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HomeMy WebLinkAbout01/02/2012 - PB&R CommissionItem 5A CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting January 3, 2012 – 6pm 1) CALL MEETING TO ORDER 6: olpm 2) ROLL CALL Present: Phil Lugar, Chair Tom Anderson Roy Englebrecht Kathy Hamilton Marie Marston Jack Tingley Absent: Ron Cole Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, Municipal Operations Director Teri Craig, Admin Assistant 3) NOTICE TO THE PUBLIC 4) CONSENT CALENDAR A. Minutes of the November 1, 2oii regular meeting. Recommendation: Waive reading ofsubjectminutes , approve and orderfled. B. Minutes of the December 7, 2011 Joint Meeting of the Costa Mesa Parks & Recreation Commission and the City of Newport Beach Parks, Beaches & Recreation Commission. Recommendation: Waivereading ofsubjmtminutes , appmveandorderfded. C. Parks & Operations Division Activity Report. Remmmendatian• Receive /file monthly Activity Reportfor activities and upmmingprajem D. Recreation & Seniors Services Activity Report. Recommendation- Receive /file monthly Activity Reportfor activities and upcoming projects. Jim Mosher commented on including a list of email /telephone comments that were received by staff in the minutes in the future; inquired about the status of the Marina Park Project and the processes for emergency tree removals and beach wind screens. Director Harmon stated that in accordance with G-1 the Commission does not approve tree removals when the tree is subject to failure and are signed off by the City Risk Manager and the City Manager. He went on to say that the windscreens are installed seasonally. Director Detweiler stated that the application for Marina Park has been deemed complete by the Coastal Commission and that the application should be on their agenda sometime in the spring for approval. Motion by Commissioner Englebrecht to accept items 4A - 4D of the Consent Calendar. Motion carried by acclamation. 5) CURRENT BUSINESS A. New Street Tree Designation — Fourth Avenue (CdM) Report presented by Director Harmon. He stated that staff have finished the fast phase by completing curb and gutter maintenance. Staff mailed 28 letters to the impacted homeowners with pictures of the recommended trees — Golden Medallion, Southern Magnolia and African Tulip — asking them to make their replacement choice. Five residents selected the Magnolia; four Parks, Beaches & Recreation Commission January 3, 2012 Page 2 the African Tulip; one Golden Medallion and that two homeowners did not want their tree replaced. Director Harmon requested the Commission forward their recommendation to City Council for their approval to be added to the Street Tree Designation List. Discussion between Chair Lugar and Director Harmon ensued regarding adding replacement trees at a later date; what occurs if ownership changes and the new resident wants a tree; the size of the tree; can they be mixed and matched. Director Harmon stated that there is no timeline for homeowners to request a replacement tree; that all trees will have a 36 inch box but staff have been unable to find this size for the African Tulip and will use the 24 inch box tree. Chair Lugar oopen the Public Discussion Jim Mosher inquired if there were other options of trees than those being presented tonight for approval. Dan Purcell commented on his research regarding the African Tulip highlighting that it was not allowed in Australia due to their flowers being pollinated by bats and birds and are quite invasive. He inquired as to why this tree would be recommended and suggested considering utilizing some California native trees in the future. Chair Lugar closed the Public Discussion Director Harmon stated that there are no back up species for this street but that the trees recommended for Holiday Road would be different than those named tonight. He commented that the African Tulip trees are already planted in the City and that the difference is that the City maintains them with regular trim cycles. He also commented that all three recommended trees have no history of problems in Newport Beach. Discussion ensued regarding the desire to use native California trees. Director Harmon stated that California Native trees do not usually have a lot of color but would be part of the tree palette recommended for Holiday Road. Motion by ConLmissioner Hamilton to recommend to City Council that the Street Tree Designation on Fourth Avenue between Avocado and Poppy Avenues (CdM) be changed from the Hong Kong Orchid to the homeowners choice of the following three tree species: Gold Medallion, Dwarf Southern Magnolia and the African Tulip. Motion carried by acclamation. 6) AD HOC COMM=E REPORT • Fire Rings - Commissioner Hamilton commented on the research information provided to the Commission and asked that they review the information prior to the February meeting. Director Detweiler clarified the fire rings discussion would be on the February Commission agenda. • Bench Donations - Commissioner Englebrecht stated that the ad hoc committee would be looking at the bench donation process and in particular what length of time the bench would remain in the park Director Harmon stated that an Ad Hoc meeting would be set for future discussion. 7) Commissioner Anderson stated that he and Commissioner Englebrecht had attended the Youth Sports Commission meeting and remarked that it was an extremely well run meeting. Commissioner Anderson suggested that any excess facility maintenance funds be set aside for Parks, Beaches & Recreation Commission January 3, 2012 Page 3 larger projects such as the installation of artificial turf. Commissioner Englebrecht commended staff on their efficiency in running an effective meeting and support they provide to the youth sports groups efforts. 8) NON AGENDA ITEMS Dan Purcell stated that he would like staff to look into the adult diapers being dropped and noted that more street sweeping is needed. Director Harmon stated that staff is working with Code Enforcement regarding this issue and that once a report was made; the diapers they were picked up within an hour. Jim Mosher inquired about the "Code of Conduct" referenced by Chair Lugar; and about the research information on the Fire Rings being made available at the time it was given to the Commission; and the status of the Fire Rings Ad Hoc meeting. Commissioner Hamilton stated the Ad Hoc committee did not meet. Director Detweiler stated that the research material would be part of the staff report that would be available in February but would follow up with the City Attorney about it being made available at the time it was given to the Commission and would follow up with Mr. Mosher. ADJOURNED (a 7:05P Submitted by: G Teri Craig, Admin sistant