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HomeMy WebLinkAbout13 - Taste of Newport Fee WaiverCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 July 28, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 949/644 -3000 or hbludau @city.newport - beach.ca.us SUBJECT: Request from Newport Beach Chamber of Commerce for City Council Approval to Waive the Special Event Permit Fee and the Reimbursement Fees Associated With City Employees Working the Taste of Newport Event on September 18 -20, 2009 ISSUE: Does the City Council agree to waive the Special Events Permit costs associated with the Newport Beach Chamber of Commerce' on September 18 -20, 2009? RECOMMENDATION: Waive the fees as requested. DISCUSSION: Background: fee and the City's labor Commerce's Taste of Newport event The Taste of Newport is the year's largest fundraising event sponsored by the Newport Beach Chamber of Commerce. The event has been staged for more than 20 years, and it is widely recognized as a signature event for Newport Beach, showcasing local restaurants and providing top level entertainment. Over 30 local restaurants and over 1,000 local volunteers will work the event. As required by our Special Events Policy, this event needs to receive a Special Events Permit from the City. The fee for this event's permit would normally be $1,568. The Special Events Permit fee is used to reimburse for the time expended by City staff on planning for the event, including meetings with Chamber staff. Since the event has a long history, the planning is well established for City staffs involvement in the event. Even so, there will be substantial staff time expended. Until last year the City has required reimbursement from the Chamber for Police, General Services and other staff overtime required by staff for the Request for Fees Waiver for Taste of Newport Event July 26, 2009 Page 2 set -up, parking, trash collection and event security. This amount normally totals approximately$18,000- $20,000 for the 3-day event. Last year the City Council approved the waiver of the Special Events permit fee and also the City's costs for employee personnel charges. The request is being made by the Chamber again this year. The City Manager has instructed both the Police Chief and the General Services Director to ensure the manpower required for the event is thoroughly reviewed and approved. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by: HOMER L. BLUDA City Manager Attachment: Newport Beach Chamber of Commerce letter 100 NEWPORT BEACH CHAMBER OF COMMERCE Building on a Century of Service June 23, 2009 Mr. Homer Bludau City Manager City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Dear Homer: The Newport Beach Chamber of Commerce is excited to continue hosting the Annual Taste of Newport. From humble beginnings more than 20 years ago to its current status as one of the most widely recognized culinary festivals in Southern California, the Taste of Newport has truly become a signature event for Newport Beach. Showcasing many of the great local dining opportunities, the Taste of Newport represents the energy and cooperation of over 30 restaurants, a multitude of sponsors and vendors, local media, almost 1,000 volunteers, and of course, tens of thousands of hungry participants in search of great tasting treats from our restaurateurs. Paired with world -class live entertainment against the backdrop of swaying palm trees and ocean breezes, the Taste is truly one of a kind. The Taste of Newport is, at its heart, a unique partnership enjoyed with our valued Chamber members, the city of Newport Beach, local businesses, residents and tourists ushn, come together rn.prormote and celebrate the unique lifestyle that is Newport Beach. As one of our strategic partners with this event, you are part of a dynamic business organization that continuously drives to create a strong local economy and build community, promotes Newport Beach as the finest city in Southern California for dining opportunities and generates income that we share with local charities as well. As we celebrate our 21St anniversary of the Taste of Newport we would again ask you to consider assisting our annual effort by providing a waiver for City Services paid by the Chamber for police, fire and City permits totaling nearly $18,000. As a result of this annual effort the city benefits by the more than quarter of a million dollar marketing effort on behalf of dining in the City and realizing increased sales tax through increased restaurant patronage throughout the year, we request your financial participation through the waiver of these fees. 1470 JAMBOREE ROAD, NEWPORT BEACH, CALIFORNU 92660 • PH: (949) 729 -4400 • FAx: (949) 729 -4417 • WEB: WWW.NEWPOELTBEACH.COM City of Newport Beach Page 2 We sincerely appreciate your support and hope we can count on your financial participation again this year. Please feel free to call with any comments or questions. Sincerely, Richard R. Lueh President/C.E.O.