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Home My WebLink About4C - RSS Activity Report (5)Recreation Services Monthly Activities Report Item 4C October 2, 2012 To: Parks, Beaches & Recreation Commission Pa r j(S From: Sean Levin, Recreation Superintendent � e Re: Recreation Division Monthly Activities Report geilfer! After- School Enrichment Programs Another Success! The City has collaborated for a second year with the Mariners School PTA and the Newport Elementary School Foundation to operate the after- school programs. Both after- school programs have partnered with the City staff to plan, organize and implement the enrichment activities at the school sites. City staff has contracted current and new recreation instructors in order to develop class courses on a quarterly basis. A variety of classes are offered such as, Zumba, Cooking, Science, Mandarin Chinese, Surf, Tennis, Tae Kwon Do, Computers, Engineering with Legos, Golf, Basketball, Yoga, Hip -Hop, Chess, Homework Club, Ceramics, drawing and more! Total Enrolled: Newport E1178 participants Mariners El 148 participants Active Kids The much- anticipated Active Kids Afterschool Program is off to a great start as the school year began the week of September 4h. Registration is at an all time high with 16o children signed up for after school care this year! Recreation Leaders are running the Active Kids program at three sites: CYC, Mariners Library, and our newly relocated site at Newport Elementary School. Staff worked diligently with the NMUSD as well as Principal Nagy at Newport Elementary to get needed afterschool care onsite. The Newport Elementary location has 50 children enrolled! Preschool lol Our 3 -5 year olds started their Pre -K adventures on September loth. Our preschool program takes place at the Newport Coast Community Center and Mariner's Library Vincent Jorgenson Room. This program is full with 65 preschoolers enrolled! VI• w 1 Summer Camps & Classes Revenue is Up! The numbers are in! Comparison reports for classes and camps from summer 2o11 to summer 2012 shows an increase in total revenue collected. Summer revenue was up by 3.6% compared to last summer. The Recreation Division offered over 500 camps and 650 classes to the community this summer. The success of this summer can be attributed to the quality recreation contract instructors and programs they offer through the Newport Navigator and the marketing efforts of the staff. Staff will begin planning summer 2013 next month! CAMPS & CLASSES Revenue Collected Summer 2o11 $ 1,156,193 Summer 2012 $ 1,199,803 Coastal Clean Up Day Saturday, September 15th, was Coastal Clean Up Day statewide. Coastal Clean Up Day has been an annual event since 1985 and is the Largest volunteer event in the world. The statewide count is estimated at 57,442 volunteers. Those volunteers picked up 534,115 pounds of trash and an additional 105,816 pounds of recyclable materials, for a total of 639,930 pounds or 320 tons. It is estimated that we dump the equivalent of 200 million elephants worth of trash each year into our oceans. abolk, am—lb, � ,q The City of Newport Beach participates every year and this year was no exception. There were over 45o dedicated volunteers who braved the hot temperatures and high humidity. Corporate groups, middle school students, and families spread out from little Corona to the Balboa Peninsula. The majority of the trash reported by these volunteers was cigarette butts, plastic bottle caps and small pieces of Styrofoam and plastic. Each piece of debris picked up on the beach is one less piece that is washed out to the ocean by the tide. The Marine Protection & Education unit would like to give a big thank you to all these generous people for volunteering their Saturday morning in this effort. PARK PATROL On Monday September loth, the quarterly Park Patrol meeting was held, and agenda items included recaps of CdM Beach summer patrol, dogs at Buck Gully, Repetitive Field Use Agreements, commercial activity and communication. Police Officer Brian Schlottach attended the meeting to further strengthen our relationship with the Police Department as we work together to make Newport Beach parks, facilities and beaches safe and enjoyable for everyone. We appreciate the Police Department taking the time to attend and learn more about Park Patrol as we continue to build a cooperative relationship. Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the number of times they stopped and spoke to customers other than requested calls. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of August, Park Patrol had the following number of contacts: 1. Requested Calls • 26 with Youth Sports Groups • 4 Field related issues /checks • 7 Park /Picnic /reservation issues /checks • 41 Community Center issues /checks • 2 Playground checks • 14 other 2. CDM Beach Contacts • 62 BBQ's • 90 Tents • 43 Charcoal • 1 Pre-event check • 1 Post -event check 3. Public Contacts • 98 education • 13 alcohol • 94 dog related NOV Written Warnings Issued — o Citations Issued — 1 citation issued for alcohol at Arroyo Park, 1 parking citation issued at CDM Beach FACILITY RENTALS & SPECUL EVENT PERMITS Durine the period of Aug 16 —Sept 1F 2012 there were: • 21 Picnic /Park Area Rentals • 8 Room Rentals • 2 Field Rentals • 5 Gym Rentals There were total of (2) wedding reservation rentals for this period: Cliff Drive Park -Sept 1, 2012, 25 guests Peninsula Park Field- Sept 15, 2012,100 guests As of August 15, 2012, there were 184 Special Event Permits processed and issued for the year. Those events of note for this period are: Pacific Coast Triathlon: Crystal Cove State Beach, Sept. 9, 2012 -Attendance: l000 CdM Chamber Car Show:, Corona del Mar Beach, Sept 9, 2012 - Attendance: l000 Taste of Newport Beach: Fashion Island, Sept 14 -16, 2012 - Attendance: 17000 /day Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Celeste Jardine -Haug, Senior Services Manager Re: Senior Services Division Monthly Activities Report OASIS Rental Caterers There has continued to be a lot of interest in renting the OASIS Center for various functions. The revenue from last fiscal year has almost doubled from the previous year. The facility is listed on a couple websites for weddings and word has traveled fast that OASIS is a great facility for events. In order to be able to optimally manage the facility and to protect the structure from damage and overuse, we have instituted an exclusive catering list. Research and interviews were used to develop a list of 7 Caterers who will work events for OASIS rentals. The caterers have proper licensing, insurance and reputation for providing a wonderful product as well as making sure that the facility is protected. The caterers selected also have a wide variety of price points and cultural capabilities. Potential renters will choose from a great selection appropriate for a simple high school banquet to a luxurious wedding. The process of renting the OASIS facility is very labor intensive for staff and we are hoping that this decision will help to streamline the process. Below are some charts showing the usage and inquiries in regard to rentals. 2012 Rental Revenue Note: Chart reflects revenue for calendar year (Jan -Dec 2012) 'Anticipated revenue 58,000.00 57;245.00 57.000.00 $6,103.00 55,705.50 $6,000.00 $5.839.50 $5,000.00 $4,827.15 $4,490.00 $4,000.00 53,777.00 53,886.15 $4,095.00 <3,125.00 $3,000.00 $2,011.00 52,000.00 $1,000.00 $ 300.00 $0.00 ,ac��vtiti��`� ti v�`\y~ �atiti ,Jtiti 'J\ y ��ryotiiryotiryoti�`�otiti w w Fee Classifications Note: Chart reflects events held during calendar year (Jan – Dec 2012). Newport Mew Nonprofit>R 40% Total: C6 8% 2% Includes paid rentals, discounted rentals, and no charge Facility Rental Inquiries Note: Chart reflects inquiries for calendar year to date (January- August 2012). All phone calls, walk -ins and emails per month. Includes City of NB inquiries. *No data available for January -March 2012 due to position vacancy. r— a0 35 30 25 20 15 10 5 O A37 23 16 lam'~ Effigy ,~ ve 40 Y' -P. �~~ 0 , %0 C� �� p p LibrM Proirams at OASIS OASIS is fortunate to be able to have the Newport Beach Public Library come to the facility and help participants learn how to use the wonderful and informative library programs on the computer. Students will be learning about Reference USA, Morningstar, Value line, Hoovers Company Records, Health and Medical Complete, and Novelist. These are all programs that one can access from home using a library card. OASIS Special Events A Tea and Fashion show was held this month that was very successful. The models were the OASIS senior and the clothing came from Drapers and Damon's located in West Cliff Plaza. The event was catered b Jay's Catering. 175 people, mostly ladies, enjoyed a wonderful afternoon of music, fashion and food. OASIS will be participating in the National Take Back Event which is being coordinated by the Drug Enforcement Agency (DEA) and the Newport Beach Police Department. People will be able to drive by and drop off their unused prescription drugs in a safe manner. The DEA will dispose them in a manner that will ensure the drugs stay out of the wrong hands. This event will take place on Saturday, September 29 from lo:ooam to 2:00pm. August 2012 OASIS UTILIZATION REPORT PARTICIPANTS ATTENDING 15,817 CUSTOMERS RECREATIONAL CLASSES Kitchen & Home Delivered Meals Front Office 2,231 CUSTOMERS FITNESS CENTER Library Instructors 6,060 CUSTOMERS PERSONALIZED SERVICES PROVIDED Vice President Bookkeeper 2,458 CUSTOMERS Includes: 75 Movie: Blood Pressure 56 Rental Inquiries 31 Counseling - persons 85 Rentals (Paid) 7 Eldercare 0 Senior Assessment(hrs) 30 Employment 35 Telephone Reassurance 170 HICAP 9 Visual Screening 0 Housing counseling 25 Taxes (Seasonal) Information and Referral 2000 Legal Assistance 10 SENIORS RECEIVING TRANSPORTATION SERVICES Care -A- Van /Shuttle CUSTOMERS RECEIVING NOON MEALS @ THE CENTER* *includes meals on wheels VOLUNTEER SERVICES PROVIDED AT THE CENTER Includes: Kitchen & Home Delivered Meals Front Office Travel Office Gift Shop Library Instructors President Treasurer Vice President Bookkeeper Taxes PARTICIPANTS IN FRIENDS OF OASIS TRAVEL Day Trips Viva la Fiesta 25 Disney Concert Hall 38 Pechanga Casino 54 Lake Arrowhead 44 SPECIAL EVENTS /SCREENINGS /LECTURES 1,241 RIDERS 2,172 CUSTOMERS 1,296 HOURS requiv. to 9 full -time employees) Long Trips Trail Trekkies 17 Successful Aging OASIS Golfers 55 UCI Lecture: Osteoporosis Computer Friends N/A Senior Resources Expo Lets Go Trippin' 70 A Taste at OASIS Big Band Seminar 75 Movie: 75 BBO 65 Game Show 20 Talent Show 375 117 CUSTOMERS 1,538 PERSONS 26 60 400 300