HomeMy WebLinkAbout09 - Notice of Completion - John S. Meek Co.CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
May 12, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Project Engineer
949 - 644 -3340 orftran @city.newport- beach.ca.us
SUBJECT: RIVO ALTO COPING REPLACEMENT; FINLEY AVENUE AT 36TH
STREET BULKHEAD REPAIR; 26TH STREET TIDE GATE STRUCTURE
AND BULKHEAD IMPROVEMENTS; AND VIA LIDO WALL
REPLACEMENT - COMPLETION AND ACCEPTANCE OF CONTRACT
NO. 3657
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On September 11, 2007, the City Council authorized the award of the subject contract
to John S. Meek Co., Inc., (MEEK). Under this contract, MEEK constructed four
projects:
1. Rivo Alto Coping Replacement: This project included removing and
reconstructing a concrete coping and fence atop the bulkhead located at the east
end of the Rivo Alto Channel.
2. Finley Avenue at 36th Street Bulkhead Repair: This project consisted of repairing
bulkheads at the Finley Avenue street end at 36th Street.
3. 26th Street Tide Gate Structure and Bulkhead Improvements: This project
included removing and reconstructing a concrete bulkhead, coping, tie rods and
anchor blocks; and constructing an electrically- operated tide gate drainage
structure.
Rive Alto Coping Replacement; Finley Avenue at 36th Street Bulkhead Repair; 26th Street Tide Gate Structure and
Bulkhead Improvements; and Via Lido Wall Replacement - Completion and Acceptance of Contract No. 3657
May 12, 2009
Page 2
4. Via Lido Wall Replacement: This design -build project consisted of removing the
crib wall adjacent to Via Lido at the approach to the Lido Isle bridge, and
designing and constructing a segmental retaining wall (SRW).
The contract has now been completed to the satisfaction of the Public Works
Department. The contract construction costs were:
Original bid amount: $836,000.00
Actual amount of bid items constructed: $836,000.00
Total amount of change orders: $17,649.80
Amount of credit for constructing a SRW: ($42.575.00)
Final contract cost: $811,074.80
The City received a credit for $42,575 for constructing a segmental retaining wall rather
than a mechanically stabilized earth wall as bid. Change orders were approved for
costs associated with the construction delay of 26th Street Tide Gate (see the following
paragraph for the explanation), an upgrade to a stainless steel ladder for the tide gate
box, and disposal of an asbestos pipe. The final contract cost (including change orders
and credit) was three percent below ( -3 %) the original bid amount.
A summary of the project schedule is as follows:
Estimated completion date per June'07 schedule: July 01, 2008
Project award for construction: September 11, 2007
Estimated completion date at award: July 21, 2008
Actual substantial construction completion date: February 20, 2009
The project generally went according to the planned schedule; however, staff
intentionally delayed the last component of the project to accommodate the request of
the "Balboa Boat Yard" owner on 261h Street End. The owner requested to have the
work at 26th Street End started after Summer 2008 due to his busy business operation
during the summer.
MEEK has worked very well with the adjacent residents and businesses, and the
project's finished products pleased the residents and businesses.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementing Guidelines. This exemption covers the
maintenance and alteration of existing public facilities with negligible expansion of the
facilities.
Rivo Alto Coping Replacement; Finley Avenue at 36th Street Bulkhead Repair; 26th Street Tide Gate Structure and
Bulkhead Improvements: and Via Lido Wall Replacement - Completion and Acceptance of Contract No. 3657
May 12, 2009
Page 3
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City- prepared construction informational notices were
distributed by the contractor to residents within the Work vicinity. The first notice was
distributed ten days prior to the scheduled work. The second notice was distributed 48
hours before the work commenced.
Total Project Cost
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $811,074.80
Surveying $3,468.00
Construction Inspection $1,766.70
Plan- check, Geotechnical & Material Testing $14,392.00
Via Lido Park Landscape and Fence $22,353.80
New Meter Installation (SCE) $2,074.29
Incidentals $305.97
Total Project Cost $855,435.56
Funding Availability:
Funds for the construction contract were expended from the following accounts:
Account Descriotion
Rivo Alto Coping Replacement
Finley Avenue at 36t St. Bulkhead
26th St. Tide Structure and Bulkhead
Via Lido Wall Replacement
Via Lido Wall Replacement
Prepared by:
Frank Tran
Associate Civil Engineer
Account Number
7231- C5100837
7231- C2502000
7231- C5100887
7231- C5100738
7013- C5100738
Total:
`ill$ lZ i - 0i1r
Amount
$94,000.00
$73,000.00
$384,000.00
$243,474.80
$16,600.00
$811,074.80