HomeMy WebLinkAbout12 - Corona del Mar Street RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
June 9, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Project Engineer
949 - 644 -3316 or ptauscher@city.newport- beach.ca.us
SUBJECT: CORONA DEL MAR STREET REHABILITATION PROJECT — PHASE 1
— COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3963
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Discussion:
On December 9, 2008, the City Council authorized the award of Corona del Mar Street
Rehabilitation Project — Phase 1 to R.J. Noble Company. A majority of the work was
within residential streets bounded by Larkspur Avenue and Dahlia Avenue between
East Coast Highway and Bayside Drive. Portions of Granville Drive, Bayside Drive and
Dove Street were also rehabilitated. The project:
• Overlaid and reconstructed the existing pavement sections with asphalt concrete
and a Glasgrid reinforcing layer;
• Reconstructed existing curbs and gutters, sidewalks, driveway approaches, cross
gutters, and curb access ramps;
• adjusted junction structures, manhole, valves boxes and covers, and other
structures to grade; and
• replaced traffic signal detector loops, pavement striping, markings, and markers.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Corona del Mar Street Rehabilitation Project — Phase 1- Completion and Acceptance of Contract No. 3963
June 9, 2009
Page 2
Original bid amount:
$1,514,045.00
Actual cost of bid items constructed:
$1,547,564.66
Total change orders:
$16,044.75
Final contract cost:
$1,563,609.41
With regard to the contract bid items, the project entailed more dig -outs, asphalt leveling
course, concrete work, and signal detector loops than originally designed at an
additional cost of $33,519.66.
There were three change orders for this project (see table below). Change orders were
approved for the contractor to remove and replace water valve boxes and covers, grind
concrete street sections, and provide stabilization to the base material for the
reconstruction on Dove Street.
CO# Description Cost
1 Remove and Replace Water Valve Boxes $ 3,659.25
2 Grind Concrete Street Sections $ 8,240.50
3 Dove Street— Stabilize Base /Subgrade $ 4,145.00
Change Order Total: $16,044.75
The final overall construction cost including change orders was $49,564.41 or 3.3%
over the original bid amount.
The following is a summary of the project schedule per the Fiscal Year 2008 -2009
Master Project Schedule.
Schedule Summary
Estimated Completion date per June 2008 Schedule: May 22, 2009
Project award for construction: December 9, 2008
Estimated completion date at award: May 22, 2009
Actual substantial construction completion date: May 8, 2009
Environmental Review:
The project was Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public facilities
with negligible expansion.
Corona del Mar Street Rehabilitation Project —Phase 1- Completion and Acceptance of Contract No. 3963
June 9, 2009
Page 3
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices were
distributed by the contractor to residents and businesses within the work vicinity. The
first notice was distributed ten days prior to the scheduled work. The second notice was
distributed 48 hours before the work commenced.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses for material testing and incidentals which included printing and repair of a
damaged electrical conduit. Total project expenses are summarized as follows:
Construction
$1,563,609.41
Surveying
$73,221.20
Materials Testing
$14,655.00
Incidentals
$6,572.84
Total Project Cost
$1,658,058.45
Funds for the construction project were expended from the following accounts:
Account Description Account Number Amount
Prop 1B (CDM Street Rehabilitation) 7185- C2002004 $ 1,354,500.00
Gas Tax (Dove Street Rehabilitation) 7181- C2002006 $ 97,000.00
Gas Tax (Bayside Drive Rehabilitation) 7181- C2002002 $ 112,109.41
Prepared by:
Peter Tauscher
Project Engineer
Total: $ 1,563,609.41
Submitted by:
m G. Badum
Works Director