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HomeMy WebLinkAbout2015-43 - Adopting the Budget for the 2015-16 Fiscal YearRESOLUTION NO. 2015 -43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2015 -16 FISCAL YEAR WHEREAS, the City Manager of the City of Newport Beach has prepared and submitted to the City Council a proposed annual budget for the 2015 -16 Fiscal. Year; WHEREAS, the City Council has reviewed the proposed budget, determined the time for the holding of a public hearing thereon, and caused a notice of the public hearing to be published not Less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed budget were made available for inspection by the public in the Office of the City Clerk and the Finance Department at least ten (10) days prior to the public hearing; WHEREAS, the City Council held a public hearing on the proposed budget on May 26, 2015, and has made such revisions in the proposed budget as it deemed advisable; WHEREAS, the City Manager has the authority to approve budget increases not to exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3 (Budget Adoption and Administration); WHEREAS, the City Manager may accept donations or grants of up to $30,000 on behalf of the City and appropriate funds of up to $10,000 for the purpose intended, in accordance with Council Policy F -3 (Budget Adoption and Administration); and WHEREAS, all requirements of the City Charter and NBMC relating to the preparation and consideration of the annual budget and establishment of employee salary ranges have been complied with. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The budget of the City of Newport Beach for the 2015 -16 Fiscal Year as revised by the City Council via the Budget checklist is hereby adopted. The total approved appropriation of $282,428,283 ($262,811,786 less internal charges), plus CIP Rebudgets from FY 2014 -15 of $41,551,785, plus any items on the approved Budget Checklist attached as Attachment A, and incorporated herein by reference, has been allocated to the following funds in the amounts hereinafter shown: Fund General Fund Ackerman Fund CDBG Fund Asset Seizure Fund AQMD Fund Police Grants State Gas Tax Fund Measure M Fund Tidelands Fund Tidelands Capital Fund Contribution Fund Circulation Fund Building Excise Tax Environmental Liab. Assessment Districts Debt Service CIOSA Fund Parks & Community Centers Newport Annexation Facilities Miscellaneous Fire Stations Facilities Maintenance Public Arts & Cultural Balboa Village Parking Mgmt Insurance Reserve Fund Retiree Medical Fund Comp. Absence Fund IT Strategic Fund Equipment Fund Water Fund Wastewater Fund Total Appropriations $0 $0 $2,833,304 $0 $0 $72,917 $0 $199,030 $2,353,050 $3,768,100 $2,225,000 $1,426,900 $1,000,000 $590,000 $710,000 $0 CIP Budget Rebudgets from FY 2014 -15 $6,764,500 $0 $0 $0 $0 $0 $4,389,915 $6,037,670 $1,418,400 $1,040,700 $6,242,660 $128,175 $0 $0 Total Appropriations $190,250,000 $5,000 $449,937 $887,358 $154,631 $225,511 $6,742,965 $9,805,770 $6,476,704 $2,467,600 $7,242,660 $791,092 $710,000 $199,030 $0 CIP Budget - Operating New Budget Appropriations $178,228,500 $5,257,000 $5,000 $0 $324,617 $125,320 $887,358 $0 $154,631 $0 $225,511 $0 $0 $0 $2,833,304 $0 $0 $72,917 $0 $199,030 $2,353,050 $3,768,100 $2,225,000 $1,426,900 $1,000,000 $590,000 $710,000 $0 CIP Budget Rebudgets from FY 2014 -15 $6,764,500 $0 $0 $0 $0 $0 $4,389,915 $6,037,670 $1,418,400 $1,040,700 $6,242,660 $128,175 $0 $0 Total Appropriations $190,250,000 $5,000 $449,937 $887,358 $154,631 $225,511 $6,742,965 $9,805,770 $6,476,704 $2,467,600 $7,242,660 $791,092 $710,000 $199,030 $0 $100,000 $0 $100,000 $10,596,937 $0 $0 $10,596,937 $72,917 $0 $0 $72,917 $0 $472,335 $3,157,665 $3,630,000 $1,200,000 $0 $0 $1,200,000 $0 $150,000 $0 $150,000 $0 $1,951,000 $5,814,000 $7,765,000 $0 $1,500,000 $1,000,000 $2,500,000 $0 $0 $100,000 $100,000 $0 $370,000 $98,500 $468,500 $11,739,020 $0 $0 $11,739,020 $7,605,895 $0 $0 $7,605,895 $2,145,075 $0 $0 $2,145,075 $7,576,726 $0 $0 $7,576,726 $7,315,897 $0 $0 $7,315,897 $22,807,629 $2,550,000 $5,359,600 $30,717,229 $3,388,614 $500,000 $0 $3,888,614 $257,379,578 $25,048,705 $41,551,785 $323,980,068 Section 2: An interfund transfer is a governmental accounting term used to describe an internal flow of resources between the funds listed below and do not constitute an expenditure of the City. The total approved interfund tranfers include the following amounts by fund: Interfund Transfers Transfer Funds Transfers In Out General 6,962,394 12,986,443 Ackerman Donation - 43,985 Tide & Submerged Land - Operating - 6,938,394 Contributions 910,000 - Environmental Contributions 135,230 - Transportation & Circulation - 72,917 Newport Annexation Fund - 24,000 Debt Service 8,172,755 - Facilities Financing Replacement Program 8,500,000 8,862,635 Lifeguard Headquarters 138,585 - Facilities Miscellaneous 551,295 - CIOSA 72,917 - Misc. SAH Projects 15,338 - Facilities Maintenance 1,500,000 - Information Technology 360,000 Equipment Fund 800 MHZ Communication 1,000,000 - Recreation Equipment 609,860 - Total 28,928,374 28,928,374 Section 3: An interfund reimbursement is an accounting term to describe "repayments from funds responsible for particular expenditures" to the funds that initially paid for them. The transfer into the General Fund, from the Tidelands Fund, in the approximate amount of $6,938,394 as described section 2 will be reclassified as an inter -fund reimbursement when actuals expenditures are known at the end of the fiscal year. Section 4: A copy of the approved budget, certified by the City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for the City Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk where it shall be available for public inspection. Section 6: The budget so certified shall be reproduced and copies made available for the use of the public and of departments, offices and agencies of the City. Section 7: The recitals provided in this resolution are true and correct and are hereby incorporated into the substantive portion of this resolution. Section 8: This resolution, and the salary ranges contained therein, shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ADOPTED this 26th day of May, 2015. ATTEST: Leilani I. Brown City Clerk Attachment: Budget Checklist Edward D. Selich Mayor FI NAL Budget Checklist - Amendments to the Proposed Budget Fiscal Year 2015 -16 CHANGES TO THE PROPOSED BUDGET AS PRINTED - ADMINISTRATIVE Budget Fiscal Year 2014 -15 Surplus Increase (Decrease) Approved Unassigned, Unrestricted General Fund Fund Balance $ (1,982,412) General Fund Transfer Out - Neighborhood Enhancement Fund_ $ 991,206 General Fund Transfer Out - Retiree Insurance fund for OPEB Liability $ 991,206 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - ADMINISTRATIVE $ CHANGES TO THE PROPOSED BUDGET AS PRINTED - PERSONNEL RELATED Budget Department/Account Number /Description Increase (Decrease) Approved City Manager /Economic Development $ 1,057,922 Reclassify one full -time Public Information Specialist to Administrative Analyst $ 8,130 Finance .31 FTE to provide short-term lodging permit enforcement (estimate related revenue increase of $40,000) $ 20,000 Fire $ 978,780 Reclassify one full -time Department Assistant to Senior Fiscal Clerk in Fire EMS $ 3,974 Add one .75 FTE Senior Fiscal Clerk Limited Term in Fire Administration (funded in IT ERP budget) $ 23,858 Lifeguard restructuring - Eliminate 1 vacant full -time LG Officer position, upgrade 3 full -time LG Officer positions to 3 full -time LG Captain positions and add 3 .72 FTE LG Officers. Delayed implementation $ 954,922 of new .72 FTE LG Officers results in first year savings. $ (5,579) Library & Cultural Arts Eliminate one full -time Librarian II and reallocate funds to 1.96 FTE Library Assistant position $ (32,294) Municipal Operations Reclassify Superintendent classification to Sr Management Analyst in Division 3150 $ Student Intern Program - Conservation of Outside Irrigation Water (Notification to Customers) $ 45,000 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL RELATED $ 63,089 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BY FUND General Fund $ (5,769) Water Fund (Student Intem program originally in General Fund) $ 45,000 Technology Equipment Fund $ 23,858 Total Changes to the Proposed Operating Budget $ 63,089 CHANGES TO THE PROPOSED BUDGET AS PRINTED - MAINTENANCE & OPERATIONS Budget Increase (Decrease) Approved City Council Balboa Museum & Historical Societv Grant 8 20.006 Newport Beach Sister Cities Grant $ 3.000 Community Development $ 1,057,922 Reduction for Building plan review service contract $ (90,000; Library & Cultural Arts Contract Arts Program Manager $ 60,000 Police $ 978,780 Beach Security and Fire Ring Management during evening hours at CDM Main and Balboa Pier $ 110,000 Equipment Replacement $ 1,121,011 To allign equipment replacement purchase authorization, erroneously ommitted from proposed budget, with department internal service charges $ 954,922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - M &O $ 1,057,922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL AND M &C $ 1,121,011 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BYFUND General Fund $ 97,231 Technology Equipment Fund $ 978,780 Water Fund (Student Intern program originally in General Fund) $ 45,000 Total Changes to the Proposed Operating Budget $ 1,121,011 CHANGES TO THE PROPOSED BUDGET AS PRINTED - CIP EXPENDITURES Capital Improvement Project ## # #- C2002065 CdM ## # #- C # # # # ### Median Landscape Enhancements - Drought Response $ 500,000 7255- C5002023 Arches Storm Drain Dry Weather Diversion $ 890,000 7014- C5002022 Bayview Heights Drainage /Runoff Treatment $ (10,000) 7012- C2502018 Turf Replacement Irrigation Retrofit $ 10,000 7251- C2001012 Residential Street Overlay Program $ 12,369 7241- C4401002 Harbor Piers & Gangway Maintenance $ (551,600) TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET $ (639,231) TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET BYFUND General Fund $ - Neighborhood Enhancement Fund $ 900,000 Transportation & Circulation Fund $ (500,000) Tidelands Capital Fund $ (551,600) Contributions Fund $ 902,369 Measure M Fund $ (1,390,000) Total Changes to the Proposed CIP Exp Budget $ (639,231) CHANGES TO THE PROPOSED BUDGET AS PRINTED - REVENUE Budget DepartmentlAccount Number /Description Increase (Decrease) Approved 9010 -4404 General Fund - UTCT Residential Tax $ 40,000 425 -5898 Public Arts & Culture - Visit Newport Beach Public Benefit Fee $ 150,000 TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET BY FUND General Fund Public Arts Fund Total Changes to the Proposed Revenue Budget $ 190,000 $ 40,000 $ 150,000 $ 190,000 CAPITAL IMPROVEMENT PROGRAM - REBUDGETS Budget Department/Account Number /Description Increase (Decrease) Approved Public Works 7012- C2502017 Little Corona WQ Project $ 75 7013- C2001011 Slurry Seal Program $ (573,200) 7013- C2001013 Landscape Enhancement Program $ (104,380) 7013- C2002048 Newport Blvd /32nd St Mod $ 6,975 7013- C2002060 Old Newport Blvd & W Coast Hwy ( Desion) $ 24.824 7013- C2002074 Ocean Blvd Concrete Replc $ 23,415 7013- C3002029 Lower Sunset View Park Concept $ (10,893) 7013- C3002031 Tustin Ave Traffic Calming $ (14,225) 7014- C3002027 Mariners Mile Studies $ (22,701) 7014- C5002022 __ Bayview Heiestoration ghts R $ 16,814 7014- C8002031 Local Coastal Program Plan $ 4,425 7014- C8002037 Balboa Island Enhancements $ 188,640 7015- C4002011 CdM Pocket Park $ 2,226 7015- C4002013 Back Bay View Park $ 2,600 7181- C2002018 Dover/Westcliff Dr St Rehab $ 2,935 7181- C2002068 15th St Balboa Reconstruction $ (172,200) 7181- C2002072 Irvine Ave Pavement Rehab $ (15,050) 7181- C3001007 Traffic Signal Program $ 50,300 7181- C3002018 Traffic Signal Modernization: Ph 6 $ 18.246 7241- C4402009 Balboa Marina Public Pier Feasibility $ 48,000 7241- C4402017 Central Avenue Public Pier $ (441,000) 7251- C2002018 Dover/Westcliff Dr St Rehab $ (583,000) 7251- C4402018 Abandoned Watercraft Abatement $ 125,700 7251- C5002004 Big Canyon Wash Restoration $ 30 7251- C5002019 Santa Ana Delhi Regional Project $ 1,500,000 7251- C5002022 Bayview Hgts Restoration $ (100,000) 7255- C5100968 MWDOC Rebate Project $ 70,000 7261- C3002018 Traffic Signal Modernization: Ph 6 $ 8,645 7261- C3002023 Traffic Signal Modernization: Ph 8 $ (7,250) 7282- C2002018 Dover/Westcliff Dr St Rehab $ (1,980,990) 7282- C2002076 Macarthur Blvd Pavement Rehab $ (100) 7284- C2002060 Old Newport Blvd & W Coast Hwy (Design) $ 50 7284- C5002022 Bayview Heights Restoration $ (30,000) 7404- C1002042 Fire Station No. 5 / Library $ 100 7410 - 01002035 Civic Center OCIP Loss Claims $ 152,585 7412- C4002012 Sunset View Park $ 2,000 7417- C4002017 Bonita Creek Park Turf Replc $ (1,544,549) 7425- C8002036 Arts & Culture Master Plan $ (35,315) 7511- C6002014 Newport Blvd Water Main $ 208,000 7521- C6002016 SCADA System Upgrade $ 80,000 7521- C6002017 Central Irrigation System Upgrades $ 20,900 7524- C6002015 Water Well Project $ 16,400 7541- C6002016 SCADA System Upgrade $ 20.000 TOTAL CAPITAL PROJECT REBUDGETS $ (3,337,269) CAPITAL IMPROVEMENT PROGRAM REBUDGET BYFUND General Fund $ (407,406) Civic Center Fund $ 152,585 Contributions Fund $ 942,730 Environmental Contributions Fund $ 70,000 Fire Stations Fund $ 100 Measure M Competitive Fund $ (29,950) Measure M Fund $ (1,981,090) Public Art & Cultural Fund $ (35,315) Parks & Community Centers Fund $ (1,544,549) State Gas Tax Fund $ (115,769) Sunset Ridge Park Fund $ 2,000 Tidelands Fund $ (344,300) Tidelands Harbor Capital Fund $ (393,000) Transportation & Circulation Fund $ 1,395 Wastewater Capital Fund $ 20,000 Water Capital Fund $ 325,300 Total CIP Rebudgets /Changes $ (3,337,269) STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF NEWPORT BEACH } I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2015 -43 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 261h day of May, 2015, and that the same was so passed and adopted by the following vote, to wit: AYES: Council Member Petros, Council Member Curry, Mayor Pro Tern Dixon, Mayor Selich NAYS: Council Member Peotter, Council Member Duffield, Council Member Muldoon IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 27`h day of May, 2015. City Clerk Newport Beach, California (Seal)��'