HomeMy WebLinkAbout7/5/2011 - Agenda PacketJAI S I ac)
PUBLIC NOTICE
.r;PO CITY OF NEWPORT BEACH
F aF PARKS, BEACHES & RECREATION COMMISSION
Newport Beach Council Chambers — 33oo Newport Boulevard
Commission Members:
Marie Marston, Chair
Phillip Lugar, Vice Chair
Tom Anderson
Tim Brown
Ron Cole
Bill Garrett
Kathy Hamilton
StgffMembers:
Laura Detweiler, Recreation & Senior Services Director
Mark Harmon, Municipal Operations Director
Sean Levin, Recreation Superintendent
Teri Craig, PB&R Secretary
The regular meeting of the Parks, Beaches
8a Recreation Commission scheduled for
Tuesday, July 5, 2011 has been
CANCELLED.
The next meeting is scheduled for Tuesday,
August 2, 2011 at 6pm at the Council
Chambers.
o4�gwroa CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION COMMISSION AGENDA
Newport Beach Council Chambers — 3300 Ne rt Boulevard
Da�eR�tp Tuesday — August 2, 1 — -
Commission Members:
Marie Marston, Chair
Phillip Lugar, Vice Chair
Tom Anderson
Tim Brown • outgoing
Ron Cole
Roy Englebrecht - incoming
Bill Garrett • outgoing
Kathy Hamilton
Jack Tingley - incoming
StyffMembers:
Laura Detweiler, Recreation & Senior Services Director
Mark Harmon, Municipal Operations Director
Sean Levin, Recreation Superintendent
Teri Craig, PB&R Secretary
ORDERAND ROLL CALL
PRESENTATION TO OUTGOING COMMISSIONERS — Tim Brown & Bill Garrett
SEATING OF NEW COMMISSIONERS — Roy Englebrecht & Jack Tingley
ELECTION OF OFFICERS
DIRECTOR'S COMMENTS
• Director Detweiler
•
Director Harmon
• City CotmcilAchons
PUBLIC COMMEN I5
Members ofthe public are invited to comment on non-agenda items of public interest. Speakers are limited to three minutes.
NOTICE TO THE PUBLIC
This agenda was prepared by the Office of the Recreation & Senior Services Director and staff reports are available at the Department of Recreation & Senior
Services. Staff reports or other written documentation have been prepared and organized with respect to each item of business listed on the agenda. Regular
meetings of the Parks, Beaches & Recreation Commission are generally held on the first Tuesday of each month at 6pm. If you have questions or require copies of
any of the staff reports or other documentation regarding any item of business on the agenda, please contact the Recreation & Senior Services staff at (949) 644-
3156. The agendas, minutes and staff reports are also available on the City's website at www newuortbeachca eov.
Ali matters listed under Consent Calendar 1-6 are considered by the Commission to be routine and will all be enacted by one motion in the form listed below. The
Commission Members have received detailed staff reports on each of the items recommending approval and there will be no separate discussion of these items prior
to the time the Commission votes on the motion unless members of the Commission, staff, or the public request a specific item to be discussed and /or removed from
the Consent Calendar for separate action. The City provides a yellow sign -in card for those wishing to address the Commission to assist in the preparation of the
minutes. If you do fill out the card please place it in the box at the table. Before speaking, please state your name for the record.
CONSENT CALENDAR
1. Minutes of the June 2t, 2o> i regular meeting.
Wmvereadingofsubjeammutes appromandardwfi ed,
2. Park & Operations Division Activity Report.
Rune A monft ACti nbj Reportfor activities andupwnww projects.
3. Recreation & Senior Services Activity Report.
Recea efde mond4Activ4 Reportfor activities and upcommprojecte.
4. Bench Donation.
Approve beck donation ofGadMcGowan &LuxbVAdey to be boakd atBVlsw Ptak
This committee is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Commission's agenda be posted at least 72 hours in
advance of each meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the
subject matcerp,isdictom fthe Commission. The Commission may limit public comments to a reasonable mnount ftime, generally either three (3) or five (5)
mmu0es per person.
it is the intention of the City of Newport Beach to comply with the Amer with Disabilities Act (ADA) in all respects. 1£ . a attendee or a participant at
this meeting, yon will need special assistance beyond what is normally provided.. the City of Newport Beach will attempt to accommodate you in every
rable manner. Please contact Teri Craig, PB &R Secretary, at least 42 hours prior,, the meeting to inform us ofyour particular needs and to determine if
accommndatiou is feasible (9A9- 644 -31G8 or tcrai�mewoortbeaehca govt.
PARKS, BEACHES & RECREATION COMMISSION AGENDA
Page 2
5. Bench Donation.
Approve bench donation oficauce Boals to be bozedar ftonfaPark
6. Bench Donation.
Approve bende donation ofNeuportBeach Bog" dub to be located atZrwne 7W7UMP44
NEW / CONTINUED BUSINESS.
7. Newport Mesa Soccer Club Request for Temporary Lights at Bonita Canyon Sports Park Field #5
Approve /deny the utilization of twnporary lights for NMSCatBaPfteld d$ from october3 - November
a5„ 2021 and January g -March g, 2ot2from dusk to y:gypm, weekdays only.
8. City Council Policy G -1 Revision
ApF= WdenyrmsionsofCity Council Po licyGtandfmvhardto Cif yCowwiffor the r gVrooal.
COMMITTEE REPORTS — Appoint vacant Positions as needed
Park Development -vo t, L„g,r, Mars[ • Commmhity ServiceAwand- vo..,h, cole,Hamdton
Xecreation/SeniorAetwitf —Lg ,md.,Hamlw. • Youth Sports Liaison —, d.
Budget— v�, v...t Lugar
FUTURE AGENDA ITEMS - Matters which Commissioners may wish to place on a future agenda or raise for discussion.
ADJOURNMENT
Item 1
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
June 21, 2011 — 6pm
Convened 6:olpm
ROLL CALL.
Present: Marie Marston, Chair
Tom Anderson
Tim Brown
Ron Cole
Bill Garrett
Kathy Hamilton
Phil Lugar
Staff: Laura Detweiler, Recreation & Senior Services Director
Mark Harmon, Municipal Operations Director
Sean Levin, Recreation Superintendent
Teri Craig, Admin Assistant
a "lvuviuili• i ani vL%,n vvt� — rrrwmauon to vvaterpulu warn ieu naiimw
Superintendent Levin stated that this award had been given to many individuals but none more so than Coach
Ted Bandaruk who has been working for and with the City since the 196o's and introduced Recreation
Supervisor Len who provided a brief background. He noted that Coach Ted has been involved since 1966 where
he coached Flag Football for the City and then moved onto water polo when the Marian Bergeson Aquatic
Center was opened. Coach Ted has become a community icon with his philosophythat everybody plays.
Chair Marston presented the award with the Commission's congratulations to Coach Ted Bandaruk.
Coach Ted thanked the Commission for this award as well as all the families in attendance.
DIRECTORS COMMENTS
• Director Detweiler announced that the Carroll Beek renovation was completed and hosted a barbeque on
May 20th at the facility with close to 560 people in attendance. Staff worked very closely with the Balboa
Island Improvement Association and new instructors were at the event to preview their classes. Staff will
continue to offer classes that are of interest to that community. She went on to state that the Summer
Navigator is out and with a flurry of activities in the front office and the CdM 5k with 225 participants went
off without a hitch as always and congratulated staff and the CdM Chamber for a great job. Director
Detweiler also noted that Chair Marston helped out at the awards stage. She also asked that the Commission
note the statistics included in the staff report regarding the Fitness Center and now has over 1800 members
and the rentals have increased as well. Director Detweiler stated that there were several documents at each
Commissioners seat advertising the 4th of July parade at West Newport and Mariners and reminded them to
let staff know if they would be attending.
• Director Harmon stated that he wanted to mention the behind the scenes work that the Operations Division
does and specifically the 0 of July — the crews begin at gam that morning for street closures and litter
abatement and noted that these guys are not often seen but wanted to make sure that they are recognized
for their work with Recreation and the Police Departments.
• City Council Actions — None
PUBLIC COMMENTS
Gary McCardle stated that he is aware that the Holly Lane tree removal is no longer being discussed by the
PB&R Commission but wanted to make them aware that he and many of his neighbors would like to see the tree
saved.
CONSENT CALENDAR
1. Minutes of theApril 5, 2011 regular meeting.
RgcommPndnrioa: Waive reading ofs*ect minutes, approve and orderfded
Parks, Beaches & Recreation Commission
June 21, 2011
Page 2
2. Park & Operations Division Activity Report.
Recommendation: Receive /file monthlyAetnnty Reportfor activities and upcoming projects.
3. Recreation & Senior Services Activity Report.
Reeommendatiom Receive /file monthly Activity Reportfor activitiesandvpcomin9pmiects•
4. Bench Donation.
Recrnnmendation: Approve bench donation of Beth Farrell to be located at Galaxy View Park
5. Reforestation Request.
Recur mdatio,n: Approvereforestation requestfrom Irvine Terrace Community Association of two City TFpu Pepperparbvay trees
from 200o Althura Drive.
Motion by Commissioner Brown to accept items 1 through 5 of the Consent Calendar. Motion carried by
acclamation.
NEW / CONTINUED BUSINESS
6. Rules & Regulations for Parks, Park Facilities and Beaches. Director Detweiler stated this
item requests review of multiple amendments to Chapter 11.04 pertaining to use of parks,
facilities and beaches and requested a recommendation be forwarded to the City Council for
their final approval. She noted that Chapter 11.04 was last reviewed in 2004 and staff is now
recommending several updates to ensure effective programming and management of facilities.
Director Detweiler reviewed the amendments, some general language clean -up inclusion of
definitions for beaches, instructional activity and smoking and the addition of prohibitive
conduct to include smoking in the parks which was recommended by EQAC and forwarded to
City Council who directed staff to examine the issue. She reviewed some additional changes
with the Commission and asked that 11.04.08o Prohibitive Conduct; delete or other public
property and F. delete the addition of or remote controlled device as staff believes that it will be
covered under J. that refers to unsafe activities. She noted that recommendations to City
Council will include a first and second reading and with changes becoming effective 3o days
thereafter. She reminded the Commission that staff received two correspondences regarding
this item and were placed at each Commissioners seat.
Chair Marston asked for the reasons behind these changes. Director Detweiler stated that some
language needed to be updated; adding no smoking in the parks and strengthening language
regarding necessary agreements for those wishing to teach recreational activities in the parks
and at the beach for monetary gain. She also stated that beaches were added as staff programs
recreational classes on the beach. Commissioner Garrett questioned agreements being required
for all commercial activities and the cost to permit out park space being restrictive and
problematic.
Discussion ensued regarding, the process for obtaining agreements with the City for fee based
instructional activity and the fee structure for reserving parks and facilities were meant to
minimize commercialization of public facilities.
Commissioner Brown stated that the problem arises when personal trainers are making money
on public property without remuneration to the City.
Commissioner Anderson stated as far as using the parks for personal gain he witnesses this with
his involvement in youth sports and how it creates conflicts. Frequently permitted users who
are paying fees for use of the park will notice a guy out in the field using their goals with kids
and come to find out they are charging them $75 an hour and never contribute to the
maintenance of the fields and have no insurance in place like the youth organizations and club
teams that reserve the fields for their use. He went on to say these permitted youth groups end
up policing themselves as they have paid for the use of the field and are upset that they are
Parks, Beaches & Recreation Commission
June 21, 2011
Page 3
following the rules and these rougue groups don't they have to pay a dime. He explained that it
is good to have the rules in place and because their use is for financial gain they should have to
pay the same fees to the City to help maintain facilities. Commissioner Anderson asked if the
correspondence that was received would be forward to the City Council as part of the staff
report. Director Detweiler stated yes.
Discussion ensued regarding the use of the beach by large groups such as AA, their non -profit
status and not being a commercial activity.
Chair Marston opened the public discussion
Dan Purcell stated that he would encourage the Commission to support this ordinance. He noted that he
and his neighbors see personal trainers at the beach one day with one person and the next with three
people, money is exchanging hands, the extra traffic it brings, and parking. He went on to say that these
changes in the ordinance will provide some teeth to get some of these rogue trainers under control and
that of course it will require residents to observe and be participants in the enforcement. Mr. Purcell
stated that he does not appreciate people commercializing the beach or parks and again urged the
Commission to forward these changes to Council for approval.
Chair Marston closed the public discussion.
Motion by Commissioner Brown that the omnibus changes of Chapter 11.04 of the Newport Beach
Municipal Code approved as presented and forward to City Council.for their approval and first reading.
Motion carried by acclamation.
7. Reforestation Request. Director Harmon stated that staff requests that the Commission consider for
approval the reforestation request of Mr. Jon W. Myers, property owner at 321 Anade Avenue. He stated
that Mr. Myers was required to obtain 16 signatures in favor of the reforestation request of which 22
were obtained and noted that he has complied with the requirements of Policy G -1, and has agreed to
assume the full costs of the removal and replacement of the two 24" City trees.
Discussion ensued regarding the 24" box tree versus the 36" box tree.
Jim Maloney stated that he is a neighbor and is probably in the minority but is concerned that by getting
rid of these big and beautiful trees that their street will become more concrete like the Peninsula with not
enough mature trees.
Jon Myers stated that the tree is indeed beautiful and it is a shame that they cannot be place in another
location but the tree is too big for the space and believes that the Water Gum is a better fit.
Chair Marston closed the public discussion
Commissioner Lugar asked the homeowner if he would be willing to put in a 36" box tree.
Director Harmon stated that he is uncomfortable with this discussion and noted that the applicant if
following the G -1 Policy and that if the Commission would like to readdress that section of the policy that
it should be discussed at a future meeting.
Chair Marston stated that the Commission will treat this request with the G-1 policy as written.
Motion by Commissioner Brown that approve the reforestation of two City parkway trees with all
costs covered by property owner Jon Myers at 321 Anade Avenue. Motion carried by acclamation.
Parks, Beaches & Recreation Commission
June 21, 2011
Page 4
8. City Street Tree Designation. Director Harmon asked the Commission to consider the request to
designate the King Palm Tree as the designated street tree on Buckingham. Director Harmon stated this
helps with the uniformity of trees on a street, trimming schedules are the same and most people like the
uniform look of the same tree throughout the street. He noted that the Commission will forward this
request for a Street Tree Designation for approval by the City Council. He noted that this one is a little
unusual as this request was made by a resident but reminded the Commission that they approved a
reforestation in March by this same resident for Bedford Lane. He noted that this property owner who
owns many multi - family complexes on Buckingham wishes to carry that theme of the King Palm onto
Buckingham to have uniformity on those two streets. He stated that this is not asking for a reforestation
but simply a street tree re- designation to the King Palm but the property owner could request a
reforestation at a future meeting.
Chair Marston opened public discussion: hearing none the discussion was closed.
Motion by Commissioner Hamilton to approve the City Street Tree re- designation to the King Palm
for Buckingham Lane requested by Boldea Bujor, Property Manager at 1928 Bedford Lane. Motion Carried
by acclamation.
COMM=E REPORTS —
Parks — Nothing to report.
RSS — Nothing to report.
Budget — Nothing to report.
Community Service Award —Discussed above.
Youth Sports — Nothing to report
FUTURE AGENDA ITEMS
• G1 Policy specifically the size of the replacement tree from 24" box to a 36
ADJOURNED (a) 7 :23pm
Submitted by:
Teri Craig, Admin Assistant
TO: Parks, Beaches and Recreation Commission
PB &R Commission Agenda
Item No. Y
August 2, 2011
FROM: Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: June and July Parks, Trees, and Operations Divisions Activity Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in the planning and construction phases.
Projects currently underway:
o Jamboree Road Widening at Bristol
o Bitterpoint Pump Station
o Sidewalk, Curb and Gutter Contract - various locations
o Sewer Pump Station Improvements — various locations
o Civic Center
o CDM tree well planting by the Business Improvement District
o San Miguel Park staircase rehabilitation
Projects that are in the planning phases:
• Sunset Ridge Park
• Marina Park
o China Cove Slope Stabilization
o Bristol Street North Landscape
o Buck Gully Lower Canyon
Stabilization
o Dover Drive Median
2. In coordination with the Public Works Department, MOD landscape contractor Park
West installed plants in six 10 foot by 10 foot plots on the eastern slope of the
Central Library. The plants selected for these plots are native drought- tolerant
species selected for the Civic Center Park, and are being evaluated to determine
their hardiness and growth potential in this environment and amongst the adjacent
landscape and trees.
3. Parks Maintenance staff coordinated the renovation of the football soccer field at
Bonita Creek Park. The main effort was the installation of 14,000 square feet of
hybrid Bermuda sod. Other renovation activities included: deep -tine aerification,
over - seeding, topdressing, fertilization, and re- grading of low areas. During this
downtime, the field will be temporarily closed to public use to ensure a pristine
playing surface for the busy fall sports season. The AYSO Region 97 and Junior
All- American Football each provided a portion of the funding for this project.
4. Recently, Parks Division staff completed a landscape enhancement in cut -out
planters along MacArthur Boulevard at Bonita Canyon Sports Park. The project
both supplemented and replaced plants that were generally under - performing. The
replacements were selected because of their drought - tolerance, ease in maintenance
and at maturity, their dramatic color displays. This project was funded with the use
of remaining bond funds left over from the Park's initial development.
Trees Division Activities
During the month of May, 1,907 trees were trimmed, no trees planted, 1 tree removed,
and crews responded to 5 emergency calls.
During the month of June, 683 trees were trimmed, 17 trees planted, 8 trees removed, and
crews responded to 4 emergency calls.
The City's tree services contractor, pruned trees within the Corona Del Mar, Broadmoor,
Santa Ana Heights, Balboa Peninsula and Westcliff areas, as part of the City's overall
grid trimming schedule. Additionally, the annual pruning of selected Eucalyptus, Ficus
and Palm trees are currently taking place throughout the City.
In June 2011, the City approved the removal of a City Eucalyptus tree that is listed
as a Special Tree, Neighborhood Tree, in accordance with the removal criteria of
Council Policy G -1. The tree was decayed at the base of the trunk and severely
leaning.
200 Marine Avenue
The attached Tree Activity Report summarizes requests and field activities performed
during the past months.
Beach Maintenance Activities
On Monday, June 27, before the holiday weekend, staff utilized both pressure
washers and squeegees to clean the 4,400 feet of transparent acrylic sheets of the
sound wall along Coast Highway in West Newport. The operation is a 4 -day
process and is performed two times a year to remove road grime, dust, stickers, and
salt water condensation from the panels. In addition to reducing the road noise, the
sound wall also provides a welcoming entry to the City.
T
2. In preparation for the hundreds of thousands of visitors who celebrate in our city
during the holiday, the Operations Support Crews emptied trash containers,
shoveled fire rings, litter picked, swept streets, and groomed the beaches.
July 5h is the biggest clean-up day of the year for the department. Clean -up of the
beaches, commercial districts, restrooms, and the West Newport area required the
orchestrated efforts of 41 crewmembers. In addition to the numerous trash bags
filled by litter pickers and community volunteers, mechanical street sweepers
removed 13 cubic yards of debris from the West Newport area streets, which is a
substantial increase in the amount of trash left behind last year — 8 cubic yards. Six
2 -man crews detailed the Newport and Balboa commercial districts along with the
West Newport area.
Corona Del Mar State Beach once again proved to be a popular destination for
visitors. In five hours, 12 Field Maintenance crewmembers collected and removed
over 7 tons of trash and other debris that had been left on the ground and in the
beach area trash containers at the park. Facilities Maintenance crewmembers did an
outstanding job of cleaning the beach area restrooms before sunrise so that the
visitors could enjoy the holiday weekend.
In addition, the contractor beach trash cans proved to be successful in controlling
the litter on the beach. Earlier this year, Rainbow Disposal was awarded the
contract to provide collection of beach refuse containers on City beaches. The trash
cans have the capacity to hold more trash and the lids keep seagulls from picking
the bags. Compared to previous years, the clean-up was easier.
A big thank you goes out to all staff members who came to work bright and early
each day to ensure that the City continues to be a popular destination for visitors,
and is still rated as one of the nicest coastlines to visit in California. Great job to
all involved!
ON
N
a
July 5h is the biggest clean-up day of the year for the department. Clean -up of the
beaches, commercial districts, restrooms, and the West Newport area required the
orchestrated efforts of 41 crewmembers. In addition to the numerous trash bags
filled by litter pickers and community volunteers, mechanical street sweepers
removed 13 cubic yards of debris from the West Newport area streets, which is a
substantial increase in the amount of trash left behind last year — 8 cubic yards. Six
2 -man crews detailed the Newport and Balboa commercial districts along with the
West Newport area.
Corona Del Mar State Beach once again proved to be a popular destination for
visitors. In five hours, 12 Field Maintenance crewmembers collected and removed
over 7 tons of trash and other debris that had been left on the ground and in the
beach area trash containers at the park. Facilities Maintenance crewmembers did an
outstanding job of cleaning the beach area restrooms before sunrise so that the
visitors could enjoy the holiday weekend.
In addition, the contractor beach trash cans proved to be successful in controlling
the litter on the beach. Earlier this year, Rainbow Disposal was awarded the
contract to provide collection of beach refuse containers on City beaches. The trash
cans have the capacity to hold more trash and the lids keep seagulls from picking
the bags. Compared to previous years, the clean-up was easier.
A big thank you goes out to all staff members who came to work bright and early
each day to ensure that the City continues to be a popular destination for visitors,
and is still rated as one of the nicest coastlines to visit in California. Great job to
all involved!
See attached Municipal Operations Department, Activities Reports for May and June
2011.
Sub ' d by:
V--�
Dan P. Sereno
Parks and Trees Maintenance Superintendent
rJ m Auger r
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2010 -2011
(B) Municipal Operations Department, May and June 2011 Activities
Reports
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Municipal Operations Department
Parks and Trees Division
Fiscal Year 2010 -2011
Claim Removals
Month
# Trees
Location (s)
July -10
0
217 Heliotrope Avenue
August -10
0
2800 Cliff Drive
September-10
0
1706 Paloma Drive
October -10
0
November -10
0
December -10
0
Cameo Community HOA
January-111
6
721 Orchid Avenue
February-11
0
March -11
0
1069 Buckingham Lane,
1601 & 1619 Bedford Lane
April -11
1
2627 Bamboo Street
May -11
0
June -11
3
1539 Sylvia Lane
Problem Tree Removals
Month
# Trees
Location (s)
July -10
1
217 Heliotrope Avenue
August-10
0
2800 Cliff Drive
September -10
0
1706 Paloma Drive
October -10
0
November -10
0
December -10
0
Cameo Community HOA
January-11
1
1300 Keel Drive
Februa -11
0
March -11
0
1069 Buckingham Lane,
1601 & 1619 Bedford Lane
April -11
0
3721 Inlet Isle Drive, HVHS HOA
May -11
0
June -11
0
321 Anade Avenue, 2000 Altura Drive
Reforestation Tree Removals
Month
# Trees
Location (s)
July-110
0
August-10
2
2800 Cliff Drive
September -10
2
1706 Paloma Drive
October -10
0
November -10
0
December -10
27
Cameo Community HOA
January-11
1
1220 Keel Drive, HVHS HOA
February-1 1
0
March -11
4
1069 Buckingham Lane,
1601 & 1619 Bedford Lane
April -11
1
3721 Inlet Isle Drive, HVHS HOA
May -11
0
June -11
2
321 Anade Avenue, 2000 Altura Drive
General Services Department
Activities Report - May 2011
This Month
This Month
Last )(ear
Total To Date
TTD Last Year
Asphalt[Concrete
Street Patching (Tons of Blacktop)
259
416
2,322
3,120
Sidewalk Repaired (sq. ft.)
4,670
3,600
36,747
45,790
Curb & Gutter Replacement (lin. ft.)
105
321
2,607
2,649
Sweeping, Beach Cleaning, Demo Materials (tons)
354
336
3,172
4,344
AsphalUConcrete Recycled (tons)
332
508
2,848
3,724
Signs & Traffic Markings
Signs Made
102
27
1,348
5,497
Signs Installed
192
155
1,968
2,093
Decals
10
18
506
2,526
Special Purpose Signs/Banners Made
5
85
468
610
Street Striping (lin. ft.) Added /Replaced
72
755
452,890
21,979
Pavement Markings (including reflective)
10
84
694
498
Parking Stalls
0
42
83
274
Curb Painting (lin. ft.)
1,191
1,950
14,470
73,418
Thermoplastic (fin. ft.)
609
0
32,001
14
Sign Posts Installed
25
15
202
244
Graffiti
Graffiti Incidents Removed by Staff
18
17
226
166
Graffiti Incidents Removed by Contractor
70
1,077
524
2,281
Refuse Collection
Residential (tons)
2,705
2,521
30,740
30,745
Liquid HazMat Incidents
16
12
277
206
E -Waste Incidents
9
14
159
203
U -Waste Incidents
18
7
146
118
Recyclables (tons)
1,128
1,106
12,859
13,016
Trees
Trimmed by Staff
33
9
258
827
Trimmed by Contractor
1,907
1,561
10,925
10,386
Removed
1
29
135
125
Planted
0
13
78
114
Roots Pruned by Contractor
0
0
29
40
Roots Pruned by Staff
6
6
32
128
Automotive
Repairs
199
262
2,681
3,067
Preventive Maintenance Completed
70
75
796
801
PM Labor Hours
178
193
1,933
1,789
Beach Maintenance
Beach Area Refuse (tons)
99
86
1,113
1,110
Beach Debris (tons)
77
62
1,005
1,770
Sweeping /Storrs Drain
Gutter Miles Swept
3,247
4,109
39,516
47,531
Sweeping Debris (cubic yards)
398
485
5,333
5,683
Storm Drain Debris (cubic yards)
23
39
556
780
General Services Department
Activities Report - June 2011
This Month
This Month
Last Year
Total To Date
TTD Last Year
Asphalt/Concrete
Street Patching (Tons of Blacktop)
258
347
2,580
3,467
Sidewalk Repaired (sq. ft.)
3,225
3,750
39,972
49,540
Curb & Gutter Replacement (lin. ft.)
101
230
2,708
2,879
Sweeping, Beach Cleaning, Demo Materials (tons)
259
334
3,431
4,678
AsphalVConcrete Recycled (tons)
292
386
3,140
4,110
Signs & Traffic Markings
Signs Made
55
37
1,403
5,534
Signs Installed
278
237
2,246
2,330
Decals
6
359
512
2,885
Special Purpose Signs /Banners Made
18
102
486
712
Street Striping (lin. ft.) Added /Replaced
276
11,000
453,166
32,979
Pavement Markings (including reflective)
3
438
697
936
Parking Stalls
3
0
86
274
Curb Painting (lin. ft.)
77
151
14,547
73,569
Thermoplastic (lin. ft.)
0
0
32,001
14
Sign Posts Installed
23
19
225
263
Graffiti
Graffiti Incidents Removed by Staff
15
72
241
238
Graffiti Incidents Removed by Contractor
92
250
616
2,531
Refuse Collection
Residential (tons)
3,060
3,106
33,800
33,851
Liquid HazMat Incidents
19
21
296
227
E -Waste Incidents
3
17
162
220
L -Waste Incidents
9
10
155
128
Recyclables (tons)
1,274
1,315
14,133
14,330
Trees .
Trimmed by Staff
13
1 13
271
840
Trimmed by Contractor
683
1,428
11,608
11,814
Removed
9
0
144
125
Planted
17
0
95
114
Roots Pruned by Contractor
0
0
29
40
Roots Pruned by Staff
1
19
1 33
147
Automotive
Repairs
222
299
2,903
3,366
Preventive Maintenance Completed
77
75
873
876
PM Labor Hours
177
201
2,110
1,990
Beach Maintenance
Beach Area Refuse (tons)
132
1 118
1,245
1 1,228
Beach Debris (tons)
71
83
1,076
1,853
Sweeping/Storm Drain
Gutter Miles Swept
3,428
4,739
42,944
52,270
Sweeping Debris (cubic yards)
668
572
6,001
6,255
Storrs Drain Debris (cubic yards)
13
20
569
800
Recreation Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Sean Levin, Recreation Superintendent
Re: Recreation Division Monthly Activities Report
GRAND RE- OPENING BBQ OF THE CARROLL BEEK CENTER
The Grand Re- Opening BBQ was held May 20 at the newly renovated
Carroll Beek Center. This outstanding community event was enjoyed by
400 Balboa Island residents. Hot dogs, hamburgers, chips, potato salad
and cookies were all included in
this friendly barbeque. A special
thank you goes out to the Fire
Department for grilling all of the
food and the Balboa Island
Improvement Association for
serving the food.
Over the past few months, staff
has been working hard developing new programs for the residents
to enjoy at the center. With the addition of several new instructors
and over twenty diverse classes, Carroll Beek is sure to have the
perfect class for all participants.
Item 3
June 7, 2011
ESTUARY AWARENFSS DAY
The partners of the Back Bay Science Center hosted Estuary Awareness Day Saturday on May 21 for
visitors to learn how estuaries connect inland areas with the ocean and why they are so important!
Admission, activities and parking were all free, and refreshments were available. The touch tanks were
open, a guided tour of the Back Bay on the Sea Base's pontoon boat was offered, and there was an extensive
poster and multi -media exhibit presented by over 150 students from high schools in Costa Mesa, Santa Ana
and Pico Rivera. The students have been participating in a year -long environmental stewardship program
organized by the Back Bay Conservancy and the exhibit is the program's culminating event. It was
wonderful to see over 300 guests supporting our budding environmental artists and the Back Bay!
MORE KUDOS... FOR MARINE PROTEMON STAFF MEMBER LARRY JACKmN!
In May, loo first graders from Riverdale Elementary in Garden Grove came to visit the tidepools at Little
Corona. Kudos go out to Larry Jacklin, one of six Marine Naturalist Interpreters /Rangers that inspire kids
to be better stewards of the environment!
Hi Michelle,
Just wanted to let you know Riverdale had a wonderful time this past Monday at the
Tidepools!! It was the best field trip I think I have ever gone on out of my 12 years of
teaching!! My guide, Larry was so informative!
Thanks again for the great experience!
Thank you!!
...Ashley
THE FOLLOWING LETTER WAS RECEIVED FROM THE EXCHANGE CLUB OF NEWPORT HARBOR
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On another note, we Iwn heard lh #you tttervetl complaints from qm
esidents drip he flailswereuptoo Imp and were an mmoyan[e. t'he,o who
visitCaso., Park ona regular haze. Howl -I wn want to in on -,it that
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Hmorthat we should keep the flags flying longer, some suggesting dfatwe keep
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walked through fire field stepped by to thank us forsponsoring the event.
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POOL LIFEGUARDS PUT THROUGH THE TEST...
Summer Pool Lifeguards who have been working at Marian Bergeson Aquatic Center & Newport Harbor
High School this summer prepared for a safe season by attending multiple trainings. The summer swim
lessons began June 27. Training dates and topics for the Lifeguards included:
• Saturday, June 18 — Review of CPR and first aid at an in- service training at Newport Harbor High
School.
• Sunday, June 19 — Review of teaching techniques for swim lessons, CERTs, first aid, and general
pool operations.
• Friday, June 24 — Test to renew American Red Cross pool certification, including in -water practical
exams and written tests.
• Saturday, June 25— Review of policies and procedures.
This demanding training schedule prepares lifeguard staff for a safe and efficient environment on the pool
deck this summer.
ANOTHER SUCCESSFUL CORONA DEL MAR SCENIC 5K!
On June 4, under the normal "June gloom" gray skies, approximately 2,200 men, women and children met
on the bluffs above Big Corona State Beach to participate in the running of the 301h annual Corona del Mar
Scenic 5K Run. All four events (Men's 5K, Women's' 5K, 2 Mile Walk and the Dolphin Dash for kids) went
off on time!
After a patriotic medley sung by CdM resident and former Miss Sr. America Dorcas Preston, special guest
Jim Palmer, Hall of Famer and former pitcher for the Baltimore Orioles, joined Mayor Mike Henn and
Hoag Hospital's Dr. Afable to start the Men's 5K at 7:55 am sharp.
As the sun started to peek from the clouds, all participants were enjoying tasty treats in Restaurant Row,
which grew by three new restaurants this year: in addition to our dedicated restaurants including: The
Quiet Woman, Five Crowns, Islands, Newport Beach Plaza, Albertson's, El Ranchito and Gina's Pizza,
newcomers were Nekter Juice Bar, Trader Joe's, 3 Square and Summer House.
Another flawless CdM 5K is done — the Run Committee is already planning and looking forward to next
year's event, which will be held on Saturday, June 2, 2012. Don't miss it —mark your calendars now!
INDEPENDENCE DAY PARADE EVENTS AT MARINERS PARK & THE BALBOA PENINSULA
The City partnered up with the Mariners Elementary Schc
Independence Day Parade and Celebration at
Mariners Park. The Parade took place on Mariners Drive at
IO:goam and ended with a celebration from 11:3oam -3pm at
Mariners Park. Free Temporary Tattoos and Arts & Crafts
were provided by the YMCA. Wristbands were available at $5
for access to the carnival games and attractions. Many of the
local sponsors came out to support the event; including
Chronic Tacos, the Daily Pilot, Golden Communications, OC
Auto Team, Sterling BMW and TK Burger.
Thank you to the Newport Beach Police and Fire Department
who assisted with the festivities. Over 3000 participants
participated in this annual event.
The first annual 4th is for Families Bike /Dog Parade &
Festival took place on the Balboa Peninsula and was an
overwhelming success. The bike and dog parade began at gam at
38th Street Park and ended with a free festival from 9:30 -
II:3oam at Channel Place Park. The festival included bouncers,
carnival games, food, giant slides and arts & crafts. The
sponsors of this event were Chronic Tacos, Newport Beach
Independent, Scotsman Ice Systems, and Newport Beach
Magazine. Over i000 participants participated in this event and
are excited to see this as an annual event.
A huge thank you to the community planning committee,
Municipal Operations, Fire and Police for providing services
that made both events safe and successful.
I also want to thank the Recreation & Senior Services staff for delivering two successful 41h of July events
during the busiest time of the year for our Department! Their talents and dedication to providing top notch
services to the Newport Beach community continues to amaze me and I am so proud to call them my
TEAM! Great job Sean, Matt, Racquel, Kerran, Megan and all our support staff that made these two events
possible.
EXPANDED MARINE PROTECTED AREA TO BE IMPLEMENTED!
In i999> the California State Legislature adopted the Marine Life Protection Act (MLPA), which required
the state to evaluate and /or re- design all existing state marine protected areas (MPAs) and to create new
MPAs that act as a network.
The MLPA directs the state to redesign California's system of MPAs to function as a network in order to:
increase effectiveness in protecting the state's marine life and habitats, marine ecosystems, and marine
natural heritage, as well as to improve recreational, educational and study opportunities provided by
marine ecosystems. There are six goals that guide the development of MPAs:
• Protect the natural diversity and abundance of marine life, and the structure, function and integrity of
marine ecosystems.
• Help sustain, conserve and protect marine life populations, including those of economic value, and
rebuild those that are depleted.
• Improve recreational, educational and study opportunities provided by marine ecosystems that are subject
to minimal human disturbance, and to manage these uses in a manner consistent with protecting
biodiversity.
• Protect marine natural heritage, including protection of representative and unique marine life habitats
in CA waters for their intrinsic values.
• Ensure California's MPAs have clearly defined objectives, effective mgmt. measures and adequate
enforcement and are based on sound scientific guidelines.
• Ensure the State's MPAs are designed and managed, to the extent possible, as a network.
The south coast study region (Point Conception to the California /Mexico border, including offshore islands)
was the third Marine Life Protection Act study region to undergo the regional MPA planning and design process.
This regional process started in the summer of 2oo8 and is planned to be implemented October 1, 2011.
Newport Beach has 2 areas included in the new state designations: Upper Newport Bay as well as the area
reaching from the east jetty to and including Crystal Cove State Park. Staff is currently working with other
governmental agencies and groups such as Coastkeeper and Orange County Marine Protected Areas
Council to develop plans for meeting the objectives of the MLPA. Projects such as citizen monitoring
programs, the development of educational outreach materials and law enforcement training are currently
underway.
For more information contact Michelle Clemente, Marine Protection and Education at 949 - 644 -3036, or
check the CA Department of Fish and Game website at http:// www .dfg.ca.gov /mlpa/southcoast.asg.
CAMP FRIENDSHIP PARTNERSHIP 3 YEARS STRONG
During July, Recreation Staff worked with the Newport-Mesa Unified School District (NMUSD) at
Summer Camp Friendship! This great camp offers autistic children in the NMUSD the opportunity to make
new friends, learn the ways of social interaction, and enjoy games and crafts. Through this partnership,
Recreation Leaders assisted school district staff in conducting themed activities and games at the camp. In
turn, the school district sends certified advisors to train Recreation staff on working with autistic children
in the community and throughout city programs. This is an excellent camp and the Recreation Department
is excited to be involved in Camp Friendship!
CONSTRUCTION AT CDM HIGH SCHOOL
Corona del Mar High School unexpectedly shut off power to the Marian Bergeson Aquatic Center on July
29. Due to a previously scheduled CdM High School water polo tournament, the City of Newport Beach has
been working diligently to come up with a solution to the problem to run the pool pumps.
With the combined effort on the part of the Recreation & Senior Service Department, Herb Wollerman,
Electrical Services Supervisor, and Jeff Amend of the Newport-Mesa Unified School District, a generator
will be provided by the City of Newport Beach in order to supply power for the tournament over the course
of the weekend, and the event will be allowed to run as scheduled.
Splash Bash Movie Night a Success!
On July 8, the first Splash Bash movie night of the summer took place at the
Marian Bergeson Aquatic Center. Megamind was shown on the giant blowup
screen, and children and parents alike were invited to float in the pool and watch.
Over 10o participants enjoyed a BBQ put on by lifeguards, aquatics obstacle
courses, music, and summer fun!
The event was originally scheduled at the Newport Harbor High School pool, but
due to district repairs, a last minute move was necessary. Special thanks go to the
NCCC front office staff for coordinating flyers to inform and direct anyone who
was unaware of the location change. The next Splash Bash movie Toy Story 3 is
scheduled for August 19 at Newport Harbor High School pool.
Summertime in Newport Beach
The week of July 18 there were 907 participants enrolled in summer camps bringing in $166,737. Children
are learning how to kayak, cooking with fun ingredients, creating artwork masterpieces all while making
new friends and memories at camp in Newport Beach. Summer programming includes 10 weeks of action
packed programming!
FACILITY RENTALS
During the period of May 16 — July a 2011 there were:
• 55 Picnic /Park Area Rentals
• 44 Room Rentals
• 29 Field Rentals
• 10 Gym Rentals
PARK PATROL
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the
number of times they stopped and spoke to customers other than requested calls. Due to the timing of the
meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary)
During the month of May/June Park Patrol had the following number of contacts:
1. Requested Calls
• 158 with Youth Sports Groups
• 181 Field related issues /checks
• 22 Park /Picnic /reservation issues /checks
• 185 Community Center issues /checks
• 46 Playground checks
• 5o other
• CdM Beach Contacts
• BBQ's -129
• Tents -1o6
• 2 Pre -event check s
• 3 Post -event checks
2. Public Contacts
• 264 education (due to the increased presence at CDM Beach)
• 13 alcohol
• 14o dog related
Written Warnings Issued — 13 for dogs off leash; commercial activity on public property and
parking violations.
Citations Issued - 1 Administrative Citation for dog off leash at Begonia Park
1 Administrative Citation for Commercial Use of Public Beach at CDM.
SPECIAL EVENT PERMITS
As of July 15, 2011, there were 136 Special Event Permits processed and issued for the year. Those events
of note for this period are:
Volcom Surf Contest — 54 1h Street Beach, May 12 -15, 2011- Attendance: 200 per day
Balboa Island Artwalk —Balboa Island, May 15,2011 - Attendance: 4100
Field of Honor — Castaway's Park, May 20 -22, 2011 - Attendance: 500
Magic Shoe sk — CDM HS and Eastbluff Streets, May 21, 2011 - Attendance: l000
Relay for Life — May 21, 2011- Attendance: goo
CDM ,f; — CDM Streets, June 5, 2011 - Attendance: 3000
4Th of July is for Families —Channel Place Park, July 4, 2011 - Attendance: 800
Mariners Park July 4Th Parade — Mariners Park, July 4, 2011 - Attendance: 4000
Fire Olympics Various locations in NB, July 10 -15, 2011- Attendance: 2200
I
Senior Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Celeste Jardine -Haug, Senior Services Manager
Re: Senior Services Division Monthly Activities Report
WHAT'S HAPPENING (& OASIS
• Classes and Activities -
-k Music classes and groups continue to grow at OASIS! The
long -time ukulele group is going strong with close to loo
people strumming along with leader Tony Cappa every
Monday afternoon. Senior Marianne Ripley leads a weekly
hula lesson for 20 women.
-A� The "Sing and Pick Hootenanny Group" provides a
place for senior musicians to jam together to folk and
country songs. Other musical groups include Sing
Along, Line Dancing, and Zumba- a Latin based
dance /fitness class.
4
Senior Artists — Senior art classes are growing and
thriving at OASIS. Adults in their 5os, 60s, 70s, 8os and even gos are developing their creative
side in our state -of the art "Art Center ". OASIS offers a wide variety of art classes and
workshops: beading, ceramics, drawing, knitting, oil painting, watercolor and woodcarving.
Volunteer Service — OASIS staff received a request from an 8 year old CdM resident to allow him to
recycle bottles and cans. He stated that his parents had asked him to do something good for the
environment and be responsible and help others. He collects from his neighbors and once a week stops
by OASIS for recyclables. This young man is donating 25% to Project Hope of OC, and stated that "they
help kids that really need it." He is an adorable young man and does most of his collecting on his
bicycle, thus the name of his business the Re "cycle "er, as listed on his business card. It's fun having
young people visit OASIS, especially when they are doing something so worthwhile.
Transportation Event @ OASIS — On June 22 the OASIS
Senior Center hosted a Transportation Expo for older adults in our
community. The Expo featured speakers from the California
Department of Motor Vehicles, The California Department of
Insurance and The American Auto Club (AAA). Vendors on hand
included the Orange County Transit Authority, The Ability Center
and The American Cancer Society.
educational program for s
collaborative effort between
Therapy Association.
There were approximately 75 participants who heard about the
changes that commonly occur in driving ability as we age. Strategies
were given to demonstrate how we can accommodate those changes
and remain a safe driver, for as long as possible. Four $20 gasoline
cards were raffled off during the special event, which included an
equal number of men and women.
The speaker from the Auto Club detailed a program
which was held at The OASIS the following day.
eniors designed to help them see how well their vehicles "fit"
the American Society on Aging, AAA, AARP and the American
called CarFit,
CarFit is an
them. It is a
Occupational
Talent Showcase — Staff held the very popular and well attended talent showcase this month.
The many talented people and groups were featured. Seniors are definitely hams when you give
them the chance and the audience seemed to really enjoy seeing their peers and friends in action.
Lending Equipment — The Center has offered a medical equipment lending program for many
years. When new OASIS was opened, the Friends purchased four wheelchairs and; five new seated
walkers and now have a combination of new and used equipment. This program is appreciated by
the members and the community and is often used by those who only need a wheelchair or walker
for a short period of time wanting try it out before they purchase one. Since opening nine months
ago, the following pieces of equipment have been borrowed: 48 wheelchairs, 56 walkers and 38
assorted items such as commodes, shower seats, canes and crutches. Each transaction requires a
medical equipment loan waiver and the item may be borrowed for 3o days and renewed for an
additional 3o days if requested.
OASIS FITNESS CENTER UPDATE — WOW WHATTA SUCCESS! - Although the numbers speak for
themselves with over 2,000 members to date (our goal was 1,200 for the first year), I would be remiss if I
didn't mention that the success of the OASIS Fitness Center (FC) is the result of the FC Team that provides
such "great" customer service and an inviting atmosphere that is so contagious our membership continues
to grow in leaps and bounds. Thank you to FC Coordinator Leslie Hardy for leading the charge and the
outstanding crew of staff and volunteers that have made this such a special place where everyone feels like
family..... and a fit one too. Fabulous job!
The FC is achieving its goal of providing a safe, fun and healthy environment for active seniors to stay fit:
• The FC currently has 2008 members (as of 715).
• Three volunteers have donated 71.5 hours of service in the FC in the month of June.
• The most popular time in the FC continues to be between the hours of 7:oo am and 11:oo am.
Mondays are usually the busiest day of the week.
• In the month of June, 177 new memberships were sold. We ended FY 2011 with 2001 members.
• The chart below displays the average daily use (by day) in the FC.
Average Daily
Use
Monday
Tues
Wed
Thurs
Fri
Sat
Sun
Matt Lohr
247
205
zo6
189
178
131
90
• In May, the FC began offering a "Summer Special Training Package" of 5 sessions for $325 ($50
savings); 43 packages have been sold ($13975)•
• The FC collected $17,800 in revenue from personal training for the month of June (which includes
the hour, and the half hour sessions and the training package).
Upcoming Events
Date
Time
Responsible Staff
Phone
Qnicksilver&Roay Surf Camp
7/25 -9/2
9am
Matt Lohr
644 -3164
OASISAfternoon Movie ,.
7/27
fpm
Justin Schmillen
718 -1826
Splash Bash - Toy Story 3
8/19
6pm
Matt Lohr
644 -3164
Coastal Clean Up Day.....
9116
gam
Michelle CIemente
644 -3037
OASIS Resource Fair
8124, -„
8:30am
Vicki Chin
718 -1821
Mike McCtl$"reyTrio
8/17
2:00pm
Justin Schmillen
718 -1826
IIf
z
May- June 2011 OASIS SENIOR CENTER UTILIZATION REPORT
PARTICIPANTS ATTENDING
48,670 CUSTOMF.I
RECREATIONAL CLASSES
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE
6,716 CUSTOMERS
FITNESS CENTER
Front Office
10,393 CUSTOMERS
PERSONALIZED SERVICES PROVIDED
Library
5,420 CUSTOMERS
Includes:
Treasurer
Vice President
Blood Pressure 112
Information /Referral
4100
Counseling- persons 95
Legal Assistance
15
Eldercare o
Senior Assessment(hrs)
6o
Employment 40
Telephone Reassurance
4o6
HICAP 16
Visual Screening
6
Housing counseling 70
Transportation Info
500
Taxes (Seasonal)
SENIORS RECEIVING TRANSPORTATION SERVICES
Care -A- Van /Shuttle
CUSTOMERS RECEIVING NOON MEALS AT THE CENTER`
*includes meals on wheels
Getty Center
VOLUNTEER HRS. OF SERVICES PROVIDED AT THE
Includes:
Kitchen & Home Delivered Meals
Front Office
Travel Office
Gift Shop
Library
Instructors
President
Treasurer
Vice President
Bookkeeper
Taxes
PARTICIPANTS IN FRIENDS OF OASIS TRAVEL
Day Trips
Lotus Land
88
Getty Center
103
Planes, Trains and Autos
81
Palomar Observatory
44
Pechanga Casino
54
Reagan Library
52
SPECIAL EVENTS /SCREENINGS /LECTURES
Big Band Seminar
189
Trail Trekkies
42
OASIS Golfers
235
Computer Friends
89
Let's Go Trippin
105
UCI Lecture
83
Successful Aging Program
1
2,739 RIDERS
5,216 CUSTOMERS
2,541.25 HOURS
("equiv. to 9 full-time employees)
478 CUSTOMERS
Long Trip
Majestic Sierra Parks 4
Riverside Resort, Laughlin 52
Hoag Lecture
Hearing Screening
An Afternon with George
Thanksgiving in June
Digital Photo Workshop
CA Telephone Access
Yellow Brick Road
1,302 PERSONS
30
35
69
185
40
8
10
TO: Parks, Beaches and Recreation Commission
PB &R Commission Agenda
Item No.
August 2, 2011
FROM: Mark Harmon, Director of Municipal Operatio
SUBJECT: Bench Donation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission consider the
bench donation request at Begonia Park.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform
procedure for making gifts to the City, and to make the donation process easier for staff
and donors.
The City has received a request from Gail Mahan McGowan and Lindsey Adey
(Attachment A) to donate a bench at Begonia Park. The donated bench (Attachment B) is
included on the City's Official Bench List. Attachments C & D show the location of the
proposed bench donation.
Since the value of the bench with a new concrete pad (to place the bench on) is greater
than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed
on the bench. The submitted plaque verbiage, which complies with City Council Policy
B -17, is "In Memory of Patricia Lord Mahan".
There are two proposed bench donations at this site. Staff reviewed Begonia Park for
additional bench donation sites, and feels if these donations are approved, the Park will
have reached full capacity for bench sites. Once this donation is considered, staff
recommends that this site be closed to any future bench donations.
Ms. McGowan, Ms. Adey, and Mayor Pro Tern Nancy Gardner have received a copy of
this report and a notice of the Commission meeting. Additionally, as per the Council
Policy B -17, adjacent property owners within 300 feet of the donation site were also
notified of the Commission meeting (Attachment E).
Attachments: (A) Ms. McGowan and Ms. Adey's Gifts for Tomorrow Order Request
Form
(B) Santa Monica bench style picture
(C) Picture of proposed location
(D) Map of proposed location
(E) Map of property owners notified
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TO: Parks, Beaches and Recreation Commission
FROM: Mark Harmon, Director of Municipal Oper
SUBJECT: Bench Donation Request
Recommendation
PB &R Commission Agenda
Item No. 5
August 2, 2011
Staff recommends that the Parks, Beaches and Recreation Commission consider the
bench donation request at Begonia Park.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform
procedure for making gifts to the City, and to make the donation process easier for staff
and donors.
The City has received a request from Janice Boals (Attachment A) to donate a bench at
Begonia Park. The donated bench (Attachment B) is included on the City's Official
Bench List. Attachments C & D show the location of the proposed bench donation.
Since the value of the bench with a new concrete pad (to place the bench on) is greater
than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed
on the bench. The submitted plaque verbiage, which complies with City Council Policy
B -17, is "In Memory of Dave Dickson ".
There are two proposed bench donations at this site. Staff reviewed Begonia Park for
additional bench donation sites, and feels if these donations are approved, the Park will
have reached full capacity for bench sites. Once this donation is considered, staff
recommends that this site be closed to any future bench donations.
Ms. Boals and Mayor Pro Tern Nancy Gardner have received a copy of this report and a
notice of the Commission meeting. Additionally, as per the Council Policy B -17,
adjacent property owners within 300 feet of the donation site were also notified of the
Commission meeting (Attachment E).
Attachments: (A) Ms. Janice Boals Gifts for Tomorrow Order Request Form
(B) Santa Monica bench style picture
(C) Picture of proposed location
(D) Map of proposed location
(E) Map of property owners notified
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DEDICATION PLAQUE INFO
Donors may elect to provide a dedicatory plaque If the
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Contact city staff for more information.
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TO: Parks, Beaches and Recreation Commission
PB &R Commission Agenda
Item No. 10
August 2, 2011
FROM: Mark Harmon, Director of Municipal Operation
SUBJECT: Bench Donation Request
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission consider the
bench donation request at Irvine Terrace Park.
Discussion
City Council Policy B -17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform
procedure for making gifts to the City, and to make the donation process easier for staff
and donors.
The City has received a request from The Rotary Club of Newport- Balboa and Newport
Beach Sister City Association (Attachment A) to donate a bench at Irvine Terrace Park.
The donated bench (Attachment B) is included on the City's Official Bench List.
Attachments C & D show the location of the proposed bench donation.
Since the value of the bench with a new concrete pad (to place the bench on) is greater
than $1,000.00, the donation is eligible to receive a dedicatory plaque that will be placed
on the bench. The submitted plaque verbiage, which complies with City Council Policy
B -17, is "Donated for Masao Kato ".
Mr. William T. Hossfeld, President of The Rotary Club of Newport- Balboa, Council
Member Edward D. Selich and Irvine Terrace Community Association have received a
copy of this report and a notice of the Commission meeting. Additionally, as per the
Council Policy B -17, adjacent property owners within 300 feet of the donation site were
also notified of the Commission meeting (Attachment E).
Attachments: (A) The Rotary Club of Newport- Balboa Gifts for Tomorrow Order
Request Form and Letter dated July 20, 2011
(B) Infinity Series bench style picture
(C) Picture of proposed location
(D) Map of proposed location
(E) Map of property owners notified
, Gifts for Tomorrow Order Request Form
Item # Description
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Phone W'-PK,, 4 ; ,'`4 ZO' t) IL4 , a of o t
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DEDICATION PLAQUE INFO
Donors may elect to provide a dedicatory plaque if the
value of the donation is greater than $1,000.
Contact city staff for more information.
XYes, I am interested in dedicatory plaque for my
donation.
'V,.
F Plaque is donated for,
First Name Last Name
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THE ROTARY CLUB OF NEWPORT - BALBOA
Organized May 3, 1939 - Chartered on June 21, 1939
NEWPORT - BALBOA ROTARY CLUB FOUNDATION
A 501(c) (3) Public Benefit Corporation -'fax ID #95- 3489928
Founded February 27, 1980
P.O. Box 1944
Newport Beach, CA 92659
July 20, 2011
✓ Mr. Dan Sereno
Parks and Trees Superintendent
Municipal Operations Department
Department of Public Works
and
Ms. Laura Detweiler
Director, Recreation & Senior Services Department
3300 Newport Blvd.
Newport Beach, CA 92663
REF: REQUEST TO ADD A THIRD BENCH IN THE NEWPORT BEACH —
OKAZAKI GARDEN IN IRVINE TERRACE PARK
Mr. Sereno and Ms. Detweiler:
The Rotary Club of Newport- Balboa (RCN -B) and Newport Beach Sister City Association
( NBSCA) request to add a third bench in the Newport Beach — Okazaki Garden in Irvine Terrace
Park to honor the third Rotarian, Masao Kato, Past President of the Rotary Club of Okazaki
South (RCOS), that was one of those responsible for the establishment of a student exchange
between Newport Beach and Okazaki, Japan. This personal relationship between the three
individuals, ultimately lead to the formation of the NBSCA and a continuing long and lasting
relationships between Newport Beach and Okazaki and their Sister City Associations, respective
school boards serving our respective communities, the two Rotary clubs and students and their
families that have been involved in the student exchanges since it started in April 1984.
Masao Kato, passed away in May 2011 in Okazaki, Japan and our Club as well as the NBSCA
wants to promote the memory of all three Rotarians so they will be remembered together: Moe
Hamill, Wendell Fish and Masao Kato for their long and dedicated efforts to Building
Communities — Bridging Continents, which was Rotary Internationals theme for Rotary Year
2010 -2011.
PZequest to Add Park 13erclh
July° 20, 2011
Page 2 k)1'2
We have received an estimate of the costs from Mr. Sereno which is approximately $2,025.00
plus the cost for a small plaque that would be consistent with the existing two benches already in
place. We request that the new bench to be flanked by the two existing benches to indicate
togetherness of the three individuals. The Newport- Balboa Rotary Club Foundation will be
writing the check along with the NBSCA for the cost and expenses associated with this request.
I will act as the sole contact between the City of Newport Beach and RCN- B/NBSCA and the
following is my contact information:
Bill Hossfeld, President
The Rotary Club of Newport-Balboa
c/o 2604 Basswood Street
Newport Beach, CA 92660
Cell Phone: (949) 279 -5535
Fax No.: (949) 644 -5696
E -mail Address: AYSOBILL(a)aol.com
We would like to expedite the order and construction process since we have a delegation from
The Rotary Club of Okazaki South visiting Newport Beach on Wednesday, September 21, 2011
and planning to have a dedication at the Newport Beach — Okazaki Garden at Irvine Terrace Park
in the late morning on Thursday, September 22, 2011 soon after we complete a visit to Newport
Beach's Central Library and overview of the planning and construction of our new City Hall.
Respectively requested,
THE ROTARY CLUB OF NEWPORT - BALBOA
William T. Hossfeld
It's President 2011 -2012
CC: Liddy Paulsen, President NBSCA
Cynthia Cowell, Director of Library Service
and City Representative to NBSCA
Rick Williams, Past President, RCNB in 1983 -1984
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CITY OF
NEWPORT BEACH
PB &R Commission Staff Report
Agenda Item No. _
August 2, 2011
TO: Parks, Beaches & Recreation Commission
FROM: Recreation Department
Laura Detweiler, Rec & Sr Service Director
949 - 644 -3157, LDetweiler @newportbeachca.gov
PREPARED BY: Sean Levin, Recreation Superintendent
TITLE: Newport Mesa Soccer Club Request for Temporary Lights at Bonita
Canyon Sports Park Field #5
ABSTRACT:
Request from Newport Mesa Soccer Club (NMSC) to utilize temporary lights at Bonita
Canyon Sports Park (BCSP) field #5.
RECOMMENDATION:
Approve temporary lights for NMSC at BCSP field #5 October 3 — November 25, 2011 &
January 9 — March 9, 2012 from dusk to 7:45pm, weekdays only.
FUNDING REQUIREMENTS:
No City funding required. All costs associated to be the responsibility of Newport Mesa
Soccer Club.
DISCUSSION:
The demand for lighted fields in the City cannot be met with the current supply that is
available. Due to shortages in fields with lighting, NMSC was not allocated any lit field
space for the upcoming spring season. NMSC is proposing to utilize temporary lights at
Bonita Canyon Sports Park (BCSP) field #5 (see Attachment A). NMSC was granted use
of temporary lights at BCSP field #5 over the past four years and has complied with all
conditions. A layout of the lights is attached (see Attachment B).
Nage 2
BACKGROUND
NMSC is a 501C3 club soccer organization that serves the youth in the Newport-Mesa
area. Club soccer is an exclusive activity in which the players must be selected based
on skill level in order to participate. The organization is in its Ph year of existence and
currently has 29 teams made up of 500 youth ages 8 -18 years old. Approximately four
hundred of their current participants are Newport Beach residents.
The Recreation Division allocates athletic field space to Youth Sports Commission
Member Organizations (YSCMO), club sports groups and adult sports programs. There
are currently eight lighted fields within the city.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). All residents within 500' of Bonita
Canyon Sports Park were noticed.
Submitted by:
Laura Detweiler, Director
Recreation & Senior Services Department
Attachments: A. Letter from NMSC dated 7/11/11
B. Aerial View of BCSP Field #5
Attachment A
July 10, 2011
Mr. Sean Levin
Recreation Superintendent
City of Newport Beach
Dear Mr. Levin,
Please accept this letter as a formal request by the Newport Mesa Soccer Club for the use of temporary
lighting at Bonita Canyon Sports Park Field #5 in the City of Newport Beach.
The Newport Mesa Soccer Club is a 501(c)3 non - profit organization that serves the youth in the Newport-
Mesa area. We provide a year- round, athletic, team - orientated experience for the community. Club soccer is
often the next step for children who have progressed through AYSO programs and want to continue playing
through their Jr. and Sr. High School years.
Though only in our 7th year of existence, we currently have 29 teams with over 500 children in the program
ranging from ages 5 -17 years old. Approximately 400 of our participants are Newport Beach residents, 67
percent of which are girls.
The conditions for which we propose for our request are as follows:
• Light fixtures: Three portable diesel powered temporary lights, similar to the model routinely used
by AYSO and deemed acceptable to City Recreation Department. Operated via security key.
• Location: Three portable lights to be positioned at the center, western and eastern ends of the field
positioned to not shine toward any residence.
• Hours of Operation: Oct. 3 — Nov. 25, 2011 & Jan. 9 — March 9, 2012 from dusk to 7:45pm,
weekdays only. Due to DST, average daily light usage is projected to be minimal (11/2- 2 hours).
• Storage & Safety: During non — operational hours, lights to be locked and stored in a location
acceptable to the Recreation Dept.
This is our fifth year to request temporary lights. We believe the City and local Residents would agree that we
have been good stewards of the City's park. We work diligently with the Recreation staff, Park Patrol and our
members to ensure the local residents are not inconvenienced. As we all are aware, there are precious few lit
fields in our City. For youth at the Jr. & Sr. High age, practices can't begin until the late afternoon when school
is dismissed. The need for organized and constructive after school activities for adolescents cannot be over-
emphasized. This field is an ideal location for temporary lighting as there are no homes adjacent to the
property and a wide greenbelt area surrounds the field, minimizing any impact on the local residents. In
addition, we strictly adhere to operation hours and work to control traffic.
Thank you for your consideration.
Mark Arblaster
President
Newport Mesa Soccer Club is a 501(c)3 non -profit organization.
Tax ID 920- 2782876
Httacnmem is
N
.Anel View of BCSP t5
Proposed Temporary Light Locations
77I ! i U 7,.
TO: Parks, Beaches and Recreation Commission
FROM: Mark Harmon, Director of Municipal Operations
PB &R Commission A enda
Item No.
August 2, 2011
SUBJECT: City Council Policy G -1, Revision to Reforestation of City Trees ( #2)
Discussion
At the February 1, 2011 PB &R Commission Meeting, staff presented the attached agenda
report asking the Commission to support a revision to City Council Policy G -1 (Retention
or Removal of City Trees). This revision would have required residents and HOA's to
replace removed trees with a larger 36" box tree, a change from the current policy which
only requires a 24" box tree.
The motion to support the revision to Policy G -1 failed due to a lack of a majority (3-
Ayes; 3- Noes). At the June 2011 Commission meeting, Commissioner Lugar asked that
this item be brought back to the Commission for further discussion.
The February I" staff report and the minutes from that meeting are attached.
Attachment: (A) Copy of February 1, 2011, PB &R Commission Agenda Report
(B) Copy of February 1, 2011, PB &R Commission Minutes
TO:
Parks, Beaches and Recreation Commission
A++a _.) mery �}
PB&R Commission Agenda
Item No. Jr
February 1, 2011
FROM: Mark Harmon, Director of Municipal Operations
SUBJECT: Cfty Council Po&y GI, Revision to Reforestation of City Tr
Recommendation
Staff recommends that the Parks, Beaches and Recreation Commission:
1. Support the revision to Council Policy G -1 regarding a change in the minimum
tree size for replacement during reforestation; and
2. Direct staff to forward the revision to the City Council for approval.
Discussion
City Council Policy G -1 (Retention or Removal of City Trees) includes a process where
by interested parties such as homeowners of homeowner associations may request
replacement of City trees under certain conditions with the approval of the P,. B, & R
Commission. Costs for this replacement is borne by the party requesting the work.
The Policy currently states that trees must .lie replaced with a minimum size of a 24"
boxed tree. Recently, Commission members and members of the. public have commented
that large, mature trees are being replaced under the program with relatively small trees,
which will require many years to mature to their full size. The smaller trees are younger
tree specimens, which are more susceptible to damage and injury than a larger tree, and
are less secure in the ground as well.
Therefore; staff is recommending that the Policy be changed to require 36" boxed
replacement trees in reforestation projects. The applicable section of the a Policy is
attached, with the proposed language on page 8 of the attachment.
It should be noted that there have been 116 trees replaced in reforestations in the past four
years.
Fiscal Impact
There will be an additional cost for the party requesting the reforestation. Currently, the
installed cost of a 24" boxed tree is $195; the installed cost of a 36" box tree is $595, an
increase of $380. Additionally, parties pay between $200 and $400 for the removal of
the existing tree, depending on its size. There is no fiscal impact to the City, as the cost
of the reforestation is fully home by the interested party.
Attachment: (A) Copy of City Council Retention or Removal of City Trees
G -1
Parks and Trees Maintenance Superintendent to the General Services Director and the
General Services Director or designee concurs, then the applicant, the adjoining owners,
Private property owners on either side of the street within sue' in each direction of the
tree location and a legally established community association, if applicable, shall be
notified of the decision to remove or retain the tree within 30 days of the proposed
removal Alegally established community association is responsible for notification of
all association members pursuant to their established procedure. The General Services
Director, or a designee, shall prepare a staff report for a regularly scheduled PB&R
Co"us%On meeting of all trees recommended for removal, except for those trees
categorized in Paragraph G (dead, diseased, or dying trees) or Paragraph E (claims and
safety issues) in the preceding section on All Other City Trees. Only an applicant an
adjoining property owner, or a legally established community association, the City
Manager, a PB&R Commissioner, or a CoundImember may appeal the decision of the
General Services Director not to remove a tree to the Commission The Commission, in
considering any appeal, shall determine whether the removal meets the criteria outlined
in this Policy, as well as any unique factors which may be pertinent to the removal or
retention of tree(s). The decision of the Commission will be considered final unless
called up by at least one Councilmember or the City Manager.
The General Services Department will delay any tree removal(s) for at least 14 calendar
days following the date of the Commission decision in order to allow time for a
Councilmember or the City Manager to call the item.
The City will replace all trees removed in accordance with the All Other City Trees .
removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" - -
boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent
planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full
costs of removal and replacement of Special or All Other Tree(s) will be the sole
responsibility of the City, unless an applicant voluntarily pays for a new tree(s).
REFORESTATION OF CITY TREES
The concept of systematically replacing Problem or All Other Trees which are creating
hardscape and /or view problems and cannot be properly trimmed, pruned or modified
to alleviate the problem(s) they create, or those which have reached their full life, and
are declining in health, or are simply the wrong species of trees for the planted location
is referred to as reforestatiorL The Urban Forester shall make a finding for the latter
category of inappropriate tree species for a specific location His determination may be
appealed to the General Services Director whose decision will be finaL
6.
G -1
It is recognized and acknowledged that City trees were planted many years ago and in
some cases were planted with specific species that when fully mature cause damage to
curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of
certain view neighborhoods, City street trees may encroach into blue water views from
Public and private property depending on the length of time since the trees were last
trimmed, or the age and height of the trees. In other cases, the wrong species of tree
was planted originally and simply does not conform to the current treescape or
represents a safety hazard.
Arbonsts continue to develop lists of tree species which will grow in restricted parkway
areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of
views. The City Street Tree Designation List, which specifies a .species for each City
street reflects an effort by the City to prescribe appropriate tree species that will not
cause future problems.
As a City which understands the importance of trees and the beauty they bring to a
community, the City desires to continually improve the urban forest through
reforestation In areas where City trees have been removed through City initiation, the
City will endeavor to replace the trees with the appropriate designated City tree.
Individual private property owners, as well as legally established community
associations; may apply for single or multiple tree reforestations in their respective area
by submitting a request to the General Services Director for consideration by the
Commission that meets the following requirements:
A- The proposed area must have clearly defined contiguous . geographical
boundaries that include the tree(s) proposed for removal and replacement, street
address(es), block number(s), or other geographical information This section
applies to individual and group requests.
B. Residential communities, neighborhoods, or business organizations who apply
for reforestation must submit a petition: signed by a minimum of 60% of the
Prop" owners within the area defined for reforestation The petition content
must be approved and dated by City staff prior to distribution by the petitioner.
The staff- approved petition must be distributed by the petitioner to a maximum
of 30 private property owners (up to 15 contiguous private property owners on
both sides of the street up to 500, in either direction from the Iocation of the
proposed reforestation). Signatures by non - property owners are not acceptable
for petition purposes. All petition signatures shall be verified by City staff for
property owner status of the person(s) signing the petition As an alternative to
7
G-1
the above requirements, areas .represented by a legally established community
association, may submit a resolution of the Board of Directors formally
requesting a reforestation with a statement that all members of the community
association having their residential views affected, have been officially notified
and given an appropriate opportunity to respond before the Board voted on the
request. Individual private property owners living within a legally established
community association area with mandatory association membership must
petition for reforestation through their respective association.
C Individual private. property owners not residing within a legally established
community association area may submit individual requests for single or
multiple tree reforestations. The applicant must submit a petition signed by a
.minimum of 60% of a maximum of 30 private property owners (up to 15
contiguous private properties on both sides of the street up to 500' in either
direction from the location of the proposed reforestation site) as well as the
endorsement of the appropriate homeowners' association, if applicable. The
petition content must be approved and dated by staff prior to distribution. All
petition signatures shall be verified by City staff for private property owner
status of the person(s) signing the petition.
D. A written agreement must be submitted to the Parks, Beaches, and Recreation
Commission by the petitioning sponsor (individual private property owner(s) or
group) to pay 100% of the costs of the removal and replacement of the public
tree(s) in advance of any removal activity. The actual removal and replanting
will be coordinated by the General Services Department. The total costs shall
include only the contractor's removal and replacement costs and be paid in
advance of any removal actions.
E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as
prescribed by City Council Policy G-6, or the organization must request and
obtain ,approval from the Commission of the designation of a different tree
species prior to submitting any reforestation request for a tree species other than
the designated street tree. This section applies to individual or group requests.
F. There shall be a minimum of a one - for -one replacement of all trees removed in
reforestation projects. Replacement trees shall be a minimum size of 24'' 36°
boxed trees, unless the parkway space will not accommodate a 24= 36° boxed
tree or a tree cannot be planted due to planting restrictions contained in Council
Policy G-6. If there is not room for the replacement tree(s) at a specific site as
prescribed by City Council Policy G-6, then the replacement tree(s) shall be
8
, `
G-1
planted in a public area in the same neighborhood at the option of the petitioner.
This section applies to individual or group requests.
G. Reforestation requests must be completed and submitted in a timely manner by
the petitioner. Petitions that are dated more than 90 days in arrears from date
stamped by staff before distribution will not be forwarded to the PB&R
Commission for consideration
The decision of the Commission on reforestation requests will be considered final
unless called up by at least one Councilmember or the City Manager.
TREE MAINTENANCE
The City shall require the proper care and watering of replacement trees by the
reforestation petitioner to ensure their proper growth and development as outlined in
City . Council Policy G-6. Furthermore, no person shall tamper with City trees in
violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to
fund the care of the Urban Forest to the highest level possible through the efficient use
Of regular tree trimming, root pruning, root barrier and pesticide programs.
«•s�« t t a a� e e •n• t
All encroachment permits (permits for private property development which are
proposed to encroach upon the City right of way) or demolition permits that involve the
removal or replacement of City tree(s) must be specifically noticed by the property
owner to City staff prior to the building and /or demolition permit process whenever
possible. The proposed construction plans must indicate preservation of existing City
trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the
proposed development, as deemed by the General Services Director, requires the
removal of City trees, the property owner must submit a tree removal request to the
General Services Director, shall pay all related tree removal and replacement costs (one
for one replacement) and meet all provisions of Council Policies L-2 and ll6 and City
Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal /replacement
requests associated with encroachment and demolition permits will be the
responsibility of the General Services Director or a designee.
ZI
Item 1
CITY OF NEWPORT BEACH March 1, 2011
Parks, Beaches & Recreation Commission
Regular Meeting
February 1, 2011 — 7pm
Convened 7:04pm
ROLL CALL
Present: Marie Marston, Chair
Phillip Lugar, Vice Chair
Tim Brown
Ron Cole (arrived at 7: o7pm)
Bill Garrett
Kathy Hamilton
Absent: Tom Anderson
Staff: Laura Detweiler, Recreation & Senior Services Director
Mark Harmon, General Services Director
Teri Craig, Admin Asst
• Director Detweiler announced that CPRS has awarded the OASIS Senor Center Opening the Award of
Excellence for Design and that staff will be attending the state conference in March to receive the award. She
congratulated the entire project team as well as the community. She went on to say that the Fitness Center
now has 1,235 members and noted that the Center is averaging about 18o participants daily, and hours were
extended to meet the needs of the community.
Director Detweiler stated that the Carroll Beek renovation is almost done and noted that a survey had been
mailed to residents asking what type of classes they would like to see in the Center. A Grand Re- Opening
Celebration will be held in May.
• City Council Actions — Chair Marston reported that the Council had approved that the Ronald Reagan statue
be placed somewhere in the City and asked that the Arts & PB &R Commission determine a possible
location. She stated that she had asked Commissioner Hamilton to attend an Arts Commission meeting on
Thursday of which Council Member Curry will be in attendance as well to discuss where it will be placed and
asked the Commission if they had any thoughts on the matter.
Discussion ensued regarding the scale, statue and location and that Chair Marston and Commissioner
Hamilton would update the Commission at the next meeting.
PUBLIC COMMENTS
None.
CONSENT CALENDAR
1. Minutes of the December 7, 2oio regular meeting.
Recommnendation Waive reading ofsubject minutes, approve and orderfiled.
2. Removed by Commissioner Garrett
3. Recreation & Senior Services Activity Report,
Recomrneredation Receive /file monthlyActivity Reportfor activities and upcoming projects.
4. Bench Donation.
Recommendation: Approve bench donation of Beth Miller to be located at Galaxy View Park.
2. Park & Operations Division Activity Report. Commissioner Garrett requested information regarding
trash collection on the beach. Director Harmon stated that the City had solicited bids and that Rainbow had
been selected to collect trash with their new sand colored containers from the Newport Pier to the River
Jetty.
Parks, Beaches & Recreation Commission
February i, 2o11
Page 2
Motion by Commissioner Lugar to accept items i through 4 of the Consent Calendar. Motion carried by
acclamation.
5. City Council Policy G1— Revision of Reforestation of City Trees. Director Harmon stated that
staff supports forwarding a change to the policy regarding the minimum tree sixe from 24" box to 36"
box trees to City Council. He stated that by using a 36" box trees that the tree is usually at least three
feet taller and healthier. He also noted that the negative of this change would be the cost — from
approximately $190 to $600.
Discussion ensued regarding the reasons for reforestations and the failure rate noting that the more
mature the tree the more chance the tree has of surviving.
Commissioner Garrett stated that he could not support this change because of the cost factors. He
suggested a senior citizen discount.
Director Harmon stated that reforestations are usually for people that just do not like their tree.
Commissioner Brown agreed that a request for reforestation is usually because the homeowner or HOA
request that it be removed not because of tree failure.
Chair Marston opened the public discussion, hearing none the public discussion was
closed.
Motion by Commissioner Lugar to approve the change to Council Policy G -1. Motion fails due to
lack of majority.
Ayes: Cole, Lugar, Marston
Noes: Brown, Garrett, Hamilton
6. Special Tree Removal. Director Harmon stated that staff is recommending approval of this Special
Tree Removal request by Tom McAllister located adjacent to 1733 Candlestick Lane of a City Eucalyptus
tree because of extensive private and public property damage and is diseased with Slime Flux. He noted
that a replacement tree will be planted elsewhere in the community because of the location being near a
sewer lateral.
Discussion ensued regarding special tree designation and the definition.
Chair Marston opened the public discussion, hearing none the public discussion was
closed.
Motion by Commissioner Lugar to approve the request for Special Tree Removal by Tom
McAllister adjacent to 1733 Candlestick Lane. Motion carried by acclamation.
7. City Street Tree Designation. Director Harmon stated that staff had received a request to
designate the King Palm as the designated tree from the Eucalyptus tree from property manager Bujor
Boldea at 1728 Bedford Lane. He reminded the Commission that as time moves on it has become
apparent that it is a good idea to have more than one tree designated so that homeowners have more
than one choice. This particular tree has outgrown its growth space and is beginning to cause significant
damage in the neighborhood. He went on to say that staff is not recommending that the entire street be
reforested and that staff is not removing healthy trees and that is not the intent of the action tonight.
Director Harmon stated that there is one tree and possibly others that are failing and will need to be
replaced and that it would be better to have a different tree.
Parks, Beaches & Recreation Commission
February 1, 2011
Page 3
Chair Marston opened the public discussion
Victoria Weston asked what was the plan for the failing trees.
Director Harmon stated that there is at least one tree that is failing and will be removed and replaced
with the King Palm; if approved by the Commission tonight. He also noted that there are other trees in
the neighborhood and could be replaced as well. He stated again that healthy trees will not be replaced.
Chair Marston closed the public discussion
Commissioner Garrett stated that he believes that the King Palm will have the same problems in the
future.
Motion by Commissioner Lugar to approve the King Palm as the designated tree on Bedford Lane.
Motion carried by acclamation.
COMMITTEE REPORTS —
Parks — Nothing to report
RSS — Nothing to report.
Budget —Nothing to report
Community SeruiceAward — Nothing to report.
Youth S ports — Nothing to report
AD-Hoc
— Marina Park — Nothing to report.
— Artificial Tur- Nothing to report.
FUTURE AGENDA rl'EMS
• Pirates Cove Lighting
• Castaways Parks widening of downhill trail — Director Harmon stated that an information report
would be presented to the Commission noting that the bike bath had been restriped. He commented
that when they were first put down that some of the neighboring residents called to inquire about
the work that had been done. But since then no complaints to the Operations Division have been
received.
ADJOURNED Cad 7:59pm
Submitted by /
Teri Craig, A Assistant