HomeMy WebLinkAbout06 - Coastal Access & Pedestrian Circulation ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
May 25, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega, Senior Civil Engineer
949 - 644 -3347 or parciniega @newportbeachca.gov
SUBJECT: COASTAL ACCESS & PEDESTRIAN CIRCULATION
IMPROVEMENTS— COMPLETION AND ACCEPTANCE OF CONTRACT
NO. 3628
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
4. Authorize the City Manager and General Service Department to increase their FY
10/11 Operating and Maintenance Budget by $9,386 annually to accommodate
the increased annual maintenance.
Construction Contract Summary:
Construction
Final Cost at
Benchmark
Contract
Time Under
Contract Award
Completion
Target
Actual
Time (days)
or (Over)
Amount
$1,006,579.92
$1,139,536.86
Contract
Contract
70
(8)
+10%
+13.6%
DISCUSSION:
On August 11, 2009, City Council authorized the award of the Coastal Access &
Pedestrian Circulation Improvements Project to Golden State Constructors, Inc. The
work necessary for the completion of this contract consisted of mobilization, traffic
control, construction notifications, survey services, curb and gutter, roadway
reconstruction, landscaping, onsite improvements, traffic striping and signage, and all
other items of work required to complete the work in place.
Coastal Access & Pedestrian Circulation Improvements- Completion and Acceptance of Contract No_ 3628
May 25, 2010
Page 2
The project encountered some unforeseen delays during the work. GSCI requested that
time be added to the project for delays incurred because of changed conditions, plan
changes and rain. The contractor was granted 35 additional work days for the
unforeseen changes.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$1,006,579.92
$1,040,553.90
$103,114.10
$1,143,668.00
The final overall construction cost, including five change orders was approximately
13.2% percent above the original bid amount. The change orders are as listed below:
Item No.
Description
Amount
1
Extra work — 4701, 4709, 4715, 4719 River Ave. and
224 48th St.
$17,062.00
2
Construction changes 9/24 through 1219
$ 13,895.63
3
Extra work - 4700, 4900, 5000 & 5100 blocks River Ave.
$20,705.82
4
Extra work 1120 through 2114
$28,433.00
5
Extra work 3/2 through 3/10
$21,119.59
6 Extra work: 5009 & 5011 River Ave.
$1,898.06
Total Project Change Orders
$103,114.10
Some of the extra work encountered resulted from the relocation of water utility services
and sewer clean outs (SCO) in an effort to maximize the landscape areas. Additionally
the existing water valves in this street were very old and several had to be replaced
during construction. Modifications to existing private improvements were necessary to
accommodate the City's reclamation of 10 feet of right -of -way for sidewalk
improvements. Additionally, modifications to existing driveways and entryways were
required to accommodate the new sidewalk, curb and gutter alignment.
The original project budget did not include any Utilities (Water or Sewer) funding. The
original bid included $25,400 in water work and $4,300 in sewer work. With change
orders, these numbers totaled $49,350 and $6,694 respectively.
A summary of the project schedule is as follows:
Estimated completion date per June 2009 Schedule: December 21, 2009
Project Award for construction: August 11, 2009
Contract Completion Date per NTP & Approved Extensions: March 2, 2010
Actual Substantial Construction Completion Date: March 12, 2010
Coastal Access 8 Pedestrian Circulation Improvements-Completion and Acceptance of Contract No. 3628
May 25, 2010
Page 3
Upon acceptance of this work and the end of the contract maintenance period, there will
be additional yearly maintenance costs based on the FY 09/10 Ceiling Adjustment
Requests from General Services Department for the additional 153 trees and 8,925
square feet of landscaping. Additional annual costs will be $3,244 for landscaping and
$6,142 for tree maintenance. Additional annual funding will need to be added to the
General Services Budget.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work 10 -day and 48 -hour City -
prepared construction informational notices were distributed by the residents within the
work vicinity.
Funding Availability:
In addition to the original construction contract, this project involved other project
expenses, as summarized below:
Construction
Geotechnical
Design Services
Design Survey
Incidentals
Total Project Cost
$1,143,668.00
$9,333.50
$110,125.00
$34,438.00
$2,910.97
$1,300,475.47
Funds for the construction project were expended from the following account:
Account Description
Oceanfront Encroachment
Water Fund
Waste Water Fund
Prepa I by:
Patrick Arcinie
Senior Civil Erk leer
Attachment: Location Map
Account Number
7028- C3002004
7503- C3002004
7531- C3002004
Total:
Submitted
Amount
$1,093,624.00
$43,350.00
$6,694.00
$1,143,668.00
Director