HomeMy WebLinkAbout5B - Special Tree Removal - 320 Evening Canyon RoadPB &R Commission Agenda
Item No. -5
October 2, 2012
TO: Parks, Beaches and Recreation Commission f
FROM: Municipal Operations Director
SUBJECT: Special Tree Removal Request — 320 Evening Canyon ad
Recommendation
Staff recommends that the Parks, Beaches and Recreation (PB &R) Commission
consider the removal of two Special City Trees, Neighborhood Trees at 320
Evening Canyon Road.
Discussion
Staff is requesting approval for the removal of two City Erythrina caffra
(Kaffrrboom Coral) trees located adjacent to 320 Evening Canyon Road. The trees
are listed as Special City Trees under Neighborhood Trees.
City Council Policy G -1, Retention or Removal of City Trees, Special City Trees,
Neighborhood Trees, requires that the PB &R Commission approve the removal of a
Special Tree (Attachment A).
The Urban Forester and Parks/Trees Superintendent determined the trees must be
removed to mitigate potential liability due to severe decay and decline. This fast -
growing deciduous tree routinely grows with multiple trunks and must be pruned
annually to promote upright growth and minimize limb failure. However, due to its
massive multiple trunks and weight of each limb, this type of tree is prone to limb
failure which has occurred several times on other Coral trees throughout the City.
Therefore, it is of major concern when these trees have existing decay and thus
become more prone to limb failure and potential liability.
If the removals are approved, replacement Erythrina caffra trees will be planted at
the same location, as these trees are the designated tree for this street. When
planted young, this variety of tree can be pruned to grow upright and discourage
any limb growth out and away from the trunk, lessening the chance for limb failure
when the tree matures. With proper trimming, these trees can be beautiful
specimens within the community.
Staff has attached the Tree Removal Report and photographs related to the request
(Attachment B).
Adjacent homeowners, Mayor Nancy Gardner, and the Shorecliffs Homeowners
Association have received a copy of this report and a notice of the Commission
meeting. Additionally, notification letters related to this removal request were sent
out to the surrounding property owners (Attachment Q.
Attachments
(A) G -1 Policy
(B) Tree Removal Report and photographs
(C) Map (highlighting the surrounding property owners)
G -1
Superintendent or the Urban . Forester shall have the authority to direct the
removal of a hazardous tree.
D. The tree(s) have been requested to be removed in conjunction with a City
Council- approved -City, commercial, neighborhood, or community association
beautification program.
E. The City Manager, upon the advice of the General Services Director, City
Attorney, Risk Manager or the Traffic Engineer, shall have the authority to
remove individual Problem or All Other Trees to resolve claims or safety issues.
REMOVAL OF CITY TREES
The initiation to remove (Special or All Other) City tree(s) may be made by the staff of
the General Services, and /or Public Works Departments, a legally established
community association, or a private property owner by making application to the
General Services Director, utilizing the City tree removal form. The provisions and
procedures of this Section of the Policy do not apply to the Problem Tree nor
Reforestation tree removal processes, which are described in other sections of this
Policy. Special Trees may be considered for removal under the provisions of this
Section provided a special report by the General Services Director is provided to the
Commission detailing the necessity of removal and any specific previous treatment of
the tree.
After receipt of the application, a Tree Inspection Report shall be prepared by the City's
Urban Forester (Attachment 2) to determine if the tree(s) meets the criteria outlined in
the above All Other City Trees section for consideration for removal. Simultaneously,
the Urban Forester shall provide a notice of the proposed tree removal to the adjacent
property owner (if not the applicant), the private property owners immediately
Adjacent to the .applicant's property, and the appropriate community, association if
applicable, (not applicable to the emergency removal of hazardous trees under Item C
nor to trees that meet the criteria of Item E in the preceding All Other City Trees
section). The Urban Forester shall determine whether in his /'her judgment additional
specific treatment can be initiated to retain the tree provided the costs are reasonable. If
a tree(s) is to be removed, the tree(s) will be posted at least 30 days prior to the removal
with a sign notifying the public that they have the right of appeal. The sign shall also
note a staff contact. Once a recommendation is made by the Urban Forester and the
Parks and Trees Maintenance Superintendent to the General Services Director and the
General Services Director or designee concurs, then the applicant, the adjoining owners,
5
G-1
private property owners on either side of the street within 500' in each direction of the
tree location and a legally established community association, if applicable, shall be
notified of the decision to remove or retain the tree within 30 days of the proposed
removal. A legally established community association is responsible for notification of
all association members pursuant to their established procedure. The General Services
Director, or a designee, shall prepare a staff report for a regularly scheduled PB&R
Commission meeting of all trees recommended for removal, except for those trees
categorized in Paragraph C. (dead, diseased, or dying trees) or Paragraph E (claims and
safety issues) in the preceding section on All Other City Trees. Only an applicant, an
adjoining property owner, or a legally established community association, the City
Manager, a PB &R Commissioner, or a Councilmember may appeal the decision of the
General Services Director not to remove a tree to the Commission. The Commission, in
considering any appeal, shall determine whether the removal meets the criteria outlined
in this Policy, as well as any unique factors which may be pertinent to the removal or
retention of tree(s). The decision of the Commission will be considered final unless
called up by at least one Councilmember or the City Manager.
The General Services Department will delay any tree removal(s) for at least 14 calendar
days following the date of the Commission decision in order to allow time for a
Councilmember or the City Manager to call the item.
The City will replace all trees removed in accordance with the All Other City Trees
removal criteria on a one for one basis. Replacement trees will be a minimum of a 36"
boxed size. If 36" boxed trees are not available, or funding, or space constraints prevent
planting of a large tree, then a minimum of a 24" boxed tree will be planted. The full
costs of removal and replacement of Special or All Other Tree(s) will be the sole
responsibility of the City, unless an applicant voluntarily pays for a new tree(s).
REFORESTATION OF CITY TREES
The concept of systematically replacing Problem or All Other Trees which are creating
hardscape and/or view problems and cannot be properly trimmed, pruned' or modified
to alleviate the problem(s) they create, or those which have reached their full life, and
are declining in health, or are simply the wrong species of trees for the planted location
is referred to as reforestation. The Urban Forester shall make a finding for the latter
category of inappropriate tree species for a specific location. His determination may be
appealed to the General Services Director whose decision will be final.
0
TO: Municipal Operations Deputy Director
August 9, 2012
.7fum4n Resources
FROM: Parks and Trees Superintendent and Urban Forester
RECEIVEd by; ^ '
SUBJECT: Tree Removal Review —Potential Liability
PROPERTY OWNER(S) Name: Parks and Trees Division
INFORMATION: Tree Location: 320 Evening Canyon Road /
Front 1 & Front 2
The City's Urban Forester is requesting removal of two City Kaffirboom Coral trees that are
declining and are creating a potential liability.
The trees are listed as Special Trees, Neighborhood Trees, which necessitates the
recommendation of the Municipal Operations Director and Risk Manager and approved by the
City Manager prior to removal (Policy G -1, page 2, paragraph 3).
recommends removal of the Citv tree.
REPLACEMENT TREE: YES ® NO ❑
DESIGNATED TREE: Bischofia iavanica — Tooe Tree
MUNICIPAL OPERATIONS DEPUTY DIRECTOR'S COMMENTS/RECOMMENDATIONS:
V�e(c)mt%e,,A I'Um k4eAI eL "- s Ak,,_ 4 &&J,��AIJeex, TU%Aoya15 w,U Lt dlsuscc,
Si ature?-�'_ e7et • 2 `P3A µ�Isn a n era Hd. Date:
RISK MANAGER,'S COMM S/ RECOMMENDATIONS:
Signature:
CITY MANAGER'S COMMENTS/RECOMMENDATIONS:
City Manager: �, 6._
Attachments
Date:
Date: 9�24� 2otZ
&1412MZ
TREE INSPECTION REPORT
Name: Parks and Trees Division
Tree Location: 320 Evening Canyon Road / Front 1 and Front 2
Request: The City's Urban Forester is requesting removal of two City
Kaffirboom Coral trees that are declining and creating a potential
liability.
Tree Species: ErWuina caffra — Kaffirboom Coral Tree
Designated Street Tree: Bischofia javanica — Toog Tree
Estimated Tree Value: $17,220.00 (2 trees)
Damage: N/A
Parkway: Concrete Brick Turf (X) Other
Comments: A field inspection determined the trees' bark is peeling. The trees are
also declining which is creating a potential liability. There is limb
obstruction and removal of the limb will disfigure the tree.
The trees are listed as Special Trees, Neighborhood Trees, which
necessitates the recommendation of the Municipal Operations Director
and Risk Manager and approval of the City Manager prior to removal
olicy -1, page 2, paragraph 3).
Inspected by: Date: October 12, 2011
Johi onway, Urban �orester
Recommendation: Staff recommends removal of the City trees in order to mitigate a
potential liability.
Please note, due to the current state of the City budget the planting
of a n w tree is deferred, pending further funding.
Reviewed by: jl� Date: October 12, 2011
an P. Sereno, Parks and Trees Superintendent
Reviewed by: UW Y ( Date: 'q —Co —c2.
Mike Pisani, Deputy Operations Department Director
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Inventory Detail
Date
Work Type
Amount
` G EVENING] CANYON RD
ldil 3/20'0
S rvlce Refjk,cs Prunintj
, of on:
' Y'
Front-]
')n Ac,dress:
320 EVENING CANYON R'D
y39.00
Etynmna caffra, KArFIRBOOM CORAI TREE
31 +- /3u -4S
$3mu
99
V 7
1yrr n9
No
V nfe^arua
Grid Trim
)�k,
r6, r;0
Date
Work Type
Amount
3ob#
ldil 3/20'0
S rvlce Refjk,cs Prunintj
S39,00
191?
D, 'CU.)
S. 'vice Req, c�t Pruning
y39.00
S .vice Pruning
$3mu
266f'
V 7
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3 9, 0 C,
"66
'91'2003
ScIvIcc Request PrLIMng
-3, t 2004
('nd Pnmin
$39,orj
.:
C, c; i r mmin�r
539,00
50 6
7 20' 0 2
'G, 1c trimming
$39.00
Sgysi
8/2112001
scr,,ice Reqij(,.Sz
$39,00
11 irA
I)8 20fie
Sonncc Recjuos,,
$39.00
5; 199 S)
(3j",'I Trimming
$39.00
2 8,6 6
Tramming
$39,00
2438
Other Work History
Date Wnrk Type Crew Acct# Min
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Addresst
320 EVENING CANYON RD
No
$39,00
Front-2
On A r1ress:
320 EVENING CANYON RD
539,00
Ewhima caffm, KAFFIRBOOV COTRA.!-
2098
31 +/ 30 -4S
539 o3
12666
l t, Ove.rheaW
No
Sx'r,v.,MK D - annage:
No
,ecorrifneridied Maintcoance:
Grin Trim
matcd Value
$8,610
WCA Work History
Date
Work Type
Amount
Job#
S,-,rvice Rcqu(. pl,urnfig
$39,00
1 "1 /s 2
So.nor.o Reqi,;erll Pruning
539,00
x.43 r7
2098
Service Request Pruning
539 o3
12666
7127!2 C07
Grid Pruning
IQ" 16/2006
Service Request Pruning
$39.00
9:60
7/:19 /200.5
SeTvice ReIJUCSt Pruning
$39,ocy
6478
I0130/200.1
(-,0 Pruning
$39.00
7338
1 r M"lln"
$39.00
607F.
'i 15121;02
C, rid Trimming
$39,00
4
$39,0(1
4:'..84
iK2(K)0
Service Rc ques-,
S39.00
35H3l
Trimming
$39.00
2866
7998
(.-!d rrinn-ing
S39,00
2438
Other Work
History
Date
Work Type
Crew Acct#
Min
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