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Home My WebLink About03 - RSS Activity ReportRecreation Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, Recreation Superintendent Re: Recreation Division Monthly Activities Report Item 3 November 1, 2011 ALL NEWPORT BEACH LIGHTED SPORTS FIELDS AUTOMATED In September, the final piece to the modern, online, lighting control system for Newport Beach fields was completed by Musco Sports Lighting. These updates allow staff to control the park facilities with lo lighted sports fields from any computer. Staff will save many hours throughout the year as all lighting schedules to these fields will be pre - programmed from City Hall instead of having to visit each individual park site. The "control link" system automatically adjusts to "sunset" times each day. The system is now benefitting the City with savings from unneeded electricity use in addition to less staff time needed for programming. A sample week from the City's lighted field schedule: Today is Monday, October 3,.2011 My Scheduirs IReports I Admin I Home I Help I Logout Call us at (877) 347 -3319 Monthly I Weekly I Daily View schedules for Facility: All Facilities -_ Field: All Fields User Group: All User Groups Weekly Q Ego October 8,2014 Facility Name /Field Sun 2 Mon 3 Toe 4 Wed 5 Thu 6 Fri? ONIOFF ON /OFF ONIOFF ONIOFF ON/OFF ONIOFF Arroyo Park Baseball 6:04p/ 6:03p1 6:01pf 6:Npl 5:59PI 10:15PG 14 15pG 10:15pG 10 :15pck 10:15pot Soccer 8:04p/ 6:03Pf 6:01p/ 6:9op/ 5;59p/ 10:15p 4. 10:15prw 10:15p Gr 10:15P at 10:15pan Bonita Crook Park Baseballl 6:04p/ 6.030 6:01p/ 6:00p/ 5:59PI 9:30p 10:30p 0. 10:30p r. 10:30p 4 10:30p G v Baseball 6:04p/ 6:03p! 6:01p1 6:00p/ 5:59PI 9:30P 10:30p r. 10:30p5r 10:30prm 10:30P 94 G Night Lights 6:06p] 6:47a 6:04p/6:48a 6:03p1 6:49a 8:01 p/ 6:49a 6:00p/ 6:50a. 5.59PI6:51a Ei G. G Gr CR Q G t Quartz Lights Security 6:050647a 6:04p/ 6:48a 6:03p/6:49a 6:01p16A9a 6:00p/ 6:50a 5:59P/6:51a 1 �* CA G G G G Soccer 6:04p/ 6:03p/ 6:30p. 6:01p/ 6!00P/ 5:59P/ 10:30p G dig. 10:30P FA 10:30p G 10:45p 6r Grant Howald Park 6 :03p/ ..8:0101 B:OODI _# AFTER- SCHOOL ENRICHMENT PROGRAMS A SUCCESS! This past fall season the City began collaborating with the Mariners School PTA and the Newport Elementary School Foundation to operate after - school enrichment classes. The schools, parents and City staff have been extremely pleased with the first session. Recreation staff contracted with current and new instructors to develop class courses taught at the school on a quarterly basis. Programs have included a variety of classes such as, Art, Baton and Cheer, Cooking, Science, Spanish, Surf, Tennis, Tae Kwon Do and more! Fall 2011 Recap FLAG FOOTBALL CONTINUES! Flag Football is now into their seventh week of play with 25 teams that include over 350 children practicing at the City's elementary schools learning the skills of passing, catching and running. Games continue to be played every Friday evening at Bonita Creek Park thru November 18th. After the regular season, four teams from each division will represent Newport Beach in the Orange County playoffs hosted by Newport Beach the week of November 281h. RED CROSS SHELTER TRAINING HELD OCTOBER 6. 2011 (a WNCC The Recreation & Senior Services (RSS) Department in partnership with the Fire Department, Red Cross, CERT and OASIS Volunteers coordinated a disaster shelter exercise on October 6 at the West Newport Community Center. The City has not conducted this type of exercise in 10 years and was developed to provide our Department the opportunity to effectively activate and set up a shelter, clarify roles our staff may be required to assume during an emergency, and refine the methods of city wide coordination during major emergencies. The day's objectives were to: • Activate an American Red Cross approved shelter • Deploy the American Red Cross Shelter trailer • Register and assist shelter victims with over 5o different real life scenarios • Provide basic needs for shelter victims School Enrollment Revenue Mariners Elementary School 2 8 artici ants $37, Newport Elementary School 219 participants $37,267 FLAG FOOTBALL CONTINUES! Flag Football is now into their seventh week of play with 25 teams that include over 350 children practicing at the City's elementary schools learning the skills of passing, catching and running. Games continue to be played every Friday evening at Bonita Creek Park thru November 18th. After the regular season, four teams from each division will represent Newport Beach in the Orange County playoffs hosted by Newport Beach the week of November 281h. RED CROSS SHELTER TRAINING HELD OCTOBER 6. 2011 (a WNCC The Recreation & Senior Services (RSS) Department in partnership with the Fire Department, Red Cross, CERT and OASIS Volunteers coordinated a disaster shelter exercise on October 6 at the West Newport Community Center. The City has not conducted this type of exercise in 10 years and was developed to provide our Department the opportunity to effectively activate and set up a shelter, clarify roles our staff may be required to assume during an emergency, and refine the methods of city wide coordination during major emergencies. The day's objectives were to: • Activate an American Red Cross approved shelter • Deploy the American Red Cross Shelter trailer • Register and assist shelter victims with over 5o different real life scenarios • Provide basic needs for shelter victims Twenty staff and twenty volunteers participated in the exercise which utilized the entire facility to provide areas for registration, feeding, sleeping, health services, children's activity and animal care. The day concluded with a debriefing which reviewed successes and areas to work on to improve our sheltering techniques. The Red Cross was on hand to observe throughout the exercise and provide critical feedback to bring awareness to areas we need to focus on in the event a real disaster takes place and we are called into action. Special thanks to RSS staff who performed with great precision, and Katie Eing and Matt Brisbois for their guidance and all the volunteers for their fabulous role playing with an extra dab of drama. FROM MARINE PROTECTION AND EDUCATION.... The Back Bay Science Center (BBSC) Programs Committee, consisting of representatives from the City, Department of Fish and Game, County of Orange and UCI, is introducing a new process for requesting BBSC facility use. Since the new facility opened in 2oo8, demand continues to increase each year. Implementing this new application and review process will help the Committee gather requests quarterly, thus making planning and scheduling more manageable. Effective this month, a BBSC Facility Use form will be required to be submitted to the BBSC Programs Committee (for review and approval) by the next approaching quarterly deadline. In addition to the Facility Use form, there is an Applicant Letter and BBSC Facility Use Guidelines to read more about the requirements and deadlines. This includes all future requests for meetings, workshops, tours, events, programs, camps, symposia, etc. It applies to all BBSC Operating Partners, Supporting Partners, and non - affiliated BBSC groups or individuals. If you have questions or would like to receive the forms, please contact Michelle Clemente, Marine Protection and Education Supervisor /BBSC Programs Committee. IN ADDITION... The BBSC Programs Committee has also been busy developing curricula for a set of 12 activities designed for school groups participating in BBSC programs. The 12 activities are the first in a series of educational activities created a few years ago by the Programs Committee. These activities are currently being reviewed and will be available in time for the busy spring school field trip season. Again, for further information, please contact Michelle. FACILITY RENTALS During the period of Sent 16 —Oct 15, 2011 there were: • 25 Picnic /Park Area Rentals • 7 Room Rentals • 8 Field Rentals • 9 Gym Rentals There was one wedding reservation rentals for this en riod — Sept 24 - Begonia Park, 70 guests PARK PATROL Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary) During the month of September Park Patrol had the following number of contacts: 1. Requested Calls • 138 with Youth Sports Groups • 90 Field related issues /checks • 12 Park /Picnic /reservation issues /checks • 97 Community Center issues /checks • 29 Playground checks 21 other • CdM Beach Contacts • BBQ's -47 • Tents -49 • Charcoal- 36 • 1 Pre -event check • 1 Post -event checks 2. Public Contacts • 192 education 2 alcohol • 56 dog related Written Warnings Issued — i for parking violation at Bonita Canyon Sports Park Citations Issued - none SPECIAL EVENT PERMITS As of October 15, 2011, there were 209 Special Event Permits processed and issued for the year. Those events of note for this period are: Taste of Newport — Newport Center Drive /Fashion Island, Sept 16 -18, 2011 - Attendance: 50,000 Lido Yacht Expo —Newport Harbor, Sept 16 -18 2011 - Attendance: 2400 per day City of Newport Beach Surf Contest — 56th Street Beach, Sept 24 -25, 2011- Attendance: 150 per day Race for the Cure — Fashion Island, Sept 25, 2011- Attendance: 30,000 Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report OASIS CLASSES AND ACTIVITIES REACH ALL -TIME HIGH OASIS is proud to announce that we offer over loo classes and activities for seniors. When the new building opened in October 2010, OASIS offered 76 programs. The new building has attracted new contract instructors and classes are added every month. Since May 2011, the following classes have been added: Creative Cooking Creative Painting with Mixed Media - French Impressionism (Art History) Google 1o1 Historic So Calif Landmarks and Early Pioneers Intermediate Zumba Gold Intro to Publisher and Power Point Italian Renaissance Art History MELT Method (physical therapy principles) Memoir: Writing your Life Stories Rosen Method Movement (dance -based fitness) Sculpting Spanish Book Discussion Group SPECIAL EVENTS The tradition of Oktoberfest came alive at OASIS on October 5 with 140 guests enjoying an afternoon social with bratwursts, beer, pretzels and German Oom -pah music. On November 23, a traditional Thanksgiving lunch will be served with the unique musical fusion of 30's & 40's swing and American honky -tonk performed by Western Boulevard. FLU SHOTS & MEDICARE COUNSELING The Flu Shot Clinic on October 19 was well attended. Hoag Hospital's Department of Community Medicine provided the flu vaccine and four nurses to administer the free vaccine to 247 individuals. Assisted by six senior volunteers, the clinic operated in an organized and efficient manner. This is a busy time of year for HICAP (Health Insurance Counseling and Advocacy Program). Due to an early Medicare enrollment period, October 15- December 7, the Center is hosting Medicare lectures, additional counseling sessions and a full day of one on one counseling in the OASIS Computer Lab for seniors to access their Part D Medicare coverage. OASIS FITNESS CENTER The Fitness Center closed its first year with 2,236 members. As of October 18, 266 members have renewed with 2,016 active members. Personal training revenue continues to increase with the addition of 30 minute training packages. For the period September 13 - October 1o, the revenue for personal training was $11,840. OASIS FACILITY RENTALS September 2011 had the highest number of facility rentals since opening in October 2010. OASIS generated more than $9,000 in rental fees with a wedding, a cultural performance by the Iranian American Society of Engineers and Architects, a cooking demonstration & dinner hosted by the Young President's Organization and 12 nonprofit meetings. OASIS Fitness Center Survey The OASIS Fitness Center completed its one year anniversary with a survey using Survey Monkey to collect useful information. Below is a small sampling of the six pages of information gathered that staff is now analyzing to make any necessary adjustments to the program. I. Frequency of Use HOW OFTEN DO YOU USE THE CENTER? II. Day and Time of Use WHAT DAYS DO YOU USE THE OASIS FITNESS CENTER? III. Expanded Hours of Operation IF THE OASIS FITNESS CENTER EXPANDED ITS HOURS, IS THIS SOMETHING YOU WOULD TAKE ADVANTAGE OF? WHAT TIME OF DAY DO YOU USE THE OASIS FITNESS CENTER? IF YOU ANSWERED "YES" TO THE PREVIOUS QUESTION, AT WHAT TIME WOULD YOU USE THE FITNESS CENTER? 0 I m, wenanatscotogyenestamtum 1112 >.... 7Eml Sitting Pretty 11/11 -12 $pal Medicare Part Drug Coverage 11/18 Appointor Thanksgiving Luncheon 11123 noon Winter Break Camps 12/19-12/23.7am-6pm Tournament of Roses Excursion 01/02/12 1 5 :45am I Jon Harmon... OASIS Parking Lot l fl- 1 f� Lk- VA SEPTEMBER 2011 OASIS SENIOR CENTER UTILIZATION REPORT PARTICIPANTS ATTENDING RECREATIONAL CLASSES Kitchen Et Home Delivered Meals Front Office FITNESS CENTER Gift Shop Library PERSONALIZED SERVICES PROVIDED President Treasurer Includes: Bookkeeper Taxes Blood Pressure 55 Information / Referral Counseling - persons 55 Legal Assistance Eldercare 20 Senior Assessment(hrs) Employment 20 Telephone Reassurance HICAP 10 Visual Screening Housing counseling 10 Transportation Info Taxes (Seasonal) SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS @ THE CENTER* *includes meals on wheels VOLUNTEER SERVICES PROVIDED AT THE CENTER Includes: Kitchen Et Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes 17,457 CUSTOMERS 3,250 CUSTOMERS 5,275 CUSTOMERS 3,978 CUSTOMERS 2800 13 40 252 3 700 1,438 RIDERS 2,497 CUSTOMERS 1,225 HOURS ( *equiv. to 9 full -time employees) PARTICIPANTS IN FRIENDS OF OASIS TRAVEL 158 CUSTOMERS Day Trios San Manuel Casino 39 Norton Simon Museum 44 Natural History Museum 40 Lone Trios San Diego Sea it Land Tour 34 Ghosts 8 Gamblers 40 Nixon Library 40 (SPECIAL EVENTS /SCREENINGS /LECTURES Trail Trekkies OASIS Golfers Computer Friends Let's Go Trippin Big Band Seminar Movie: True Grit Wine & Cheese OASIS Birthday BBQ U t 861 PERSONS 31 PEO Meeting 25 139 Hoag: Knee Replacement 100 60 Strategies to Remember 55 62 98 45 49 150 47 U t