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HomeMy WebLinkAbout1 - Draft Minutes - 08-02-2011Item t CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting August 2, 2011- 6pm Convened 6:oipm ROLLCALL Present: Marie Marston, Chair Phil Lugar, Vice Chair Tom Anderson Ron Cole Roy Englebrecht Kathy Hamilton Jack Tingley Staff- Laura Detweiler, Recreation & Senior Services Director Mark Harmon, Municipal Operations Director Sean Levin, Recreation Superintendent Teri Craig, Admin Assistant rsa.ao nn nrUwll QL nnl vru-rcu Director Detweiler stated that both outgoing commissioners were unable to attend tonight but thanked them both for their years of service and commented that they would be missed and hoped that they would continue their public service in another venue. Chair Marston also thanked both Commissioners and noted that she had looked to both of them as a mentor through her tenure; especially Commissioner Brown teaching her the Roberts Rules of Orders. Vice Chair Lugar thanked them as well and noted that he had learned from them both and that he looks forward to Bill Garrett representing the Peninsula. Commissioner Hamilton echoed her thanks as well and noted that they would be missed. Commissioner Anderson stated that both commissioners provided a great example of leadership in the community and that Newport Beach is a better place because of them. ELECTION OF OFFICERS Chair Marston opened the nominations for Chair for FY 2011/12. Motion by Chair Marston to nominate Commissioner Lugar as Chair. Hearing no other nominations, Chair Marston closed the nominations for Chair. Motion was carried by acclamation. Chair Marston opened the nominations for Vice Chair for FY 2011/12. Motion by Commissioner Anderson to nominate Commissioner Hamilton as Vice Chair. Hearing no other nominations, Chair Marston closed the nominations for Vice Chair. Motion was carried by acclamation. Parks, Beaches & Recreation Commission August 2, 2011 Page 2 orriiu�v yr Lvc,vv nay r.ngienrecnt maacK iutg_tey Commissioner Englebrecht provided a brief background including that he had served as a PB &R Commission in the past and is a fight promoter and looks forward to working with staff. Commissioner Tingley stated that he owns BeachSports a company that run youth camps in Orange and LA County and that he has many years of experience with non -profit organizations and has worked for many years with the LA County Beach Commission; he also commented that he is excited about the appointment and is looking forward to providing some expertise and input. DIRECTORS COMMENTS Director Detweiler provided a brief update on the 4h of July and noted that the two events were very successful. The event at Mariners Park had 3000 people in attendance and for the fast time an event was held at Channel Place Park with i000 people in attendance. She noted that the community and staff were overwhelmed with what a positive event the Peninsula family celebration turned out to be. She continued that there was a tremendous amount of collaboartion and it could not have been possible without the community, Recreation and Senior Services staff, the Municipal Operations Department, the Police and Fire Departments or the City Manager's office. • Director Harmon commented that as far as litter, vandalism and graffiti that this 4th of July was probably the quietest year and that he bases this comment on July 5 when staff begins the clean up from the 4th of July. • City Council Actions — None PUBLIC COMMENTS None CONSENT CALENDAR r. Pulled by Director Detweiler Recommendation: Waive reading of subject minutes, approve and order filed. 2. Park & Operations Division Activity Report. Recommendation: Receive /file monthly Activity Report for activities and upcoming projects. 3. Recreation & Senior Services Activity Report Recommendation: Receive /file monthly Activity Reportfor activities and upcoming projects. 4. Bench Donation. Recommendation: Approve bench donation of Gail McGowan &LindseyAdey to be located at Begonia Park. 5. Bench Donation. Recommendation: Approve bench donation of Janice Boals to be located at Begonia Park. 6. Bench Donation. Recommendation: Approve bench donation of Newport Beach Rotary Club to be located at Irvine Terrace Park. Chair Lugar opened the public discussion. Yergin Frolic stated that he lives on Begonia and is here to discuss item 5. He stated that he is one of five residents that sits right along Begonia Park and noted that there are already several benches and that two of them sit directly in front of his house. He noted that there used to be one to the right of his house towards the ocean as well and is concerned why the City would install another bench when they had already removed one which had been used and the placement of this bench could cause some injuries to those that use the park for Frisbee and such. Director Harmon stated that Janice Boals is donating the bench and noted that Mr. Frolic is correct that people use the park but the bench would be installed closer to the sidewalk and should not be in the way of Parks, Beaches & Recreation Commission August 2, 2o1i Page 3 those using the park. He also noted that item 4 is being donated by Gail McGowan and Lisa Addy and that bench will be located next to an existing bench. He reviewed the steps to donate a bench and that staff discusses possible locations with the donors. He noted that these two donations will be the last two installed at Begonia Park. Director Harmon stated that he would meet with Mr. Frolic to discuss the missing bench at Begonia Park but tonight would not be able to answer why it was removed. Commissioner Englebrecht asked that bench aesthetics, design and donations be added to a future agenda. Discussion ensued regarding bench designs and designs specific to the community. Motion by Commis. Toner Marston to accept items 2 through 6 of the Consent Calendar. Motion carried by acclamation. i. Minutes of the June 21, 2011 regular meeting. Director Detweiler stated that she had a minor change to the minutes under item 6 from public comments on page 3 as follows: "Dan Purcell stated that he would encourage the Commission to support this ordinance. He noted that he has observed personal trainers" Motion by Chair Lugm to approve item i as amended of the Consent Calendar. Motion carried by acclamation. NEW / CONTINUED BUSINESS 7. Newport Mesa Soccer Club (NMSC) Request for Temporary Lights at Bonita Canyon Sports Park Field (BCSP) #5. Superintendent Levin stated that NMSC is requesting for the 5th year in a row to use temporary lights at field #5 at BCSP. He stated that 'the bse of these lights is during daylight savings time from October 3 — November 25, 2on and January `9 — March 9, 2012 from dusk to 7:45Pm, weekdays only. He went on to remind the Commission that there is a shortage of lit fields in the City and that 952 notices were sent out; no comments were received from the public. Motion by Commissioner Englebrecht to approve the use of temporary lights by Newport Mesa Soccer Club at Bonita Canyon; Sports Park field #5 from October 3 — November 25, 2011 and January 9 — March 9, 2012 from dusk to T.45pm, weekdays only. "Motion carried by acclamation. 8. City Council Policy G-1 Revision Director Harmon gave a brief overview of the G -1 Policy specifically regarding the removal or replacement of City trees. He stated that at the February 2011 Commission meeting the attached staff report was prepared to support a revision to the G -1 Policy to require residents and HOA's that replace removed trees with a larger 36" box tree; a change from the current policy which requires a 24" box tree. He reminded the Commission that there is definite difference in the size and look of the tree but that the actual expense is substantially higher. He went on to say that the motion failed due to a lack of a majority; and at the June Commission meeting Commission Lugar requested that it be agendized again for further discussion. He noted that the main reason that the motion did not pass in February was because of the higher cost. Discussion ensued regarding reforestations, redevelopment options and fees associated with the removal and replacement of trees. Chair Lugar opened the public discussion; hearing none the public discussion was closed Motion by Commissioner Englebrecht to recommend that staff forward the PB &R. Commissions recommendation to the City Council to revise the G -i Policy to require that residents and HOA's replace trees with a larger 36" box tree from the current 24" box tree. Motion carried by acclamation. Parks, Beaches & Recreation Commission August 2, 2011 Page 4 COMMITTEE REPORTS — Parks — Nothing to report. Commissioner Anderson volunteered to be added to the committee along with Commissioners Lugar & Marston. RSS — Nothing to report. Budget — Nothing to report. Chair Lugar appointed Commissioners Marston & Tingley to the committee to serve along with himself. Community Service Award — Nothing to report. Commissioner Englebrecht volunteered to serve along with Commissioners Cole & Hamilton. Youth Sports — Nothing to report. Commissioner Englebrecht volunteered to serve with Commissioner Anderson. FUTURE AGENDA ITEMS Commissioner Hamilton commented on the number of benches and size at Lookout Point. Commissioner Englebrecht asked that a report on the design and cost of benches within the City be agendized. Discussion ensued regarding the authority to remove or relocate benches. ADJOURNED (& 6:5gpm Submitted by: Teri Craig, Admin Assistant