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Home My WebLink About4D - Reforestation Request - 3719 Park Green Place by HVHS HOATO: Parks, Beaches and Recreation Commission FROM: Municipal Operations Director SUBJECT: Reforestation Request Recommendation PB &R Commission AgeQda Item No. December 4, 2012 Staff recommends that the Parks, Beaches and Recreation Commission consider for approval the reforestation request of the Harbor View Hills South Homeowners Association (HVHS HOA) to remove and replace one City Carrotwood tree at 3719 Park Green Drive. Discussion City Council Policy G -1, Reforestation of City Trees requires that individual property owners living within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. Staff has received a request from the HVHS HOA Board of Directors to remove one City Carrotwood tree at 3719 Park Green Drive. In addition to removing one tree, the applicant, Mr. Robert Shelton, is proposing to incur the cost for the planting of one 36 -inch box St. Mary Magnolia (Magnolia grandiflora `St. Mary') within a parkway in the HVHS area. Mr. Shelton has complied with the requirements of Policy G -1, and has agreed to assume the full cost of the removal and replacement of the City tree, approximately $681 ($525 for the required 36 -inch box replacement tree, and $156 for one removal). Staff agrees with the applicant that the current tree, Carrotwood is the incorrect species for the area. Staff has attached a Tree Inspection Report, Tree Inventory Detail, Reforestation Check List, and photographs related to the request. The HVHS HOA has received a copy of this report and a notice of the Commission meeting. Submitte Mark Attachments: (A) (B) (C) (D) (E) (P) HVHS HOA Board of Directors Letter of Approval Tree Removal Request Application Tree Inspection Report Reforestation Checklist Photos Area Map HARBOR VIEW HILLS HOMEOWNERS ASSOCIATION September 18, 2012 City of Newport Beach Municipal Operations Department P.O. Box 1768 Newport Beach, CA 92658 Attention Dan Sereno, Park and Tree Superintendent The Board of Directors of the Harbor View Hills South HOA has approved the enclosed Reforestation application for 3719 Park Green Dr. The applicant homeowner is committed to pay the costs of tree removal and replacement; the replacement tree will be a Carrotwood and will be planted in a different location. Adjoining and nearby neighbors concur with this request. We respectfully request that this matter be heard at the PB &R Commission meeting on October 2, 2012. Sincerely, Gary Edwards, President Harbor View Hills Homeowners Association cc John Conway, Urban Forester %AMMCOR 910 Calle Negocio, Suite 200 San Clemente CA 92673 Office (949) 661 -7767 Fax (949) 661 -5696 t 1, CITY OF NEWPORT BEACH Municipal Operations Department Tree Removal or Reforestation Application Per City Council Policy G -1 (Retention or Removal of City Trees), I am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks. Beaches; and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 6:00 p.m. in the Council Chambers. One (dwO itWd Indicate the number and specie(s),(if known) of tree(s). Located at: Please be as specific as possible Requestor 5C Property Owner Community Association NOther Signature: Print Name: SCIf ! CA I Arlrlrp..Sc/ Phnnp. (pavtime) / Email Date: 9 -!5-1 If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ('Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons /property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction widr a City Council- approved City, commercial, neighborhood, Project or community association beautification program. - -- -- -..._ ... - - - -- - --- - -- RevisedDeceinber ?011 Section B. For Reforestation Requests Only Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and /or view problems and cannot be properly trimmed,. pruned or modified to alleviate the problem(s) they create, or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: _ Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply forreforestation must submit a petition signed by a mininttun of 60% of the property owners within the area defined. ri Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. =Individual property owners, must submit a petition signed by a minimum of 60% of a maxinnutt of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Pads, Beaches, and Recreation Commission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -ate replacement of all tree(s) removed in reforestation projects. Replacement tree(s) shall be a minimum size of 36" boxed tree and cost $575 per typical tree or $775 per specialty tree, unless the parkway space will not accommodate a 36" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G -1. for additional information. RequestorComments; (,(soma Removals, except emergency, will be subject to the notification processes, time frames and aufhoritV cis specified in the City Council G -I Policy. Revised December 201 TO: Deputy Municipal Operations Director FROM: Parks /Trees Superintendent SUBJECT: Tree Removal Review - HOA Reforestation PROPERTY OWNER(S) / REQUESTER INFORMATION: October 16, 2012 Name: Harbor View Hills South Homeowners Association (HVHS HOA) and Mr. Robert Shelton Tree Location(s): 3719 Park Green Drive On behalf of Mr. Robert Shelton, the HVHS HOA is requesting the removal of one City Carrotwood tree based on the criteria of the City Council Policy G -1, Reforestation of City Trees. Mr. Shelton has agreed to incur the cost of the one City tree removal and replacement with one 36" box size St. Mary Magnolia tree within the parkway. REPLACEMENT TREE(S): V YES DESIGNATED TREE(S): NO Magnolia grandiora `St. Mary'- St. Mary Magnolia DEPUTY MUNICIPAL OPERATIONS DIRECTOR - COMMENTS / RECOMMENDATIONS: Signature: Date: ! [' (T l RISK MANAGER - COMMENTS / RECOMMENDATIONS: Signature: ,� La ��'� Date: CITY MANAGER - COMMENTS / RECOMMENDATIONS: e)4-1/ Signature: " Date: j TREE INSPECTION REPORT Name: Harbor View Hills South Homeowners Association (HVHS HOA) and Mr. Robert Shelton Tree Locations: 3719 Park Green Drive Request: On behalf of Mr. Shelton, the HVHS HOA is requesting of the Municipal Operations Department staff for the removal of one City Carrotwood tree based on the criteria of the City Council Policy G -1, Reforestation of City Trees. Mr. Shelton agreed to incur the cost of the one tree removal and replacement of one 36" box size St. Mary Magnolia tree within the parkway. Botanical /Common Names: Designated Street Tree: Estimated Trees Value: Damage: N/A Cupeniopsis anacariolides - Carrotwood Magnolia grandiflora `St. Mary' - St. Mary Magnolia $1,380 Parkway: Concrete Brick Turf (X) Other Comments: A field inspection confirmed City tree within a confined area. Inspected by: \- v Date: October 16, 2012 JShn Conway, Urba Forester Recommendatiopri�Orward reforestation request to the Parks, Beaches and / creation Commission for review and approval. Reviewed by: Date: October 16, 2012 Sereno, Parks and Trees Superintendent 4 �VwPokT {may h C`r<tFORH�S Reforestation Check List Urban Parks and Trees General Services Verified by: Fo ter Superidl@udent Director ❑ Legally Established Homeowners Association 1pl�U tiiM7 P ❑ Individual Private Property Owner(s) Iff ❑ Reforestation Application ❑ (90) days Reforestation Request Compliance ❑ Resolution of the Board of Directors, Minutes, Notices (Legally Established Homeowners Association) Dama2e/Impact ❑ Blue Water View Impact ❑ ❑ ❑ Incorrect Tree Species ❑ Hardscape Damage: (emu ❑ ❑Curb /Gutter ❑Sidewalk Futility Individual Private Property Owner(s) ONLY Urban Parks and Trees General Services Verified by: Forester Superintendent Director ❑ Written Agreement by Individual Property Owner(s) ❑ ❑ ❑ ❑ Staff Approved Petition ❑ ❑ ❑ ❑ Property Owners Signatures Verified ❑ ❑ ❑ ❑ Meets 60% Reforestation Criteria: ❑ ❑ ❑ #_Property owners notified %_Agreed with removal YES NO Meets Minimum Reforestation Requirements: ❑ ❑ Department Signature. l_ Date: S - (Z- City Attorney Reviewed: Map Output Page 1 of 1 http: / /www6.city.newport- beach. ca. us/ servlet/ com. esri.esrimap.Esrimap ?ServiceName=n... 11/19/2012 3719 Park Green Dr. ' _"7r,r 1308 ' N 4009 -4011 Photos provMetl by Eagle AtMallma0ing vm,v.eaBbeMal.com f Sebcted Features �> / City Boundary y, , ,•m �o m t ,• ;�',' 1, Trees (� Tree Vacant Site nq HARBOR VIEW -HILLS SOUTH HOMEOWNERS ASSOC °8Ty 9 { r" c ` • i it � R �'. 4, .. . 8 ♦�� r I http: / /www6.city.newport- beach. ca. us/ servlet/ com. esri.esrimap.Esrimap ?ServiceName=n... 11/19/2012