HomeMy WebLinkAbout07 - Irvine Avenue Sidewalk WideningCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
May 25, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur, Associate Civil Engineer
949 -644 -3312 or tandefur@newportbeachca.gov
SUBJECT: IRVINE AVENUE SIDEWALK WIDENING —COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 4432
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary:
Discussion:
On March 9, 2010, City Council authorized the award of the Irvine Avenue Sidewalk
Widening Project to S.J. Grigolla Construction, Inc. The contract provided for the
removal of the existing sidewalk, pouring new sidewalk, replacing existing curb and
gutter, installing curb ramps, removing interfering trees, root pruning, moving and
restoring irrigation systems, and removing and reinstalling street signs.
Due to rain during the project, S.J. Grigolla Construction, Inc. was granted two
additional work days.
Time
Construction Contract
Final Cost at
Benchmark
Actual
Contract
(days)
Award Amount
Completion
Target
Time (days)
( -)
:Under
r Over +
$86,920.00
$92,054.66
Contract
Contract
15
+2
+10%
+6%
Discussion:
On March 9, 2010, City Council authorized the award of the Irvine Avenue Sidewalk
Widening Project to S.J. Grigolla Construction, Inc. The contract provided for the
removal of the existing sidewalk, pouring new sidewalk, replacing existing curb and
gutter, installing curb ramps, removing interfering trees, root pruning, moving and
restoring irrigation systems, and removing and reinstalling street signs.
Due to rain during the project, S.J. Grigolla Construction, Inc. was granted two
additional work days.
Irvine Avenue Sidewalk Widening- Completion and Acceptance of Contract No. 4432
May 25, 2010
Page 2
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $86,920.00
Actual cost of bid items constructed: 86,194.00
Total change orders:
Final contract cost:
:=
$92,054.66
The final overall construction cost, including one change order was approximately 6%
percent above the original bid amount. The one change orders consisted of the three
cost items listed below:
Item No.
Description
Amount
1
Additional back of walk curb
$4,830.00
2
Additional stump grinding and root removal
500.00
3
Decomposed granite for topping adjacent to school
530.66
Total Project Change Orders
$5,860.66
A summary of the project schedule is as follows:
Estimated Completion Date per 2009 Schedule: April 23, 2010
Project Award for Construction: March 9, 2010
Contract Completion Date per NTP & Approved Extensions April 19, 2010
Actual Substantial Construction Completion Date: April 21, 2010
Environmental Review:
This project was exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices were
distributed by the Contractor to Irvine Terrace Association residents and the businesses
within the work vicinity. The first notice was distributed ten days prior to the scheduled
work. The second notice was distributed 48 hours before the work commenced.
Irvine Avenue Sidewalk Widening- Completion and Acceptance of Contract No. 4432
May 25, 2010
Page 3
Funding Availability:
In addition to the original construction contract, this project involved other project
expenses, as summarized below:
Construction
Geotechnical Inspection
Incidentals
$92,054.66
2,500.00
135.48
Total Project Cost $94,690.14
Funds for the construction project were expended from the following account:
Account Description
CDBG
General Fund
Prepared by:
Tom Sandefur
Associate Civil En sneer
Attachment: Location Map
Account Number
7161- C2001009
7013- C2001009
Total
Submitted by:
Amount
$ 53,039.00
39,015.66
$92,054.66
,ifi G. Badum
Works Director
LOCATION MAP
IRVINE AVENUE SIDEWALK REPLACEMENT
CONTRACT NO. 4432
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PROJECT LOCATION
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