HomeMy WebLinkAbout01 - Council Priorities - Council Priorities1 a.
City of Newport Beach
2008 Council Priorities Indicator
Tracker
Status Report
Date published: January 10, 2009
Presented by: Homer L. Bludau
MOVE FORWARD WITH THE PLANNING, PROCESSING AND
CONSTRUCTION OF A NEW CITY HALL
Objective
Target
Action
Council decides city hall location on
February 26; 2008
Accomplished on February
February 26`"
26th
Council determines architect selection
March 11, 2008
Accomplished on March 11";
process
Committee appointed on 25�"
Geotechnical consultant retained
March 11, 2008
Accomplished on March 11"
Selection process and decision on
March 25, 2008
Deferred until completion of
Contract Program Manager
architect selection
Staff update of city hall needs assessment,
March 25, 2008
To be determined by Building
review with Council
Committee
Traffic consultant retained
April 8, 2008
Preliminary analysis submitted
to the City Council on May
1 P, became part of General
Design Parameters
Architect RFQ due to City Hall Design
May 19, 2008
51 firms submitted
Committee
qualifications by the deadline
Council selects architect finalists
June 24, 2008
Five firms selected at June
24u Council meeting
Design submissions by architects due
September 19, 2008
Five firms presented Concept
Plans to the Design
Committee on Saturday,
September 27, 2008.
Conceptual development/public outreach
November 12, 2008
Public outreach underway,
completed
with models and display
boards at various city
locations. Two more public
meetings held after the 9 -27
presentation meeting.
Program running on NBTV.
City Council approves concept plan
November 25, 2008
Approved the Design
Committee's final report, which
recommended using BCJ as
the architect with modifications
to the BCJ City Hall and Park
plan.
City Council approves PSA with architect
NovembeF 25, 2008
Moved to January 13, 2009;
January 13, 2009
staff will also recommend a
PSA for Project Management
on January 13th.
Objective
EIR process
January 28 —
I RFQ issued December 5,
November 24, 2009
2008; Statements of
Qualifications received from 7
firms on December 23,
2008.EIR consultant
recommendation and contract
at 1127 Council meeting.
Schematic Design phase
April 15 —
August 14, 2009
Design Development phase
September 15, 2009 —
January 31, 2010
Construction Documentation phase
March 1
August 30, 2010
Construction prequalification/
October 1 —
bidding
November 15, 2010
Construction
January 1, 2011 —
June30, 2012 I
FF &E/move in completed
October 2012
Comments: The above calendar reflects the initial estimates of the City -BCJ project work team. For
more information, contact Public Works Director Steve Badum at 949- 8443311.
REGULARLY UPDATE THE FACILITIES FINANCING PLAN (FFP) AND
IMPLEMENT THE PLANNING, FINANCING AND CONSTRUCTION
OF THE IDENTIFIED PROJECTS
Objective
Target
Action
Council Finance Commjtkee reviews FFP
March 15, 2008
We have not met with the
cost estimates, scheduling and revenue
June 30, 2008
i Council Finance Committee
assumptions; discusses potential funding
October 15, 2008
I pending decisions by the City
options for initial projects; and makes
' Council on major facilities,
recommendations to Council as
including OASIS funding and
appropriate'
' City Hall.
Council Finance Committee makes
April 22, 2008
The Council Finance
recommendations to Council regarding
Committee is meeting on
space needs analysis for FFP projects
November 6, 2008, to begin
the decision process for the
first debt issuance.
Council Finance Committee's
May 13, 2008
It is anticipated that Finance
recommendations come to Council for
Committee recommendations
decision on space needs analysis for FFP
for the first debt financing will
projects
come to the City Council after
the beginning of the new
calendar year.
Comments: The Council will discuss OASIS funding options at its meeting on January le. Staff is in the
process of updating the FFP in order to review and discuss with the Council Finance Committee at its
next meeting:
4
IMPLEMENT NEW GROUP RESIDENTIAL ORDINANCES;
WORK AT THE STATE AND FEDERAL LEVELS TO ALLOW LOCAL
GOVERNMENTS GREATER ABILITY TO REGULATE SECONDARY
EFFECTS OF AN OVERCONCENTRATION OF GROUP HOMES
Objective
Target
Hold public hearings and adopt new Group
January 22, 2008
Accomplished
Residential Ordinances, set forth new
qualifications for Hearing Officers via new
Council Policy (F -26)
Issue Request for Proposals for Hearing
February 2008
Completed
Officers
Develop new Use Permit application for
February 2008
Completed .
Group Residential Uses
Determine all existing legal, non-
February-March 2008
Completed
conforming uses in residential districts;
notify all property owners /occupants who
may need to apply for Group Residential
Use Permits
Obtain budget amendment (contract
March 2008
Budget concerns addressed.
planners, legal counsel, hearing officers,
more) and proposed changes to. Code and
Water Quality Enforcement Division
Seek out and retain contract planners to
March -April 2008
Three firms selected.
begin review of Use Permits
Legal Defense of Ordinance
Ongoing
In midWMay 2008; Judge
James Selna denied most of a
preliminary injunction by
SLBTS to block the
Ordinance's implementation —
Selna did block the "integral
facilities /uses" portion of the
Ordinance from taking effect.
Use Permit Application Deadline
May 22, 2008
29 applications representing
319 beds and 32 separate
units/addresses were
submitted at the deadline.
Abatement proceedings
May 23, 2008
On May 23, 2008, abatement
letters sent out to about 18
facilities representing 220
beds.
Schedule, prepare for and hold Use Permit
November 2008 to
Hearings set, held. As of
application hearings
February 2009
December 29, 2008, one CUP
issued to Balboa Horizons
Recovery Services.
Objective
Follow -up on Use Permit condition
Ongoing
Underway.
adherence
Staff all appeals, requests for reasonable
January — February 2009
Hearings planned for
accommodation, requests for time
Reasonable Accommodation
extensions of abatement periods
in Jan -Feb 2009.
Bi- monthly reports to the City Council
Every 2 months through
This report is part of
December 2008 and
accomplishing this task.
ongoing
Involve the City and its governmental
Ongoing
SB 992 vetoed, Proposition 5
advocate in State Legislative efforts to give
defeated. City to meet with
localities greater local control to mitigate
Senator Harman in mid -
the adverse impacts of an over
January 2009 on 2009
concentration of group homes.
Legislative Session bills.
Other items shown on Implementation
Summarized here
Plan (sent to City Council on January 22,
2008)
Comments: The Group Residential Use process remains challenging.for the City, as we try to protect the
rights of the disabled to fair housing and to eliminate any adverse impacts from an over concentration of
group homes, especially recovery facilities.
On the Legal Front. Pacific Shores Recovery and Sober Living by the Sea (SLBTS) filed lawsuits
against the City in California Superior Court that challenge the validity of Ordinance 2008 -05. In addition,
Concerned Citizens of Newport Beach (CCNB), a group of area residents, also filed suit in Superior
Court, asking for $250 million in damages and claiming generally that the City's ordinance did not go far
enough to restrict group homes. The City moved to consolidate as many legal cases as possible in
Federal court to achieve a rapid and cost- effective determination by the Court as to the implementation of
Ordinance 2008 -05.
In addition to the lawsuits, Pacific Shores Recovery and SLBTS both filed separate fair housing law
complaints with the US Department of Housing and Urban Development (HUD), alleging discrimination by
the City. These complaints have since been referred by HUD to the US Department of Justice.
On May 12, 2008, Judge James Selna of US District Court heard a motion by SLBTS to enjoin the City
from enforcing Ordinance 2008 -05. Judge Seine stayed a portion of the.ordinance relating to "integral
facilities." Selna's stay generally stated that he believed that the California Department of Alcohol and
Drug Programs (ADP) was the only government agency entitled to decide if a licensed treatment facility
was integrated or not Selna allowed the rest of the Ordinance to go forward pending trial. As a result,
about 80% of the recovery beds in the city remain subject (at least for now) to the Use Permit process
described in the Ordinance.
In early June 2008, the City initiated three -way mediation between the City, SLBTS and CCNB. The
session lasted two days, and resulted in a "term sheet" between the City and SLBTS: The term sheet has
since been drafted into a Settlement Agreement and a Zoning Implementation and Public Benefit
Agreement. The terms of the proposed agreements have been presented to the Council at a public
meeting and to several community organizations. The Planning Commission held the first of the three
public hearings on these agreements in November 2008. The Agreement is set for the City Council in
January 2009. No settlement was reached with CCNB; however, CCNB has dismissed its lawsuit against
the City.
id
Use Permits. At the same time, contract City staff is reviewing the 29 applications representing 319 beds
and 32 separate units /addresses that were submitted by the May 22, 2008 use permit application
deadline within the Ordinance. As the application deadline passed, we issued abatement letters in
advance of the Ordinance's February 22, 2009 abatement deadline. Eighteen facility operators
representing properties with about 220 beds received abatement letters.
The review of the use permit applications, despite being done by private sector consultants as contract
City staff, has taken much more time than we had expected. The list of documents that each applicant
must provide under the Ordinance is long, and no operator submitted a complete application by the May
22, 2008 deadline. However, because it has been the Citys long -time practice to allow Use Permit
applicants a reasonable amount of additional time to complete application packages, legal counsel has
directed us to avoid discriminatory practices by following the same practices with Group Residential Use
Permit applicants.
A conditional use permit was granted effective December 29, 2008 for:
• Balboa Horizons Recovery — one ADP - licensed facility (11 beds, 1132 West Balboa);
Two hearings have been opened but continued for:
• Kramer Center — two unlicensed units (six beds each) in one duplex at 28"' Street (hearing continued
to 4:00 p.m. on January 22, 2009);
• Newport Coast Recovery — one large ADP - licensed facility for 29 beds at 1216 West Balboa (hearing
continued to 4:00 p.m. on January 12, 2009).
The following applicant is set for an initial hearing on January 29, 2009:
• Ocean Recovery — two ADP - licensed facilities (22 beds at 1115 West Balboa, 16 beds at 1601 West
Balboa);
The following applicants have applied for "Reasonable Accommodation ":
• Pacific Shores Recovery — three unlicensed sober living homes at the corner of Clay and Orange.
The City is in litigation with Pacific Shores for violating the 2007 moratorium on new or expanded
group residential uses; and
• Yellowstone Recovery — four unlicensed sober living homes in West Santa Ana Heights. Yellowstone
applied for use permits as well as for reasonable accommodation.
The following facility has entered into a negotiated Abatement Agreement
• Narconon Southern California — one large ADP - licensed facility for 49 occupants at 1810 West Ocean
Front. This facility will close at the end of its ADP - licensure period (February 28, 2010).
There are no other applications under review. One major operator, Momingside Recovery, has told us
that they intend to apply to ADP for up to eight T) "6 and Under" treatment licenses for their existing
unlicensed facilities on River Avenue and on 39 Street. Momingside ignored the City's use permit
application deadline, choosing not to apply for use permits. Further, the City sued Morningside for
opening a facility along River Avenue in violation of the 2007 moratorium. The City intends to oppose
Momingside's ADP applications for separate 6- and -under licenses on the grounds that Momingside's
facilities will be integrated together — therefore, ADP should not consider licensure of these facilities
unless Morningside applies for ADP - licensure as, for example, one 48- person facility.
Legislative Front. In both 2007 and 2008, the City worked with State Senator Tom Harman in an
unsuccessful attempt to pass SB 1000 (Harman, R- Irvine, 2008) which would have helped localities
ensure that state - licensed treatment facility applicants comply with local zoning. This advocacy involved
direct lobbying of legislators (via David Jones of Emanuels Jones and Associates), letters to legislators,
two visits to Sacramento to testify at Committee hearings (by Council Member Rosansky and Council
Member Henn) and extensive a -mails to other cities similarly situated and who attended our March 2007
Residential Recovery Facilities conference here in Newport Beach.
The City also followed AB 2903 (Huffman, D -San Rafael, 2008), which at one time would have required
ADP to stop licensing integrated "6 and Unders" as separate facilities, as ADP does here in Newport
Beach and did in many other cities, including Sausalito, CA. AB 2903 was held in the Assembly
Appropriations Committee, and only was passed out of committee when most of its more meaningful
provisions were amended out. Assembly Member Huffman's staff has told his Mann County constituents
that Huffman intends to introduce an "integral facilities" bill in 2009, and the City will review it at that time
with the intent to support it. The City will work with Senator Harman on ADP reform legislation in 2009.
Also in 2008, the City followed the progress of the League of California Cities - supported SB 992
(Wiggins, 2008). This bill would have established a new classification of homes subject to state review
and certification — Adult Recovery Maintenance Facilities or "ARMFs." ARMFs would be what we consider
to be sober homes, where persons in recovery reside but do not receive treatment onsite. The City
appreciated the intent of the bill, which would have professionalized and improved the management of
sober homes, but we did not support the bill overall for this reason: It set forth a new "loophole" that ADP
and operators could use to certify and place an unlimited amount of "6 and Under" ARMFs in
communities without regard to local zoning. Mayor Selich wrote a letter to Governor Schwarzenegger
asking Schwarzenegger to veto SB 992, which the Governor did.
The City also took a position to oppose Proposition 5 on the November 4, 2008, General Election ballot.
The City believed that Proposition 5 was too lenient on persons charged with drug - related crimes, would
unwisely increase the number of persons eligible for alternative sentencing, and would not benefit
communities given ADP's continued willingness to disrespect local zoning. Proposition 5 was defeated
by the voters (40.5% of voters voted for the measure, 59.5% voted against it).
Staff will continue to implement the Ordinance. Detailed information about the City's ordinance, the Use
Permit application for Group Residential Uses, and more is on the City's website under "Group Homes."
For more information about this Priority, contact Assistant City Manager Dave Kiff at dkiff5-city.newport-
beach.ca. us or call 949-644 -3002.
PREPARE AND IMPLEMENT A WATER QUALITY MASTER PLAN
(WQMP) THAT ADDRESSES AND PRIORITIZES
OUR WATER QUALITY NEEDS INTO THE FUTURE
Objective
Target
Action
Meet with the Coastal -Bay Water Quality
January 10, 2008
Completed
Committee to discuss the concept of a
WQMP
Form a subcommittee of Coastal -Bay to
January 17 and February
Completed
work with staff to develop the framework of
8, 2008
the plan and review the draft plan
Bring the draft plan back to Coastal -Bay
February 14, 2008
Discussed twice, expected to
for consideration and approval of broad
come back to Coastal Bay
priority projects
June 12
Take Coastal -Bay's priority projects and
Priority projects include a
put a funding plan with them, similar to the
preliminary funding plan
Facilities Financing Plan
Bring the WQMP to City Council for a
Moved to November
City staff was not able to bring
Study Session
2008
this to a Study Session given
other pressing concerns.
With direction from the Study Session,
Not applicable yet
finalize the WQMP in the context of the FY
2009 -10 City budget �
Implement the WQMP's projects and
During FY 2009 -10 and
Not applicable yet
monitor and adjust the Plan based on
beyond'
actual events
Review the Plan annually both with
Not applicable yet
Coastal -Bay and with the City Council;
receive corrections and changes at that
time to keep the document an iterative
document
Comments: The Council/Citizens Coastal -Bay Water Quality Advisory Committee set up a subcommittee
to work on the Water Quality Master Plan with Assistant City Manager Dave Kiff. The Draft Plan, which
the Committee has seen three times by the date of this staff report, is fairly robust in terms of what can be
done in the community. Funding the Plan will always be a challenge.
The Draft Plan is available on the City's website under Coastal -Bay Water Quality Committee. For more
information about this Priority, contact Assistant City Manager Dave Kiff at ,dkiffCc�ciri.newoort-
beach.ca. us or call 949 -644 -3002.
INSTITUTE AN ORGANIZATIONAL PERFORMANCE IMPROVEMENT
EFFORT THROUGH DATA GATHERING AND THE
IDENTIFICATION OF SERVICE BENCHMARKS TO MEASURE
ORGANIZATIONAL EFFECTIVENESS
Objective
Benchmarking contract with ICMA
January 8, 2008
Completed - January 8, 2008
approved by Council
Customer satisfaction survey results
February 1, 2008
Completed - February 1, 2008,
reviewed by Council Finance Committee
and February 4, 2008
on (3 surveys)
ICMA consultant team's first visit; review
February 4 and 5, 2008
Completed - February 4, 2008
with Finance Committee and Management
Team the benchmarking process; ICMA
team reviews City's priorities, customer
survey results
ETC Institute (survey team) makes
February 12, 2008
Completed - February 12,
presentation to Council on customer
2008
satisfaction survey results
ICMA review and analysis of.City and
February-March 2008
Ongoing
comparable jurisdiction data; assessment
of organizational culture
ICMA team augments performance
May -June 2008
We met with the Finance
indicators proposed by City staff to meet
Committee on July ? to
the needs of the City; makes presentation
review the proposed
to Council Finance Committee.
benchmarks; Council is
expected to approve the
benchmarks on Aug. 12th
ICMA team recommends and provides
February- August 2008
Training on how to do
course of training for staff
benchmarking is ongoing
through end of year and into
2009.
ICMA team recommends a list of peer
May -June 2008
The City Council approved the
cities to do benchmarking against
jurisdictions to be used for
benchmarking comparisons on
September 9, 2008.
ICMA team recommends a performance
May -July 2008
Ongoing
measurement methodology and process
that is tailored to the City's needs
10
Objective
Target
Action
ICMA team prepares a final report and
September 15, 2008
Delayed. The final report is
presentation to the City Council
now tentatively scheduled for
completion after the beginning
of the new calendar year
based on the high work load of
the IT Division. The report
should be provided no later
than March 151h.
Committee and Council identify City
October 15, 2008
Delayed. This step will be
process to audit, develop an RFP for audit
completed after the final
and hire a consultant
benchmarking report is
received from ICMA.
Comments: The Benchmarking Project was kicked off on February 28, 2008, with a meeting of
department directors, facilitators and coaches. Comparable cities have been selected and consulting
team is in the process of gathering comparable performance data. IT has to develop approximately 20
new software programs in order to assist departments in gathering performance measurements.
Software should be developed and operating no later than January 31, 2009. Final report due no later
than March 15, 2009.
11
CONDUCT AN APPRAISAL OF THE BANNING RANCH PROPERTY
AND ASSESS FUNDING AVAILABLE FOR THE PURCHASE OF THE
PROPERTY FOR OPEN SPACE
Objective
Obtain a copy of appraisal on the Bolsa
February 10, 2008
ROG requested to obtain
Chica land sale for open space
appraisal
Council ad -hoc committee meets with
August 8, 2008
Council Committee directed
interested parties to discuss the
staff to retain Resource
qualifications and process for the hiring of
Opportunity Group, LLC as
an appraiser
open space acquisition
consultant; contract executed
July 18, 2008. Council
committee members, ROG
and staff met with interested
parties to discuss appraisal
process August 6, 2008
RFQ for appraiser is ready for distribution
August 29, 2008
Proposals received from four
appraisal firms, who were
interviewed by ROG and staff.
Council committee directed
staff to prepare agreement
with BussShelger Associates
September 17, 2008.
Council approves contract for appraiser
September 9, 2008
Contract with Buss - Shelger
Associates executed October
8, 2008.
Meeting with interested parties and
August 8, 2008
Buss - Shelger had first meeting
appraiser to discuss the appraisal process
with property owners and staff
October 20, 2008.
Appraiser meets with interested parties to
January 27, 2009
Consultive Pricing Study to be
review preliminary appraisal findings
presented at City Council
Study Session January 27,
2009.
Council approves appraisal document;
February 2009
Not applicable yet
Council subcommittee recommends a
process to the City Council for determining
funding availability for purchase of Banning
Ranch for open space; Committee makes
hiring recommendation for funding
assessment consultant
Council subcommittee reports to City
April 2009
Not applicable yet
Council on funding availability
Comments: Contract with Buss - Shelger Associates does not call for a formal appraisal report, subject to
all of the professional appraisal guidelines and requirements, at this time. State agencies won't work on
12
funding an acquisition until there is an agreement with property owners, and we need an estimate of
value to open discussions with owners. In addition, State is required to perform its own appraisal for
acquisitions of more than $25 million. Our contract asks the consultant to establish a range of value
based on conservative and optimistic development scenarios developed in consultation with City, Coastal
Commission staff, other agencies, and property and mineral rights owners. Each of the scenarios will be
evaluated based on market transfer of similar lands, with allowance for locational influence, project size,
entitlements status and timeliness, oil impairments and other environmental constraints. Based on this
analysis, a preliminary assessment will be presented to the City Council during the study session of
January 27, 2009. With the preliminary assessment of value known, ROG is beginning exploration of
funding availability.
If the City authorizes Phase II, the consultant will prepare a detailed narrative appraisal on all or portions
of the property as determined by consensus of all parties involved. The appraisal will be prepared in
conformance with California Department of General Services appraisal requirements.
13
TAKING ADVANTAGE OF THE LATEST TECHNOLOGY, IMPLEMENT
AN EFFECTIVE TRAFFIC MANAGEMENT PLAN THAT IMPROVES
TRAFFIC FLOW THROUGHOUT THE CITY
Objective
Target
Action
Phase 1 - Complete Traffic Signal
January 1, 2008
Completed
Modernization Master Plan
i
Council approval for purchase of Econolite
February 26, 2008
Completed
signal controllers, software and associated
equipment
j
Award of Phase 1 construction
May 13, 2008
Awarded May 27 (delayed due
to disqualification process for
apparent low bidder)
Phase 1 fully operational and completed
March 1, 2009 y
Delayed due critical equipment
availability
Phase 2 - Submit OCTA application for
February 28, 2008
Completed
Measure M FY08/09 construction funding
Complete design work
January 23, 2009
Delayed due to change of
scope and Irvine Avenue
widening project and design
revisions based on "Lessons
Learned" from Phase 1
construction
Award construction contract
March 24, 2009
Phase 2 construction completed
December 18, 2009
Phase 3 — Submit OCTA applications for
February 28, 2008
Completed
Measure M FY09 /10 funding for
construction
Complete design work
January 23, 2009
Delayed due to change of
scope and Irvine Avenue
widening project and design
revisions based on "Lessons
Learned" from Phase 1
construction
Phase 3 award of construction contract, if
March 24, 2009
OCTA allows advancement on FY09/10
funding
Phase 3 completion, based on OCTA
December 18, 2009
funding advance
Comments: Additional cameras and fiber optic connections for Phase 1 are added in Phase 2 per
Council direction. There is the possibility of expediting the design of Phases 4-8; the estimated cost is
$300,000. The construction estimate for Phases 4 -8 is approximately $3,000,000. Council has
14
previously expedited the design and construction of Phases 2 and 3 without a budget appropriation of
approximately $500,000, so staff will need to come back to Council at some time for that appropriation.
15
MINIMIZE THE ADVERSE IMPACTS OF JOHN WAYNE AIRPORT
THROUGH THE IMPLEMENTATION OF THE CITY'S AIRPORT POLICY
Objective
Target
Action
Hold Aviation Committee meetings
January through
Meetings held each month
monthly to discuss JWA issues and gain
November, 2008
since January, with exception
greater understanding of factors that
of August and December.
influence JWA's operations and growth
Last meeting was on
pressures
November 20.
Hold joint meetings with AWG /AirFair/
January, April, July and
Last meeting held in June.
Council Aviation Committee on a quarterly
October, 2008
AirFair has said they no longer
basis to discuss JWA issues and maintain
seek to have such meetings
open communication
as the group is satisfied good
progress is being made on
JWA issues.
Hold Corridor Cities meetings with City
February, April, June,
September meeting held.
Managers and City Attorneys every other
August, and October,
November meeting not held
month to strengthen the group's
2008
due to late cancellations from
understanding of JWA issues and its
some participating cities which
political clout. Explore mechanisms for
had previously agreed to
formalizing the coalition, including
attend.
participation by elected officials
Hire a consultant with technical expertise
March 15, 2008
Richard Cox under contract as
in airport operations and FAA procedures
of March 1". Consulting
to increase the City's understanding of
contract with Thomas Edwards
factors which could influence growth
approved by Council on April
"to
pressures or could minimize JWA impacts
8 provide interaction with
on the community.
airport advocacy groups and
residents. Edwards contract
extended through 2009.
Submit a joint "Go Local" grant application
March 1, 2008
Joint application submitted
to OCTA in partnership with Costa Mesa
and funded by OCTA.
for a preliminary determination of whether
an effective transportation means is
feasible for Orange County residents to
utilize in traveling to airports other than
JWA
Conclude the "Go Local" funded study
July 31, 2008
Final report completed and
submitted in November.
Provide the City Council a presentation of
September 9, 2008
Presentation provided to both
the "Go Local" study results and consider
Newport Beach and Costa
other studies needed to complete the
Mesa City Councils at the 9/30
assessment
joint meeting. MOU of
cooperation adopted by both
City Councils. Council to
accept and file report in
January, 2009.
16
Comments: Strong progress made on many fronts. Tom Edwards has helped to create an ongoing
dialogue with community groups on JWA issues. Go Local study provides a good basis for understanding
JWA passenger profiles.
17
ALIGN THE CITY'S CODES, REGULATIONS AND POLICIES
WITH THE GENERAL PLAN
Objective
Target
Action
Complete review of draft Zoning Code and
March/April 2009
First Committee review of draft
LCP Implementation Plan by staff and
to be completed January 14,
GP /LCP Implementation Committee, and
followed by review of revised
begin Planning Commission hearings
sections. Committee has
decided to separate Zoning
Code from LCP Implementa-
tion Plan, and focus on
adoption of Zoning.
Coastal Commission approval of land use
January 2009
Staff and consultant have
amendments to Coastal Land Use Plan
resolved most issues with
CCC staff and commissioners;
hearing scheduled for
February.
Submit updated Housing Element to State
July 11, 2008
HCD comments received late
Department of Housing and Community
October 24, 2008
October and are under review
Development
(Comments due from
by Planning and City Attorney
HCD)
staff; additional work required
on site inventory and
inclusionary requirement.
Complete Nexus study for Fair Share
April 2009 (City Council
Traffic and fee consultants
Traffic Fee, with City Council adoption of
adoption of fee)
preparing responses to public
fee
comments.
GP /LCP Committee recommendation on
May 2009
Streetscape,recommendations
infrastructure and fee for residential
complete; Committee review
development in Airport Area, with City
on hold pending progress on
Council adoption of fee
Zoning Code.
Affordable Housing Task Force
March 2009 (City Council
GP /LCP Committee requested
recommendation on Inclusionary Housing
adoption of fee)
revisions to ordinance and
Ordinance and In -Lieu Fee, with City
additional time to review
Council adoption
revisions.
City Council adoption of Harbor Area
Further review in early
Draft HAMP is currently under
Management Plan
2009
review by the City Attorney.
Aspects of the HAMP relate to
a Bay Issues Committee
review. of the City's eelgrass
strategy, which is also
ongoing.
City Council adoption of revisions to
Draft to City Attorney for
Measure S Guidelines regarding variable
review
FAR
Comments: Committee has made good progress on review of Zoning Code, but has held up some other
projects to accomplish that. Staff and consultants have been working on Committee requested revisions
and will return sections to the Committee beginning in January. Because timing of LCP certification is
18
unknown, and questions remain about effect of including Implementation Plan in Zoning Code,
Committee directed staff to delete LCP IP provisions from Zoning. Committee intent is to concentrate on
completing Zoning Code, and achieving consistency with General Plan as soon as possible. Significant
additional work is required to respond to HCD comments on Housing Element, and may require additional
consultant assistance to achieve certification.
19
PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES,
WITH EMPHASIS ON ACTIVE AND WATER- ORIENTED FACILITIES
WHERE APPROPRIATE
Objective
.-
Mariners Park Restrooms — Building permit
April 10, 2008
Completed
approvals are expected
Bid award
Bid opening April 22, 2008
Award May 27, 2008
Restrooms open for public use
May 2009
Completed and opened
October 2008
Sunset Ridge Park — Obtain PB &R,
June 24, 2008
PB &R approved May 20,
Council conceptual approval
2008; Council approved June
10, 2008
Environmental clearance for park
September 2009
In process; delayed due to
(based on Mitigated Neg Dec)
negotiations for access
Coastal Commission permit approval
December 2009
expected
After preparation of construction
December 2009
documents and bidding, award bid
Park open for public use
June 2011
Marina Park — Conceptual plans prepared
July 31, 2008
Completed
and approved by PB &R, City Council
Environmental clearance on project
September 30, 2009
In progress
expected
Coastal Commission approval expected
June 2010
Completion of construction plans and
August 2010
specifications, all water quality, Army
Corps, etc, permits
Advertise, bid and award multiple
November 2010
construction contracts
Construction completed and open for
December 2014
public use
Coastal Peak Park — Construction permits
February 10, 2008
Approved February 5, 2008
approved
Construction period with The Irvine
May — January 2009
In progress, on schedule
Company overseeing and paying for the
construction
City assumes ownership of park
April 2009
Open to public use
June 1, 2009
20
Comments: The very rough cost estimates of $30M are being evaluated by an outside contractor and
staff believes the revised figure will be substantially reduced, with potential downsizing of certain facilities
offering even greater cost reductions.
21
IMPLEMENT AN EFFECTIVE COMMUNICATION PLAN WHICH
UTILIZES VARIOUS COMMUNICATION TOOLS TO PROVIDE
CURRENT INFORMATION TO OUR RESIDENTS
Objective
Target
Action
Hire a Public Information Manager to
January 7, 2008
Completed.
develop and oversee a comprehensive
City communication program.
Update the City's existing Communication
April 22, 2008
Completed. Plan presented at
Plan by working with the Council Media &
4/22 Study Session.
Communications Committee and City
Council, and by presenting a
recommended update to the existing plan
to Council
Work with the City Manager to complete
December 31, 2008
Seven issues were distributed
and distribute a minimum of eight issues of
by mail and posted to the
the City Manager's newsletter to the
City's Web site. The next issue
community
for 2008 will be mailed in mid -
January.
Evaluate the number and content of NBTV
March 15 to April 15,
Completed initial scheduling
programs and start incorporating program
2008
and programming changes.
enhancements
Three new programs are being
produced. Staff is working with
the Media & Communications
Committee on suggested new
programming categories and
ideas.
Begin improving and expanding the
March 31 through
Changes to PIO page and City
content of the City's Web site and continue
December 31, 2008
home page completed. Web
making improvements
site redesign consultant
agreement approved by
Council at 10/28 meeting.
Project began in December
and is scheduled to be
completed in July 2009.
Create a community outreach process for
June 1, 2008
Outreach process determined
capital projects to be implemented by the
and form provided to Public
Public Works Department
Works.
Increase residential subscriptions to E-
June 1, 2008
Ten percent increase
SelectAlert by 10 percent
achieved. Staff continues to
promote program.
Create and implement a new Council
June 30, 2008
Council approved revised
Communications Policy that includes an
Media Policy in October. Staff
updated media policy and incorporates
is working with City Attorney's
new Web and NBTV policies
Office and the Media &
Communications Committee
on new NBTV and Web site
policies.
22
Objective
Oversee and coordinate a staff
Starting in February,
Committee continues to meet
communications committee composed of
2008
and share inforrnation about
employees in all departments who
each department's activities
distribute information to the media and the
and to determine methods for
community by meeting with the committee
improving external and internal
each month
communication.
Comments
23
DEVELOP A PROCESS TO REGULARLY REVIEW AND UPDATE
CITY FEES IN ORDER TO ENSURE MOST FEE SERVICES
PAY FOR THEMSELVES
Objective
Target
Action
Draft study completed. Complete
February 5, 2008
Completed — February, 2008
Departmental review of services study
summary
Consultant presentation to Finance
February 29, 2008
Completed — February 27,
Committee (FC) of Cost Allocation Plan
2008
and Cost Study; FC determination of cost
recovery policy levels; FC develops
recommendations to City Council on Cost
Recovery Ordinance and periodic reviews
by the FC and staff
Consultant presentation of Cost Allocation
March 11, 2008
Completed — April 22, 2008
Plan and Cost of Services Study at Study
Session
Introduction of amendments to Cost
May 13, 2008
Introduced on May13, 2006,
Recovery Ordinance on Council agenda
continued to June 24, 2008
Adoption of Cost Recovery Ordinance and
July 8, 2008
September 9, 2008
Master Fee Schedule Resolution at
Council meeting
Cost Recovery Ordinance becomes
July 24, 2008
September 9, 2008 with
effective, with development related fees
development fees effective on
taking effect 60 days after
November 8, 2008
Finance Committee receives oral report
February 2009
Will be scheduled for Finance
from staff on whether needs exist to revise
Committee review in the new
any fees, based on initial experience
Calendar Year.
Comments: The goal to have the Cost Recovery Ordinance adopted and the revised fees in place for
Fiscal Year 2008 -09 has been accomplished.
24
Traffic Signal
Modernization Project
Phase Completion
Options
January 10, 2009
.g
•
• 9
KYLE
n
• ;f
J r�
•• a
� ��n
•
Legend
1
�,,i , • :A....a.��.u�
• 2070
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--
-- _
•
• ASG3
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V.
- _� •
• FUMe Slynaiuep lniMS Wn
.
Prinary CCTV Camera L=Ilon
• _
Sec C Camera Laano
•
• c�
•
• Communcauon HUB
mn
�+.. 2
PHASE 1
y
PHASE 2
PHASE 3
PM��
HASE a
PHASE 5
PHASE 6
PHASE 7
PHASE 8
e
ITS
Figure 71 • ALL PHASES PLAN
Project Implementation Status
Phase 1— Coast Highway, MacArthur Boulevard, Avocado
Avenue, TMC and Backbone Hardware + Software.
Construction complete January 2009.
Implementation — March 2009.
Phases 2 and `i — Jamboree Road & Airport Area.
Design plans are 90 % complete.
Construction Schedule = Apr. 2009 — Dec. 2009
* Will require a Budget Amendment of
($ 647,000) for FY 08/09 for Phase 3
construction.
Phases 4 through 8 Completion of remaining intersection Phases.
Flexible. Projects could be advanced and /or
completed based on priorities & funding.
Options for Project Completion
• Optlon 1 : Design and Construct all Remaining Phases
Together
• Design remaining Phases 4 - 8 : July 2009 — April 2010.
Phases 4 - 8 in FY 09/10 Budget ( $ 942,000 ).
Construct Phases 4 - 8 in one contract : July 2010 —June 2011
- Fund Construction : Phases 4 - 8 in FY 10/11 Budget ( $ 21534,000 ).
Options for Project Completion
Option 2 : Advance all Remaining Design Work into this FY
Advance the Design of Phases 4 - 8 : April 2009 — Jan. 2010
Budget Amendment for Design FY 08/09 = ( $ 942,000 ) required
to advance the design of Phases 4 — 8.
Construction of Phases 4 - 8 in one contract : March 2010 — Feb. 2011
Fund Construction of Phases 4 - 8 in FY 09/10 ( $ 2)534,000 ).
C]
Options for Project Completion
Option 3: Desi
Separate Projects
ininz wor
Design of Phases 4 and 7 : July 2009 to January 2010
• Phase 4 = Irvine Avenue, Dover Drive and Superior Avenue
• Phase 7 = Balboa Peninsula
Fund Design for Phases 4 and 7 in FY 09/10 Budget ( $ 312,000 ).
• Construct Phases 4 and 7 as one contract : March 2010 to December 2010
Fund Construction of Phases 4 and 7 in �Y 09/10 Budget ( $ 814,000 ).
Options for Project Completion
• Option 3 (continued) :
• Design of Phases 5, 6 and 8 : July 2010 — January 2011
Phase 5 = Newport Center, San Joaquin Hills Road
Phase 6 = Newport Coast, Pelican Hill, San Joaquin Hills Road
Phase 8 = San Miguel Drive, Bonita Canyon Road, Ford Road
Fund Design : Phases 5, 6 and 8 in FY 10/11 Budget ( $ 630,000 )
• Construct Phases 5, 6 and 8 as one contract : March 2011 to December
2011
Fund Construction : Phases 5, 6 & 8 in FY 10/11 Budget ( $ 1,7201000 )
"RECEIVED AFTER AGENDA
Middenway, Noelani
PRINTED." /' /0' �
From: Laura Curran [lauracurran @mac.com]
Sent: Friday, January 09, 2009 10:07 AM
To: 'Middenway, Noelani
Subject: Fwd: 2009 Priorities for Council Consideration
Begin forwarded message:
Leilani:
Would you please distribute to Council as part of the 1/10 meeting information, and include in the Public
Record.
Thank you
Laura C. Curran
Dear Council Members:
On Saturday, January 10, 2009, the Newport Beach City Council will discuss and update its list of 2008
priorities.
Agenda Item
DISCUSSION AND ESTABLISHMENT OF COUNCIL PRIORITIES [NO WRITTEN REPORT].
htip://neyMortbeach.granicus.com/AgendaViewer.php?view id =24 &event id=46
I urge the Council to include these as 2009 priorities. These are of particular interest to Corona del Mar
and our coastal communities.
In the future, a Staff Report with 2008 Progress & proposed 2009 Priorities would be useful for residents
who wish to comment on this topic.
1. Group Homes
A. Implementation and enforcement of Newport Beach's Group Home Ordinance with all operators.
B. Working with CA and Southern California Legislators on effective legislation which protects residential
neighborhoods from commercial rehab use, & allows cities local control to regulate their use.
C. Enforcement of integrated facilities definition included in the Group Home Ordinance. Includes regulating
two 6 & under ADP Licensed Group Homes operating on contiguous lots to comply with regulations for 7 and
over faciliites.
2. Implementation of effective plan for Buck Gully Fire Abatement, to protect Corona del Mar in event of
fire.
3. Water Management - plan to reduce residential water usage, with enforcement provisions.
Thank you
CITY COUNCIL PRIORITY SUGGESTIONS (LIMITED TO 4 APIECE)
City hall design and construction issues
Lower Bay dredging issues
John Wayne Airport issues
Group homes issues
Continuation of bench ma rki ng/perf. measures
Ensuring conservative budget w/o service cuts
Proceed with OASIS construction
Improved customer service with Planning /Building
Traffic circulation improvements
Update Facility Financing Plan
Lower Buck Gully issues — fire and trails
Water quality, water rate issues
4 votes
4, plus portion of other
3
3
2
2
1
1
1
1
1
1
CONTINUING COUNCIL PRIORITIES
1. City Hall Design /Construction Issues
2. John Wayne Airport Issues
3. Group Home Issues
4. Continuation of Benchmarking and Performance Measures
5. Traffic Management & Improved Traffic Flow Issues
6. Park & Recreation Facility Issues
7. Water quality /Future Needs and Rate Issues
8. Appraisal and Funding for Banning Ranch Property
9. Aligning the City's Codes, Regulations and Policies with the General Plan
10. Updating the Facilities Financing Plan (FFP)
11.
12.
2008 COUNCIL PRIORITIES COMPLETED
1. Review and Update City Fees
2. Developing Communication Plan/Tools to Inform Residents
i
x
POTENTIAL NEW PRIORITIES FOR 2009
• Preparation & Maintenance of a Conservative Budget for 2009 -10
• Consideration of Dredging Lower Bay
• Proceeding with OASIS Construction
• Improved Customer Services in Planning and Building Departments
• Lower Buck Gully Trail, Habitat Enhancement and Fire and Erosion Control
• Traffic Circulation Improvements
• Consider Implementing a Tiered Pricing System for Potable Water
Middenway, Noelani
From: Laura Curran [lauracurran @mac.com]
Sent: Friday, January 09, 2009 10:07 AM
To: Middenway, Noelani
Subject: Fwd: 2009 Priorities for Council Consideration
Begin forwarded message:
"RECEIVED AFTER AGENDA
PRINTED:" /•0.1• q
Leilani:
Would you please distribute to Council as part of the 1 /10 meeting information, and include in the Public
Record.
Thank you
Laura C. Curran
Dear Council Members:
On Saturday, January 10, 2009, the Newport Beach City Council will discuss and update its list of 2008
priorities.
Agenda Item
DISCUSSION AND ESTABLISHMENT OF COUNCIL PRIORITIES [NO WRITTEN REPORT].
http:// newportbeach .granicus.com /AeendaViewer.php ?view id =24 &event id=46
I urge the Council to include these as 2009 priorities. These are of particular interest to Corona del Mar
and our coastal communities.
In the future, a Staff Report with 2008 Progress & proposed 2009 Priorities would be useful for residents
who wish to comment on this topic.
1. Group Homes
A. Implementation and enforcement of Newport Beach's Group Home Ordinance with all operators.
B. Working with CA and Southern California Legislators on effective legislation which protects residential
neighborhoods from commercial rehab use, & allows cities local control to regulate their use.
C. Enforcement of integrated facilities definition included in the Group Home Ordinance. Includes regulating
two 6 & under ADP Licensed Group Homes operating on contiguous lots to comply with regulations for 7 and
over faciliites.
2. Implementation of effective plan for Buck Gully Fire Abatement, to protect Corona del Mar in event of
fire.
3. Water Management - plan to reduce residential water usage, with enforcement provisions.
Thank you
T UP A
Cum PRI
Mi"CETINn
FIANUARY 10, 2002
f o
"�iy�Px �.4My •�'��'X ��'�n -�` S' ?.
_ - -
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t W s
sn
Wn .,i
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1
71
l
iti f�
yx s r +i t= t <gya
A v
$90,000,000
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$0
General Fund
Fund Balance
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
General Fund Reserve Composition
General Fund
Accounting Reserves
Reserve for Inventories
Reserve for Long -term Receivables
Reserve for Prepaid Items
Reserve for Encumbrances
Subtotal
Designated Reserves
Reserve for Facilities Replacement Plan
Senior Citizen Site
Off Street Parking
Paramedic Program (Hoag)
Recreation Instruction Reserve
Park In Lieu Fees
In Lieu Parking Fees
Neighborhood Enhancement Res. A
Neighborhood Enhancement Res. 8
Oceanfront Encroachment
Affordable Housing Reserve
Cable Franchise
START Video
Hoag Circulation Improvements
Subtotal
Contingency Reserve
Stabilization Reserves
2007
2008
Change
% Change
$ 220,864
$ 229,546
$ 8,682
3.9%
50,000
50,000
-
0.0%
492,032
127,836
(364,196)
-74.0%
5,395182
4,712,988
(682,194)
-12.6%
$ 6,158,078
$ 5,120,370
$(1,037,708)
- 16.9%
$14,240,806
$20,000,000
$ 5,759,194
40.4%
23,790
23,790
-
0.0%
94,885
105,441
10,556
11.1%
546,871
777,871
231,000
42.2%
291,322
277,056
(14,266)
4.9%
499,444
512,393
12,949
2.6%
428,688
496,468
67,780
15.8%
190,149
224,690
34,541
18.2%
925,437
1,008,038
82,601
8.9%
1,012,538
1,039,522
26,984
2.7%
1,329,420
1,686,724
357,304
26.9%
1,035,476
1,141,107
105,631
10.2%
-
316,417
316,417
N/A
1,500,000
1,500,000
N/A
$20,618,826
$29,109,517
$ 8,490,691
41.2%
$17,368,974 $18,868,974 $ 1,500,000 8.6%
Appropriations Reserve (Operations)
$12,822,779
$14,033,728
$ 1,210,949
9.4%
Appropriations Reserve (CIP rebudget)
7,944,545
6,418,065
(1,526,480)
-19.2%
Fair Value Adjustment
-
508,485
508,485
N/A
Reserve for PERS Rate Changes
5,000,000
5,000,000
-
0.0%
Subtotal
$25,767,324
$25,960,278
$ 192,954
0.7%
Total General Fund $69,913,202 $79,059,139 $ 9,145,937 13.1%
Composition of General Fund Revenues
2007 -08
25.4%
42.5%
5.2%
8.1%
Vrorei�
5.0%
13.8%
■ Property Taxes
■ Sales Taxes
Sales Tax In Lieu
■ Transient Occupancy Taxes
Other Taxes
All Other Sources
Top Three Revenue Sources Represent nearly 70% of All General Fund Revenues
Property Tax, Sales Tax (including Sales Tax In Lieu) & Transient Occupancy Taxes
General Fund Revenues
$70,000,000
Top Revenue Sources
� -
$60,000,000
--*-Secured Property Tax
$50,000,000
-*-Sales Tax (with In Lieu Tax)
$40,000,000 -
--*-UTOT
$30,000,000
$20,000,000
$10,000,000
$0
m n
rn rn
m rn
rn rn
o
O
o
0
0
0
0
0
0
C
o m
0
05 0)
O O
n Co
0) 0)
W
O
O
O
O
N
O
A
O
-T
O
N
O
O
ob
O
°p .5
O
U
y
N
N
N
N
N
N
N
N
N R'
O Q
N d
Secured Property Tax
Sales Tax & Sales Tax In Lieu
UTOT
TOTAL GENERAL FUND
Annual Growth
2008 -09
2006-07 2nn7_na Ravicad 2nnQ.1n Prniarfad 3r]hmnna % Chnnna
$ 48,905,823
$ 53,116,666
$ 56 741,667
$ 57 876,500
$ 1,134 833
2.0%
29,010,693
29,872,781
26,680,116
27347,119
667,003
2.5%
10 919,757
12 751 518
12,979,079
13,000,000
20,921
0.2%
149,162,924
158 701,661
148,248,710
147,855,736
(392,974)
-0.3%
10.00/ 6.4 °/ -6.6 °/ -0.3 °/
14.00%
12.00%
10.00%
8.00%
6.00% i
4.00%
2.00%
0.00%
-2.00%
20 Year Assessed Property Value Growth
-4—Assessed Value Growth
(Typical Budgeted Growth
O
91 T
N
T
co
T
O T
T
co
T
O
N
Q
O O
ro
N
M lL)
O
P-
co
0)
O
co 0)
0)
m
rn 0)
(M
0)
rn
0)
O o
0) W
0)
0)
M 0) 0)
0)
0)
0)
0)
O O
N N
(0
co 0)
QLO
0
0
0
0 0
m v
LO
ro
� 00
N N
N
N
N N
Sales Tax by Business Segment
inal,
2.6%
PPPP-
/
�
allIM1I:3
■ New Auto Sales - 10
■ Restaurants - 336
m Leasing - 51
■ Department Stores - 33
■ Miscellaneous Retail - 790
■ Apparel Stores - 185
■ Service Stations - 17
■ Food Markets - 36
■ Furniture / Appliance - 289
■ Misc. Vehicle Sales - 47
■ Other - 1020
$25,000,000 -
$20,000,000 —
$15,000,000 +- —
$10,000,000
$5,000,000
$0
Sales Tax Projections
(Excludes Sale Tax In Lieu)
The 2008 -09 Revised Forecast is down
+2007 08 Actual $3.5 M down from original budget.
f 2008 -09 Original Budget
--- 2008 -09 Revised Forecast
--o-- 2009 -10 Forecast
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Final June
$3.5 M
Budget
Gap
Sales Tax Analysis
2004105
2005106
Year To Date
2006107
Year To Date
2007108
Year To Date
2008/09
Year To Date
% Change
September
$
2.455.230
$
2,138.208
$ 2,138,208
$
1,764,888
S 1.764.888
$ 2,399.418
S 2.399.418
$
1383,425
5 1,383.425
- 42.34°
October
$
1.147,600
$
1,344.800
$ 3,483.008
$
1.404,100
$ 3.168,988
$ 1,546300
S 3.945,718
$
1,463.200
$ 2.846,625
- 27.86°
November
$
1,530,100
$
1,585.300
S 5.068,308
$
1,872,000
$ 5.040,988
$ 2.061,700
$ 6.007,418
$
1,951.000
$ 4.797,625
- 20.14%
December
$
1,763,747
$
2.670.847
S 7.739.155
$
2,361,970
$ 7.402,957
$ 2,376.068
$ 8.383.487
$
1,767.669
$ 6,565,294
- 21.69°
January
$
1.286,500
$
1,385,200
$ 9,124.355
$
1,551.700
$ 8,954,657
$ 1,669,300
$ 10,052,787
$
1,484,600
$ 8,049,894
- 19.92%
February
S
1,710.700
S
1,846.900
$ 10,971,255
S
2.068.800
$ 11,023,457
$ 2,225.700
$ 12,278.487
$
1.979,500
S 10,029,394
- 18.32%
March
S
1.807.614
$
2,049,163
$ 13,020,418
$
1.985,953
$ 13,009,411
$ 1,346,551
$ 13,625,037
$
1,465,543
$ 11,494,937
- 15.63%
April
$
1,132.900
$
1,239,000
$ 14,259.418
$
1.291,800
$ 14,301,211
$ 1,376,500
$ 15.001,537
$
1,362.000
$ 12,856,937
- 14.30%
May
$
1.510,600
$
1,652,000
$ 15,911,418
$
1,722 400
$ 16.023,611
$ 1,835.300
$ 16.836,837
$
1,816,000
$ 14,672,937
- 12.85%
June
S
1,840.019
$
2.095.584
$ 18.007,002
$
2354.324
$ 18,377,935
$ 2,172 476
S 19.009.313
$
1.663.071
$ 16,336.008
- 14.06%
July
$
1.229.200
$
1,496,800
$ 19.503,802
$
1,454,700
$ 19.832,635
$ 1,561,500
$ 20,570,813
$
1,471,400
$ 17,807,408
- 13.43°
August
$
1.638,900
S
1,995.800
S 21,499,602
$
1.939,600
$ 21,772,235
$ 2.082,000
$ 22,652,813
$
1,961.800
$ 19.769,208
- 12.73%
Total
19,053,110
$21.499.602
12.84%
$21,772,235
1.27 %
22.652,813
4.04%
m1 =12L69 X9208
-12.73 %
- 12.73%
,4,000,000
12,000,000
10,000,000
4,000,000
2,000,000
UTOT Collection
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Final June
e
44e
1
`- Investment Income Yield „x
(wPbitential $2M, `decrease
•Slowing Permit Actilui,ty m
ti
-`i-Prop',' w1 B` Fund "s onkhol'd R
ij
Y`
� -C
k ^a_ c Orr
1.� J
k
y u,
i4 h
d 1
j x
V
$20
$o
-$20
-$40
-$60
-$80
-$100
-$120
-$140
Projected State Budget Shortfalls
(in Billions)
2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14
Source: LAO's Office
a q
$ �h
�Pnmary �B`:
4
budget cha
a.
>Budg�et�Ac
�Departrne
`End��Resu
rc
- Pr',
.s-
SUMMARY OF ESTIMATED 2008 -09 YEAR END FUND BALANCES
-
150,158,396 16,083,322
Estimated
Estimated
Estimated
Actual Estimated Budget
Capital
Year End
Fund Balance Revenue Transfers Transfers Expenditures
Improvements
Fund Balance
and / Account 2007 -08 2008-09 In Out 2008 -09
2008 -09
2008 -09
General Fund
-
150,158,396 16,083,322
7,702,190 147,030,834
11,508,694
-
Accounting Reserves
Reserve for Inventories
229,546
- -
- -
-
229,546
Reserve for Long term receivable
50.000
- -
50,000 -
-
-
Reserve for Prepaid Items
127,836
- -
- -
-
127,836
Reserve for Encumbrances
4,712,988
- -
4,712,988 -
-
-
Designated Reserves
Reserve for Facilities Replacement
Plan
20,000,000
3,500,000
23,500,000
Senior Citizen Site
23,790
-
23,790
Off Street Parking
105,441
- 11,000
116,441
Paramedic Program (Hoag)
777,871
- -
- -
-
777,871
Recreation Instruction Reserve
277,056
- 106,000
- -
-
383,056
Park In Lieu Fees
512,393
- -
- -
75,012
437,381
In Lieu Parking Fees
496,468
- 67,000
- -
-
563,468
Neighborhood Enhancement Res. A
224,690
- 32,000
- -
256,690
Neighborhood Enhancement Res. B
1,008,038
- 300,000
- -
116,759
1.191,279
Oceanfront Encroachment
1,039,522
- 180,000
- -
1.337.118
(117,596)
Affordable Housing Reserve
1,686,724
-
1.686,724
Cable Franchise
1,141,107
- 100,000
- -
1,241,107
START Video
316,417
-
- -
-
316,417
Hoag Circulation Improvements
1,500,000
- -
- -
-
1,500,000
Contingency Reserve
18,868,974
18,868,974
Stabilization Reserves
Appropriations Reserve (Operations)
14,033,728
136,460
14,170,188
Appropriations Reserve (CIP rebudget)
6,418,065
6,418,065
-
Fair Value Adjustment
508,485
508,485
-
Reserve for PIERS Rate Changes
5,000,000
5,000,000
TOTAL
79,059,139
150,158,396 20,515,782
19,391,728 147,030,834
13,037,583
70,273,172
2009 -10 Known Expenditure Factors
Facilities Replacement Plan Gearing up
Salary and Benefit Changes
• Four employee groups received adjustments this month (Safety)
• Four are scheduled in June (Misc)
*Two increases are scheduled for January, 2010.
• Increases range from 3.25% to 4 %. These are final adjustments in multi -year
contracts. All contracts either have expired or will expire between December 31,
2009 and December 31, 2010. Increases after those dates are the subject of
future negotiations.
• PERS Rates will decrease in the short term but are expected to increase in
2011 -12 — Need to retain PIERS Reserve
Negotiated Compensation Costs
FY 2009 -10 Budget
Bargaining Unit
Total Members
City Employees
104
Police Employees
206
Police Management
33
Fire
119
Fire Management'
6
Professional & Technical
97
Employees League
169
Lifeguard Management
17
Key & Management
77
TOTAL
828
Baraainina Unit
City Employees
Police Employees
Police Management
Fire
Fire Management`
Professional & Technical
Employees League
Lifeguard Management
Key & Management
UPEC
'if approved 1/13/09
FY 2009 -10 Comp
Inc Cost
$ 359,800
1,113,550
227.800
577.800
53,650
446,400
450,800
447,400
$ 3,677,200
Implementation Schedule
Expiration
Jan -09
Jun -09
Jan -10
06/30/2010
4%
12/31/2009
4%
12/31 /2009
4%
12/31/2010
3.25%
3.50%
12/31/2010
3.25%
3.50%
06/30/2010
4%
06/30/2010
4%
12/31/2008
06/30/2010
4%
06/30/2010
4%
Contract
Expiration
06/30/2010
12/31/2009
12/31/2009
12/31/2010
12/31/2010
06/30/2010
06/30/2010
12/31/2008
06/30/2010
per =acytivties in the
interim =;
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a
ANN W
A'
t
out c =
= r
3
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interim =;
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x e _
SUMMARY OF ESTIMATED 2009 -10 YEAR END FUND BALANCES
Estimated Estimated
Fund Balance Revenue Transfers
Estimated Estimated Estimated
Budget Capital Year End
Transfers Expenditures Improvements Fund Balance
General Fund 149,764,559 5,960,443 7,558,713 145,166,289 3,000,000
Accounting Reserves _ _ _ _ _
Reserve for Inventories 229,546 229,546
Reserve for Long term receivable _ _
Reserve for Prepaid Items 127,836 127,836
Reserve for Encumbrances _ _
Designated Reserves
Reserve for Facilities Replacement Plan
23,500,000
3,500,000 -
27,000,000
Senior Citizen Site
23,790
- -
23,790
Off Street Parking
116,441
11,000 -
127,441
Paramedic Program (Hoag)
777,871
- -
777,871
Recreation Instruction Reserve
383,056
105,000 -
488,056
Park In Lieu Fees
437,381
-
437,381
In Lieu Parking Fees
563,468 -
67,000 - -
630,468
Neighborhood Enhancement Res. A
256,690 -
32,000 - -
288,690
Neighborhood Enhancement Res.6
1,191,279 -
293,000 - -
1,484,279
Oceanfront Encroachment
(117,596) -
180,000 - - -
62,404
Affordable Housing Reserve
1,686,724 -
- - - -
1,686,724
Cable Franchise
1,241,107 -
100,000 - -
1,341,107
START Video
316,417 -
- -
316,417
Hoag Circulation Improvements
1,500,000 -
- -
1,500,000
Contingency Reserve
18,868,974 -
_ _
18,868,974
Stabilization Reserves
_ _
_ _
Appropriations Reserve (Operations)
14,205,188 -
1,504,993 -
12,700,195
Appropriations Reserve (CIP rebudget)
- -
_
Fair Value Adjustment
_ _
_ - _ _
_
Reserve for PERS Rate Changes
5,000,000
5,000 000
TOTAL
70,308,172 149,764,559
10,248,443 9,063,706 145,166,289 3,000,000
68,091,179
} P 4
3
Y i -
3 c
umed 25% Growth)
M. in '2Q09- 0
uy
J.
f
I h-
�Y
Facilities Replacement Reserve in
Appµropriafion Reserve ,
ji
CIP
Recommended to
Page
Fund
General Fund
Rebudget
Budget
Total
be Deferred
7011
Facilities Rehab and Remodel
3
C4120806
Community Youth Center Improvements
$90,300
$970,000
$1,060,300
4
C1002010
Corporation Yard Office Space
$0
$45,000
$45,000
5
C2320527
Fire Station 1 Modifications
$180,000
$0
$180,000
$180,000
6
C2320856
Fire Station 3 Water Pipe Replacement
$30,000
$0
$30,000
$30,000
7
C2320715
Fire Station 7 Training Tower Modifications
$32,500
$98,500
$131,000
8
C1002011
Lifeguard Headquarters Garage Remodel
$0
$52,000
$52,000
$52,000
11
C5100907
Little Corona Restroom Facility
$46,000
$97,500
$143,500
15
C1002004
Police Facility Office Rehabilitation
$39,900
$0
$39,900
15 „C1002013
Police Facility Office Rehabilitation
.........................
$0,.......
$118,000
......................r....
$118 000
$100,000
Total Facilities Rehab and Remodel
$418,700
$1,381,000
$1,799,700
7012
Drainage
19
C2502005
Amethyst! South Bayfront Tidal Structure and Valve
$0
$90,000
$90,000
48
C2502003
Santa Ana Ave/ Avon St Slope Stabilization and Drainage
$0
$250,000
$250,000
51
C2502004
Subdrain Improvements. ............$.3..8.6.
I ,900 ..........$..25..,0.
0I 0
$411,900
$270,000
Total Drainage
$386,900
$365,000
$751,900
7013
Streets
20
C2002015
Avocado Avenue Medians Renovation
$0
$179,000
$179,000
$169,000
21
C2002029
Balboa Boulevard Median and Parkway Improvements
$0
$100,000
$100,000
$84,000
23
C5100277
Balboa Village Alley Replacement
$177,300
$0
$177,300
27
C2002028
Bristol Street North Landscape Improvements
$0
$120,000
$120,000
$107,000
28
C5200932
Coast Highway Median Improvements
$78,000
$0
$78,000
30
C2002027
Corona del Mar State Beach Landscape Improvements
$0
$95,000
$95,000
$95,000
CIP
Page Fund General Fund
Recommended to be
Rebudget Budget Total Deferred
$125,000
$71,000
$234,000
$350,000
7013
Streets continued
32
C2202001
Corona del Mar Streetlight Improvements
$0
$100,000
$100,000
34
C2002007
Dover Drive Medians Renovation
$125,000
$0
$125,000
35
C5100854
Dover Drive Sidewalk
$84,000
$0
$84,000
39
C3170904
Irvine Terrace Landscape Improvements
$107,500
$30,000
$137,500
44
C2002026
MacArthur Boulevard Median Trees
$0
$100,000
$100,000
45
C2001008
Median Maintenance Strips - Citywide
$95,000
$0
$95,000
57
C3001004
Neighborhood Traffic Management Improvements
$150,000
$0
$150,000
49
C2001009
Sidewalk, Curb and Gutter Replacement and ADA Impr
$0
$666,000
$666,000
50
C2202000
Streetlight Conversion Program - Westcliff Area
$558,000
$440,000
$998,000
53
C2002025
West Santa Ana Heights Concrete and Sign Improvements
$0
$55,000
$55,000
...5.4...C2.002.01.4
WestcliffDrive Medians Renovation
$80;000
$0
$80,000
Total Streets
$1,454,800
$1,885,000
$3,339,800
7014
Miscellaneous
78
C5100889
Areas of Special Biological Significance Program
$8,100
$0
$8,100
79
C5002001
Areas of Special Biological Significance Protection
$0
$140,000
$140,000
81
C5002002
Buck Gully Canyon Stabilization and Flood Control
$0
$1,200,000
$1,200,000
82
C5002018
Buck Gully Resource Management Plan
$170,000
$0
$170,000
98
C8002008
China Cove Slope Repairs
$59,350
$100,000
$159,350
99
C8002000
CIP Project Management
$131,600
$0
$131,600
56
C2700813
Directional, Wayfinding and Monument Signage
$234,000
$0
$234,000
86
C5100969
Irrigation - Smart Controller Program
$132,000
$50,000
$182,000
87
C5002003
Newport Coast Runoff Reduction Program
$0
$200,000
$200,000
88
C5100912
Newport Coast Watershed Program
$47,200
$0
$47,200
72
C4402001
Newport Harbor Dredging Project
$0
$100,000
$100,000
89
C5100923
Semeniuk Slough Dredging Project
$350,000
$0
$350,000
...90.
_ C5002017
Upper Bay Comprehensive, Re source Management P lan
$108,000
$24,0 00
$132,000
Total Miscellaneous
$1,240,250
$1,814,000
$3,054,250
$125,000
$71,000
$234,000
$350,000
CIP
Page Fund General Fund
Recommended to be
Rebudget Budget Total Deferred
$191,000
$7,200
$23,700
Subtotal $2,088,900
7015
Parks
64
C3170933
Back Bay View Park Replenishment and Enhancement
$195,325
$0
$195,325
66
C4002003
Bonita Creek Park Artificial Play Surface Study
$0
$200,000
$200,000
85
C3130764
Irrigation - Newport Coast Central Computer System
$0
$100,000
$100,000
77
C4120928..
Tennis Court Fencing Replacement
$56.300
$50,000
$106,300
Total Parks
$251,625
$350,000
$601,625
7017
Automation and Communications
100
C2310620
Fire Department Technology: Facilities Management
$7,200
$0
$7,200
100
C2310911
Fire Department Technology: Mobile Computers
$23,700
$0
$23,700
.. 109,.
C8002026..
Tsunami Warning System ................... .
......................................
$198,100
$0
...............................
$198,100
Total Automation and Communications
$229,000
$0
$229,000
7019
Capital Purchase and Repair
13
C1820918
Police Facility Generator Replacement
$299,510
$0
$299,510
16
C1002014
Police Facility Roof Repair and HVAC Repair
$0
$74,000
$74,000
„ 103
C5100.
Newport Coast Community Center AV Equipment
$133,500
$0
.........................I-
$133,500
- ....
Total Capital Purchase and Repair
$433,010
$74,000
$507,010
7024
Neighborhood Enhancement
„ 106
C8001000
Parking Meters Replacement
$0
$120:000
$120,000
Total Neighborhood Enhancement
$0
$120,000
$120,000
$191,000
$7,200
$23,700
Subtotal $2,088,900
CIP
Page Fund General Fund
Recommended to be
Rebudget Budget Total Deferred
7028
Oceanfront Encroachment
65 C5100282
Beach Sand Study and Replenishment Program
$101,730
$0
$101,730
46 C2002022
Ocean Front Street End Improvements
$0
$150,000
$150,000
.,,59 03002004
River Avenue Pedestrian Coastal Access Improvements„
$330.......................... 800
850,000
..........................
$1,180,800
Total Oceanfront Encroachment
$432,530
$1,000,000
$1,432,530
Page Fund Major Facilities Master Plan
Rebudget Budget Total
$150,000
$2,238,900
7413 Police Facility
14..01002017 PoliceFacility, NeedsAssessment tConceptua.IPlanning $280,000...,,,, $50,000,.,.,. $330,000 $307,800
Total Police Facility $280,000 $50,000 $330,000