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Home My WebLink About20 - San Miguel Drive Street ImprovementsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 20 June 8, 2010 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Fong Tse, Principal Civil Engineer 949 - 644 -3321 orftse @NewportBeachCa.gov SUBJECT: SAN MIGUEL DRIVE STREET IMPROVEMENTS — AWARD OF CONTRACT NO. 4472 RECOMMENDATIONS: 1. Approve the project drawings and specifications. 2. Award Contract No. 4472 to GASS Construction Company, Inc. for the Total Bid Price of $1,170,000 and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $117,000 (10 %) to cover the cost of unforeseen work. 4. Establish an amount of $12,500 to cover the cost of construction material testing. 5. Establish an amount of $2,500 to cover the cost of printing and incidentals. 6. Approve a Budget Amendment No. to recognize the contribution of funds in the amount of $1,302,000 from Zoning Implementation and Public Benefit Agreement between the City and the Irvine Company LLC dated January 8, 2008 and appropriating $1,302,000 into Capital Project Account No. 7251- C1002025 7. Direct Staff to seek reimbursement for the project funding ($1,302,000) pursuant to the Zoning Implementation and Public Benefit Agreement between the City and the Irvine Company LLC dated January 8, 2008 DISCUSSION: At 10:00 A.M. on May 27, 2010 the City Clerk opened and read the following seven bids for this project: BIDDER TOTAL BID AMOUNT Low GASS Construction Company, Inc. $1,177,000.00 2 All American Asphalt $1,194,194.00 3 Sequel Contractors, Inc. $1,214,012.00 4 RJ Noble Company $1,239,931.00 San Miguel Drive Street Improvements June 8, 2010 Page 2 5 Jezowski & Markel Contractors, Inc. $1,290,049.00 6 1 C E Engineering $1,383,757.00 7 Excel Paving Company $1,477,453.00 The low total bid amount is 33% lower than the Engineer's Estimate of $1,750,000. The received bid prices reflect the current market competitiveness. The low bidder, GASS Construction Company (GASS) possesses a California State Contractors License Classification "A" as required by the project specifications. A check of GASS' references indicates satisfactory completion of similar projects for other public agencies. GASS has successfully completed several similar improvement projects for the City as GMC Engineering. This project will realign both San Miguel Drive northerly and southerly curbs from MacArthur Boulevard to approximately 500' west of Avocado Avenue. The improvements when completed will include new curbs, gutters, sidewalks, raised median with colored stamped concrete, plantings, irrigation, traffic signals, and a third left -turn lane for vehicles travelling eastbound San Miguel Drive onto northbound MacArthur Boulevard. The additional left turn lane will improve the operational efficiency of this intersection by providing more left turn capacity. Additionally, the existing traffic signal at the Avocado Avenue /Farallon Drive intersection will be replaced with a new traffic signal equipped with wireless video detection to monitor and optimize traffic flow. This project also included reconstructing the Fashion Island entry on the northwesterly corner of San Miguel and MacArthur Boulevard intersection. GASS is required by Contract to complete all work (less plant maintenance) within ninety (90) consecutive work days in advance of the November - December shopping season. In case of delayed work completion, GASS will be assessed liquidated damages at the rate of $1,000 per calendar day. Environmental Review: This project is included within the Final Environmental Impact Report for the City Hall and Park Development Plan, SCH2O9041010, which was certified by the City Council on November 27, 2009. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work, City - prepared notices will be distributed by the Contractor to residents and businesses. Construction Material Testing Services: In addition to the contract costs, approximately $12,500 in construction material testing services is estimated for this project. The work will be performed under the on -call professional services agreement with Harrington Geotechnical Engineering. San Miguel Drive Street Improvements June 8, 2010 Page 3 Funding Availability: This project will be funded under the Zoning Implementation and Public Benefit Agreement between the City and The Irvine Company concerning properties located in North Newport Center. The agreement provides for a circulation enhancement contribution of $2.5 million to reimburse the City for circulation improvements within the Newport Center area. Upon approval of the recommended Budget Amendment, sufficient funds will be available in the following account for the project. Funds for this project Account Description Newport Beach Civic Center Proposed uses are as follows: Vendor GASS Construction Company GASS Construction Company Harrington Geotechnical Various Prepared b Fong e Princip I i\ Attachment: I Engineer Project Location Map Account Number 7251- C1002025 Total Purpose Construction Contract Construction Contingency Construction Material Testings Printing and Incidentals Total: Submitted by: Amount $ 1,302,000 $ 1,302,000 Amount $ 1,170,000.00 $ 117,000.00 $ 12,500.00 $ 2,500.00 $ 1,302,000.00 w 0 V� �O �JP Qo�� s92 O�J� F� DFtNE J� FARALLON ORjVF JQ- Q ' O V GQp �Q' JO Q' LOCATION MAP NOT TO SCALE SAN MIGUEL DRIVE STREET IMPROVEMENTS City of Newport Beach BUDGET AMENDMENT 2009 -10 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 1OBA -052 AMOUNT: $1,302,000.00 P XIncrease in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations to recognize funds from the Zoning Implementation & Public Benefit Agreement between the City and the Irvine Company for San Miguel Drive street improvements. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description 250 4927 Contribtions - The Irvine Company EXPENDITURE APPROPRIATIONS (3603) Description Division Number 7251 Contributions Account Number C1002025 San Miguel Drive Street Improvements Division Number Account Number Division Number Account Number Amount Debit Credit $1,302,000.00 $1,302,000.00 ` Automatic System Entry. Signed: C�ilwt l! I V� Vt[R/1LQ/L & •� �d Financial ADO val: Administrative Services Director Date Signed: Approval: City 1u Date Signed: City Council Approval: City Clerk Date City of Newport Beach BUDGET AMENDMENT 2009 -10 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- IOBA -052 AMOUNT: $1,302,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase expenditure appropriations from the CIOSA Contnrction Fund and to increase revenue estimates and expenditure appropriations to recognize funds from the Zoning Implementation & Public Benefit Agreement between the City and the Irvine Company for San Miguel Drive street improvements. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Fund Account Description Debit Credit 430 3605 CIOSA Construction Fund - Fund Balance $450,329.92 REVENUE ESTIMATES (3601) Division Number Account Number Signed: �\ �l r • y Financial Appro I: Administrative Services Director Signed: Signed: (,IT A Date Date G'14-10 Date Fund/Division Account Description 250 4927 Contribtions - The Irvine Company $851,670.08 EXPENDITURE APPROPRIATIONS (3603) Description Division Number 7251 Contributions Account Number C2002038 San Miguel Drive Street Improvements $851,670.08 Division Number 7432 CIOSA Loan Expenditures Account Number C2002038 San Miguel Drive Street Improvements $450,329.92 Division Number Account Number Signed: �\ �l r • y Financial Appro I: Administrative Services Director Signed: Signed: (,IT A Date Date G'14-10 Date