HomeMy WebLinkAbout02 - MOD Activity ReportTO: Parks, Beaches and Recreation Commission
FROM: Parks and Trees Maintenance Supermt ent and Operations Support
Superintendent
SUBJECT: October Parks, Trees, and Operations Divisions Activity Report
Parks Maintenance Division Activities
1. Parks Maintenance Division staff continues working with the Public Works
Department on numerous projects in the planning and construction phases.
Projects currently underway:
• Jamboree Road Widening at Bristol
• Bitterpoint and Rocky Point Pump Stations
• Sidewalk, Curb and Gutter Contract - various locations
• Sewer Pump Station Improvements — various locations
• Civic Center
o Buck Gully Lower Canyon Stabilization
Projects that are in the planning phases:
o Sunset Ridge Park
o Marina Park
0 19`x' Street Tide Valve
o China Cove Slope Stabilization
o Bristol Street North and South
Landscapes
o Dover Drive Median
o Irvine Ave., Westcliff to Dover
o Lido Village
2. The Municipal Operations Department and Merchants Landscape Services staff
worked together to complete an irrigation upgrade project at Castaways Park. The
Park was first developed in 1998, and later, a Re- vegetation Project was completed
in 2004 with Grant funding and public input.
As part of the Re- vegetation project, a native Meadow Sedge (Carex Pansa) grass
area was planted, and the irrigation system was expanded to water these newly
landscaped areas. However, due to budget restrictions, wiring for the irrigation
valves was not installed, and automation of the valves relied on a remote controlled
system that has recently become unreliable and antiquated.
The recent irrigation upgrade project included the installation of irrigation wires to
run through all the Park's irrigation valves. As an added incentive, the new wires
will make use of the City's weather -based irrigation controllers, taking full
advantage of water saving techniques for all areas of the Park.
Trees Division Activities
During the month of September, 913 trees were trimmed, 117 trees removed, 8 trees
planted.
The City's tree services contractor, pruned trees within the Corona Del Mar, Spyglass
Hills, Buffalo Hills, Santa Ana Heights, Balboa Peninsula and Lido Isle areas, as part of
the City's overall grid trimming schedule. Additionally, the annual pruning of selected
Eucalyptus, Coral and Palm trees are currently taking place throughout the City.
During the week of September 21 ", our Department was very involved in working
with our tree contractor, West Coast Arborist (WCA), in the emergency removal of
104 large Eucalyptus globulus (Blue Gum) trees from the medians on Irvine
Avenue. With approximately 12 hours to stage equipment and personnel, WCA
removed the 104 trees in less than 8 hours. It was a JOB WELL DONE to Dan
Sereno and the Parks Team, and the crew from WCA. Over the past month we
have had to deal with very tough issues, and I am extremely proud of the
professionalism and dedication of the MOD Team, including the Field Maintenance
staff who assembled a team to shut down the street. Thank you all.
We have now turned our attention to the renovation of these Irvine medians. To
that end, staff is working closely with the Parks, Beaches, and Recreation
Commission to form a committee to recommend replacement trees for this area,
including any remedial landscape work that will be required. We have involved the
neighboring communities in these discussions so that they have had the opportunity
to weigh in on what the new "look" for that street should be. At the same time this
work started, we continued our inspection program for the remaining 300+ Blue
Gum eucalyptus trees in the City. Staff and contract arborists have worked together
to insure that the remaining trees are safe and healthy. My sincere thanks to the
City Manager's Office, Police Department, City Attorney's Office and Human
Resources Department for all your help in addressing these tree concerns.
2. In October 2011, the City Manager, Risk Manager and Municipal Operations
Deputy Director approved an emergency removal of two City Tomlinson Ash trees
that are listed as a Special Tree, Neighborhood Tree, in accordance with the
removal criteria of Council Policy G -1. The trees were inspected by a Certified
Arborist, R. Dan Jensen and Association, which noted that both trees suffered from
a severe crack along one of its major stems. Additionally, the trees had extensive
decay in its scaffold limbs which had become structurally weak. The trees were
posing an imminent danger of collapsing.
Staff concurred with the Arborist's recommendation to remove the City trees
immediately due to public safety concerns. The trees were removed on September
29, 2011.
2018 Leeward Lane
2024 Leeward Lane
In October 2011, the City Manager, Risk Manager and Municipal Operations
Deputy Director approved an emergency removal of a City Eucalyptus tree that is
listed as a Special Tree, Neighborhood Tree, in accordance with the removal criteria
of Council Policy G -1. The tree was severely root decayed at the base of the trunk.
The tree was posing a potential public hazard and was removed on September 28,
2011.
430 Povpv Avenue
The attached Tree Activity Report summarizes requests and field activities performed
during the past months.
Beach Maintenance Activities
1. Department staff recorded 2,343 hours of scheduled overtime for summer activities
during the 17 weekends from Memorial Day through Labor Day. Crew members
from the Operations Support division continued to maintain the high level of
cleanliness and safety in the beach areas and surrounding commercial districts for
the summer visitors who come to enjoy the City's hospitality and beaches. Among
the summer maintenance activities is the supplemental restroom cleaning program,
which is in its l lth successful year. An on -site contract attendant restocks paper
products, and provides continued cleaning of the facilities at Corona del Mar State
Beach, Washington Street, Balboa and Newport Piers, 15th Street, and on Balboa
Island. The Operations Support division overcame several challenges this summer,
including the recent big surf and high tides event, the transition to a new janitorial
services contractor for beach area restrooms, and the fast season of beach refuse
collection by a private contractor.
2. During the week of September 19th, the Storm Drain Maintenance Crew finished
the removal of 435 inlet guards in front of catch basins on Balboa Island, Balboa
Boulevard, and portions of Coast Highway in West Newport and Corona Del Mar
to minimize the potential for flooding during the upcoming rainy season. The
program was implemented nine years ago, and the inlet guards have proven to be
one of the best structural improvements that the City has made in order to improve
water quality and to keep debris from entering into our harbor and ocean during the
dry spring and summer months.
3. The week of September 5th, Operations Support and Parks Maintenance staff were
busy with the post -Labor Day weekend clean-up and the preparation for the 8th
Annual Coastline Car Classic Show at Corona del Mar State Beach parking lot.
The beach, park, and restroom facilities, were groomed, cleaned, and washed down.
On Sunday, September 11, crews made the final touches to the site in preparation
for the 250 classic cars to be displayed. It was an extraordinary automotive and
lifestyle event showcasing the craftsmanship, elegance, and sheer exhilaration of
some of the most distinguished automobiles and luxury exhibitors in Southern
California. Staff ensured that visitors were comfortable by cleaning and restocking
the restroom facilities throughout the day.
4. During the week of September 26`h, Corona del Mar State Beach was groomed and
detailed by the Beach Maintenance Crew for the SOth Annual Sandcastle Contest,
which was held on Sunday, October 2nd. Clear skies and warm temperatures set the
stage for an enthusiastic crowd of participants and attendees who turned out for the
annual event. As the contest continues to grow in popularity, so do the maintenance
activities that are necessary to ensure a clean and safe environment for all involved.
380 Street Park - Shade Structure Replacement
Facility Maintenance staff discovered several cracks in the lower beams of the
shade structure during a normal inspection of the restroom facility at the 38th Street
Park. A temporary support was installed to stabilize the structure. City inspectors
and supervisors from Public Works, Community Development, and Municipal
Operations Departments, following inspections, discussions, and visualizations,
agreed to remove the structure and replace it with new material.
Due to the condition of the existing lumber of the beams, an emergency contract to
remove the aging structure was prepared. The work is being completed by a private
contractor (All Pro Builders) under the supervision of the project manager Rick
Scott.
All Pro Builders safely removed and hauled away the old material on September 26.
When weather permits, the contractor will be back on site to start the framing aspect
of the job. Once that's completed, the new lumber will receive a primer /sealer
application and a fresh coat of paint. We are all eagerly waiting to see the finished
product!
See attached Municipal Operations Department, Activities Report for September 2011.
ed by:
'Dinono
Parks and Trees Maintenance Superintendent
51
James L. Auger
Operations Support Superintendent
Attachments: (A) Tree Activity Report 2011 -2012
(B) Municipal Operations Department, September 2011 Activities Report
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Parks and Trees Division
Fiscal Year 2011 -2012
Problem Tree Removals
Reforestation Tree Removals
Municipal Operations Department - General Services Divisions -
Activities Report - September 2011
This Moh
Month
Month
Lest Year
Total To Date
TTD Last Year
AsphaltfConcrete
Street Patching (Tons of Blacktop)
180
278
670
614
Sidewalk Repaired (sq. ft.)
2,401
3,435
8,966
10,622
Curb & Gutter Replacement (lin. ft.)
46
187
347
671
Sweeping, Beach Cleaning, Demo Materials (tons)
393
216
988
804
Asphalt/Concrete Recycled (tons)
326
280
910
752
Signs & Traffic Markings
Signs Made
0
60
237
224
Signs Installed
226
200
600
599
Decals
5
50
6
130
Special Purpose Signs/Banners Made
6
105
25
330
Street Striping (lin. ft.) Added/Replaced
4,238
1,207
74,888
8,048
Pavement Markings (including reflective)
24
2
141
76
Parking Stalls
81
12
92
14
Curb Painting (lin. ft.)
552
251
17,057
8,205
Thermoplastic (lin. ft.)
0
0
0
0
Sign Posts Installed
7
22
47
57
Graffiti
Graffiti Incidents Removed by Staff
15
26
31
127
Graffiti Incidents Removed by Contractor
56
50
233
164
Refuse Collecdon
Residential (tons)
2,798
2,773
8,839
8,784
Liquid HaaMat Incidents
18
21
50
73
E -Waste Incidents
2
18
10
48
U -Waste Incidents
3
9
22
30
Recydables (tons)
1,161
1,166
3,687
3,735
Trees
Trimmed by Staff
11
8
30
31
Trimmed by Contractor
913
1,070
4,545
3,355
Removed
117
18
142
39
Planted
8
0
15
10
Roots Pruned by Contractor
0
11
14
11
Roots Pruned by Staff
0
0
10
6
Automotive. -
Repairs
130
282
573
861
Preventive Maintenance Completed
57
66
187
230
PM Labor Hours -
140
171
488
587
Beach Maintenance
Beach Area Refuse (tons) -
122
133
529
446
Beach Debris (tons)
82
43
233
203
Sweeping /Storm Drain
Gutter Miles Swept
3,406
4,389.
10,806
13,830
Sweeping Debris (cubic yards)
594
523
1,943
1,715
Storm Drain Debris (cubic yards)
174
94
222
163