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HomeMy WebLinkAbout4A - Draft Minutes - 09/04/2012CITY OF NEWPORT BEACH Item 4A Parks, Beaches & Recreation Commission D /� Regular Meeting (� September 4, 2012 — 6pm 1) CALL MEETING TO ORDER — 6:oo p.m. 2) ROLL CALL Present: Kathy Hamilton, Chair Tom Anderson, Vice Chair (Arrived 6:10 p.m.) Roy Englebrecht Phillip Lugar Marie Marston Jack Tingley Absent: Ron Cole Staff: Laura Detweiler, Recreation and Senior Services Director Sean Levin, Recreation Superintendent Janet Cates, Recreation Manager Teri Craig, Recreation Administrative Assistant 3) NOTICE TO THE PUBLIC 4) CONSENT CALENDAR Recreation and Senior Services Director Detweiler requested that Item 4A be pulled for separate discussion and consideration. Interested parties were invited to address the Commission on this item. Jim Mosher reported having submitted written comments and requested that Item 4E be pulled for separate discussion and consideration. There being no others wishing to address the Commission, Chair Hamilton closed public comments for this item. A. Minutes of the August '7, 2012 regular meeting. Recommendation: Waive reading ofsubject minutes, approve and orderftled. B. Parks & Operations Division Activity Report. Recommendation: Receiv %file monthly Activity Reportfor activities and upcoming projects. C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file monthly Activity Reportfor activities and upcoming projects. D. Bench Donation. Recommendation: Approve bench donation from Anthony Codianni to be installed at Rhine Wharf Park. E. Donation of Fitness Equipment & Furniture to the OASIS Senior Center Recommendation: Approve donation of 35o banguet chairs and one New Step fitness machine. Motion by Commissioner Lugar to accept Items 4B through 4D as presented. The motion carried by acclamation. Regarding Item 4A, Recreation and Senior Services Director Detweiler acknowledged receipt of comments by Mr. Mosher and reported the typographical errors will be reflected on the minutes as noted. Parks, Beaches & Recreation Commission /� September 4, 2012 D � �p� CT Page z ( f11 W �1 UUU Motion by Chair Hamilton to waive reading of the minutes as amended, approve and order filed. The motion carried by acclamation. Regarding Item 4E, Jim Mosher noted the generous donation to the OASIS Senior Center by Friends of the OASIS. He referenced a recently - approved donation policy and a related io% maintenance fee to be paid by the donor. He wondered why the policy is not being applied to the donation of equipment by the Friends of the OASIS and suggested that the policy may need to be reconsidered. Recreation and Senior Services Director Detweiler reported that the items were donated prior to the policy change and is not applicable in this instance. She reported that Council policies are reviewed yearly and commented that this specific policy may warrant reconsideration. Motion by Chair Hamilton to approve Item 4E as presented. The motion carried by acclamation. 5) CURRENT BUSINESS A. 2oii -12 Youth Sports Groups Maintenance Fund Review and Proposed Modifications to Fund Procedures in the Allocation Policy. Recommendation: Consider proposed change to the funding procedures in the Field Allocation & Use Policy. Recreation Manager Cates presented details of the report including background and previous related consideration and actions by the Commission, annual review of field maintenance fees and recommendations to changes in fees and policies. She addressed revenue received and use of revenues, a summary of groups contributing to the fund, amount spent and fund balance and presented specific policy changes including assessment of field maintenance fees and procedures for assessing fees for groups that are not part of the group field allocation process. Interested parties were invited to address the Commission on this item. There was no response and Chair Hamilton closed public comments for this item. Motion by Commissioner Anderson to approve the proposed changes to the funding procedures in the Field Allocation and Use Policy. The motion carried by acclamation. 6)PARKS. BEACHES & RECREATION COMMISSION/ STAFF ANNOUNCEMENTS, UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION. ACTION OR REPORT (NON - DISCUSSION ITEM) 1`RSR; 7) PUBLIC COMMENTS ON NON - AGENDA ITEMS Chair Hamilton invited those interested in addressing the Commission on non - agenda items to do so at this time. Jim Mosher reported submitting written comments regarding fire rings and regulations within the Fire Code that affect the operation of fire rings on City beaches. He noted the existence of regulations regarding smoke, open burning and recreational fires and related policies. Bruce Hensley requested that the Commission reconsider restrictions on the beach volleyball court on China Cove. He provided a brief background regarding the court and restrictions regarding prohibiting volleyball play between ii:oo a.m. and 3:00 p.m. because of overcrowding. He opined that it is not crowded and asked that the restriction be reconsidered as well as the requirement to remove the net every Parks, Beaches & Recreation Commission September 4, 2012 Page 3 D Q [F cT night. He presented copies of photographs showing that the beach is not overcrowded during volleyball play. Recreation and Senior Services Director Detweiler reported speaking with the group, asking them to address the Commission for their consideration of placing the matter on a future agenda. Dan Purcell stated his opposition and noted that he would be in favor of removing the subject volleyball court, completely. Steve Vralovich indicated his support of the comments by Mr. Hensley noting that almost no one uses the subject beach. He stated that volleyball is a popular sport in Newport Beach and that there have been no complaints made regarding the volleyball court and its use. There being no others wishing to address the Commission, Chair Hamilton closed public comments for this item. The Commission took a straw vote to determine if the matter should be placed on a future agenda and it failed due to lack of a majority. 8)ADJOURNMENT There being no further business to come before the Parks, Beaches and Recreation Commission, Chair Hamilton adjourned the meeting at 7:10 p.m. Submitted by: Approved by: Laura Detweiler, Director Kathy Hamilton, Chair