Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in the planning and construction phases.
Projects currently underway:
• Oasis Senior Center
• Parking Lot at Washington Street
• Newport Boulevard at Hospital Road, Turn Lane Extension
• Avon and Riverside Tree Planting
o Goldenrod Footbridge and Jamboree Road bridge retrofits.
o Carol Beek Community Center, Balboa Island.
Projects that are in the planning phases:
• Sunset Ridge Park
• Manna Park
• Civic Center
• China Cove Slope Stabilization
• Bristol Street North Landscape
• Jamboree Road Widening
• Dover Drive Median
• San Miguel Park staircase
rehabilitation.
2.
Recently, the Parks Division replanted forty -one
A
terra cotta pots on Main Street, Balboa Village. They
,srt
plant material selected for the renovation includes, --
Birds of Paradise and Rose varieties, "Old Blush ",
(lavender flowers) and "Sunny Side Up ", (pink,
orange, yellow flowers). This selection of rose
varieties take minimal maintenance and bloom
virtually year- round. In addition to the beautiful
enhancement, this selection is a permanent change
to achieve an overall uniform planting scheme that will prove to be a long -term
savings.
3. Following the recent storms, the Parks Division was alerted to a sloped stretch
along Polaris Drive, Dover Shores area. The combination of the slope's steepness,
its shaded aspect, irrigation and rain water, caused dirt and debris to continually
shed onto the adjacent sidewalk creating a hazardous, slippery condition. Staff
devised a plan of action consisting of three phases; slope clean-up, erosion control
and replanting.
The clean-up of the slope involved removal of dead and dying plant material and
overgrown Junipers. This opened the area for new soil retentive plantings and
allowed more sunlight to penetrate the slope and sidewalk. Subsequently, the
erosion control measures were installed, which included a straw waddle at the base
of the slope and a jute netting anchored 15 feet over the bottom of the slope.
Finally, California native plants were selected (Ceanothus "Yankee Point" and
Manzanita "Emerald Carpet") and installed directly into the netted area. This
selection of plant material was based on their drought tolerance, shade tolerance,
durability, and ability to spread quickly over a large area. This new plant material
is an added enhancement to the slope area.
Trees Division Activities
During the month of January, 1,298 trees were trimmed, 16 trees planted, crews
responded to 6 emergency tree calls. Additionally, 1 tree was removed as a result of an
approved reforestation within the Harbor View Hills South community.
The City's tree services contractor, pruned trees within the Corona Del Mar, Newport
Coast, Balboa Peninsula and Westcliff areas, as part of the City's overall grid trimming
schedule. Additionally, the annual pruning of selected Eucalyptus, Ficus and Palm trees
are currently taking place throughout the City.
The attached Tree Activity Report summarizes requests and field activities performed
during the past months.
Beach Maintenance Activities
1
hrlecuve, Monday, January 31 you may have noticed
something new on the beach between the Newport
Pier and Santa Ana River Jetty. Rainbow Disposal
started the 12 -week pilot phase of the new beach
refuse collection contract. The CNG- powered
automated collection truck is servicing the 60 new
plastic containers that replaced the old metal bins.
Assumin a successful rf d ' th '1 t
g pe ormance ur ng e pr o
phase, Rainbow Disposal will replace the remaining 108 metal bins in time to
commence collection by the Memorial Day holiday weekend.
2. Debris from December's storm continues to flow out of the Santa Ana River and
the San Diego Creek. On Friday, January 28 Tight Quarters, the City's contract
hauler, hauled over 228 tons of debris from West Ocean Front to the Bowerman
landfill. Now that the larger material has been removed, staff will begin using
mechanical beach sanitizer equipment for the final part of the beach cleaning
process.
During the week of February 9, Tight Quarters assisted Municipal Operations in
removing an additional 150 tons of similar type debris that was being stock piled
adjacent to the Newport Aquatic Center. Different pieces of heavy equipment were
utilized by the crews to pull the debris out of the log boom.
See attached Municipal Operations Department, Activities Report for January 2011.
Submitted by:
Dan P. Sereno
Parks and Trees Maintenance Superintendent
Jnn Auger
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2010 -2011
(B) Municipal Operations Department, January 2011 Activities Reports
General Services Department
Activities Report -Janua 2011
This Month
This Month
Last Year
Total To Date
TTD Last Year
Asphalt/Concrete
Street Patching (Tons of Blacktop)
126
190
1,365
1,823
Sidewalk Repaired (sq. ft.)
2,930
2,820
22,327
28,011
Curb & Gutter Replacement (lin. ft.)
229
0
1,398
1,508
Sweeping, Beach Cleaning, Demo Materials (tons)
453
392
2,004
2,881
Asphalt/Concrete Recycled (tons)
192
276
1,560
2,288
Signs & Traffic Markings
Signs Made
0
112
391
4,905
Signs Installed
199
141
1,226
1,339
Decals
104
21
324
275
Special Purpose Signs /Banners Made
25
9
381
189
Street Striping (lin. ft.) Added /Replaced
208,456
506
244,509
15,481
Pavement Markings (including reflective)
200
22
357
312
Parking Stalls
1
0
27
138
Curb Painting (lin. ft.)
1,686
3,339
12,431
66,931
Thermoplastic (lin. ft.)
5,793
0
15,607
14
Sign Posts Installed
9
28
119
168
Graffiti
Graffiti Incidents Removed by Staff
12
18
168
87
Graffiti Incidents Removed by Contractor
41
70
332
768
Refuse Collection
Residential (tons)
2,786
2,826
20,314
20,214
Liquid HazMat Incidents
39
19
186
145
E -Waste Incidents
20
15
115
160
U -Waste Incidents
23
8
100
86
Recyclables(tons)
1,160
1,164
8,533
8,558
Trees
Trimmed by Staff
19
53
131
805
Trimmed by Contractor
1,298
831
6,784
6,763
Removed
18
20
88
66
Planted
16
0
33
57
Roots Pruned by Contractor
0
5
14
29
Roots Pruned by Staff
3
4
9
104
Automotive'
Repairs
248
280
1,798
1,987
Preventive Maintenance Completed
72
67
513
549
PM Labor Hours
140
137
1,306
1,180
Beach: Maintenance
Beach Area Refuse (tons)
84
97
762
779
Beach Debris (tons)
76
106
614
781
Sweeping /Storm brain
Gutter Miles Swept
3,556
3,304
27,279
30,533
Sweeping Debris (cubic yards)
578
428
3,732
3,761
Storm Drain Debris (cubic yards)
13
28
365
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Municipal Operations
Parks and Trees Division
Fiscal Year 2010-2011
Claim Removals
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es
Loga
Jul -10
0
217 Heliotrope Avenue
August-10
0
September-10
0
October-10
0
November-10
0
December-10
0
jJanuary-11
1
1721 Orchid Avenue
Problem Tree Removals
lYlortth
es
atin fix:
July-10
1
217 Heliotrope Avenue
August-10
0
September-10
0
October-10
0
November-10
a
,December-10
I io
11300 Keel Drive
Recreation Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
Item 3
March 1, 2011
CARROLL BEEK SURVEY RESULTS
The Recreation & Senior Services Department is renovating Carroll Beek Center located on Balboa
Island. The renovations will be completed in February. A survey for the Balboa Island residents was
distributed to provide input in developing recreation classes that will be held beginning summer 2011-
The survey is posted on the Recreation & Senior Services Department website or you can go to
htW:/J www. surveymonkey .com /s /CarrollBeekCenter. Upon completion of the survey, residents
are automatically entered into a raffle to win cool prizes. The raffle will take place at the Grand Re-
Opening Celebration on Friday, May 20, 2011 from 5:30 -7:30 pm.
AND THE WINNER IS ... JONOTHAN HARMON
Recreation Supervisor Jonathon Harmon practices what he
preaches in his leisure time as well as on the job — he practices
fitness by racing his bike!
When he's not working for the Recreation Department supervising
the city's youth programs, such as the Active Kidz afterschool
program, Pre School 101, and summer day camps, Jonathon can
usually be found riding his bike. He rides to and from work from his
home in Irvine, practices daily, and races on weekends.
Jonathon has been road racing bikes for the past three years, but
this past fall tried a new variation of the basic sport called
Cyclocross. It originated in Belgium and features 70% of its course
off road and 30% on road or a packed dirt course, utilizing road -
style bikes. Recently, Jonathon finished 1st in the Mt. Sac Cyclocross and
Southern California Cross Fever Series.
W1W -
`� fir � -•
the overall winner of the
ACTIVE Kidz afterschool program celebrated
Valentine's Day by making "heartfelt" crafts
and showing their LOVE of sugary candy!
Kindergarten through sixth grade participants
enjoyed the theme of the day - Cupids &
Hearts — by playing special games and
creating Valentine crafts for their families.
Please join us in congratulating Doll Knight as her promotion to Senior
Recreation Leader! Doll began working for the Recreation division as a
CIT (Counselor in Training) in 2005; and hired part-time as a
Recreation Leader working at Balboa Summer Camp in 2007. Since then
she has become a great part of the ACTIVE Kidz afterschool program,
serving at both West Newport and CYC. As a Senior Recreation Leader,
Doll is in charge of the West Newport Active Kidz site. In her free time,
Doll enjoys singing and playing music ... and she's quite good too! You
can find her band opening shows at the House of Blues in Anaheim or
currently recording their first album.
PRESIDENT'S WEEK CAMP
Active Kidz was in session for Ski Week at CYC. Forty one children K-6th grade enjoyed special crafts,
games, tournaments, and a variety of structured activities. Campers walked to the Central Library and took
an excursion to Scooter's Jungle.
PLAYGROUNDS
Recreation Staff completed the installation of replacement playground components at Bonita Canyon Sports Park
and West Newport Park (Orange Street). The component replacement program keeps the playgrounds looking
new, clean and most importantly safe. In addition, replacing elements of the playgrounds and keeping the core
structure is efficient and cost effective, and saves thousands of dollars per playground.
MW `
FACILITY RENTALS
During the period of January 16, 2010 — February 15, 2011 there were:
• 9 Picnic /Park Area Rentals
• 10 Room Rentals
• 11 Field Rentals
• 12 Gym Rentals
Park Patrol
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the
number of times they stopped and spoke to customers other than requested calls. Due to the timing of the
meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary)
During the months of January Park Patrol had the following number of contacts:
1. Requested Calls
•
78 with Youth Sports Groups
• 184 Field related issues /checks
• 7 Park /Picnic /reservation issues /checks
• 2o1 Community Center issues /checks
• 139 Playground checks
• 14 other
• 5 BBQ's
• 3 Tents
• 1 Pre -event check
• 1 Post event check
2. Public Contacts
• 169 education
• 6 alcohol
• 1o6 dog related
Written Warnings Issued — 2; 1 for parking violations at Ensign View Park and 1 for BBQ at CdM State
Beach
Citations Issued -1 parking violation at Lincoln Athletic Field.
SPECIAL EVENT PERMITS
As of February 15, 2011, there were 28 Special Event Permits processed and issued for the year (Beginning
January 1). Those events of note for this period were:
Marine i/i Challenge- Balboa Pier, 1/22/11— Attendance: 200
Hal Rosof Kayak Race- Newport Aquatic Center, 2/12/11— Attendance: 300
Senior Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
OASIS NEWS
The Fitness Center has over 1300 members now and the Center is accommodating the exercise needs of
our over 5o crowd. The Fitness Center has extended its hours to:
Monday through Thursday yam — 8pm & Saturday and Sunday 8am — zpm
This has been on ongoing suggestion since the Center opened in September. The extension of hours will
help to spread out the amount of people working out at any one time and those interested in exercise
after work.
The Friends of OASIS held a Super Bowl Party with
Assistant Coordinator, Justin Schmillen. It was h,
Event Center with viewing on the stage drop doH
Between the large screen and the great sound in the
event was a big hit. Volunteers served chili dogs
they put lounge chairs from the family room in the
those who wanted the comforts of home and the
around tables and socialized with their friends.
people attended.
The County of Orange Health Care Agency presented Good
Meds, Bad Behavior. This was an informational workshop on prescription and over - the - counter drug
abuse. The agency has an educational project called PATH (Positive Actions Toward Health) to inform
people that more die from abusing over- the - counter and prescription drugs than heroin, cocaine and
ecstasy combined. This is also a prevalent problem amongst the older population due to the many
medications that they take.
Upcoming Events
Date
Time
Responsible Staff
Phone
Location
Eelgrass Project
312
6:30pm
Michelle Clemente
644 -3038
Back Bay Sci Ctr
Spring Registrationfor Classes
313
Sam
Raquel Valdez
644 -3156
City
Camp Expo @ Spirit Run
3127
5am
Raquel Valdez
644-3156
Fashion Island
Raptors of Orange County
416
6:3opm
Michelle Clemente
644-3038
Back Bay Sci Ctr
CPRS District X Banquet
417
6pm
Matt Lohr
644-3164
OASIS
City Youth Track Meet
418
4 :30pm
Angie Ernst /Scott W
644-3145
CdMHS
Native Plant Restoration
514
6 :30pm
Michelle Clemente
644 -3o38
Back Bay Sci Ctr
Carroll Beek Grand Re- Opening
512o
5:30
Matt Lohr
644 -3164
Carroll Beek
1-Your First Choice for
Connectin(l Peol)le.
Plul/ �K-
ProgrclnlS"
0
JANUARY 2011 OASIS SENIOR CENTER UTILIZATION REPORT
PARTICIPANTS ATTENDING
RECREATIONAL CLASSES
FITNESS CENTER
PERSONALIZED SERVICES PROVIDED
Includes:
Blood Pressure
43
Information/ Referral
Counseling - persons
60
Legal Assistance
Eldercare
0
Senior Assessment(hrs)
Employment
25
Telephone Reassurance
HICAP
7
Visual Screening
Housing counseling
35
Transportation Info
Taxes (Seasonal)
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A -Van /Shuttle
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER*
*includes meals on wheels
Trail Trekkies
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE CENTER
Includes:
Kitchen & Home Delivered Meals
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer
Vice President
Bookkeeper
Taxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL
Day Trips
Norton Simon Museum 44
Pala Casino 52
Lone Trios
SPECIAL EVENTS /SCREENINGS /LECTURES
Big Band Seminar
107
Trail Trekkies
40
OASIS Golfers
85
Computer Friends
68
LICI Lecture
99
13,720 CUSTOMERS
2,777 CUSTOMERS
4,062 CUSTOMERS
2,559 CUSTOMERS
1600
9
50
225
5
500
1,160 RIDERS
2,420 CUSTOMERS
1,220.00 HOURS
( *equiv. to 9 full -time employees)
96 CUSTOMERS
646 PERSONS
Wine and Cheese
110
Canine Copanions
22
Memory Loss Lecture
53
Braille Lecture
50
Memory Screening
12
5
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4
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PB &R Commission Agenda
Item No.
March 1, 2411
TO: Parks, Beaches and Recreation Commission t�
FROM: Mark Harmon, Director of Municipal Operations 1;��� f
Y"
SUBJECT: Bench Donation Request
Recommendation
Staff' recommends that the Parks, Beaches and Recreation Commission consider the bench
donation request at Galaxy View Park. This bench donation would replace an existing wooden
bench that will be refurbished and used as a bench replacement as needed.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform procedure for
making gifts to the City, and to make the donation process easier for staff and donors.
The City has received a request from Ms. Patricia Kingsley (Attachment A) to donate a bench at
Galaxy View Park. The donated bench (Attachment B) is included on the City's Official Bench
List and will match the existing benches at this site. Attachment C shows the existing wooden
bench and Attachments D and E depicts the location of the proposed bench donation.
Since the value of the bench is greater than $1,000.00, the donation is eligible to receive a
dedicatory plaque that will be placed on the bench. The submitted plaque verbiage, which
complies with City Council Policy B- 17, is "In Memory of John Foss Kingsley ".
Ms. Kingsley, Council Member Don Webb and Dover Shores Community Association have
received a copy of this report and a notice of the Commission meeting. This bench donation
does not require staff to notice the adjoining property owners, since this is a replacement bench.
Attachments: (A) Ms. Patricia Kingsley's Gifts for Tomorrow Order Request Form
(B) Huntington Beach bench style picture
(C) Picture of existing wooden bench
(D) Picture of proposed location
(E) Aerial map of proposed location
i
Gifts for Tomorrow Order Request Form
/,r, . L
Contact Information
L,1""j-
Mailing Address
Phone
DEDICATION PLAQUE INFO
Donors may elect to provide a dedimtory plaque if the
value of the donation is greater than $1,000.
Contact city staff for more information.
XYes, I am interested in dedicatory plaque for my
donation.
` Plaque i donated far,
First Name Last Na
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Item 5
March t, 2011
_ .�aw's n,
��
To: Parks, Beaches and Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Youth Sports Commission Field Allocation Fees
RECOMMENDATION
Approve addition of section (XVIII - FEES) to the Field Allocation and Use Policy (Attachment A).
BACKGROUND
The attached Field Allocation and Use Policy guide the equitable allocation of field space in the
City and rules pertaining to use. The Policy was originally drafted in 2003 through a series of
meetings with the Youth Sports Commission and implemented by approval of the Parks,
Beaches and Recreation Commission. Over the years the policy has been revised to better serve
the community.
DISCUSSION
A special Youth Sports Commission meeting was held on November 3, 2010 to discuss reduced
City field maintenance funds and strategies to maintain the high quality of Newport Beach
athletic fields. The sports league presidents discussed possible ways to equitably fund field
improvement projects and consensus was reached on the suggestion of a $10 per player per
season maintenance fee to be expended on enhanced maintenance and /or field improvements.
The Youth Sports Commission further discussed the maintenance fee and reviewed the proposed
section (XVIII - FEES) at the December 8, 2010 Youth Sports Commission Meeting.
The Youth Sports Commission did have a concern that the City Adult Soccer League should
contribute at the same level of $10 per player as well as addressing field maintenance issues.
Recently, the Adult Soccer League fees have been adjusted three times:
• $118o per team in 2oo8
• $1300 per team in 2009
• $1380 + $50 per team field maintenance fee in 2010
When the 2010 fee was increased from $1300 to $1430, staff committed to the Adult Soccer
teams to refrain from increasing fees through the spring 2012 season. Beginning with the fall
2012 season, staff will propose to include a $10 per player fee to go into field maintenance.
The balance of the proposed section speaks to use of athletic field lights and organization hourly
charges which were implemented in 2003. They are recommended for addition to the Policy as
a clarification, so all fees applicable to athletic groups are located together in one section of the
policy.
NOTICE
In addition to the two public meetings, the Youth Sports Commission and Club Teams were sent
copies of this report.
City of Newport Beach
Recreation & Senior Services Department
FIELD ALLOCATION & USE POLICY
Revised March 1.2o11AHu 2
This document sets forth the procedure for the City of Newport Beach (City) to facilitate the allocation of all
available fields or gymnasiums under its ownership and /or allocation control.
It is necessary to formulate this procedure for the following reasons:
II.
A. User groups need a procedure to secure fields or gymnasiums for the planning of games,
practices, and /or events.
B. The demand for field or gymnasium usage exceeds the City's ability to permit unlimited and /or
unscheduled use by all participants.
C. Maintenance and renovation must be scheduled and implemented to maintain the community's
high standards of aesthetics and sustain the playability of the City's facilities.
D. Allocating field or gymnasium space to qualified organizations assists the City in the fulfillment of
the Charter to plan, coordinate and direct community recreational activities.
PROCEDURE
It is the intent of the City of Newport Beach Recreation & Senior Services Department to allocate field
or gymnasium use to requesting and qualified organizations on the basis of fairness and impartiality in
concurrence with the seasonal priorities mentioned in definitions section. The resulting surplus of field
time shall be allocated at the discretion of the City of Newport Beach Recreation Services staff, based on
the priorities.
This section defines the terms used throughout this procedure.
A. City: For the purpose of this document, the City of Newport Beach and /or Recreation & Senior
Services Department will be referred to as the "City."
B. Participant: Participant(s) shall include only those players who are fully registered with the user
organization. Non - players such as coaches, officials, and staff shall not be considered
participants. For the purposes of field allocation, each organization must present actual
enrollment data from their previous season indicating names, addresses, phone numbers, and
birth dates of all participants. Upon receipt, City staff will count the number of the City residents
within each organization for purposes of allocation.
C. Organization: Organization(s) shall include only those user groups listed in III.C. — User Groups
- Classifications below that have completed required documentation with the City. An
organizational representative consisting of the organization's Board or League President or Vice
President of each of those in Group C is required to attend the Youth Sports Commission (YSC)
meetings usually held semi - annually for field allocation review.
D. Season: For the purposes of this procedure, the seasons are established as follows:
Seasons Fall Spring
Pre - season /Tryouts August 15- September 1 February s -28
In- Season Opening Date September 1 March i
In- season Closing Date December 15 June 30
Post - season /All Stars As Available As Available
Sport "In Season" Football/Soccer Baseball/Softball
E. Primary Priority User: An organization whose sport has been classified as "In Season" will be
given first priority access to facilities during their designated season.
FIELD ALLOCATION AND USE PROCEDURE
Page 3
F. Secondary Priority User: An organization whose sport has been classified as not "In Season" will
be given second priority access to facilities during their non - season.
G. Priority: Field assignments are based on the following priorities:
Primary Priority
I. Maintaining fields /facilities
z. Providing fields /facilities for organized game use.
Secondary Priority
3. Providing Fields /facilities for the use of "practices" will be allocated only after all
maintenance and game requests have been processed.
III. USER GROUP - CLASSIFICATIONS
Facility Use Permits will be approved on the basis of priority as follows:
A. All official Recreation & Senior Services Department initiated and /or conducted activities,
including those of the Friends of OASIS at the OASIS Senior Center.
B. All official City of Newport Beach activities.
C. All official YSC member organizations (with current and up -to -date required documents). In
season groups will have first priority and sports not in season will be considered secondary users.
D. Official public agency sponsored programs and activities not included in A., B., and C. above.
E. Recreational, social or civic activities of groups which are resident promoted and sponsored by
local non - profit* organizations which are open to the public and have 50% or more of
memberships consisting of Newport Beach residents.
F. Recreational or social activities of private Newport Beach residents, which are not open to the
public.
G. Recreational, social or civic activities and /or groups which are non - resident promoted and
sponsored by non -profit organizations which are open to the public, but not qualifying under D
above.
H. Schools, colleges, hospitals and other similar civic groups not qualifying under the definition of
non - profit.
I. Commercial businesses and all others.
* In order to qualify for resident classifications, organizations must submit rosters of their most
current membership, with resident verifications.
IV. APPLICATION
Each organization is required to submit field requests by November 1 for the following spring field use,
and May 1 for the following fall field use. Any organizations missing these deadlines will have access to
any remaining fields on an "as available" basis only.
Each league must present official league enrollment data from their previous season indicating names,
addresses, phone numbers, and birth dates of all participants, with their application. The number of the
City residents within each organization enrollment must be determined and confirmed by the City prior
to the field allocation meeting.
FIELD ALLOCATION AND USE PROCEDURE
Page 4
V. ALLOCATION
A. City staff will review all the applications and allocate fields equitably based on the priorities listed
in this policy and encourage optimum cooperation between all user groups. Field allocations will
be reviewed and discussed twice a year at the semi - annual (YSC) meetings (see section II. G. and
III.) Any appeals to decisions or allocations can be made to the Parks, Beaches & Recreation
Commission within io days of the YSC meeting.
B. Allocations are based on the number of City of Newport Beach residents within each organization
as well as the priority season and priority group.
C. Allocations will be based on official rosters submitted by each organization as required by
membership in the YSC and outlined in section W.
D. Field Allocations will be made based on the number of fields each season that the Recreation &
Senior Services Director deems are available for distribution. The distribution formula will be as
follows:
• 7o% of the available fields for primary priority season (City and YSC member
organizations)
• 15% of the available fields for secondary priority season activities of YSC member
organizations
• to % of available fields for allocations to groups in lower user classifications (E -I)
• 5% of the available fields are not allocated and used for maintenance rotation, community
use and other items not anticipated on an as needed basis. These fields will be reallocated
to qualifying organizations as they become available based on the allocation formula.
E. Home fields will be assigned to all eligible youth groups as defined below:
1. Youth Sports Commission Group Members (Classification C, in season) that
qualify for two or more fields will be allocated two home fields.
2. Youth Sports Commission Group Members (Classification C, out of season) that
qualify for one field will be allocated one home field.
3. Club teams that qualify for at least one field will be allocated one home field.
4. Each eligible group will be allocated home fields by season.
5. Any requests to change league designated home fields will be brought to a meeting
of the Youth Sports Commission. Each League eligible for home fields will have
one vote. Majority vote will determine the outcome.
The Home Field counts as a regular field in a Youth Sports Commission group's total
field count as determined by the field allocation formula (Section V — Allocation).
VI. NOTICE OF NON -USE OF FIELDS
Any user organization that has been allocated space and does not intend to use it on a regular basis
must notify the City so that the field maybe re- allocated or otherwise used. Failure to do so can result in
forfeiture of all fields for the remainder of the season. Notice of non -use must be received by March t
for spring and September i for fall so the field can be reallocated. Unless written notice is received,
users will be billed for all allocations. All fields that are turned back in to the City for reasons of non -use
by an organization will be allocated to the remaining qualified organizations based on the allocation
formula.
Any user group with documented non -use of an allocated field for two consecutive weeks after Labor
Day in the fall and after March i in the spring will lose that allocation for the remainder of the season.
Exceptions to this policy are made only with prior notification to Recreation staff regarding special
circumstances. It is City Policy that user organizations turn in unused fields for reallocation.
FIELD ALLOCATION AND USE
Page 5
VII. NOTICE OF EXCHANGE OF FIELDS
An organization cannot forfeit or exchange its allocation or any part thereof, with another organization
without written approval of the City. Any such modification desired must be fled with the City and
verified in writing by all parties wishing to exchange allocation. This allows for accurate billing of use
and an accurate record of exchange for tracking purposes. User organizations who switch times /fields
without going through the proper process may lose their entire allocation as a result.
VIII. ATHLETIC FIELD LIMING /MARKING
1. Lining of City fields with chalk or paint is not permitted without written permission granted by
the City.
2. Burning lines on any City of Newport Beach parks and /or fields is not permitted.
3. Any user failing to comply with these guidelines are subject to the following:
A. Payment for all damages occurring to the facility
B. Termination of any /all field use permit(s) for one year
IX. RULES AND REGULATIONS OF FIELD USE
1. User groups must designate a representative, an adult 18 or older, to be present during any /all of
their practice and /or game time(s) at each City field /facility used.
2. Games and practices can begin no earlier than War on weekdays, and Sam on weekends. No
games and /or practices may be scheduled on holidays without prior approval from the
Community Services Director, or their designee.
3. Games and practices can end no later than 9:45pm weekdays, and dusk on weekends, except
through special request to the Parks, Beaches and Recreation Commission.
4. Weekend use, on a regular basis, may be subject to limited hours at the discretion of the City.
5. Organizations /groups utilizing lighted facilities are responsible for ensuring the proper use of
lights. The City reserves the right to bill user groups for hourly energy costs incurred during hours
that lights are left on and the fields are not being used.
6. Use of portable lights is prohibited unless permission is granted by the Parks, Beaches and
Recreation Commission.
7. Use of metal cleats is prohibited.
8. Alcoholic beverages are prohibited at all City parks and facilities, except Oasis Senior Center.
9. No artificial noisemakers, i.e., horns, rattles, bells, whistles, etc. are permitted. Officials or
coaches, as a necessary part of the activity, may employ such devices upon consultation with the
City.
io. At the conclusion of games, practices, and activities, organizations must leave the park /facility
quickly, quietly, clean, and clear of debris. Failure to do so will result in a maintenance- cleaning
fee being assessed to the group.
ii. All user groups that are classified under Section III. C — E must have at least 5o% of their City
residents participate actively on a weekly basis. When a team is playing against a team from
another jurisdiction, this rule shall apply to only the "host' team representing the qualified
organization. Roster changes that affect compliance with residency requirements must be
reported to the City within one week of occurrence. Failure to do so will result in forfeiture of all
fields and /or facilities.
12. Organizations or teams must provide required insurance documents to City prior to allocation of
fields /gymnasiums.
FIELD ALLOCATION AND USE PROCEDURE
Page 6
X. TRAFFIC AND PARKING
1. The user group must assure that participants and spectators utilize off- street public parking
areas, when available. If parking conditions warrant, e.g., during pre-, post -, and regular season
or tournament play, the user group will provide, at their cost, at least one safety officer to direct
participants and spectators to designated parking areas. The City, at its sole discretion, may
require additional parking mitigation on an event -by -event basis.
2. Driving, operating, or parking any motor vehicle within the City parks and /or facilities is
prohibited, except in areas specifically designated as parking areas unless prior written
permission is obtained from the City. In case of medical emergencies, only emergency vehicles
will be allowed on the park for rescue purposes.
3. All vehicles shall be legally parked.
XI. PUBLIC ADDRESS SYSTEM USE
1. Sound amplification equipment may be allowed in City parks only with a Special Event Permit.
An approved City permit is required prior to use of any sound amplification equipment. Permits
may be applied for in the Recreation & Senior Services Department. A minimum of 15 working
days is required for consideration of approval.
2. Only persons 18 years and older will be allowed to operate any public address system. All public
address system use for athletic events must pertain to the game being played. Special
announcements should be kept to a minimum. "Play -by -play" announcing is prohibited.
XII. MAINTENANCE
1. The City will maintain parks, facilities, and fields for public use at City standard and will install
permanent equipment such as pitching rubbers, base anchors.
2. The YSC member organizations must financially support any desired or additional maintenance
such as field preparation, lining of the fields, setting of bases or a higher standard of maintenance
than the City's standard.
3. The YSC member organizations will provide an annual Facility Improvement Plan to repair,
improve or renovate those fields or gymnasiums used during their seasons. No work can be
initiated until plan is approved by City staff.
4.. Members are responsible for any damage or repairs needed due to implementation of
Facility Improvement Plan. The organization is responsible for insurance, worker's
compensation and any contracts required by the City of Newport Beach for the work being done
on City property. Any failure to complete the Facility Improvement Plan properly that results in
costs to the City shall be reimbursed to the City by the member organization.
5. User groups /organizations maintenance responsibilities shall include:
A. User groups /organizations are responsible for all maintenance such as lightweight field
preparation, setting of temporary bases or goals.
B. Motorized vehicles are not permitted in the City facilities for the preparation of athletic
fields or other activities unless prior written permission is obtained from the City.
6. Each user group is responsible for the facility being free of trash or debris caused by their group's
usage, including checking restrooms and parking areas.
7. User groups are required to report any and all damage or acts of vandalism to the City
immediately.
8. The removal of bases or use of base plugs requires prior departmental approval.
XIII. MODIFICATIONS
Any request to modify or improve any City facility shall be submitted for review to the City Parks and
Recreation staff for consideration. No permanent structures or equipment shall be erected on City
facilities unless approved by the City and dedicated for community use.
FIELD ALLOCATION AND USE PROCEDURE
Page '7
XIV. STORAGE AND /OR CONCESSIONS
1. Storage units may be placed with written permission only and are the responsibility of the User
group. Storage units must be in good condition at all times and any vandalism or breakage must
be repaired immediately. Group must maintain the storage facility in a clean manner at all times.
2. The City assumes no liability or responsibility for any equipment or storage units kept in the
storage areas.
3. User groups must provide keys to City staff for all storage units, locked closets and fenced areas.
4. No equipment may be left out on fields or outside bins unless approved by the City.
5. Organizations are required to provide an inventory of all items stored in said containers. Any /all
flammable and /or toxic substances are strictly prohibited in storage containers.
6. Any user failing to comply with these guidelines are subject to the following:
A. Payment for all damages occurring to the facility
B. Termination of any /all field use permit(s) for one year
XV. BANNERS
Separate regulations governing the display of temporary advertising banners in the City parks are
available at the City (see City Council Policy B -14 — Temporary Signs with Sponsorship Recognition in
City Parks and Beaches). Any group wishing to display banners on City facilities should request a copy
of those regulations prior to arranging for any banners. Although there is not cost, there is a limit to the
number and times a banner can be displayed.
XVI. OTHER
Organizations /Leagues anticipating a split to form a new organization /league, or individuals planning
to organize a new sports program must apply to the City six months prior to the estimated starting date.
The application will provide the time necessary to study the impact of the new program on existing
facilities and evaluate the request. Once approved for co- sponsorship status, the City makes no
guarantee of space if all space has been previously reserved.
XVII. POLICY
This procedure is consistent with Council Policy B -13— Public Use of City Facilities that takes
precedence if there is any conflict discovered.
1. Youth & -Snorts Commission Member Organization fee of $1 per hour to offset the cost of
field use and the Park Patrol program.
2. Club team fee of $1s per hour to offset the cost of field use and the Park Patrol Pro r
.q. Fee for athletic field lights is $go per hour.
FIELD ALLOCATION AND USE PROCEDURE
Page 8
Revised 4/1/8 —3LiLll Parks, Beaches & Recreation Commission
Cyr' W POR J
5 n
et
'"�CiFOAHt'
TO: Parks, Beaches and Recreation Commission
FROM: Mark Harmon, Director of Municipal Operation
SUBJECT: Reforestation Request
Recommendation
PB &R Commission Agenda
Item No.
March 1.2011
ilW A_
Staff recommends that the Parks, Beaches and Recreation Commission consider for approval
the reforestation request for Mr. Bujor Boldea, General Manager for Steve Olson, Olson
Multifamily Communities (OMC) property owner at 1069 Buckingham Lane, 1601 -1701
and 1728 Bedford Lane.
Discussion
City Council Policy G -1, Reforestation of City Trees requires that individual property owners
not residing within a legally established community association area may submit individual
requests for single or multiple tree reforestations. The applicant must submit a petition
signed by a minimum of 60% of property owners within the area defined for reforestation
(see attached Council Policy G -1, pages 6 -9, Reforestation of City Trees). The defined area
(see attached color map) included a total of 15 property owners. This required the applicant
to obtain 9 signatures in favor of the reforestation request of which 9 were obtained.
Per City Council Policy G -1, the City has received a petition from Mr. Bujor Boldea with the
required property owner signatures approving the removal of four City parkway trees
adjacent to 1069 Buckingham Lane on Bedford Lane side (one Eucalyptus), 1601 Bedford
Lane (two Silk Oaks) and 1619 Bedford Lane (one Eucalyptus).
The property owner has complied with the requirements of Policy G -1, and has agreed to
assume the full costs of the removal and replacement of the four City trees, approximately
$4,380.00 ($900 each for 4 - 36" box replacement trees and $780.00 removals).
Mr. Boldea has also agreed to incur the costs of planting 12 additional palm trees on Bedford
Lane to enhance the overall appearance of this community.
Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related
to the request.
Mr. Bujor Boldea and Council Member Rush Hill have received a copy of this report and a
notice of the Commission meeting. Adjacent property owners were also notified of the
Commission meeting.
Attachments:
(A) Reforestation Check List
(B) City Council Policy G -1, Reforestation of City Trees
(C) Tree Removal Request Application
(D) Email from Steve Olson, Property Owner
(E) Tree Inspection Report
(F) Tree Inventory Detail
(G) Designated Street Tree Picture, King Palm
(H) Pictures of existing City trees
( I ) Map of reforestation area
t"w"o PT
A 9
C`f GfFIIFN�`
Reforestation Check List
Urban Parks and Trees General Services
Verified by: Forester Superintendent Director
❑ Legally Established Homeowners Association `mot' ❑ ❑
2_ Individual Private Property Owner(s) Cam/ 9
Reforestation Application
[�K(90) days Reforestation Request Compliance
❑ Resolution of the Board of Directors, Minutes, Notices ❑ ❑ ❑
(Legally Established Homeowners Association)
Damal?e/Inlpact
❑ Blue Water View Impact
2---*�Incorrect Tree Species
❑
❑
❑
v '�
❑ Hardscape Damage:
❑
❑
❑
❑Curb /Gut ter
❑Sidewalk
❑Utility
Individual Private ProDerty Owner(s) ONLV
Urb) '
Parks and Trees
General Services
Verified by:
Written Agreement by Individual Property Owner(s)�
Foiei;ter
Sup ndent
Direct
Staff Approved Petition%
Property Owners Signatures Verified
l%
'
Q�Meets 60% Reforestation Criteria:
;n
i
/
l�J'
i
E—D-,r
#Property owners notified ° /46greed with removal
NO
Meets Minimum Reforestation Requirements: ❑
Department Signature: � �� _ Dater -� �?-lf
City Attorney Reviewed:
G -1
General Services Director or designee concurs, then the applicant, the adjoining owners,
private property owners on either side of the street within 500' in each direction of the
tree location and a legally established community association, if applicable, shall be
notified of the decision to remove or retain the tree within 30 days of the proposed
removal. A legally established community association is responsible for notification of
all association members pursuant to their established procedure. The General Services
Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R
Commission meeting of all trees recommended for removal, except for those trees
categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and
safety issues) in the preceding section on All Other City Trees. Only an applicant, an
adjoining property owner, or a legally established community association, the City
Manager, a PB &R Commissioner, or a CounciImember may appeal the decision of the
General Services Director not to remove a tree to the Commission. The Commission, in
considering any appeal, shall determine whether the removal meets the criteria outlined
in this Policy, as well as any unique factors which may be pertinent to the removal or
retention of tree(s). The decision of the Commission will be considered final unless
called up by at least one Councilmember or the City Manager.
The General Services Department will delay any tree removaI(s) for at least 14 calendar
days following the date of the Commission decision in order to allow time for a
Councilmember or the City Manager to call the item.
The City will replace all trees removed in accordance with the All Other City Trees
removal criteria on a one for one basis. Replacement trees will be a minimum of a 36"
boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent
planting of a large tree, then a minimum of a 24" boxed tree will be planted.. The full
costs of removal and replacement of Special or All Other Tree(s) will be the sole
responsibility of the City, unless an applicant voluntarily pays for a new tree(s).
REFORESTATION OF CITY TREES
The concept of systematically replacing Problem or All Other Trees which are creating
hardscape and /or view problems and cannot be properly trimmed, pruned or modified
to alleviate the problem(s) they create, or those which have reached their full life, and
are declining in health, or are simply the wrong species of trees for the planted location
is referred to as reforestation. The Urban Forester shall make a finding for the latter
category of inappropriate tree species for a specific location. His determination may be
appealed to the General Services Director whose decision will be final.
G -1
It is recognized and acknowledged that City trees were planted many years ago and in
some cases were planted with specific species that when fully mature cause damage to
curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of
certain view neighborhoods, City street trees may encroach into blue water views from
public and private property depending on the length of time since the trees were last
trimmed, or the age and height of the trees. In other cases, the wrong species of tree
was planted originally and simply does not conform to the current treescape or
represents a safety hazard.
Arborists continue to develop lists of tree species which will grow in restricted parkway
areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of
views. The City Street Tree Designation List, which specifies a species for each City
street reflects an effort by the City to prescribe appropriate tree species that will not
cause future problems.
As a City which understands the importance of trees and the beauty they bring to a
community, the City desires to continually improve the urban forest through
reforestation. In areas where City trees have been removed through City initiation, the
City will endeavor to replace the trees with the appropriate designated City tree.
Individual private property owners, as well as legally established community
associations, may apply for single or multiple tree reforestations in their respective area
by submitting a request to the General Services Director for consideration by the
Commission that meets the following requirements:
A. The proposed area must have clearly defined contiguous geographical
boundaries that include the tree(s) proposed for removal and replacement, street
address(es), block number(s), or other geographical information. This section
applies to individual and group requests.
B. Residential communities, neighborhoods, or business organizations who apply
for reforestation must submit a petition signed by a minimum of 60% of the
property owners within the area defined for reforestation. The petition content
must be approved and dated by City staff prior to distribution by the petitioner.,
The staff - approved petition must be distributed by the petitioner to a maximum
of 30 private property owners (up to 15 contiguous private property owners on
both sides of the street up to 500' in either direction from the location of the
proposed reforestation). Signatures by non - property owners are not acceptable
for petition purposes. All petition signatures shall be verified by City staff for
9
G-1
property owner status of the person(s) signing the petition. As an alternative to
the above requirements, areas represented by a legally established community
association, may submit a resolution of the Board of Directors formally .
requesting a reforestation with a statement that all members of the community
association having their residential views affected, have been officially notified
and given an appropriate opportunity to respond before the Board voted on the
request. Individual private property owners living within a legally established
community association area with mandatory association membership must
petition for reforestation through their respective association.
C. Individual private property owners not residing within a Iegally established
community association area may submit individual requests for single or
multiple tree reforestations. The applicant must submit a petition signed by a
minimum of 60% of a maximum of 30 private property owners (up to 15
contiguous private properties on both sides of the street up to 500' in either
direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners association, if applicable. The
petition content must be approved and dated by staff prior to distribution. All
petition signatures shall be verified by City staff for private property owner
status of the person(s) signing the petition.
D. A written agreement must be submitted to the Parks, Beaches, and Recreation
Commission by the petitioning sponsor (individual private property owner(s) or
group) to pay 100% of the costs of the removal and replacement of the public
tree(s) in advance of any removal activity. The actual removal and replanting
will be coordinated by the General Services Department. The total costs shall
include only the contractor's removal and replacement costs and be paid in
advance of any removal actions.
E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as
prescribed by City Council Policy G -6, or the organization must request and
obtain approval from the Commission of the designation of a different tree
species prior to submitting any reforestation request for a tree species other than
the designated street tree. This section applies to individual or group requests.
F. There shall be a minimum of a one - for -one replacement of all trees removed in
reforestation projects. Replacement trees shall be a minimum size of 24" boxed
trees, unless the parkway space will not accommodate a 24" boxed tree or a tree
cannot be planted due to planting restrictions contained in Council Policy G-6. If
0
G-1
there is not room for the replacement tree(s) at a specific site as prescribed by
City Council Policy G-6, then the replacement tree(s) shall be planted in a public
area in the same neighborhood at the option of the petitioner. This section
applies to individual or group requests.
G. Reforestation requests must be completed and submitted in a timely manner by
the petitioner. Petitions that are dated more than 90 days in arrears from date
stamped by staff before distribution will not be forwarded to the PB &R
Commission for consideration.
The decision of the Commission on reforestation requests will be considered final unless
called up by at least one Councilmember or the City Manager.
TREE MAINTENANCE
The City shall 'require the proper care and watering of replacement trees by the
reforestation petitioner to ensure their proper growth and development as outlined in
City Council Policy G -6. Furthermore, no person shall tamper with City trees in
violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to
fund the care of the Urban Forest to the highest level possible through the efficient use
of regular free trimming, root pruning, root barrier and pesticide programs.
ENCROACHMENT AND DEMOLITION PERMITS
All encroachment permits (permits for private property development which are
proposed to encroach upon the City right of way) or demolition permits that involve
the removal or replacement of City tree(s) must be specifically noticed by the property
owner to City staff prior to the building and/or demolition permit process whenever
possible. The proposed construction plans must indicate preservation of existing City
trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the
proposed development, as deemed by the General Services Director, requires the
removal of City trees, the property owner must submit a tree removal request to the
General Services Director, shall pay all related tree removal and replacement costs (one
for one replacement) and meet all provisions of Council Policies Lr2 and L -6 and City
Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal/ replacement
requests associated with encroachment and demolition permits will be the
responsibility of the General Services Director or a designee.
D
CITY OF NEWPORT BEACH
General Services Department
Tree Removal or Reforestation Application
Per City Council Policy 0-1 (Retention or Removal of City Trees), I am requestinE a tree removal(s) to be reviewed
by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting
or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month
(expect for holidays) at 7PM at the Council Chambers.
Indicate the number and specie(s),rif known) of tree(s).
Located at:
Please be as specific as possible
Requestor
Property Owner
Community Association
Other
Address / Phone (Daytime) / Email -
�f, � * ^':•1r�JV �J ^'r "_cU ra`. :N �: "rtcr •. �./-Jlr!k
Signature:
_ "�+
y
Date: ? 1
Print Name:
2
^<. • = a
If this is a reforestation request proceed to the reverse side of this form
Section A. For Tree Removal Requests Only
Removal Criteria (Check one or more
Please provide copies of photos, bills, documents or any other related
material that will verify the checked items.
=Proven and repeated history of damaging public or *private, sewers, water mains,
roadways, sidewalks, curbs, walls, €ences, underground utilities or foundations.
('Greater than $500)
Repeated history of significant interference with street or sidewalk drainage.
Dying Has no prospect of recovery.
Diseased Cannot be cured by current arboricultural methods_
In advanced state of decline with no prospect of recovery-
=Hazardous Defective, potential to fail, could cause damage to personstproperty upon
failure. Assessment by Urban Forester will identify structural defects, parts
likely to fail, targets -if fails, procedures and actions to abate.
EEIBeautiiflcation In conjunction with a City Council - approved City, commercial, neighborhood,
Project or community association beautification program. a OWM4
Section B. For Reforestation Requests Only
Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating
hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the
problem(s) they create, or those which have reached their full life, and are declining in health, or are
simply the wrong species of tree(s) for the planted location.
As initiated by:
Property Owner
Community Association
110ther
Check all items applicable:
causing curb, gutter, sidewalk or underground utilities damage.
tree species for location
View encroachment
Area has clearly defined contiguous boundaries that include the tree(s) proposed.
Residential communities, neighborhoods, or business organizations who apply for reforestation
must submit a petition signed by a minimum of 60% of the property owners within the area defined.
=Areas represented by a legally established community association, may submit a resolution of the
Board of Directors formally requesting a reforestation.
=Individual property owners must submit a petition signed by a minimum of 60% of a maximum
of 30 private properly owners (up to 15 contiguous private properties on both sides of the street
up to 500'm either direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable.
*A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by
the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and
replacement of the public trees) in advance of any removal activity. The actual removal and replanting will be coordinated
by the General Services Department using the City tree maintenance contractor.
*There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees
shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24"
boxed tree or a tree carrot be planted due to planting restrictions contained in City Council Policy G -6.
This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree
removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual
City Council Policy G-1 for additional information.
Requestor Comments:
Removals, except emergency, will be subject to the notywation processes, time frames and authority as
specified in the City Council G -3 Policy.
- a�asazooa
FES-16-2011 03:46PM FRO-
I
0
tl
T-422 P 001/001 F-531
PQp4r''v <
�
TREE INSPECTION REPORT
Representative: Bujor Boldea, General Manager
Olson Multifamily Communities (OMC)
1728 Bedford Lane 44
Newport Beach, CA 92660
Property Owner: Steve Olson, Property Owner
Olson Multifamily Communities (OMC)
Request: Mr. Boldea is requesting tree removal on behalf of the property owner,
of four City trees in accordance with the removal criteria of City
Council Policy G -1, Reforestation of City Trees.
Tree Location: 1069 Buckingham Lane / Side — 1 on Bedford Lane, (1) tree
o Eucalyptus sideroxylon, Red Ironbark
1601 Bedford Lane / Front — L & 2, (2) trees
o Grevillea robusta, Silk Oak
1619 Bedford Lane / Front — 1, (1) tree
o Eucalyptus citriodora, Lemon Scented Gum
Designated Street Tree: Archontophoenix cunninphamiana — King Palm
Estimated Tree Value: $15,420.00 — (4) City trees
Damage: Curb, gutter and sidewalk damage
Work History: The Field Maintenance Division has the following work history
recorded for these sites:
1601 Bedford Lane
o 1989, Curb and gutter repairs
o 2001, Sidewalk repairs
1619 Bedford Lane
o 2001, Sidewalk repairs
1069 Buckingham Lane
0 2001, Sidewalk repairs
0 2005, Curb and gutter repairs
Parkway: Concrete Brick Turf (X) Other
Comments: A field inspection determined the four City trees were planted within a
limited growth space and have caused curb, gutter and sidewalk
damage. This is a high density residential area with significant
pedestrian traffic. The trees are the incorrect species for this location.
Staff has determined the designated street tree, King Palm variety will
help mitigate any future public property damage, since the tree is
suitable for a tree well with a five foot growth space. There are
currently six King Palm trees planted on Bedford Lane that are in good
health and compatible with the tree well size.
Mr. Boldea Bujor is requesting the removal of the trees due to incorrect
species for this location, and has agreed to incur the costs in order to
enhance the overall appearance of this community.
Estimated costs for reforestation of four City trees:
c Removal (4 trees) -$780.00 ($195.00 each)
o Replacement - $3,600.00 ($900.00 each/ 4 - 36" box
replacement trees)
Total Costs - $4,380.00
Inspected by: ',1 �� Date: February 16, 2011
Joh� Conway, Urban Forester
Reviewed by:
Forward the reforestation request to the Parks, Beaches and Recreation
Nn mission for review.
February 16, 2011
Dah P. Sereno, Parks and Trees Superintendent
Reviewed by: (OrL- ,- Date: L - k,j -k i
Mark Harmon, Director of Municipal Operations
Please list the address of the property(s) owned within the surrounding area of the proposed reforestation
request (see attached map) Jauvary 3, 2011
Property Owner First and Last Name (please print):
Business Name (if applicable): C L S C !-4 iah {�
Address: /� b t G a e> I �-f
Phone #:
Signature
rc t E yr L t' /y
A->y 4 4
t «;
?C P- 'I ^
Date
In favor of tree removal [ t-' (i+ti.D Oppose tree removal ❑ (init a i
Comments:
Property Owner First and Last Name (please print): t rr Y L- 3 o of
Business Name (if applicable): 1) L S o" 7 22 ? M q tir +C-.
Address: /o E q 1'at.t e4&4 X4 Gi i-e" L A/
Phone #:
Signatuk
/Y 2 r /`. e ri-C -e U* 9226 x,
j ,q La it
Date
In favor of tree removal (i;raq Oppose tree removal ❑ (initial)
Comments:
Property Owner First and Last Name (please print): 0) ' IF E' L a U t-(
Business Name (if applicable): 6 L- °s C, " ? 2 ij P , i77 // k/ I-e
Address: t'(e 0 / /b irD Fe /I J,--) G l-(
Phone #:
L-
Ln Il
Signature Date
In favor of tree removal <<,V (initiaq Oppose tree removal ❑
Comments:
(initial)
Please list the address of the property(s) owned within the surrounding area of the proposed reforestation
request (see attached map) January 3, 2011
Property Owner First and Last Name (please print): a-, t ?i i i }-( 6'L S N
Business Name (if applicable): 0 L 5 C f t P iz ('I ? /),) Ahi /� (
Address: 172, 8 rbcDicrIJ 4- 1-4 -ft -/ /YC(xr 't /Z;.
Phone #: k 9 d' �I d
Fri c{ "� 6 F' 4-- 63 n r
'I") C fi-C f,, C "t I e. b
2 It ,trI1
M Date
In favor of tree removal [3 5 q (in;ri p Oppose tree removal ❑ (inidll)
Property Owner First and Last Name (please print): ' t` p. -r rt F — o A-�,
Business Name (if applicable): :%, L .b v -E-4 2 (�) I --2 .r ' I 4-A,- 4 L .
Address: /7CO /a c.6- c- 04,LL) r-�k Q166,D
Phone #: 94 — �' " 67 — y f'e
Signature Date
�U�e9n
In favor of tree removal ': (initi4 Oppose tree removal ❑
Comments:
Property Owner First and Last Name (please print): S i r r'f f �y & L 3 f%
Business Name (if applicable):
Address: /b ?3.c.
u L �, C .k-( ? i2 o x>r /t ' /) 7,4 k/1 /
i3 IF
-ca r, ie -esr e-iq
Phone #: j
" rr
Signature
,L � LC / /
In favor of tree removal SA t;o;a,q Oppose tree removal ❑
Comments:
Date
(inifM4
Please list the address of the property(s) owned within the surrounding area of the proposed reforestation
request (see attached map) January 3, 2011
Property Owner First and Last Name (please print):
Business Name (if applicable): (!-,' C �,C h-[ t-m -,
Address: AW / q 6 E=!j cc, It � C F -( N i i k /2 /16 C 4-C-if Cp}- 9 L 66a
Phone #: 54 1_ 64 F_ T 9F
j q
Signattire Date
In favor of tree removal ❑` (in;t;aO Oppose tree removal ❑ t;N�
Property Owner First and Last Name (please print): 5 ' K
Business Name (if applicable): G L� :S E) 1 { ?/z D 'tom
Address: /b �'J Pb zd o L + l
Phone #: c- 4 ,r — 6 �r — �� Cl d
Signature
In favor of tree removal
o L_� �r
07,4�� �
`y to //
Date
C-0- q",6 e
(iniriaq Oppose tree removal ❑ W69j)
Property Owner First and Last Name (please print): 5 CJ L S e I-y
Business Name (if applicable): 6L Ste' ti{ ? ? J
Address: O p J /b -FJ i c R �, /-" /? ?o R + /3 i1—P +t e-,#- q l �6 -6 ` 3
Phone #:
e Signature I Date
In favor of tree removal tm;r;aq Oppose tree removal ❑ (iiti.9
Comments:
ArborAccessOnhne - newportbeach.wcaine.com
,. ,Show /Hide Map Pnnt RepoK
Inventory Detail
Dist:
16
Address:
1069 BUCKINGHAM LN
Fictitious:
Yes
Location:
Side -1
On Address:
1600 BEDFORD LN
Species:
Eucalyptus sideroxylon, RED IRONBARK
DBH /Height:
19-24/ 30 -45
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$6,080
WCA Work History
Date Work Type
Amount
Job#
4/30/2008 Grid Pruning
$39.00
11060
8/8/2005 Grid Pruning
$39.00
8474
4/26/2002 Grid Trimming
$39.00
4184
1/27/2000 Grid Trimming
$39.00
2866
Other Work History
Date Work Type
Crew Acct#
Min
3/13/2008 City Trim
CITY
0
Page 1 of 1
http: / /newportbeach.wcainc.coml inventorylSearchResultsDetailPriritMap ,asp ?TreeID = 984086 02/11/2011
ArborAccessOnline - newportbeach.wcainc.com
Shpw /Hide Map Pnnt,Report
Inventory Detail
Dist:
16
Address:
1601 BEDFORD LN
Fictitious:
No
Location:
Front -1
On Address:
1601 BEDFORD LN
Species:
Grevilfea robusta, SILK OAK
DBH /Height:
19 -24 / 15 -30
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$3,040
WCA Work History
Date
Work Type
Amount
lob#
4/30/2008
Grid Pruning
$39.00
11060
8/8/2005
Grid Pruning
$39.00
8474
1/27/2000
Grid Trimming
$39.00
2866
Other Work History
Date Work Type Crew Acct# Min
Page 1 of 1
bttp: / /newportbeach.wcainc.com/ inventory/ SearchResultsDetailPrintMap .asp7TreeID= 983962 02/11/2011
ArborAccessOnline - newportbeach.wcainc.com
Show /Hide Map j F Print Report
Inventory Detail
Dist:
16
Address:
1601 BEDFORD LN
Fictitious:
No
Location:
Front -2
On Address:
1601 BEDFORD LN
Species:
Grevillea robusta, SILK OAK
DBH /Height:
19 -24 / 15 -30
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$3,040
WCA Work History
Date
Work Type
Amount
]oh#
4/30/2008
Grid Pruning
$39.00
11060
8/8/2005
Grid Pruning
$39.00
8474
1/27/2000
Grid Trimming
$39.00
2866
Other Work History
Date Work Type Crew Acct# Min
Page 1 of I
http: / /newportbeach.wcainc.com( inventory lSearchResultsDetailPrintMap .asp ?TreeID = 983963 02/11/2011
ArbbrAccessOnline - newportbeach.weaine,com
Print Report
Inventory Detail
Dist:
16
Address:
1619 BEDFORD LN
Fictitious:
No
Location:
Front -1
On Address:
1619 BEDFORD LN
Species:
Eucalyptus citriodora, LEMON - SCENTED GUM
DBH /Height:
13 -18 / 15 -30
Parkway Size:
5
Utility Overhead:
No
Sidewalk Damage:
No
Recommended Maintenance:
Grid Trim
Estimated Value
$3,260
WCA Work History
Date Work Type
Amount
Job#
7/10/2008 Grid Pruning
$39.00
12665
8/8/2005 Grid Pruning
$39.00
8474
1/27/2000 Grid Trimming
$39.00
2866
Other Work History
Date Work Type
Crew Acct#
Min
Page 1 of 1
http: / /newportbeach.wcainc.coml inventory/ SearchResultsDetai ]PrintMap.asp?TreeID= 983969 02/11/2011
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