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Home My WebLink About4A - Draft Minutes - 08/07/2012CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting August 7, 2012 — 6pm i) CALL MEETING TO ORDER — 6:oo p.m. 2) ROLL CALL Present: Phil Lugar, Chair Kathy Hamilton, Vice Chair Tom Anderson Ron Cole Roy Englebrecht Marie Marston (arrived @ 6:15Pm) Jack Tingley Staff: Laura Detweiler, Recreation and Senior Services Director Mike Pisani, Municipal Operations Deputy Director Sean Levin, Recreation Superintendent Teri Craig, Recreation Administrative Assistant g) NOTICE TO THE PUBLIC 4) ELECTION OF OFFICERS Chair Lugar expressed his appreciation to staff and his fellow Commissioners for their help and support throughout his tenure as Chair. Chair Lugar open the nominations for Chair. Chair Lugar nominated Vice Chair Hamilton. There being no other nominations, nominations were closed and Vice Chair Kathy Hamilton was declared Chair, unanimously. Chair Lugar opened the nominations for Vice Chair. Commissioner Englebrecht nominated Commissioner Anderson. There being no other nominations, nominations were closed and Commissioner Anderson was declared Vice Chair, unanimously. Each newly - elected officer took their place on the dais. 5) CONSENT CALENDAR A. Minutes of the June 5, 2012 regular meeting. Recommendation: Waive reading of subject minutes, approve and orderfiled. B. Parks & Operations Division Activity Report. Recommendation: Receive /file monthly Activity Reportfor activities and upcoming projects. C. Recreation & Seniors Services Activity Report. Recommendation: Receive /file monthly Activity Report for activities and upcoming projects. Chair Hamilton opened the public discussion seeine none the Public Discussion was closed. Motion by Chair Hamilton to accept Items 5A through 5C. Motion carried by acclamation. 6) Parks, Beaches & Recreation Commission August 7, 2012 Page 2 A. Bench Donation MOD Deputy Director Pisani presented details of the report noting that the request had been made last February but was deferred until the policy was updated by the Commission and approved by the City Council. He noted this is the first bench donation where the donor will pay the maintenance fee and addressed the proposed location of the bench. Chair Hamilton opened the public discussion; seeing none the Public Discussion was closed Motion by Commissioner Lugar to approve the bench donation request by Ms. Mickey Warner to be installed at Rhine Wharf Park. Motion carried by acclamation B. Request by Newport Mesa Soccer Club (NMSC) for Temporary Lights at Bonita Canyon Sports Park (BSCP) Field #5 Superintendent Levin presented details of the report including the timeline and types of lights to be installed. He noted that there had been some complaints received by surrounding residents regarding the previously- installed type of lights. He reiterated that there are not enough lit fields in the City and read a letter from John Martino supporting the changes recommended by staff and expressing concerns with increased traffic and street parking issues created by use of the fields by multiple groups. Discussion ensued followed regarding the rationale for the previous changes in lighting. Mark Arblaster, Newport Mesa Soccer Club indicated that he had spoken with the Hertz representatives about the lights and had assured them that they would only be sending the Genie TML -40ON metal halide bulb or equivalent lights and not what was used last year. Ensuing discussion pertained to lack of available parking in the area, drop -off and pick -up of players and the possibility of adding parking spaces. Superintendent Levin reported that staff is working on this problem. Director Detweiler reported that staff will work with the League to find workable solutions. Chair Hamilton opened the public discussion Jim Mosher noted that the report refers to the specific field as an "unlit field" and stated that surrounding homeowners had the expectation that the field would be used only in daylight hours. He expressed concerns with "temporary" becoming "permanent." Chair Hamilton closed the public discussion Motion by Vice Chair Anderson to approve temporary lights for NMSC at BCSP field #5 from October 1 — November 21, 2012 and January 9 -March 9, 2013 from dusk to 7:45pm, weekdays only. Genie TML -400N metal halide bulb or equivalent lights. Motion carried by acclamation. C. Reforestation Request MOD Deputy Director Pisani presented details of the report addressing replacement of existing City Brisbane Box trees with Australian Willow trees at the Homeowners' Association expense. Chair Hamilton opened the public discussion, none the public discussion was closed Motion by Commissioner Anderson to approve reforestation request from Harbor View Hills South HOA to remove and replace five City Brisbane Box trees on Quiet Cove. Motion carried by acclamation Parks, Beaches & Recreation Commission August 7, 2012 Page 3 7) PARKS. BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION. ACTION OR REPORT (NON- DISCUSSION ITEM) Director Detweiler presented an update of the Department's summer and aquatics programs noting increased registration and attendance. She announced that Sunset Ridge Park application will be heard before the Coastal Commission who is recommending a "no vote" on the project due to sensitive habitat in the area and City staff will continue to achieve and active park. She reported that the Coastal Commission recently approved the Marina Park project. She noted that the height of the lighthouse component was not approved but that staff will return before the Coastal Commission advocating approval. Discussion followed regarding providing additional information to the Coastal Commission regarding removal of fire rings and providing information on hazards related to smoke in the application process. Discussion continued regarding testing of air quality related to fire rings. Director Detweiler stated that the Coastal Commission asked whether the City had conducted studies, the response to which is "no ". Chair Hamilton noted that the information from the Internet comes directly from the AQMD and the American Lung Association. Deputy Director Pisani reported that landscaping demolition and replacement of trees on Irvine Avenue has begun and should be completed around the first of November. Commissioner Marston addressed promoting Arts in the City and the possibility of identifying locations for Arts in Public Places. She requested that the item be included in a future agenda with the possibility of having a Arts Commission liaison make a presentation at a later date to the Commission. Commissioner Englebrecht requested that the Corona del Mar fire rings be added to the next agenda. Ms. Detweiler indicated that it would not be appropriate to agendize the item since the Commission and City Council had already taken action and that staff is in the middle of process as directed. 8) PUBLIC COMMENTS ON NON - AGENDA ITEMS Jim Mosher addressed an update to the City Charter coming before voters in November noting it concerns revision to thirty -eight (38) sections of the Charter, three (3) of which concern the Commission. He summarized the three specific sections and encouraged Commissioners to vote "no" on the measure. He noted that the measure will be presented under a single yes /no vote. 9) ADJOURNMENT — 6:.rinm Submitted by: Approved by: Teri Craig, Admin Assistant Kathy Hamilton, Chair