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Home My WebLink About4A - Draft Minutes - 04/03/2012T� CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting April 3, 2012 — 6pm 1) CALL MEETING TO ORDER 6: o3Pm 2) ROLL CALL Present: Phil Lugar, Chair Kathy Hamilton, Vice Chair Tom Anderson Ron Cole Roy Englebrecht Jack Tingley Absent: Marie Marston Staff: Laura Detweiler, Recreation & Senior Services Director Mark Harmon, Municipal Operations Director Sean Levin, Recreation Superintendent Teri Craig, Admin Assistant 3) PRESENTATION BY EXPLOROCEAN /Newport Harbor Nautical Museum Rita Stunlin, President of ExplorOcean provided a short video addressing the history and the future plans for the organization including educational programs, exhibitions, and galleries. Ms. Stunlin reported that there is an economic model that will generate other sources of revenue, besides donations, and that the project could be sustainable in the future. Leslie Paravich, Director of Development and Marketing for ExplorOcean, addressed upcoming events as well as new planned programming. Ensuing discussion pertained to the timeline for future projects, involvement by the Coastal Commission and whether the existing ferris wheel would remain. Commission members wished them luck with this new undertaking. Ms Stunlin encouraged Commission members and the public to visit the facility. 4) NOTICE TO THE PUBLIC Tim Brown, former PB &R Commissioner, expressed the importance of being a PB &R Commissioner and noted that he never missed a single meeting except for the last one as he had to tend to his ill dog. He thanked Chair Lugar and Commissioner Hamilton for their support in his nomination for the Planning Commission, Howard Rich addressed the Commission regarding a bench donation and requested that the Commission complete the process that will allow him to fulfill his request. Municipal Operations Director Harmon stated that with the Commission's approval, he will work with Mr. Rich regarding the matter. He added that staff is reviewing the bench donation policy and that there are various areas to be discussed with the Committee before bringing it forward to the Commission. 5) CONSENT CALENDAR A. Minutes of the February 7, 2o12 regular meeting. Recommendation: Waive reading of subject minutes, approve and orderf fled. Parks, Beaches & Recreation Commission April 3, 2012 Page z _ B. Item pulled by a member of the public. C. Recreation & Seniors Services Activity Report. Recommendation: Receive /file monthly Activity Reportfor activities and upcoming projects. Motion by Commissioner Anderson to accept Consent Calendar items 5A and 5C. Motion carried by acclamation. B. Parks & Operations Division Activity Report. Dan Purcell questioned a section in the activity report regarding graffiti and sticker removal. He asked that the Commission communicate with local city retailers to discourage distribution of stickers. Jim Mosher stated that February was the first month that the number of tree replacements have equaled the number of trees removed. He addressed projects listed in the report and inquired as to their status. Director Detweiler reported the Marina Park project is in the hands of the Coastal Commission and that it will be placed on their agenda when Coastal Commission staff finalize their report. Staff will advise the Commission as more information becomes available. Director Harmon stated that if Mr. Purcell can help get rid of the stickers, he would greatly appreciate it and supported any form of educational sticker programs. He affirmed that tree removals have outpaced replacements in the last couple of years and added that additional funding has been allocated for replacements in 2012/13 budget. Motion by Chair Lugar to accept item 5B of the Consent Calendar. Motion carried by acclamation. 6) CURRENT BUSINESS A. City Street Tree Designation — Holiday Road - Director Harmon reported that six homes on Holiday Road were impacted with the removal of the Blue Gum. Staff has worked for several months to identify potential replacement trees and recommend that the Sycamore be added to the list. Director Harmon recommended the Commission forward their recommendation to City Council to add the Sycamore along with the Willow Leaf Peppermint as the designated street trees. Motion by Commissioner Hamilton to recommend that City Council add the Sycamore tree along with the Willow Leaf Peppermint as the designated street trees on Holiday Road. Chair Lugar opened the public discussion. Jim Mosher supported the idea of offering residents a choice and that the Sycamore was a good choice. He suggested that the Commission direct staff to take a more measured approach towards reforestation. Chair Lugar closed the public discussion. Motion carried by acclamation. 7) PARKS BEACHES & RECREATION COMMISSION ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION. ACTION OR REPORT (NON- DISCUSSION ITEM) None. Parks, Beaches & Recreation Commission April 3, 2012 Page 3 8) PUBLIC COMMENTS ON NON - AGENDA ITEMS Jim Mosher commented on the City Charter purpose and responsibilities for the PB &R Commission regarding content and frequency of meetings. Dan Purcell complimented Jim Auger for his responsiveness and work in cleaning up graffiti and stickers throughout the City. Commissioner Englebrecht expressed that in his personal opinion that this training for boards, commissions, and committee is very timely in reference to the Commission's task of serving as an advisory group to Council in issues related to parks, beaches and recreation services. He stated that the Commission failed to advise the Council appropriately regarding the removal of fire rings in the City. He referenced the City's quick actions in hiring professionals and experts when the Blue Gum tree fell and killed a resident. He noted not one tree was removed until City experts and outside experts designated what trees needed to be removed. He apologized for failing the residents of Newport Beach and other Commission members. 9) CITY OF NEWPORT BEACH EFFECPIVE MEETINGS TRAINING FOR BOARDS, COMMISSIONS AND COMMITTEES BY TRUDY SOPP Director Detweiler introduced City's consultant, Trudy Sopp and noted that staff had met with her and was provided tools to help implement effective meetings. Individual training will be provided to the Chair and Vice Chair, individually, at a future date. Ms. Sopp provided the following PowerPoint. rEE:T V.ry >; 'i,yof Newport Beach } "Effective Meetings Training for Beards, Commissions, and Committees'" PrebeFteC Oy; Tr,dv Sopp, Ph C. Foynder & Cocsckm8 Far*,net The Ceram br OrgacizaFOn'fkrtiveness 2 Oro -roiew of the'Effective Mee.tlrrgs Tramirg EF ort P pese t s t. ere: a parer r r) . a tc jt n ip ar.s a- :d re" remel co r Hate ev, r cit, M ages St ff- r3'r.: ef..owss dandtmt . _._ 3 City of Newport Beach Handbook 4 City of Newport Beach Handbook Model Governance purpose of the Board, Commission, o[ Committee • Role of the Chair • Role of the Memhers • Rote of the Staff 6 Meeting Reminders for Members ?, op ng Ahe arr s the Meeting re s-�nd asaee Devetop,eg CCles i'naooes AYen is rce • ,a, µ.'r, C] Irr: i'y TF�']Fr5 atOU:l'pv! r0'.0 Parks, Beaches & Recreation Commission April 3, 2012 Page 4 7 ^� Geting Reminders for Members (continued) • Managing How fou Communicate • >9alarnadvcac,and inquiry 1 "Jnderstaro Robert's Rni=_so:ONer rcorauct reasonable cebbenni'rs Encouraging and Honoring Public Participation 8 Five Common Pitfalls Meeting witr wit no purpose Confbct ci`nte-est on an age.. ^,da II>m Inad,ertenz v ;o'azior:s of the Brown Act and /or DCe ?'p Less O'rec1irg staff; ,tnrea'ist.c expectations !oeffect le out, c e -dement 9 Suggestions for Effective Public InvotvemenY • Be fairaa,d con I - A%aunce any rule5'K1eframes • questions for Confication only; engage with fellow BCCmembers • Use gavel, timer, breaks, etc. • Understand [:e anyerence between thoughtful leaden and naysayers 30 se, voarws IMP: Pdmary leaden .,p,,, Ihvuebttul kadrn aaraayem 13 ?4 For more information about this presentation" please contact: • Rob Houston, Assistant to the City Manager, City of Newport Beach, (949) 644-3033, or • Trudy Sopp, Founder & Consulting Partner, The Centre for Organization Effectiveness, (,(619) 993 -9656 -o p moo= ..e ^ i,.cn✓t 1o) ADJOURNMENT - 8:35 _p.m. Submitted by: Approved by: Teri Craig, Admin Assistant Observations from Today Phil Lugar, Chair 12 Chair Training Session MW A g s[n...e!ame -. tw pours neeE gmarage ent tc P:u ii'ae: . 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