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FROM:
PB &R Commission Agenda
Item No. �
October 4, 2011
Parks, Beaches and Recreation Commission
Parks and Trees Maintenance Superintendent and Operations Support
Superintendent
SUBJECT: August and September Parks, Trees, and Operations Divisions Activity
Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in the planning and construction phases.
Projects currently underway:
o Jamboree Road Widening at Bristol
o Bitterpoint Pump Station
o Sidewalk, Curb and Gutter Contract - various locations
o Sewer Pump Station Improvements — various locations
o Civic Center
o Reagan Statue at Bonita Canyon Sports Park — West
o Buck Gully Lower Canyon Stabilization
Projects that are in the planning phases:
o Sunset Ridge Park
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o China Cove Slope Stabilization
o Bristol Street North and South
Landscapes
o Dover Drive Median
o Lido Village
Trees Division Activities
During the month of July, 2,376 trees were trimmed, 5 trees planted, 13 trees removed
and crews responded to 5 emergency calls.
During the month of August, 1,256 trees were trimmed, 2 trees planted, 12 trees removed
and crews responded to 4 emergency calls.
The City's tree services contractor, pruned trees within the Corona Del Mar, Spyglass
Hills, Buffalo Hills, Santa Ana Heights, Balboa Peninsula and Lido Isle areas, as part of
the City's overall grid trimming schedule. Additionally, the annual pruning of selected
Eucalyptus, Coral and Palm trees are currently taking place throughout the City.
The attached Tree Activity Report summarizes requests and field activities performed
during the past months.
Beach Maintenance Activities
1. A south swell brought an unanticipated 12' surf combined with 7.5' tides on July
13''. Operations Support and Field Maintenance crewmembers built sand berms
and energy - dissipating ditches at the usual trouble spots around the Balboa Pier.
The proactive measures by staff kept the areas around the pier dry.
2. On Monday, August 1st, was the start of contract services for Restroom Cleaning.
The public restrooms at 26 beach and facilities have been historically cleaned by a
combination of City staff and contractors. Consolidating the services provided by
the three contractors and City staff into a single contract with ABM Janitorial
Services has created a more manageable restroom cleaning program at significant
cost savings.
Operations Support staff have been impressed with ABM's work and their
timeliness in getting the restrooms cleaned, considering they started their work
during the peak of the summer season.
3. Beach maintenance activities are performed daily by crew members to ensure a safe
and clean environment for the public. Since Memorial Day weekend, crew
members have been working various shifts in order to maintain the beach areas
when hand sweeping, collecting trash, street sweeping, fire ring maintenance, and
other beach cleaning activities can be done effectively and safely. The table below
shows the amount of beach trash collected and a significant reduction in the amount
of staff overtime hours worked.
Newport Pier, Balboa Pier, & Corona del Mar State Beach
Areas 2010 2011 Difference
Beach Trash Collected From Receptacles (tons)
104
100
(4)
Beach Cleaning (tons)
25
19
(6)
Hand Sweeping (cubic yards)
34
24
(10)
Street Sweeping (cubic yards)
50
49
(1)
Street Trash Receptacles (tons)
101
105
4
Total Overtime Hours Worked
1,901
1,679
(222)
4. On Wednesday, September 7t°, United Storm Water started their annual inspection
and cleaning of the 3,231 catch basins and 17,090 lineal feet of open drainage
ditches. These efforts meet the National Pollutant Discharge Elimination System
(NPDES) mandates and are performed before the start of the rainy season. The
contractor is in their third year of a five year contract.
With United Storm water inspecting and cleaning the City's catch basins and open
drainage ditches, the Storm Drain Maintenance Crew is able to focus on the on-
going maintenance needs of the City's tidal valve system, the cleaning of 100 catch
basin filters, and removal of 435 inlet guards.
5. On Wednesday, August 24d, Municipal Operations crews responded to clean a spill
from a container of cooking oil that tipped over inside a commercial truck at the
intersection of north bound Jamboree Road and Bristol Street. Operations Support
Supervisors Joe Delgado and Tom Miller were first to arrive at the scene and
quickly assessed the situation. The Newport Beach Police Department worked
closely with crew members as they barricaded off two lanes of Jamboree Road in
order to safely begin the clean up process.
Following the application of sand and absorbent materials to soak up the liquid,
staff utilized the City's mechanical street sweeper and pressure washing equipment
to remove the remaining oil residue from the street. Finally, the City's vactor truck
was brought on -scene to reclaim the wastewater from the pressure washing. By
10:30 am. the busy arterial road was completely cleaned and safe for travel. The
cleanup required nine General Services employees working four hours to complete.
Crews provided a timely and professional response to this challenging clean-up
effort.
6. This year grunion season started on March 4th, grunions leave the water at night to
spawn on the beach during the spring and summer months two to six nights after the
full and new moons. Spawning begins after high tide and continues for several
hours. On Friday, August 26th will mark the end of this year's grunion season.
The Beach Grooming Protocol was in place for many coastal cities to follow and
adhere due to the sixth month spawning period. During this time, Beach
Maintenance staff is not allowed to clean below the high tide line to remove
seaweed/kelp and other debris.
Staff was careful to keep the mechanized equipment above the high water mark
during the grunion runs to protect the grunion eggs. On Monday, August 29th, staff
started cleaning the lower sections of the ocean front beaches again.
Big Surf and High Tides
The morning of August 31, a combination high surf
and tide event brought waves crashing into the
Balboa Pier parking lot and across the Peninsula Park
field between A and B Streets. The flooding was
caused by a Tahitian Swell that was projected to
arrive along our oceanfront beaches later in the
evening of August 31. When the updated report was confirmed by Lifeguard staff,
Operations Support and Utilities crew members were immediately dispatched to build
sand berms and energy dissipating ditches in front of municipal parking lots, all beach
driveways in the A and B Streets, the Junior Lifeguard facility, and areas bordering G
Street.
Field Maintenance and Parks division staff set out
flooded barricades along Balboa Boulevard between
Adams and B Streets, and in the surrounding areas
within the Balboa Village commercial district.
Additional staff also brought out pumps to be stationed
at street ends and parking lots. With additional large
swells and projected high tides through the end of the
week, equipment operators continued to build 6' to 8'
tall berms to reduce the potential of additional flooding
in the low -lying areas around Balboa Pier.
In the weeks following the event, the area will be cleaned
and detailed, the beans will be taken down, and the beach
will be restored to its previous condition. This rehabilitation
effort will include the closure of Peninsula Park for turf
renovation due to the salt water intrusion. Mitigation efforts
to avoid decline of the entire turf area will include deep tine
aeration, gypsum application and addition of supplemental water to flush the salts out of
the root zone.
A greatjob by all involved!
See attached Municipal Operations Department, Activities Reports for July and August
2011.
Submitted by:
Q
D Sereno
Parks and Trees Maintenance Superintendent
Jim Auger
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2011 -2012
(B) Municipal Operations Department, July and August 2011 Activities
Reports
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Municipal Operations Department
Parks and Trees Division
Fiscal Year 2011 -2012
Claim Removals
Month
I # Trees
I Location (s)
Jul -11
I 0
(2) trees at 321 Anade Avenue, (2) trees at
August -11
1 0
Altura Drive
Problem Tree Removals
Month
I # Trees
I Location(s)
July -11
1 0
(2) trees at 321 Anade Avenue, (2) trees at
Au ust -11
1 D
Altura Drive
Reforestation Tree Removals
Month
# Trees
Location(s)
(2) trees at 321 Anade Avenue, (2) trees at
July -11
4
Altura Drive
August-11
0
General Services Department
Activities Report - Jul 2011
This Month
This Month
Last Year
Total To Date
TTD Last Year
Asphalt/Concrete
Street Patching (Tons of Blacktop)
221
197
221
197
Sidewalk Repaired (sq. ft.)
2,980
3,815
2,980
3,815
Curb & Gutter Replacement (fin. ft.)
162
322
162
322
Sweeping, Beach Cleaning, Demo Materials (tons)
364
327
364
327
Asphalt/Concrete Recycled (tons)
256
292
256
292
Signs & Traffic Markings
Signs Made
36
135
36
135
Signs Installed
183
187
183
187
Decals
0
35
0
35
Special Purpose Signs /Banners Made
11
10
11
10
Street Striping (lin. ft.) Added /Replaced
51,292
2,685
51,292
2,685
Pavement Markings (including reflective)
50
47
50
47
Parking Stalls
7
2
7
2
Curb Painting (lin. ft.)
3,832
2,495
3,832
2,495
Thermoplastic (lin. ft.)
0
0
0
0
Sign Posts Installed
13
18
13
18
Graffiti
Graffiti Incidents Removed by Staff
10
53
10
53
Graffiti Incidents Removed by Contractor
67
60
67
60
Refuse Collection
Residential (tons)
2,994
3,079
2,994
3,079
Liquid HazMat Incidents
16
21
16
21
E -Waste Incidents
6
11
6
11
U -Waste Incidents
16
9
16
9
Recyclables (tans)
1,250
1,311
1,250
1,311
Trees
Trimmed by Staff
11
11
11
11
Trimmed by Contractor
2,376
700
2,376
700
Removed
13
6
13
6
Planted
5
6
5
6
Roots Pruned by Contractor
2
0
2
0
Roots Pruned by Staff
4
6
4
6
Automotive
Repairs
224
294
224
294
Preventive Maintenance Completed
58
80
58
80
PM Labor Hours
165
181
165
181
Beach Maintenance
Beach Area Refuse (tons)
210
159
210
159
Beach Debris (tons)
75
85
75
85
SweepingfStorm Drain
Gutter Miles Swept
3,659
4,743
3,659
4,743
Sweeping Debris (cubic yards)
614
628
614
628
Storm Drain Debris (cubic yards)
25
46
25
46
General Services Department
Activities Report - August 2011
This Month
This Month
Last Year
Total To Date
TTD Last Year
Asphalt/Concrete
Street Patching (Tons of Blacktop)
269
139
490
336
Sidewalk Repaired (sq. ft.)
3,585
3,372
6,565
7,187
Curb & Gutter Replacement (lin. ft.)
139
162
301
484
Sweeping, Beach Cleaning, Demo Materials (tons)
231
261
595
588
Asphalt/Concrete Recycled (tons)
328
180
584
472
Signs & Traffic Markings
Signs Made
201
29
237
164
Signs Installed
191
212
374
399
Decals
1
45
1
80
Special Purpose Signs /Banners Made
8
215
19
225
Street Striping (lin. ft.) Added /Replaced
19,358
4,156
70,650
6,841
Pavement Markings (including reflective)
67
27
117
74
Parking Stalls
4
0
11
2
Curb Painting (lin. ft.)
12,673
5,459
16,505
7,954
Thermoplastic (lin. ft.)
0
0
0
0
Sign Posts Installed
27
17
40
35
Graffiti
Graffiti Incidents Removed by Staff
6
48
16
101
Graffiti Incidents Removed by Contractor
110
54
177
114
Refuse Collection
Residential (tons)
3,048
2,932
6,041
6,011
Liquid HazMat Incidents
16
31
32
52
E -Waste Incidents
2
19
8
30
U -Waste Incidents
3
12
19
21
Recyclables(tons)
1,275
1,259
2,525
2,570
Trees
Trimmed by Staff
8
12
19
23
Trimmed by Contractor
1,256
1,585
3,632
2,285
Removed
12
15
25
21
Planted
2
4
7
10
Roots Pruned by Contractor
12
0
14
0
Roots Pruned by Staff
6
0
10
6
Automotive
Repairs
219
285
443
579
Preventive Maintenance Completed
72
84
130
164
PM Labor Hours
184
235
349
417
Beach Maintenance
Beach Area Refuse (tons)
196
154
406
313
Beach Debris (tons)
76
75
151
160
Sweeping /Storm Drain
Gutter Miles Swept
3,741
4,698
7,400
9,441
Sweeping Debris (cubic yards)
735
564
1,349
1,192
Storm Drain Debris (cubic yards)
23
23
48
69