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Home My WebLink About6 - Reforestation Request - 1500 Sylvia LaneTO: Parks, Beaches and Recreation Commissi FROM: Mark Harmon, Director of Municipal Ope SUBJECT: Reforestation Request Recommendation on rations PB &R Commission Agenda Item No. October 4, 2011 Staff recommends that the Parks, Beaches and Recreation Commission consider for approval the reforestation request for Ms. Tiffany Klarin, property owner at 1500 Sylvia Lane. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of property owners within the area defined for reforestation (see attached Council Policy G -1, pages 6 -9, Reforestation of City Trees). The defined area (see attached color map) included a total of 32 property owners. This required the applicant to obtain 19 signatures in favor of the reforestation request of which 20 were obtained. Per City Council Policy G -1, the City has received a petition from Ms. Tiffany Klarin with the required property owner signatures approving the removal of a City Brisbane Box parkway tree adjacent to 1500 Sylvia Lane. The property owner is requesting removal of the City tree in order to accommodate the repair of her private fence and resolve the continuous plumbing problem as a result of the tree roots. However, upon inspection by City staff, it was determined the fence was installed 18" into public right -of -way. Staff informed the property owner to relocate the fence back to the property line rather then remove a healthy tree specimen. The property owner has complied with the requirements of Policy G -1 and has agreed to assume the full costs of the removal and replacement of the City tree, approximately $355.00 ($160.00 for one 24" box replacement tree and $195.00 for removal). The designated parkway street tree is a Tristania conferta (Brisbane Box) tree which is a suitable specimen for the parkway. Staff has attached a Tree Inspection Report, Tree Inventory Detail, and photographs related to the request. Ms. Tiffany Klarin, Council Member Rush Hill and Mariners Community Association have received a copy of this report and a notice of the Commission meeting. Adjacent property owners were also notified of the Commission meeting. Attachments: (A) (B) (C) (D) (E) (F) (G) (H) (I) Reforestation Check List City Council Policy G -1, Reforestation of City Trees Tree Removal Request Application Tree Inspection Report Petitions Tree Inventory Detail Designated Street Tree Picture Picture of existing City trees Map of reforestation area 4wpp *'..., F t 0"' n 4 LrPORTjr TREE INSPECTION REPORT Property Owner: Tiffany Klarin 1500 Sylvia Lane Newport Beach, CA 92660 Tree Location: 1500 Sylvia Lane, Side 2 on Deborah Lane Request: The property owner is requesting removal of a City Brisbane Box tree in accordance with the removal criteria of City Council Policy G -1, Reforestation of City Trees. Tree Species: Tristania conferta, Brisbane Box Designated Street Tree: Tristania conferta, Brisbane Box Estimated Tree Value: $380.00 Damage: Damage to private fence and underground utilities damage Work History: The Field Maintenance Division has no record of work history recorded for this site. Parkway: Concrete Brick Turf (X-) Other Comments: The property owner is requesting removal of the City tree in order to accommodate the repair of her private fence and resolve the continuous plumbing problem as a result of the tree roots. She noted the wrong tree species was planted for this location. See attached Tree Removal application. A field inspection determined the fence was installed 18" into the City right -of -way. Staff informed the property owner to relocate the fence back to the property line rather then remove a healthy tree specimen. This tree species is a suitable size specimen for the parkway. In order to accommodate the repair of the fence, the tree would require severe root pruning, however, this will jeopardize the stability of the tree and create a potential hazard. Estimated costs for reforestation of one City tree: o Removal — $195.00 o Replacement tree, 24" box - $160.00 Total Costs - $355.00 Inspected by: a jk �\ Date: September 12, 2011 Jots¢ Conway, Urban Vorester Reviewed by: Reviewed by: the reforestation request to the Parks, Beaches and i Commission for review. Dan P. §ereno, Parks and Trees Superintendent Mike Pisani, Deputy Municipal Operations Director September12, 2011 Date: I- is -4 F" tc9i C1't 1RN P 1z Reforestation Check List Urban Verged by: Forester ❑ Legally Established Homeowners Association ❑ ❑ Individual Private Property Owner(s) ❑ Reforestation Application ❑ (90) days Reforestation Request Compliance ❑ Resolution of the Board of Directors, Minutes, Notices (Legally Established Homeowners Association) Dama2e/Impact ❑ Blue Water View Impact ❑ Incorrect Tree Species ❑ Hardscape Damage: ❑Curb /Gutter ❑Sidewalk (Ijutility Individual Private Property Owner(s) ONLY Verified by: ❑ Written Agreement by Individual Property Owner(s) ❑ Staff Approved Petition ❑ Property Owners Signatures Verified ❑ Meets 60% Reforestation Criteria: # `property owners notified ° /aAgreed with removal R M El El Urban Foytster YEq n NO Meets Minimum Reforestation Requirements: �/tpj ❑ Department Signature: Parks and Trees Superintendent 94, Parks and Trees Super' ndent F City Attorney Reviewed: Date: General Services Director W I I General Services Director �Y � Z( ( G -1 General Services Director or designee concurs, then the applicant, the adjoining owners, private property owners on either side of the street within 500' in each direction of the tree location and a legally established community association, if applicable, shall be notified of the decision to remove or retain the tree within 30 days of the proposed removal. A legally established community association is responsible for notification of all association members pursuant to their established procedure. The General Services Director, or a designee, shall prepare a staff report for a regularly scheduled PB &R Commission meeting of all trees recommended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and safety issues) in the preceding section on All Other City Trees_ Only an applicant, an adjoining property owner, or a legally established community association, the City Manager, a PB &R Commissioner, or a Councilmember may appeal the decision of the General Services Director not to remove a tree to the Commission. The Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Policy, as well as any unique factors which may be pertinent to the removal or retention of tree(s). The decision of the Commission will be considered final unless called up by at least one Councilmember or the City Manager. The General Services Department will delay any tree removal(s) for at least 14 calendar days following the date of the Commission decision in order to allow time for a Councilmember or the City Manager to call the item. The City will replace all trees removed in accordance with the All Other City Trees removal criteria on a one for one basis. Replacement trees will be a minimum of a 36" boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full costs of removal and replacement of Special or All Other Tree(s) will be the sole responsibility of the City, unless an applicant voluntarily pays for a new tree(s). REFORESTATION OF c= TREES The concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed, pruned or modified to alleviate the.problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of trees for the planted location is referred to as reforestation. The Urban Forester shall make a finding for the latter category of inappropriate tree species for a specific Iocation. His determination may be appealed to the General Services Director whose decision will be final. n. G-1 It is recognized and acknowledged that City trees were planted many years ago and in some cases were planted with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground utilities. Within the geographical boundaries of certain view neighborhoods, City street trees may encroach into blue water views from public and private property depending on the length of time since the trees were last trimmed, or the age and height of the trees. In other cases, the wrong species of tree was planted originally and simply does not conform to the current treescape or represents a safety hazard. Arborists continue to develop lists of tree species which will grow in restricted parkway areas without causing significant damage to curb, gutter, sidewalk, utilities or loss of views. The City Street Tree Designation List, which specifies a species for each City street reflects an effort by the City to prescribe appropriate tree species that will not cause future problems. As a City which understands the importance of trees and the beauty they bring to a community, the City desires to continually improve the urban forest through reforestation. In areas where City trees have been removed through City initiation, the City will endeavor to replace the trees with the appropriate designated City tree. Individual private property owners, as well as legally established community associations, may apply for single or multiple tree reforestations in their respective area by submitting a request to the General Services Director for consideration by the Commission that meets the following requirements: A. The proposed area must have clearly defined contiguous geographical boundaries that include the tree(s) proposed for removal and replacement, street address(es), block number(s), or other geographical information. This section applies to individual and group requests. B. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined for reforestation. The petition content must be approved and dated by City staff prior to distribution by the petitioner. The staff- approved petition must be distributed by the petitioner to a maximum of 30 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the location of the proposed reforestation). Signatures by non - property owners are not acceptable for petition purposes. All petition signatures shall be verified by City staff for 7 G -1 property owner status of the person(s) signing the petition. As an alternative to the above requirements, areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation with a statement that all members of the community association having their residential views affected, have been officially notified and given an appropriate opportunity to respond before the Board voted on the request. Individual private property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. C. Individual private property owners not residing within a legally established community association area may submit individual requests for single or multiple tree reforestations. The applicant must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. The petition content must be approved and dated by staff prior to distribution. All petition signatures shall be verified by City staff for private property owner status of the person(s) signing the petition. D. A written agreement must be submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department. The total costs shall include only the contractors removal and replacement costs and be paid in advance of any removal actions. E. The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6, or the organization must request and obtain approval from the Commission of the designation of a different tree species prior to submitting any reforestation request for a tree species other than the designated street tree. This section applies to individual or group requests. F. There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in Council Policy G -6. If 0 G -1 there is not room for the replacement trees) at a specific site as prescribed by City Council Policy G-6, then the replacement tree(s) shall be planted in a public area in the same neighborhood at the option of the petitioner. This section applies to individual or group requests. G. Reforestation requests must be completed and submitted in a timely manner by the petitioner. Petitions that are dated more than 90 days in arrears from date stamped by staff before distribution will not be forwarded to the PB &R Commission for consideration. The decision of the Commission on reforestation requests will be considered final unless called up by at least one Councilmember or the City Manager. TREE MAINTENANCE The City shall 'require the proper care and watering of replacement trees by the reforestation petitioner to ensure their proper growth and development as outlined in City Council Policy G -6. Furthermore, no person shall tamper with City trees in violation of Section 13.08.040 of the Municipal Code. Further, the City will endeavor to fund the care of the Urban Forest to the highest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs. ENCROACHMENT AND DEMOLITION PERMITS All. encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and /or demolition permit process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (exempt: dead, dying, or in an advanced state of decline). If the proposed development, as deemed by the General Services Director, requires the removal of City trees, the property owner must submit a tree removal request to the General Services Director, shall pay all related tree removal and replacement costs (one for one replacement) and meet all provisions of Council Policies L -2 and L -6 and City Ordnances 13.08 and 13.09. Approval or disapproval of all tree removal /replacement requests associated with encroachment and demolition permits will be the responsibility of the General Services Director or a designee. 0 CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. Indicate the number and specie(s),(if known) of tree(s). Located at: A5 ®& Please be as specific as possible Requestor Owner itv Association Print Name: Address/ Phone (Daytime) / Email 1500 ✓i6. L&4e, If-2 y0 941 +3 vi Date: if or, V�) If this is a reforestation request proceed to the reverse side of this form --mil Section A. For Tree Removal Requests Only Removal Criteria (Check one or more Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons /property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail; targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. R "u 0&20 I Section B. For Reforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and/or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. ®Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. "A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy Gl for additional information. Requestor Comments: M 6t:5 OL re s, u44- Removals, except emergency, will be subject to the notification processes, specified in the City Council G -1 Policy. s frames and duthority as Re Md OWON ArborAccessOnhne - newportbeach.wcainc.com p J I.. •M- • •�0 Inventory Detail Dist: 16 Address: 1500 SYLVIA LN Fictitious: Yes Location: Side -1 On Address: 2020 DEBORAH LN Species: tophostemon confertus, BRISBANE BOX DBH /Height: 07-12/ 30 -45 Parkway Size: 99 Utility Overhead: No Sidewalk Damage: No Recommended Maintenance: Grid Trim Estimated Value $2,070 WCA Work History Date Work Type Amount Job# 7/6/2011 Grid Pruning $39.00 19262 4/2912008 Grid Pruning $39.00 11060 4/15/2002 Grid Trimming $39.00 4184 1/28/2000 Grid Trimming $39.00 2866 Other Work History Date Work Type Crew Acct# Min Page I of 1 z. http: / /newportbeach.wcaine.coml inventorylSearchResultsDetailPrintN4ap .asp ?TreelD = 986612 08/19/2011 Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) July u, 2011 ) Property Owner First and Last Name (please print): MARY Auff INC&R 4Ti1 Business Name (if applicable): Address: ISO L 5 YL VA q AK. Phone #: 95/9 SYfr-SQo/ Signature In favor of tree removal 4 Wt (initial) Comments: 7-3l —// Date Oppose tree removal ❑ (initial) Property Owner First and Last Name (please print): P a ✓_rkC .0 ) !tit P- h w .% ID AA� Business Name (if applicable): Address: J 5 3l J VLVl i4 i. A Phone #: q I _ l 11- ( Signature Date In favor of tree removal L`7 M L-5 (initial) Oppose tree removal ❑ (initial) Comments: Property Owner First and Last Name (please print): Business Name (if applicable): Address: FUMMIM y ,5v eewa.A�_ Signature / In favor of tree removal ��% �_ (initial) Oppose tree removal ❑ Date (initial) Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) July u, 2011 Property Owner First and Last Name (please print): Business Name (if applicable): Address: S l L V LA nil Phone #: ignature Date In favor of tree removal% (M164 Oppose tree removal ❑ {initial) Comments: (D Property Owner Fast and Last Name (please print): -T&A "5Q S" 0 01e Business Name (if applicable): Address: 'd-n\ 6L✓6r^N Lgt4t Phone #: S► i_ 7 j SU Signature bate In favor of tree removal jj]— {; Oppose tree removal ❑ Comments: U Property Owner First and Last Name (please print): f N Cr Business Name (if applicable): Address: �ba AEROQW -W Phone #: g q 9 4 14.3_ 4,-jZV ( X131 I►l ignature Date In favor of tree removal {;oil Oppose tree removal ❑ (initial) Comments: 0 Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) July 11, 2011 Property Owner First and Last Name (please print): Business Name (if applicable): Address:. -.? Nic) t-,eA . In favor of tree removal Ix Comments: H 7131%11 Date (;oil Oppose tree removal ❑ Property Owner Fast and Last Name (please print): Business Name (f applicable): Address: Phone #: 6"N IV, WEIGH VP $ 'pCgaRAN IANt 1 tJE.+f, f 66401 (a -4%q -?131 11 Date In favor of tree removal V lk y' (iia Oppose tree removal ❑ Comments: Property Owner First and Last Name (please print): O M As ±�M Ll�nl T Business Name (if ap licable): Address: 190 D St1 o 2 Phhoone #: 0144 a -48 l4-71 AA��Lvwt Signature In favor of tree removal �( kez Comments: � I Date (meta) Oppose tree removal ❑ (Iniflao (nWo (moo Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) JProperty Owner First and Last Name (please print): i/ - July 11, 2011 Business Name (if applicable): Address: Phone #: ✓ ✓ 3/ Signature z < Vate- /In favor of tree removal �� (wti.9 Oppose tree removal ❑ ( Comments: LI Property Owner First and Last Name (please print): % AKd y- R -se " Business N7e (f applicable): Address: / 14,7 t I Phone #: /In favor of tree removal 0 ( 4 Comments: rti Property Owner First and Last Name (please print): Business Nate (if applicable): Address: %// iQ tc- Phone #: W V( &KVV Signature Oppose tree removal ❑ f l.�ra Gf end ' Date Z�31�i1 Date (in � ' In favor of tree removal [� (;oil Oppose tree removal ❑ (-itiq Comments: Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) / July 11, 2011 13 Property Owner First and Last Name (please print): Gu EM Ire R - U T 1A 04- �- Business Name (if applicable): Address: ✓7007 IhCrxa24N L"rc K3ELoeo9TREQCH _ CA 9LL-bo Phone #: ✓7949) S4S -t b2 6�k.4n1t,Slr- -- �Z -31- to�1 /Sikdature Date ✓ In favor of tree removal (] C� (:.,,;�q Oppose tree removal ❑ (-itw) Comments: Property Owner First and Last Name (please print): Business N /ne (f applicable)- Address:/ [SC 9 5 V L V %A L "4 Phone / 9 s4s- s �f g- S yf tf0 Signature JIn favor of tree removal m Comments: 7-31 - 11 Date Oppose tree removal ❑ 1y Property Owner First and Last Name (please print): ✓ l ' I �' 11 i'�'a i'� Business N e (if applicable): Address: ( / ) 5-30 � Phone #: / 01t4,j S 1 Pt� LI ei,6 ✓�^'� D Signature /in favor of tree removal ® %Ll (l- (.t.Q Comments: Oppose tree removal ❑ Date (initiaQ Gott Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) July 11, 2011 r r 16 Property Owner First and Last Name (please print): ✓ t5 Qi l Business N me (if applicable): Address: � (52.1 SYt✓4 r,- L&"N rtot SZ6Ln Phone #: c y 5 X 3 (o l 5 i J �i1 ✓ � 13 l � zo I l /in Signature I favor of tree removal I!""1— (mtriao Oppose tree removal ❑ (m;fial) Comments: & Property Owner Fast and Last Name (please print): Business Name Address: Signature J 2 �ira c C �2 uUs /n favor of tree removaT l'? �? tio;ti.4 Oppose tree removal ❑ Comments: 0 Property Owner First and Last Name (please print): Business N�ne (if applicable): Address: Phone #: Date (8W24 Date S1gna /in favo o e removal [/ tom; Oppose tree removal ❑ tk:t6o Comments: Please list the address of the property(s) owned within the surrounding area of the proposed reforestation request (see attached map) 16 Property Owner First and Last Name (please print): Business N�e (if applicable): Address: Zo 15, Phone #: / qyq 63l - if Sjs -'Signature ..-"r � c July 11, 7011 ✓ 1 PeJC5- Cltti e-NSV' /�1 JIn favor of tree removal li;t;,q Comments: ✓ 731'11 Date Oppose tree removal ❑ 2 Property Owner First and Last Name (please print): Business Name (if applicable): Address: J j SOS '--V CPI- L Pkg' E "VUPo-er SCAR 926(0 Phone #: c#d (oQ 5 S g 10 Signature Date ✓In favor of tree removal Cl W (ioiti Q Oppose tree removal ❑ Comments: 1 Property Owner First and Last Name (please print): H, L V!< t j 1 &S- � (I Business Name (if applicable): Address: lr.,n L l Phone #: c-A 'ZGGD (inidal) (n1 Signature Date In favor of tree removal 91 Rt�, tm;ti.Q Oppose tree removal ❑ (inidao Comments: I I 3 x 0 On a) (1) a Qi CL) a) CD Qi r 4- 4-0 M 0 r. to Lon) m ap ` x. 4 i " is 3 Y � s V. 7 r� 1 -AM for to r..'. r FF L.- E ow to Aft ♦ _ r ra.. 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