HomeMy WebLinkAbout12 - Big Canyon Restoration - VA ConsultingCITY OF NEWPORT BEACH
CITY COUNCIL SUPPLEMENTAL STAFF REPORT
Supplemental Agenda Item No. 12
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY
COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3322 or rstein @city.newport - beach.ca.us
SUBJECT: Big Canyon Creek Restoration Project - Approval of
Amendment No. 1 to Professional Services Agreement with VA
Consulting, Inc.
Revised Amendment No. 1 to Professional Services Agreement
with VA Consulting, Inc., of Irvine, California, for design services at
a contract price of $289,925 and authorize the Mayor and City
Clerk to execute the Agreement.
The attached amendment was reviewed and approved by the City
Attorney's Office and replaces the draft amendment included with
the City Council staff report for this item.
Prepared by:
Bob Stei
Assistant City Engineer
Submitted by:
;pWn G. Badum
blic Works Director
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT WITH VA CONSULTING, INC.
_.... - FOR "BIG - CANYON CREEK "RESTORATION "PROJECT
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, is
entered into as of this _ day of 200, by and between the.CITY
OF NEWPORT BEACH, a Municipal Corporation ( "CITY "), and VA CONSULTING, INC.
a California Corporation whose address is 17801 Cartwright Road, Irvine, California,
92614 ( "CONSULTANT "), and is made with reference to the following:
RECITALS:
A. On December 11, 2007, CITY and CONSULTANT entered into a Professional
Services Agreement, hereinafter referred to as "AGREEMENT ", for engineering
design services for the Big Canyon Creek Restoration project, hereinafter referred
to as "PROJECT ".
B. CITY desires to enter into this AMENDMENT NO. 1 to reflect additional services
not included in the AGREEMENT and to extend the term of the AGREEMENT to
December 31. 2009.
C. CITY desires to compensate CONSULTANT for additional professional services
needed for PROJECT.
D. CITY and CONSULTANT mutually desire to amend AGREEMENT, hereinafter
referred to as "AMENDMENT NO. 1, as provided here below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. In addition to the services to be provided pursuant to the AGREEMENT,
CONSULTANT shall diligently perform all the services described in
AMENDMENT NO. 1 including, but not limited to, all work set forth in the Scope
of Services attached hereto as Exhibit A and incorporated herein by reference.
The City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
2. City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached to the AGREEMENT. Consultant's compensation for all
work performed in accordance with this AMENDMENT NO. 1, including all
reimbursable items and subconsultant fees, shall not exceed TWO HUNDRED
EIGHTY -NINE THOUSAND, NINE HUNDRED TWENTY -FIVE Dollars and
no /100 ($289,925.00) without prior written authorization from City.
3. The term of the AGREEMENT shall be extended to December 31, 2009.
4. Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the AGREEMENT shall remain unchanged and shall be in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO. 1
Sri the date first above written
APP OVED AS TO FOR
jr City Attorney
for the City of Newport Beach
ATTEST:
Leilani Brown,
City Clerk
Attachments: Exhibit A — Scope of Services
CITY OF NEWPORT BEACH,
A Municipal Corporation
By:
Mayor
for the City of Newport Beach
CONSULTANT:
By:
(Corporate Officer)
Title:
Print Name:
By:
(Financial Officer)
Title:
Print Name:
F fusers\ cat\ shared\ ContractTemp latesPublishedonIntranet\F ORMPSAAmendment.doc
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1
CONSULTING
December 30, 2008
Mr. Mark Reader, P.E.
Project Manager
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663 -3884
Dear Mr. Reader,
EXHIBIT A
This letter is a change order request for additional engineering design services related to the Big
Canyon Creek Restoration Project (Project) (Professional Services Agreement dated December
11, 2007). The change order supersedes our previous letter dated December 19, 2008.
These additional services include engineering design and plan revisions required for converting
the upper sediment basin into a larger freshwater pond as well as the incorporation of a new
sediment basin at the Jamboree Road culvert outlet. Also included in this proposal is the
preparation of a preliminary engineer's opinion of probable construction costs, services required
for selenium monitoring and testing within the Project watershed, and development of the Salt
Marsh Bird's Beak Monitoring Plan. During the course of the Project to date, VA Consulting,
Inc. (VA) has also provided on -call services that were not included in our original scope of work
for the final design of the Project.
A detailed scope of services is provided in Section I and fees in Section II of this letter. Also a
breakdown of VA's hours and tasks is included as Attachment A. We will provide our services
on a time - and - materials, not -to- exceed basis in accordance with the attached fee schedule
(Exhibit A).
SCOPE OF SERVICES
Requested Tasks
Revised Freshwater Pond and Sediment Basin
VA will prepare grading plans to change the location of the sediment basin and
freshwater pond. The size of the revised freshwater pond (or ponds) will be large
enough to satisfy requirements of the regulatory agencies. VA also understands
that the revised freshwater ponds will be maintained with potable water and will
incorporate a liner system.
VA Consulting, Inc.
Corporate Office
Orange County Division
17801 Cartwright Road
Irvine, CA 92614
Phone 949.474.1400
Fax 949.261.8482
X: \ProjeM\373_0400Wdmin \CO01 BigCanyonCreek _121708RENSED3tdoc
Off� rvtne o RaI ees in: unho'A7lrage ,' -1 1 11
Mr. Mark Reader, P.E.
Big Canyon Creek Restoration
December 30, 2008
Page 2 of 7
VA will also investigate the use of reclaimed water rather than potable water to
maintain the freshwater ponds. Therefore, this task includes the design of the
necessary water supply line and the design of the pond liner system. VA will
design a new sediment basin at the Jamboree culvert outlet and will perform the
hydraulic calculations required to design the sediment basin spillway and energy
dissipater features. The design will incorporate a subterranean wetland as
requested by the Regional Water Quality Control Board (RWQCB). VA will also
investigate capturing creek low -flows and groundwater at the Jamboree Road
outlet to Big Canyon as a means of selenium management. Captured flow would
be piped to the bay such that selenium concentrations would be diluted with bay
waters. These revisions will require changes to 13 existing plan sheets and the
addition of four new sheets to the Project Plans. This task also includes the
preparation of two conceptual designs as requested by the City on June 3 and
November 14, 2008. A third conceptual design will be developed upon
clarification of Project habitat, goals, which will be defined by the regulatory
agencies at the forthcoming meeting. The total VA fee for this task is $43,008
and will be billed on a time - and - materials basis.
WRA will participate in the placement and configuration of the upper freshwater
pond and the new sediment basin. WRA will prepare documents summarizing
impacts to existing habitat in Big Canyon as a result of the proposed expansion
of the freshwater marsh to be distributed to resource agency personnel after
review by the City of Newport Beach. WRA will also review the existing
environmental documentation and permits, and perform any revisions that are
necessary to reflect the new freshwater pond and sediment basin configurations.
WRA will prepare landscape architectural drawings and specifications for the
wetland portions of the revised plans and will participate in telephone
conferences to coordinate these changes up to the limits of their budgetary
allocation. A breakdown of WRA hours and tasks is included as Attachment B of
this letter. The total WRA fee for this task is $42,856and will be billed on a time -
and- materials basis.
The Department of Fish and Game has requested more detailed mapping of
vegetation within Big Canyon. LSA will provide vegetation mapping using the
Orange County Habitat Classification System. A breakdown of LSA tasks,
budgets, and fee schedule are included as Attachment C to this letter. The total
LSA fee for this task is $4,600 and will be billed on a time - and - materials basis.
LSA will revise restoration planting areas to address the changes to habitats due
to the new configuration of the upper freshwater pond and sediment basin. LSA
will revise the Invasive Species Removal Zones and Phasing to reflect the
changes in grading impacts and will revise the Restoration Plan Specifications to
reflect the changes in habitat types and plant and seed mixes as required. LSA
will revise the Invasive Species Removal Specifications to reflect the changes to
the invasive species zones and phasing, and will participate in coordination
meetings required for these changes up to the limits of their budgetary allocation.
A breakdown of LSA tasks, budgets, and fee schedule are included as
Attachment D to this letter. The total LSA fee for this task is $4,900 and will be
billed on a time - and - materials basis.
X:\Proieds \373_04o0\Admin\CD01 6igCany .Creek_121708REVISED3I.doe
�Qf}Sces fn :�f rrne Ccu•ana � PaCm Deser t
Mr. Mark Reader, P.E.
Big Canyon Creek Restoration
December 30, 2008
Page 3 of 7
Geosoils will provide an additional subsurface investigation at the site of the new
sediment basin and provide addendum documentation addressing the revised
freshwater pond and new sediment basin. GSI has indicated that the Feasibility
Study plan for the access road and culvert extension required only minor grade
changes in the area, without significant alterations to existing grades. Thus,
shallow hand -auger explorations were performed in this area consistent with the
nature of the proposed improvements. The presently proposed sediment basin
in this area, however, will require excavations and fills that alter existing grades
by approximately 10 to 15 feet. Therefore, the deeper exploration methods as
proposed in this request are needed to determine the slope stability of in -situ
materials, potential settlement of fills, possible remediation of fill foundations, and
quantity of spoilage material that may require off -site disposal. A breakdown of
Geosoils hours and tasks is included as Attachment E of this letter. The total
Geosoils fee for this task is $7,504 and will be billed on a time - and - materials
basis.
Please be advised that the final Project configuration has not been defined
through input from the regulatory agencies. This forthcoming input may alter the
Project configuration to an extent that the fee for this task may need to be
increased. If a fee increase is warranted, VA will notify the City of the causal
Project configuration changes and will also provide the incremental increase in
cost for this task.
2. Preliminary Operation and Maintenance Plan
Based on past permit processing activities, VA understands that the regulatory
agencies have requested the inclusion of an operation and maintenance plan
with their respective permit applications. VA will determine the periodic operation
and maintenance activities for all Project components. The results of this
determination will be summarized in a preliminary Operations and Maintenance
Plan for use in obtaining the required regulatory permits for the Project. The total
VA fee for this task is $5,976 and will be billed on a time - and - materials basis.
3. Preliminary Opinion of Probable Construction Costs
VA will prepare a preliminary quantity estimate for the items of work depicted on
the Project Improvement Plans including the relocated freshwater pond and new
sediment basin. The quantity estimates will be itemized along with corresponding
units of measurement. VA will then create an opinion of probable construction
costs from the quantity estimate by applying VA's in -house unit cost data or as
published in the current cost date manuals. The total VA fee for this task is
$6,511 and will be billed on a time - and - materials basis.
The Acorn group will provide preliminary quantities and costs for the interpretive
and regulatory signage panels. The total Acorn Group fee for this task is $100
and will be billed on a time - and - materials basis.
WRA will provide preliminary quantities and costs for the tidal and freshwater
wetland plantings. The total WRA fee for this task is $1,000 and will be billed on
a time - and - materials basis.
X:TrojeVs1373_0400NC6iMC001 BigCanyon0T eV.12170BREViSED31.doc
Mr. Mark Reader, P.E.
Big Canyon Creek Restoration
December 30, 2008
Page 4 of 7
LSA will provide quantities and costs for the riparian and upland plantings, as
well as for the proposed invasive species removals. The total LSA fee for this
task is $1,000 and will be billed on a time - and - materials basis.
Please be advised that the final Project configuration has not been defined
through input from the regulatory agencies. This forthcoming input may alter the
Project configuration to an extent that the fee for this task may need to be
increased. If a fee increase is warranted, VA will notify the City of the causal
Project configuration changes and will also provide the, incremental increase in
fee for this task.
4. Selenium Monitoring
CH2MHill has conducted water column, sediment, and biological sampling for
analysis for the presence of selenium. Biological sampling included the
collection of algae, macro- invertebrates, bird eggs, fish, and other specimen.
CH2MHill produced a report of their findings which has been submitted to the
City for review. At the direction of the City, the fees for these services have been
invoiced against tasks and budgets established in VA's initial Project
authorization. The total CH2MHill fee for this task is $73,111 and will be billed on
a time - and - materials basis.
5. Salt Marsh Bird's Beak Technical Report and Monitoring Plan
WRA has prepared and submitted to the California Department of Fish and
Game (CDFG) a technical report with an in -depth analysis of the Salt Marsh
Bird's Beak population in the vicinity of the restoration project. The report
identifies the magnitude and extent of potential impacts that could result from the
implementation of the Project. The total WRA fee for this task is $1,944 and will
be billed on a time- and - materials basis.
At the request of CDFG a monitoring plan will be developed to incorporate
avoidance and monitoring measures for the Salt Marsh Bird's Beak Plant. WRA
will develop a soil salinity monitoring program, a hydrology monitoring program, a
Bird's Beak seed collection plan, and performance criteria to determine the
success of impact avoidance to the Bird's Beak population during the monitoring
period. Due to the fact that the monitoring plan is not yet developed, the
implementation cost is not yet known. Therefore implementation of the
monitoring plan is not included in this cost. The total WRA fee for this task is
$5,161 and will be billed on a time- and - materials basis.
It is understood that changes to the plans will be required by CDFG upon
conclusion of their review of the WRA report. It is also understood that CDFG
has requested the preparation of a surface water hydrology study to demonstrate
that the project will not significantly alter surface drainage patterns to the habitat
located on the southerly side of the project, downstream of the existing Back Bay
Drive. Therefore this task provides for changes to four plan sheets that presently
depict Project areas in the vicinity of the existing Salt Marsh Bird's Beak
population and the additional hydrology study. The total VA fee for this task is
$15,013 and will be billed on a time- and - materials basis.
X\Projec1s\373 040MAdrrm1 0001_ B1gCanyonCreek _121708REVISED3f.doc
cesaq-;7rvtrie ,Corona PatinQeset# ,
Mr. Mark Reader, P.E.
Big Canyon Creek Restoration
December 30, 2008
Page 5 of 7
6. Revisions to Feasibility Study Design
The original scope of services for the Project was to provide Final Engineering
based on the Project as depicted in the Feasibility Study. VA proceeded to
design the project based on the Feasibility Study as specified. This resulted in a
base grading plan and supporting hydraulic analyses that were presented to the
City on February 15, 2008. While proceeding with design activities, revisions
were required that significantly altered the configuration of the saltwater and
freshwater components of the facility and overall hydraulic performance of the
facility as originally defined in the Feasibility Study. These revisions were made
to address comments issued by CDFG, the Regional Water Quality Control
Board, and the City of Newport Beach. The total VA fee for this task is $19,042
and will be billed on a time - and - materials basis.
7. Easement Mapping and Legal Description
VA Consulting will provide mapping of all the existing easements within Big
Canyon as described in the Preliminary Title Report Order Numbers 153425 and
153425a by Stewart Title dated October 22, 2008 and October 23, 2008
respectively, provided by the City. VA Consulting will also prepare (1) legal
description and plat for the sewer line and sewer maintenance road along the
easterly property line at Jamboree Road within APN 440- 092 -079. The total VA
fee for this task is $4,960 and will be billed on a time - and - materials basis.
8. Mitigated Negative Declaration
As a result of continuing final design activities, further definition of environmental
conditions, and impacts associated with the Project have been defined. As such,
changes in the Project configuration and functions are forthcoming. In response
to these changes, the Existing Project CEQA document, i.e. the Mitigated
Negative Declaration, will require changes of such an extent that a new CEQA
document is anticipated. This task includes the preparation of a Mitigated
Negative Declaration for the revised Project. A breakdown of WRA hours and
tasks is included as Attachment F of this letter. The total WRA fee for this task is
$11,564 and will be billed on a time - and - materials basis.
9. Subconsultant Management, Coordination, and Work Review
This task provides for subconsultant management, coordination, and review of
subconsultant work - product as the Project progresses. The total VA fee for this
task is $5,689 and will be billed on a time - and - materials basis.
10. Project Management, Meetings, and Coordination
Project management, meetings, and coordination activities to -date have depleted
our original budget authorization for these activities. This task provides for an
additional 120 man -hours of project management activities related to the
oversight and management of the various Project subconsultants and
coordinating the transfer of information between subconsultants, VA and the City.
X: Wrgeds\373_ 060014dnin\ CO01_ BigCanyonCreek __121708REVISED3f.doc
Mr. Mark Reader, P.E.
Big Canyon Creek Restoration
December 30, 2008
Page a of 7
This task also provides for an additional 120 man -hours for the purpose of
preparing for and attending meetings as requested by the City. The total VA fee
for this task is $35,986 and will be billed on a time- and - materials basis.
II. FEES
Requested Tasks
1. Revised Freshwater Pond & Sediment Basin ...................... .......................$102,868
2. Preliminary Operation and Maintenance Plan .............. ..............................$ 5,976
3. Preliminary Opinion of Probable Cost .......................... ..............................$ 8,611
4. Selenium Monitoring ..$ 73,111
5. Salt Marsh Bird's Beak Technical Report and Monitoring Plan ...................$ 22,118
6. Revisions to Feasibility Study Design ........................... ..............................$ 19,042
7. Easement Mapping and Legal Description ................... ..............................$ 4,960
8. Mitigated Negative Declaration .................................... ..............................$ 11,564
9. Subconsultant Management, Coordination, and Work Review ...................$ 5,689
10. Project Management, Meetings, and Coordination ...... ............................... 1 35,986
TOTALFEES ............................................... ............................... .......................$289,925
If you have any questions or require additional information, please feel free to contact Dan
Villines or me at (949) 474 -1400 or John Wolter at (951) 340 -0030.
Sincerely,
Aa
C <
�M P: Vahid, P.E.
President and CEO
MPV /kam
Enclosure — Exhibit A /
Attachments A through F
cc: Dan Villines
John Wolter
Contracts
X.\Proie0s1373_O400VWmiMCO01 BigCanyonCweek 121708REVISE03f.doc
EXHIBIT A
VA CONSULTING, INC.
FEE SCHEDULE
411111111116-
Staff Classification
Civil Engineering and Planning Services
Hourly Rate
President.................................................................................... ...............................
$190
Division President/Division Manager ..................... ............................... ...........................$173
Sr. Vice President/Vice President/ Exec. Director .. ............................... ...........................$163
Director............................................................................................ ...............................
$160
SeniorProject Manager ......................................... ............................... ...........................$155
ProjectManager .................................................... ............................... ...........................$147
AssistantProject Manager .................................... ............................... ...........................$142
Senior Project Engineer /Senior Design Supervisor /Senior Planner ...... ...........................$137
Project Engineer /Design Supervisor ...................... ............................... ...........................$132
Senior Design Engineer /Senior Designer .............. ............................... ...........................$122
Design Engineer /Planner ...................... ............................. ...............................
..............$117
Designer.......................................................................................... ...............................
$110
Assistant Engineer /Assistant Planner .................... ............................... ...........................$100
Research and Processing Coordinator... _ . .... ............... .......................... .......................
$95
SeniorCADD Technician ...................................................................... ............................$90
JuniorEngineer .................................................................................. ...............................
$85
CADDTechnician .................................................................................. ............................$80
EngineeringIntern ................................................................................. ............................$70
OfficeSupport /Clerical .......................................................................... ............................$69
Field Survey and Mapping Services
Director of Survey and Mapping ....................................... ...............................
Manager of Field Survey .......................
Survey and Mapping Associate ............
Survey and Mapping Technician ..........
3 -Man GPS Crew ... ...............................
2-Man GPS Crew, .................................
1 -Man GPS Crew ............................
Special Services
Litigation .................
................ $158
................................... I......... $130
................ ............................... $95
................ ............................... $75
.............. ............................... $235
.............. ............................... $205
.............. ............................... $175
......................................... ............................... $450
Notes:
1. Invoices will be prepared for all services through the end of each calendar month. 1
2. Overtime, when requested by the client, will be surcharged at a rate of 1350/ of the standard houry rates. Sundays and holidays
will be surcharged at a rate of 170% of the standard hourly rates.
3. Reprographics, messenger service, travel (including lodging and meals), and other direct expenses will be charged at cost plus
10 %. The services of outside consultants will be charged at cost plus 15% to cover administration and overhead.
4. In -house reprographics charges: B &W Bond copies $1.00/sq.ft, Color Bond $6.00 /sq.ft.
5. Mileage will be billed at standard mileage rates set by IRS. 2008 rates currently listed at $0.585 per mile.
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ATTACHMENT B
WRA
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR DESIGN AND PERMITTING
Note: Total includes tasks 1, 3, and :5
.02;
prip
u
imironmental
e with Revised Freshwater Pond Configuration
3
601
83
63
$8,940
urnmary
12
25
0
37
$3,401
Documents and Permit Applications
601
8
110
68
$6,592
41
Update Wetland Planting Plans
2
56
122
19
132
331
$20.678
5
Meetings and Coordination
5
5
10
55
201
$2,865
6
Cost Estimate I
1
10
1 $1,000
7
Salt Marsh Bird's Beak Techincal Memo
6
5
so
$1,944
8
Salt marsh Bird's Beak Monitoring Plan
45
8
53
$5.122
TOTAL HOURSJ
14
87
56
137
127
60
461
TOTAL FEES
$3,3
$�9,179
$6,496
$13,704
$12,446
$5,357
$
$50,961
R h
=
MUM
0SW
M��W
M"
g,
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Note: Total includes tasks 1, 3, and :5
ATTACHMENT C
LSA Associates, Inc.
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR VEGETATION MAPPING
.Tasks
"' i
11) . ..... t
11 escrip von,
�
71GIS,
�,ExpensiiO
rs
Al M
1
Vegetation Mapping
10
10
221
42
$4,500
2
Reimbursables
$100
1 -
TOTAL HOURS
10
10
22
421
TOTAL FEES
$1,500
$1,130
$1,870
$100
$4,600
f 6,�-(
- S150
If Mzsl i
77 s
-
Note: Total includes a portion of task 1
ATTACHMENT D
LSA Associates, Inc.
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR UPDATING PLANS AND SPECIFICATIONS
T- ski
p Description ` 4 `t' �i"
k
p
AB,
Expenses
Total
° hrs
hr5.
+ilK
hf6 d
t {.
Fees
1
Restoration Planting Areas
8
_
8
$e60
2
Invasive Species Removal Zones and Phasing
e
8
$sso
3
Restoration Plan Specifications
4
4
8
$1,080
4
Invasive Species Removal Specifications
8
e
$960
5
Meetings and Coordination
4
2
e,
$840
6
Reimbursables
$100
7
Cost Estimate
8
8
$1,000
TOTAL HOURS
8
38
46
TOTAL FEES
$1,200
$4,600
$100
$5,900
$150'
. ,.._$120xs`"eati^?
-
` •`.:,hu,�=
;w''sr:.1�.�;:;;«
Notr: Total includes a portion from task 1 and all of task 3
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ITEM
RATE ..
HR_or UNIT
.; COST.
EXTENSION
FIELD EXPLORATION
Field Geologist/Engineer
$100.00
6.0
$600.00
Bucket -Auger Drill Rig
$225.00
6,0
$1,350.00
Mileage
$35.00
$1,9B5.00
LABORATORY TESTING
Maximum Dry Density
$150.00
1
$150.OD
Moisture! Dry Density
$20.00
6
$120.00
Sieve Analysis
$150.00
2
$300.00
Expansion Index
$135.00
2
$270.00
Atterberg Limits
$112.50
2
$225.00
R -Value Test
$232.50
1
$232.50
Direct Shear
$150.00
1
$150.00
General Corrosivity Test
(Resistivity, pH, Soluble Salt)
$150.00
1
$150.00
$1,597.50
ANALYSIS AND REPORT PREPARATION /MISC.
Principal Geologist/Engineer
$160.00
4.0
$640.00
Staff Geologist/Engineer
$100.00
14.0
$1,400.00
Technical Illustrator
$69.00
4.0
$276.00
Technical Typist
$65.00
3.0
$195.00
Reproduction /Office Services /Misc. Exp.
$300.00
$2,811.00
PREVIOUS MEETINGS ATTENDED BY PROJECT MANAGERS
Project Engineer /Geologist
$130.00
7
$910.00
Staff Engineer /Geologist
$100.00
2
$200.00
$ 1, 110.00
3• TOTAL'!;"
$7,,503 $0
VA Consulting, Inc.
Big Canyon Creek Restoration - Newport Beach
Re: d: \wp10 \oc \5500\5595a1.cor
W.O. 5595 -Ai -OC
May 27, 2008
Page 2
/j T7/1UJA e1V T P
JOB NO: 13075 -2
PROJECT: Big Canyon Restoration Plan
Task Description
1. Revision of Initial Study
2. Public and Agency Comment Responses
3. Final CEOA Documentation
4. Project Coordination and Meetings
Total Hours
Total Expense
Total Labor
WRA
RATE SCHEDULE
Effective January 2009
M. Josselyn
Senior Technician
GIS Technician
Time Assignment in Hours
San GIS
MJ Tech Tech
3 30
3 25
1 15
20
7 90
$240 per hour
$98
$89
Expenses Labor Total
4 $110 $4,016 $4,126
$22 $3,170 $3,192
4 $110 $2,066 $2,176
$110 $1,960 $2,070
8
$352
$11,212
EXPENSES
Task
Copy
. Post(
Total
Plus 10%
Costs
Tale
1. Revision of Initial Study
1DD
$100
$110
2. Public and Agency Comment Responses
20
$20
22
3. Final CEQA Documentation
100
$100
110
4. Project Coordination and Meetings
100 $100
110
Total
220
100 $320
$352
Staff
M.Josselyn
Senior Technician
GIS Technician
Rate Amount
$240 $1,680
$98 $8,820
$89 $712
$352
ATTACHMENT G
The Acorn Group
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR COST ESTIMATE
N \Ornbn��1'11i 11lM\F V�\TaM(Inn< \Fenn�a \MeI F<Ilmaln.InmNn�nlf90f1F nh 11131 /iooe
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Robert Stein
rstein(cilcity. newport- beach. ca. us
949 - 644 -3311
SUBJECT: BIG CANYON CREEK RESTORATION PROJECT - APPROVAL OF
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
WITH VA CONSULTING, INC.
RECOMMENDATIONS:
1. Approve Amendment No. 1 to Professional Services Agreement with VA Consulting,
Inc., of Irvine, California, for design services at a contract price of $289,925 and
authorize the Mayor and City Clerk to execute the Agreement.
2. Approve a budget amendment recognizing contributions in the amount of $60,000
from County of Orange Coastal Impact Assistance Program (CIAP), $60,000 from The
Irvine Company, and $169,925 from the Irvine Ranch Conservancy and appropriating
$289,925 to Account No. 7251- C5100709 for Big Canyon Creek Restoration Project.
DISCUSSION:
On December 11, 2007, City Council approved a professional services agreement with
VA Consulting, Inc. for $435,159 to prepare the final construction drawings and obtain
permits from regulatory agencies. By March 2008, VA Consulting had submitted 65%
complete drawings to the City for review.
In April 2008, detailed results of water quality testing in Big Canyon Creek were
released showing elevated concentrations of selenium in the creek sediments and
water column. In July 2008, the RWQCB was adamant that follow -up testing should be
performed by CH2MHill. As the County of Orange agreed to fund most of the costs for
testing, the City directed VA consulting to hire CH2MHill to perform follow -up testing.
(This monitoring program was completed in July and invoiced against the City's design
agreement with VA Consulting. This extra work is included as a new task in the VA
amendment attached to this report.) The follow -up testing confirmed the high selenium
concentrations, not only in sediments and water column, but in tissue samples of
invertebrates, amphibians and fish. Given this information and the need for RWQCB
input on how to address the high selenium concentrations, the City suspended work on
Big Canyon Creek Restoration — Approval of Amendment 1 to Professional Services Agreement with VA Consulting, Inc.
January 13, 2009
Page 2
the construction documents while meetings were held with the Regional Water Quality
Control Board (RWQCB) and selenium experts to discuss options.
On November 18, 2008, a meeting was held among City, RWQCB, California
Department of Fish and Game (CDFG), Coastal Commission and Coastal Conservancy
to discuss how to move the project forward in a manner that would address the
selenium concern as well as another environmental issue involving a plant called the
Salt Marsh Bird's Beak. The agreement is outlined below.
1. The new restoration design will include a treatment system at the outlet of the
Jamboree Road culvert to reduce the levels of selenium and other toxic
constituents such as pesticides. As the selenium treatment process will be a
pilot project, the amount of selenium that will be removed is not known. (Note
that staff is discussing an option with the resource agencies to capture all stream
and groundwater flows and piping these flows directly to the Bay.) It is not
expected that the pilot project alone will be sufficient to remove selenium to safe
levels. It is expected that the City will be involved in a long -term program to
reduce selenium loads to the Big Canyon Restoration project area by gradually
reducing over - irrigation that occurs in the upstream watershed, reviewing means
to eliminate selenium from entering the water runoff and /or constructing a
treatment system.
2. Given that selenium levels will likely still exceed water quality standards even
with the pilot selenium removal installation, the RWQCB is not allowing creek
water to be used as the source of water for a future freshwater pond as originally
planned. After many discussions, the resources agencies have agreed with a
proposal to create a freshwater "pool" that would be filled with potable water.
(City staff is still exploring the option of using reclaimed water.) Once the pool is
filled, additional water would only be needed to make up for evaporation or other
minor losses. This pool would be lined to prevent selenium contaminated
groundwater from exfiltrating into the pool. In order to protect the lining from
being eroded during storm events, the pool will be located out of the flood zone.
3. The parties agreed that a new reconfigured design could move forward in
parallel with a:
• selenium source tracking and monitoring program and
• long -term selenium mitigation program.
The selenium source tracking and monitoring program has been initially
estimated to cost $200,000. Staff will do further research on this and then
prepare a report for City Council consideration.
One of the long -term selenium programs would entail encouraging residents to
reduce overwatering. Such a program could last ten years or more with annual
costs of $50,000.
Neither of these tasks is a part of this contract amendment.
Big Canyon Creek Restoration —Approval of Amendment Ito Professional Services Agreement with VA Consulting, Inc_
January 13, 2009
Page 3
4. CDFG raised the issue of the impacts on the existing Salt Marsh Birds Beak due
to the proposed dredging for the new tidal marsh and re- alignment of Back Bay
Drive. CDFG was concerned that the current fresh water and salt water mix,
which supports Salt Marsh Birds Beak habitat, would be changed due to the
proposed alignment of Back Bay Drive and the relocation of culvert outlets
further inland. VA's environmental consultant, WRA prepared a technical report
with an in -depth analysis of the Salt Marsh Birds Beak population in the vicinity
of the Restoration Project. CDFG replied to the WRA technical report and
requested further documentation to demonstrate that the project will not
significantly alter surface drainage patterns to the habitat located on the
southerly side of the project in the vicinity of the existing Salt Marsh Birds Beak
habitat. CDFG has also requested that a pre- and post - project monitoring plan
be developed to measure fresh water and salinity effects associated with the
project. The tasks needed to resolve these issues and develop the monitoring
plan are presented in VA Consulting's proposal for additional services. It is
anticipated that the completion of these tasks will negate the need for a
California Endangered Species Act permit as has been requested by CDFG.
The Big Canyon Creek Restoration Project also involves preparing a reimbursement
agreement with OCSD for design service cost for a OCSD maintenance road. In order to
complete the reimbursement agreement, an easement for this maintenance road needs
to be completed as well resolving questions of existing easements within Big Canyon
needs to be resolved. The fee for VA's services for this task is $5,000 which will be
included in the reimbursement agreement with OCSD.
To date, VA Consulting has spent about $415,000 of its contract which includes
preparation of the 65% construction drawings, performing selenium monitoring tasks
(new task) and assisting City staff in working with the jurisdictional agencies to review
new design options to deal with the selenium issue. Under this contract amendment,
VA would modify the design concept, conduct supplemental biological and geotechnical
surveys, ensure protection of the Salt Marsh Bird's Beak, design a selenium removal
basin, revise the construction drawings to relocate a freshwater pond out of the flood
zone, and prepare a new CEQA Mitigated Negative Declaration.
Funding Availability:
The County of Orange will contribute $60,000 in CIAP funds to for the selenium water
quality sampling and analysis. The Irvine Company will contribute $60,000 for the
preparation of the final construction documents. The Irvine Ranch Conservancy will
contribute $169,925 for the preparation of the final construction documents.
Account Description
Orange County CLAP
Irvine Company Contribution
Irvine Ranch Conservancy Contribution
Account Number
Amount
7251- C5100709
$ 60,000
7251- C5100709
60,000
7251- C5100709
16 9, 925
Total:
$289,925
Big Canyon Creek Restoration — Approval of Professional Services Agreement with VA Consulting, Inc.
January 53, 2009
Page 4
Funding for the construction of the project is anticipated from the Wildlife Conservation
Board ($2.5 million Proposition 50 Grant Funding Request) and The Irvine Company
($2.2 million).
Prepared by:
Robert Ste fn
Assistant City Engineer
Submitted
,,.Stephen G. Badum
Public Works Director
Attachment: PSA with VA Consulting, Inc.
Scope of Services prepared by VA Consulting Inc
Big Canyon Creek Restoration Exhibit
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT WITH VA CONSULTING, INC.
FOR BIG CANYON CREEK RESTORATION PROJECT
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, is
entered into as of this day of , 200_, by and between the CITY
OF NEWPORT BEACH, a Municipal Corporation ( "CITY "), and VA CONSULTING, INC.
a California Corporation whose address is 17801 Cartwright Road, Irvine, California,
92614 ( "CONSULTANT "), and is made with reference to the following:
RECITALS:
A. On December 11, 2007, CITY and CONSULTANT entered into a Professional
Services Agreement, hereinafter referred to as "AGREEMENT ", for engineering
design services for the Big Canyon Creek Restoration project, hereinafter referred
to as "PROJECT ".
B. CITY desires to enter into this AMENDMENT NO. 1 to reflect additional services
not included in the AGREEMENT and to extend the term of the AGREEMENT to
December 31, 2009.
C. CITY desires to compensate CONSULTANT for additional professional services
needed for PROJECT.
D. CITY and CONSULTANT mutually desire to amend AGREEMENT, hereinafter
referred to as "AMENDMENT NO. 1, as provided here below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. In addition to the services to be provided pursuant to the AGREEMENT,
CONSULTANT shall diligently perform all the services described in
AMENDMENT NO. 1 including, but not limited to, all work set forth in the Scope
of Services attached hereto as Exhibit A and incorporated herein.by reference.
The City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
2. City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached to the AGREEMENT. Consultant's compensation for all
work performed in accordance with this AMENDMENT NO. 1, including all
reimbursable items and subconsultant fees, shall not exceed TWO HUNDRED
EIGHTY -NINE THOUSAND, NINE HUNDRED TWENTY -FIVE Dollars and
no /100 ($289,925.00) without prior written authorization from City.
3. The term of the AGREEMENT shall be extended to December 31, 2009.
4. Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the AGREEMENT shall remain unchanged and shall be in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO. 1
on the date first above written.
APPROVED AS TO FORM:
City Attorney
for the City of Newport Beach
ATTEST:
M
Leilani Brown,
City Clerk
Attachments: Exhibit A — Scope of Services
CITY OF NEWPORT BEACH,
A Municipal Corporation
Mayor
for the City of Newport Beach
CONSULTANT:
M
(Corporate Officer)
Title:
Print Name:
By:
(Financial Officer)
Print Name:
F: luserslcatlsharedl ContractTemplatesPublishedonlntranet lF OR MPSAAmendment. doc
EXHIBIT A
ONSU TINE
Decernbje 19, 2008
Mr. Mark Reader, P.E.
Project Manager
Public Works Depariment
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663 -3884'
Dear Mr. Reader,
This letter is a change order request for additional engineering design services related to the Big
Canyon Creek Restoration Project (Project) (Professional Services Agreement dated December
11, 2007). The change order supersedes our previous letter dated December 17, 2008.
These additional services include engineering design and plan revisions required for converting
the upper sediment basin into a larger freshwater pond as well as the incorporation. of a new
sediment basin at the Jamboree Road culvert outlet. Also included in this proposal is the
preparation of a preliminary engineer's opinion of probable construction costs, the design of an
ovennrater pier, services required for selenium monitoring and testing within the Project
watershed, and development of the Salt Marsh Bird's Beak Monitoring Plan. During the course
of the Project to date, VA Consulting, Inc. (VA) has also provided on -call services that were not
included in our original scope of work for the final design of the Project.
A detailed scope of services is provided in Section I and fees in Section II of this letter. Also a
breakdown of VA's hours and tasks is included as Attachment A, We will provide our services
on a time -and- materials, not -to- exceed basis in accordance with the attached fee schedule
(Exhibit A).
SCOPE OF SERVICES
Requested Tasks
Revised Freshwater Pond and Sediment Basin
VA will prepare grading plans to change the location of the sediment basin and
freshwater pond. The size of the revised freshwater pond (or ponds) will be large
enough to satisfy requirements of the regulatory agencies. VA also understands
that the revised freshwater ponds will be maintained with potable water and will
incorporate a liner system.
VA . nnsuliln „, ruc.
Or.:nyc. Cnnwy L`ixivi,m
1% 01 f'urPxi >h: Rnatl
CA 92614
Phonr'k!`LI I =i.I L'Ai
XiPro; ez15�3' i3, 0< OOl/¢ �min�0001_ Ltig( :an��mfrPCk_127)OBREl9$Efi3e.Jx
Mr. Mark Reader, P.E.
Big Canyon Creek Restoration
December 19, 2008
Page 2 of 7
VA will also investigate the use of reclaimed water rather than potable water to
maintain the freshwater ponds. Therefore, this task includes the design of the
necessary water supply line and the design of the pond liner system. VA will
design a new sediment basin at the Jamboree culvert outlet and will perform the
hydraulic calculations required to design the sediment basin spillway and energy
dissipater features. The design will incorporate a subterranean wetland as
requested by the Regional Water Quality Control Board (RWQCB). VA will also
investigate capturing creek low -flows and groundwater at the Jamboree Road
outlet to Big Canyon as a means of selenium management. Captured flow would
be piped to the bay such that selenium concentrations would be diluted with bay
waters. These revisions will require changes to 13 existing plan sheets and the
addition of four new sheets to the Project Plans. This task also includes the
preparation of two conceptual designs as requested by the City on June. 3 and
November 14, 2008. A third conceptual design will be developed upon
clarification of Project habitat, goals, which will be defined by the regulatory
agencies at the forthcoming meeting. The total VA fee for this task is $43,000.
WRA will participate in the placement and configuration of the upper freshwater
pond and the new sediment basin. WRA will prepare documents summarizing
impacts to existing habitat in Big Canyon as a result of the proposed expansion
of the freshwater marsh to be distributed to resource agency personnel after
review by the City of Newport Beach. WRA will also review the existing
environmental documentation and permits, and perform any revisions that are
necessary to reflect the new freshwater pond and sediment basin configurations.
WRA will prepare landscape architectural drawings and specifications for the
wetland portions of the revised plans and will participate in telephone
conferences to coordinate these changes up to the limits of their budgetary
allocation. A breakdown of WRA hours and tasks is included as Attachment B of
this. letter. The total WRA fee for this task is $31,717.
LSA will revise restoration planting areas to address the changes to habitats due
to the new configuration of the upper freshwater pond and sediment basin. LSA
will revise the Invasive Species Removal Zones and Phasing to reflect the
changes in grading impacts and will revise the Restoration Plan Specifications to
reflect the changes in habitat types and plant and seed mixes as required. LSA
will revise the Invasive Species Removal Specifications to reflect the changes to
the invasive species Zones and phasing, and will participate in coordination
meetings required for these changes up to the limits of their budgetary allocation.
The total LSA fee for this task is $2,215.
Geosoils will provide an additional subsurface investigation at the site of the new
sediment basin and provide addendum documentation addressing the revised
larger freshwater pond and new sediment basin. GSI has indicated that the
Feasibility Study plan for the access road and culvert extension required only
minor grade changes in the area, without significant alterations to existing
grades. Thus, shallow hand -auger explorations were performed in this area
consistent with the nature of the proposed improvements. The presently
proposed sediment basin in this area, however, will require excavations and fills
that alter existing grades by approximately 10 to 15 feet. Therefore, the deeper
%iPrq¢a3t377 04WAdr irMO91_N9C&NMC,eek_ 121708REVISEWcdx
. .'
Mr. Mark Reader, F.E.
Big Canyon Creek Restoration
December 19, 2003
Page 3 of 7
exploration methods as proposed in this request are needed to determine the
slope stability of in -situ materials, potential settlement of fills, possible
remediation of fill foundations, and quantity of spoilage rnaterial that may require
off -site disposal. The total Geosoils fee for J-lis task is $7,504.
Please be advised that the final Project configuration has not been defined
through input from the regulatory agencies. This forthcoming input may alter the
Project configuration to an extent that the fee for this task may need to be
increased. If a fee increase is warranted, VA will notify the City of the causal
Project configuration changes and will also provide the incremental increase in
cost for this task.
2. Preliminary Operation and Maintenance Plan
Based on past permit processing activities, VA understands that the regulatory
agencies have requested the inclusion of an operation and maintenance plan
with their respective permit applications. VA will determine the periodic operation
and maintenance activities for all Project components. The results of this
determination will be summarized in a preliminary Operations and Maintenance
Plan for use in obtaining the required regulatory permits for the Project. The total
VA fee for this task is $6,000. .
3. Preliminary Opinion of Probable Construction Costs
VA will prepare a preliminary quantity estimate for the items of work depicted on
the Project Improvement Plans including the relocated freshwater pond and new
sediment basin. The quantity estimates will be itemized along with corresponding
units of measurement. VA will then create an opinion of probable construction
costs from the quantity estimate by applying VA's in -house unit cost data or as
published in the current cost date manuals. The total VA fee for this task is
$6.500.
The Acorn group will provide preliminary quantities and costs for the interpretive
and regulatory signage panels. The total Acorn Group fee for this task is $100.
WRA will provide preliminary quantities and costs for the tidal and freshwater
wetland plantings. The total WRA fee for this task is $1,000.
LSA will provide quantities and costs for the riparian and upland plantings, as
well as for the proposed invasive species removals. The total LSA fee for this
task is $1,000.
Please be advised that the final Project configuration has not been defined
through input from the regulatory agencies. This forthcoming input may alter the
Project configuration to an extent that the fee for this task may need to be
increased. If a fee increase is warranted, VA will notify the City of the causal
Project configuration changes and will also provide the incremental increase in
fee for this task.
XTrolecu Q73 1LC069UminACOCY 6igl: 9nyniC2el:_;21"/CURCVLS[USe.tlOc
Mr. Mark Reader, P.E.
Big Canyon Creek Restoration
December 19, 200E
Page § of 7
4. Selenium Monitoring
CH2MHili has conducted water column, sedirrient, and biological sampling for
analysis for the presence of selenium. Biological sampling included the
collection of algae, macro - invertebrates, bird eggs, fish, and other specimen.
CH2MH1ll produced a report of their findings which has been submitted to the
City for review. At the direction of the City, the fees for these services have been
invoiced against tasks and budgets established in VA's initial Project
authorization. The total CH2MHill fee tot this task is $73,111.
5. Salt Marsh Bird's Beak Technical Report and Monitoring Plan
WRA has prepared and submitted to the California Department of Fish and
Game (CDFG) a technical report with an in -depth analysis of the Salt Marsh.
Bird's Beak population in the vicinity of the restoration project. The report
identifies the magnitude and extent of potential impacts that could result from the
implementation of the Project. The total WRA fee for this task is $1,944.
At the request of CDFG a monitoring plan will be developed to incorporate
avoidance and monitoring measures for the Salt Marsh Bird's Beak Plant. WRA
will develop a soil salinity monitoring program, a hydrology monitoring program, a
Bird's Beak seed collection plan, and performance criteria to determine the
success of impact avoidance to the Bird's Beak population during the monitoring
period. Due to. the fact that the monitoring plan is not yet developed, the
implementation cost is not yet known. Therefore implementation of the
monitoring plan is not included in this cost. The total WRA fee for this task is
$5,834.
It is understood that changes to the plans will be required by CDFG upon
conclusion of their review of the WRA report. It is also understood that CDFG
has requested the preparation of a surface water hydrology study to demonstrate
that the project will not significantly alter surface drainage patterns to the habitat
located on the southerly side of the project, downstream of the existing Back Bay
Drive. Therefore this task provides for changes to four plan sheets that presently
depict Project areas in the vicinity of the existing Salt Marsh Bird's Beak
population and the additional hydrology study. The total VA fee for this task is
$15,000.
6. Revisions to Feasibility Study Design
The original scope of services for the Project was to provide Final Engineering
based on the Project as depicted in the Feasibility Study. VA proceeded to
design the project based on the Feasibility Study as specified. This resulted in a
base grading plan and supporting hydraulic analyses that were presented to the
City on February 15, 2008. While proceeding with design activities, revisions
were required that significantly altered the configuration of the saltwater and
freshwater components of the facility and overall hydraulic performance of the
facility as originally defined in the Feasibility Study. These revisions were made
Xn}••q >�K= g49_000Sd�C�rviiV }CA1 BipGn!rynaC,eek._inlCR3EV1EEU3 ?. }vc
Nu. Mark Reader, P.E.
Big Canyon Creek Restoration
Decem her 19, 2008
Page 5 of 7
to address comments issued by CDFG, the Regional Water Quality Control
Board, and the City of Newport Beach. The total VA fee for this task is $19,000.
Easement Mapping and Legal Description
VA Consulting will provide mapping of all the existing easements within Big
Canyon as described in the Preliminary Title Report Order Nurnbers 153425 and
153425a by Stewart Title dated October 22, 2008 and October 23, 2008
respectively, provided by the City. VA Consulting will also prepare (1) legal
description and plat for the sewer line and sewer maintenance road along the
easterly property line at Jamboree Road within APN 440 -092 -079. The total VA
fee for this task is $5,000.
8. Mitigated Negative Declaration
As a result of continuing final design activities, further definition of environmental
conditions, and impacts associated with the Project have been defined. As such
changes in the Project configuration and functions are forthcoming. In response
to these changes, the Existing Project CEQA document, i.e. the Mitigated
Negative Declamation, will require changes of such an extent that a new CEQA
document is anticipated. This task includes the preparation of a Mitigated
Negative Declaration for the revised Project. As of the date of this change order
request, the fee for these services has not been estimated by VA or its sub -
consultants. Therefore, the indicated fee for this task is provided for budgetary
purposes and is subject to adjustment by the City to provide for the actual fee
estimate once this fee is defined. The budget amount for this task is $35,000.
9. Project Management, Meetings, and Coordination
Project management, meetings, and coordination activities to -date have depleted
our original budget authorization for these activities. This task provides for an
additional 120 man -hours of project management activities related to the
oversight and management of the various Project subconsuitants and
coordinating the transfer of information between subconsultants, VA and the City.
This task also provides for an additional 120 man-hours for the purpose of
preparing for and attending meetings as requested. by the City. The total VA fee-
for this task is $36,000.
II. FEES
Requested Tasks
1. Revised Freshwater Pond & Sediment Basin ....... .......... ....................... ...$ 84,436
2. Preliminary Operation and Maintenance Plan .............. ..............................$ 6,000
3. Preliminary Opinion of Probable Cost.-.. .............. ..... .........__........_..........$ 8,600
Y {Troie0230900 n1InC001 ?igC"OnC; -_it 1 ?170611EYISEe3edtl
Mr.
Big Canyon week Restoration
n*"em»*r`y,x"0v
Page 6^rr
4. Selenium M0nitnhng. ................................. .................................. ....... O 73.111
5. Salt Marsh Bird's Beak Technical Report and Monitoring Pka1.... 22,778
6. Revisions 1O Feasibility Skdy Design .....—.,^---..'....,..—$ 18.808
7 Easement Mapping and Legal DoSChodon~ ........................... ................... $ 5,000
8, Mitigated Negative Declaration .... . .......... ....... .................. .. ........ ...... $ 35,000
8. Project Management, Meetings, and Coordination ... ....... ...... .......
TOTALFEES�.....~—... .................................................. .................. ..... $2&y^y%5
If you have any AU9StinnS Or require additional iAf0nDaU08. please {e8| f/88 to contact Dan
Vi||i8esnrAAe8t(94A)474`14U00r John Wolter 8t(851) 340'O030.
MSincer
Vahid, P.
—��v
President and CEO
MPV0am
Enclosure
no: DaVVl||inos
John Wolter
Contracts
VA CONSULTING, INC.
FEE SCHEDULE
2008
Staff classification
Civil Enr4ir eering atzd i Eanreirr 5 t'vic s
President ..................................
..................... _.....:........... _....._.... _......................
Division Presideniilivision Manager ... ......... .: ...................... . :................ ..............
Sr. Vice President Vice President/ Exec. Director..... ............ _ .................. _ ..........
Director ....... ........... ... ..............
............................................... ...... :........................
SeniorProject Manager., ....... ..................... ........................... .........................
ProjectManager ............ ....... .................. .... ....... ......... ........... .............. ....... ....
..._..
Assistant Project Manager ....... ............. ............ . :................ ..:.........................
Senior Project Engineer /Senior Design Supervisor /Senior Planner...... ...........
Project Engineer /Design Supervisor ....................................... ...............................
Senior Design Engineer /Senior Designer ........... ...................................................
Design Engineer /Planner ...I ....................... ........................ ...............................
Designer.....................................................................:.....:.... ..1..,.........................
Assistant Engineer /Assistant Planner ..................................... ...............................
Research and Processing Coordinatorr ................................... ...............................
SeniorCADD Technician ............................ ....................... .........................._....
JuniorEngineer .........................................................:............ ....,........I.................
CADD Technician ......... ... ...........
.................................:......,... ......................... :.....
EngineeringIntern..._ ....................................._...................... ...............................
Office Support/Cierical .................. ........................._.....,.... ...............................
Field Survey and Mappina Services
Director of Survey and Mapping..........
Manager of Field Survey._, ..................
Survey and Mapping Associate ............
Survey and Mapping Technician ..........
3 -Man GPS Crew ... ...............................
2 -Man GPS Crew ... ...............................
1-Man GPS Crew .........................
Special Services
Litigation ........................
Notes:
1 'CL Fratq
...:.: ---- $ 190
.......... $173
........ $163
..........5160
......... $155
..... $147
.... $142
.......... $ 137
....... _$132
...... $122
.......... $117
$110
$100
.. .......$95
............$85
............$80
............ $70
............ $69
................................................................ ............................... $450
1. Invoices will be. prepared for all services through the end of each calendar month. Invoices are due and payable on presentation.
2. Ovedime: w1hen requested by the client, will be surcharged at a rate of 135a'o of the standard hourly rtes. Sundays and holidays
will be surcharged at a rate of 1?0,% of the standard hourly rates.
;3. Relxograptlics, messenger service, travel (including lodging and (peels), and other direct expenses will be charged at cast plus
1096. The services of outside consultants will be charged at cost plus 155 to cover administration and overhead-
In-house reprographics charges: B &W Bond copies $i.001sg.fl, Color Band $6.00 /sq.ft.
6. Mileage v,1111 be billed at standard mileage isles set by IRS. 2008 rates currently listed al $0.535 per rric=.
G-DU E
ATTACHMENTA
City of Newport Beach
Big Canyon Cmok Restomtlon Pruett
ESTIMATED FEES & EXPENSES (1 at 2)
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ATTACH(AEI,rr A
City of N.w,.rt st,..h
Big Canyon Crook HgStOrstloei Pml.ct
EMIATM FEES & EXPENSES (2 of 2)
O
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ATTACHMENT B
W RA
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR DESIGN AND PERMITTING
Tasks,
a>'
,,,tya^yt i"' y . DescripttB�c' 'S'
.waro
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,
ir�,e'n
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en.s°'"�8s�x�'24d.tf''ar`x
1, 2015
1
Assistance with Revised Freshwater Pond Configuration
3
60
83
63
$6,940
2
Impacts Summary
12
. 25
0
37
$3,401
3
Update Enironmental Documents and Permit Applications
so
a
110
68
$6,592
4
Update Wetfand Planting Plans
2
56
122
19
132
331
$20,678
5
Meetin s and Coordination
5
5
10
55
20
$2,865
6
Cost Estimate
10
$1,000
7
Salt Marsh Bird's Beak Techincal Memo
6
5
$0
$1,944
6
Salt marsh Bird's Beak Monitoring Plan
45
8
$39
53
$5,122
TOTAL HOURS
L 14
`..67
56
. 137
:" 127..
TOTAL FEES
$3;,*
99,,179
$6,,496.
$13,704
$:12,4,46Q:
-:. $5 357y
. ,..; . $41:9
$50,961,
yy t
:Tic 4 °Sa:"'4;,. .ynS96Y.'.d..''S+�L ".vim"w:�lFf✓iXa5 '` i'�+ .rvS��iP�V
=`K5!y���+Y&T150
�K 62
$�r���
LS9ya
Note: Total includes tasks 1, 3, and 5
X:WrCIW$1S79 UOMn;\T"heocs \RepoO5 Oos1 E9 ma1e temp e1ot229h8 .x15 i&alaws
ATTACHMENT C
LSA Associates, Inc.
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR VEGETATION MAPPING
Auf
9 as a
a a0pl ",
, . ,. -a- esaw
M IRAN
P
" .6.
M60
-
1
Vegetation Mapping
10
10
22
42
$4,500
2
Reimbursables
$100
TOTAL HOURS
10
., 10
` -., 22'
TOTAL FEES
:, $1,50b
$1,130.
$11870
-$100
Note: Total includes a portion of task 1
% 1Pm1actsQ73 _0400,Eng%Tach0om1Repons%0ast Eadm9&template122MS.r 12/31/2008
ATTACHMENT D
LSA Associates, Inc.
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR UPDATING PLANS AND SPECIFICATIONS
"s s
T4t'KMWiy..3- b5,�'"W" d'fl'SL'T� -.:.
� 's::.
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1
Restoration Planting Areas
a
a
$960
2
Invasive Species Removal Zones and Phasing
8
a
$960
3
Restoration Plan Specifications
4
4
a
$1.080
4
Invasive Species Removal Specifications
a
s
$960
5
Meetings and Coordination
4
2
6
$840
6
Reimbursabtes
$100
7
Cost Estimate
8
6
$1.000
- TOTAL HOURS
8.
38
TOTAL FEES
$1,1*200;
$4400
l��BaS($lil
�r'`..$x1'SOax"$720,�
Notr: Total Includes a portlon from task 1 and all of task 3
%; LPmlecnt3 ]3_04POtEmpTecnOOnVteppRatCasl EStlmero- Iemplp1a12290B.xh - ,y�lx2�
fi
I
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A-t'rAc "M6A) f �
ITEM
RATE : -
HR or UNIT;:.
COST I
EXTENSION
FIELD EXPLORATION
Field Geologist/Engineer
$100.00
6.0
$600.00
Bucket -Auger Drill Rig
$225.00
6.0
$1,350.00
Mileage
$35.00
$1,985.00
LABORATORY TESTING
.Maximum Dry Density
$150.00
1
$150.00
Moisture/ Dry Density
$20.00
6
$120.00
Sieve Analysis
$150.00
2
$300.00
Expansion Index
$135.00
2
$270.00
Atterberg Limits
$112.50
2
$225.00
R -Value Test
$232.50
1
$232.50
Direct Shear
$150.00
1
$150.00
General Corrosivity Test
(Resistivity, pH, Soluble Salt)
$150.00
1
$150.00
$1,597.50
ANALYSIS AND REPORT PREPARATION /MISC.
Principal GeologisVEngineer
$160.00
4.0
$640.00
Staff GeologisVEngineer
$100.00
14.0
$1,400.00
Technical Illustrator
$69.00
4.0
$276.00
Technical Typist
$65.00
3.0
$195.00
Reproduction /Office Services /Misc. Fxp.
$300.00
$2,811.00
PREVIOUS MEETINGS ATTENDED BY PROJECT MANAGERS
Project Engineer /Geologist
$130.00
7
$910.00
Staff Engineer /Geologist
$100.00
2
$200.00
$ 1,710.00
TOTAL
;� 1$7,503 50J
VA Consulting, Inc.
Big Canyon Creek Restoration - Newport Beach
Fi1ed: \wp10 \00\5500 \5595ai .cor
Lea -of;F , fna�
W.O. 5595 -A1 -OC
May 27, 2008
Page 2
A -FT A(_1 A GN T -F-
JOB NO: 13075 -2
PROJECT: Big Canyon Restoration Plan
I=
Task Description
1. Revision of Initial Study
2. Public and Agency Comment Responses
3. Final CEQA Documentation
4. Project Coordination and Meetings
Total Hours
Total Expense
Total Labor
Estimated Total Cost
1. Revision of Initial Study
2. Public and Agency Comment Responses
3. Final CEQA Documentation
4. Project Coordination and Meetings
WRA
RATE SCHEDULE
Effective January 2009
M. Josselyn
Senior Technician
GIS Technician
Time Assignment in Hours
$240 per hour
$98
$89
Sen
GIs
Expenses Labor
Total
AJ Tech
Tech
GIS Technician
$89 $712
3
30
4 $110 $4,016
$4,126,
3
25
$Z2 $3,170
$3,1921
1
15
4 $110 $2,066
$2,176
20
$110 $1,960
$2,070,
7
90
8
$352
$11,212
$11,564
Copy . Post/ Total Plus 10%
Costs Tele
100 $100 $110
20 $20 22
100 $100 110
100 $100 110
Staff
Rate Amount
M. Josselyn
$240 $1,680
Senior Technician
$98 $8,820
GIS Technician
$89 $712
Expenses
$352
Estimated Total Cost
$11,564
ATTACHMENT G
The Acorn Group
Big Canyon Creek Restoration Project
ESTIMATED FEES & EXPENSES FOR COST ESTIMATE
4 a
Tasks
7
. i� S/ q :ix. �, •� G•c .3."?,ti" \ 5's ' r� d �'�rA�E3"y�t,8y°4"'- "bias.. a
��� a �,� . ` � =�' 'r Desc "ripti n ' � �' °x
Cost Estimate
.r.• "'' �»Tr
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t
s, s.;+ttinme.ara
.Ex enses
L,�'d tig � A
„�, Tatat?� �:�;
t
$ion
TOTAL HOURS
TOTAL FEES
. $t00
..:; ..$0
...
$100.
...
moldi'
'f1�5' '�e
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X. Wro�acls ',313_06pgErq \TechDOeslPapo's \Cost ES(�rt:elenempiala122908 xN
121312008
City of Newport Beach
BUDGET AMENDMENT
2008 -09
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 09BA -035
AMOUNT: $289,926.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates expenditure appropriations to recognize contributions from the County of Orange
Coastal Impact Assistance Program the Irvine Company, and the Irvine Ranch Conservancy and appropriate the
funds to enter into a PSA with VA Consulting for the Big Canyon Creek Restoration Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
250 4941
250 4926
250 4927
EXPENDITURE APPROPRIATIONS (3603)
Division
Number 7251
Account
Number C5100709
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Description
Description
Contrib - OC Coastal Impact Assist Prgm
Contrib - the Irvine Company
Contrib - Irvine Ranch Conservancy
Description
Contributions
Big Canyon Creek Restoration
Fin ncial Approval: Administr a Services Director
Administrative Appr al: City Manager
Amount
Debit Credit
$60,000
$60,000
$169,925.00
Automatic
$289,925.00
Date
at �
Signed:
City Council Approval: City Clerk Date