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HomeMy WebLinkAbout19 - Council Priorities UpdateCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 19 July 28, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 9491644 -3000 or hbludau @city.newport- beach.ca.us SUBJECT: Council Review of Staff Status Report on Seven of the City Council's 2009 Priorities ISSUE: Does the City Council have any comments or questions regarding the status of the seven Council priorities reported on by staff? RECOMMENDATION: Review and comment, as desired. DISCUSSION: Background: The City Council held a Special City Council meeting on Saturday, January 10, 2009, to discuss and establish its priorities for 2009. This was the third consecutive year the City Council has met early in the calendar year to set its priorities. A total of thirteen (13) priorities were settled on, but in no particular order. As in the past, the City Manager was asked to provide draft priority statements, actions steps and schedules for the City Council to review, make revisions to and finalize. The status of priority implementation is reviewed each month. Status reports on these seven priorities began in March and are provided during alternating months. The remaining six priority status reports are provided on the second regular meeting agendas during alternate months. This is the fifth status report of the year. The seven priorities being reported on in no particular order are as follows: • Continue to seek and implement measures to minimize the adverse impacts of John Wayne Airport through the implementation of the City Council's Airport Policy. City Council Priorities July 28, 2009 Page 2 • Continue the organizational performance improvement effort through the data gathering of performance measurements resulting in comparing the City's organizational effectiveness with other agencies and internally. • Focus on the development and adoption of a FY 2009 -2010 budget which is balanced and which allocates the City's resources where they are most needed without adversely affecting services to the public. • Update the Facilities Financing Plan (FFP) twice in 2009 in order to determine how best to finance OASIS and how best to move forward with planning for city hall and other priority projects. • Continue to enforce the City's group homes regulations in order to minimize the impacts on residential neighborhoods. • Continue the alignment of the City's codes, regulations and policies with the General Plan. • Reduce the fire hazard in Lower Buck Gully in order to provide a heightened level of fire protection. Additional status reports will be provided at the second City Council meeting of each month for the remainder of the calendar year. These reports will always be placed on the Consent Calendar, which will provide Council the opportunity to pull the item and discuss any or all of the seven priorities being covered by the report. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by: HOMER L. BLUDAu City Manager Attachments: 2009 Council Priorities Indicator Tracker City of Newport Beach 2009 Council Priorities Indicator Tracker Status Report Date published: July 28, 2009 Presented by: Homer L. Bludau CONTINUE TO SEEK AND IMPLEMENT MEASURES TO MINIMIZE THE ADVERSE IMPACTS OF JOHN WAYNE AIRPORT THROUGH THE IMPLEMENTATION OF THE CITY COUNCIL'S AIRPORT POLICY Objective Target Action Hold ten Aviation Committee meetings to Monthly, except for Meetings have been held discuss airport issues and share August and December I monthly, with the last meeting information with the community I being July 27th. Hold five Corridor City meetings with the February, April, June, I Last meeting held May 11` ", other five cities to strategize airport issues September, November with all City Managers and and share information City Attorneys in attendance. Next meeting scheduled for August. Conduct an air quality study seeking to By November 24, 2009 ; Study approved by Council on determine effects of JWA aircraft on May 12 . Actual test monitors Newport Beach's air quality i should be in place by July /August, with final report in January, 2010. Begin a regional dialogue with other airport April 28, 2009 I City Manager had first meeting operators seeking support to boost with LAWA staff member on passenger traffic at the Ontario Airport j April 200. Report to Council on the status of regional May 26, 2009 j LAWA meeting focused dialogue regarding Ontario Airport. ;extensively on Ontario issue. Corridor Cities aware and supportive of LAWA discussion. Continue to seek the most advantageous Ongoing Ongoing. Nothing to report. opportunity to engage the County in discussions regarding a Settlement Agreement extension Continue to build the partnership with September 22, 2009 Costa Mesa continues to be Costa Mesa through joint involvement in i involved with Citizen Aviation Aviation Committee meetings, Corridor Committee meetings including City meetings, the air quality study and having Council in attendance. regional airport discussions. Develop joint Air quality study supported at goals and objectives which both cities can ;staff level. adopt at a joint City Council meeting. Explore with the City of Anaheim its April 1, 2009 and ongoing ;,Corridor Cities all voiced planning for the ARTIC regional I support for Federal funding to transportation center and determine if the i initiate EIR for Anaheim to City's support could assist in expedited Ontario segment of Maglev. planning and construction processes for ARTIC Engage South County cities in a JWA Discussions ongoing. issue dialogue in order to create greater political support for an eventual Settlement Agreement extension - -- --- - - - - -- -- - - - -_- _ -- - -. -1 -. Comments: The regional dialogue is intended as a follow -up to the "Go Local" study which determined that nearly 900,000 passengers use JWA to travel to and from the Disneyland destinations. President Obama's economic stimulus package has resulted in funding for the construction of the first leg of the Maglev line from Los Vegas to Primm, Nevada. This is important in that this segment will be the model to determine whether the rest of the route should be built. Staff: Homer Bludau CONTINUE THE ORGANIZATIONAL PERFORMANCE IMPROVEMENT EFFORT THROUGH THE DATA GATHERING OF PERFORMANCE MEASUREMENTS RESULTING IN COMPARING THE CITY'S ORGANIZATIONAL EFFECTIVENESS WITH OTHER AGENCIES AND INTERNALLY Objective e Finalize documentation on measures, February 15, 2009 Work still ongoing. assembling comparative benchmarks and Comparative benchmarks information for the final report from ICMA have been difficult to obtain. City staff continues to gather measurement data on City benchmarks. ICMA consultants present final written and March 24, 2009 Final report will be presented oral report to Council to Council on September 81". ICMA conducts training on how to manage March 30, 2009 Training set for August 10- performance data 12'. Organization continues to gather data with August 31, 2009 Effort is ongoing and to comparisons made against selected continue throughout the year. agencies and itself, and written reports submitted annually with focus on Planning and Building Departments Comments Craig Rapp of ICMA reviewed preliminary benchmarking final report with Council Finance Committee on July 10'". Meetings of August 10th -12th will include meetings with each department to review data to be included in final report and training on how to obtain available benchmark information. Council is expected to discuss with the new City Manager where to take the benchmarking effort once the final report has been approved. Staff: Homer Bludau; Dennis Danner 4 FOCUS ON THE DEVELOPMENT AND ADOPTION OF A FY 2009 -2010 BUDGET WHICH IS BALANCED AND WHICH ALLOCATES THE CITY'S RESOURCES WHERE THEY ARE MOST NEEDED WITHOUT ADVERSELY AFFECTING SERVICES TO THE PUBLIC Objective .- Conservatively estimate revenues for the April 15, 2009 Accomplished with new draft new budget year budget estimates. Present an update of General Fund March 24, 2009 Update provided to Council on revenues and expenditures for FY 08 -09 to March 24. the City Council at a regular Council meeting Begin budget review and provide an May 12, May 26 through Budget reviews were held on opportunity for Council to decide new June 9, 2009 May 12, May 26 and June 9, General Fund CIP projects for FY 09 -10 2009 as scheduled. Updated during budget review meetings financial data was provided at the May 12 Study Session. Council approves FY 2009 -10 budget June 23, 2009 The Budget was adopted on June 23, 2009. Provide Council with 2 additional updates July 14, October 13, Final revenue and expenditure on revenue collections and expenditures 2009 data for the 2008 -09 fiscal for FY 2009 -10 year is very preliminary at this point. Revenue accruals and final expenditure data will not be available until mid - October. Likewise, initial financial data for the 2009 -10 FY will not be available until then. It is recommended that the next update for both the 2008 -09 and 2009 -10 FY revenue and expenditure data be scheduled for October 13, 2009. Comments: The economic down -turn has happened quickly, without any clear understanding of how deep the recession will go or how long it will last. Due to the economic challenges the City faces the City Council desires to be closer than usual to current information as to the rates of revenue collections and expenditures during the year. It appears the State will withhold some major gas tax revenues and some property tax revenues, perhaps for the next two years. Once the results are certain, the Administrative Services Director and City Manager will made a recommendation to the City Council how to deal with these anticipated losses. Staff: Dennis Danner, Homer Bludau UPDATE THE FACILITIES FINANCING PLAN (FFP) TWICE IN 2009 IN ORDER TO DETERMINE HOW BEST TO FINANCE OASIS AND HOW BEST TO MOVE FORWARD WITH PLANNING FOR CITY HALL AND OTHER PRIORITY PROJECTS Objective Target Action Council Finance Committee develops When appropriate, Committee reviewed at the recommendation to Council as to best expected to come before March 20 meeting. timing and financing vehicle to fund the March 31 OASIS project Council Finance Committee recommends April 14, 2009 and j Committee reviewed at the updated Facility Financing Plan based on November 10, 2009 i March 20 and April 24 OASIS project contract for Council meetings. adoption City Council to review the updated Facility May 26, 2009 Budget Council reviewed the updated Financing Plan Study Session Facilities Finance Plan as part of the FY 09 -10 budget review process on May 26. Council approves updated FFP June 23, 2009 The next review of the November 24, 2009 Facilities Financing Plan is I scheduled for November 24, li 2009. Comments: Knowing the cost of the OASIS project and having a realistic estimate for the city hall and park project helps to make the FFP more current and useful as a planning tool_ The next key financial information to include in the FFP will be when we get solid cost information on the city hall in the park concept. Staff: Homer Bludau, Dennis Danner M CONTINUE TO ENFORCE THE CITY'S GROUP HOMES REGULATIONS IN ORDER TO MINIMIZE THE IMPACTS ON RESIDENTIAL NEIGHBORHOODS Objective Target Process all remaining Use Permit By February 20, 2009 Completed applications Enforce the February 22, 2009 abatement February 23 and onward All homes subject to deadline on homes that did not apply for abatement (versus reasonable Use Permits accommodation) have been abated except for: • Morningside Recovery (litigation); and 127 29"' Street Support/sponsor new state legislation on Bill introduction by the Two relevant bills introduced. group residential uses end of February 2009 City is sponsor of SB 268 (Harman) and supportive of AB 1284 (Huffman) relating to recovery homes. SB 268 was defeated and held in the Assembly Health Committee; AB 1284 has been held in Assembly Appropriations. Enforce Ordinance 2008 -05's prohibitions Ongoing Underway on any new start-up group residential uses outside of MFR zones and without permits Enforce the conditions of existing /issued Ongoing Underway Use Permits Enforce the conditions of the Sober Living March 10, 2009 and Underway by the Sea settlement agreement and onward Narconon Abatement Agreement Process all applications for Reasonable Ongoing, goal to be Near complete. The following Accommodation i complete with known RA RA request is pending an requests by the end of initial hearing: March 2009 • 911 East Balboa These other requests are subject to appeal to the City Council: • Newport Coast Recovery • Pacific ShoresRecovery • Yellowstone Recovery Defend City against litigation Ongoing Underway Comments: 2009's actions are a continuation of a process that started in 2007, culminating in early 2008 with a new Ordinance (Ordinance 2008 -05) on group residential uses. 2009 has been equally challenging, including processing requests by applicants for "Reasonable Accommodation" from the City's ordinance, defending the City against lawsuits, and enforcing the conditions of use permits issued. The Reasonable Accommodation analysis for each facility is quite complex — it involves making a series of findings for each individual request, which are sometimes more time - consuming than analyzing the Use Permit's eleven required findings. Staff: Dave Kiff, David Hunt, Janet Brown, Cathy Wolcott CONTINUE THE ALIGNMENT OF THE CITY'S CODES, REGULATIONS AND POLICIES WITH THE GENERAL PLAN .b - �- t Action Complete review of draft Zoning Code and April 2508 Committee review of second LCP Implementation Plan by staff and December 2009 draft Zoning Code to begin GPILCP Implementation Committee, and August 2009. begin Planning Commission hearings Coastal Commission approval of land use February 5, 2009 Commission approved CLUP amendments to Coastal Land Use Plan on February 5, with modifications. Final policy language approved by CCC on April 8. City Council approved CCC modifications July 14. Submit revised Housing Element, April 2009 Staff is preparing responses to responding to State Department of HCD comments. Housing and Community Development comments, to HCD Complete nexus study for Fair Share August 2008 Consultants and staff Traffic Fee, with City Council adoption of January 2010 (City responding to comments from fee Council adoption of fee) development community and Office of City Attorney .....--- -----___ -- ----- GP /LCP Committee recommendation on duly -2009 infrastructure and fee for residential January 2010 development in Airport Area, with City Council adoption of fee Affordable Housing Task Force August 2509- Staff review of draft constraint recommendation on Inclusionary Housing September 2009 (City analysis Ordinance and In -Lieu Fee, with City Council adoption of fee) Council adoption City Council adoption of revisions to June 2009 On July 28 agenda Measure S Guidelines regarding variable FAR Amend City Council Policies on historic, September 2009 archaeological and paleontological resources Comments: The GP/LCP Implementation Committee has directed its attention to reviewing the draft Zoning Code for several months. When that is complete, the Fair Share Fee and Airport Area infrastructure improvements will be considered. Following Coastal Commission certification of Coastal Land Use Plan amendment, and adoption of the new Zoning Code, major tasks remaining will be Housing Element certification, the LCP Implementation Plan and rewrite /revisions of Planned Community texts. Staff: Sharon Wood; David Lepo REDUCE THE FIRE HAZARD IN LOWER BUCK GULLY IN ORDER TO PROVIDE HEIGHTENED FIRE PROTECTION TO THE COMMUNITY Objective Upon completion of the statewide hazard dune 28; 2009 Those maps are to be at the designation maps by the Cal. Dept. of September 8, 2009 Orange County Fire Authority Forestry & Fire Protection, hold a public by the beginning of August. hearing and have the City Council Once they arrive. OCFA will designate certain "local responsibility send City of Newport Beach areas" as "Very High Fire Hazard Severity maps to Newport Fire. If we Zones" agree with the State's findings we will still need to hold a public hearing. If we disagree with the State's findings as to severity, Newport Beach Fire will present our case to the City Council who will have the final authority on severity changes within our city boundaries. Once they decide on that aspect, we would hold a public hearing on those changes. Once the Council decision is made, Newport Beach Fire will begin implementation of the next objectives in this priority. Upon completion of the Senate Bill 1595 duly 262009 Completed. compliance guidelines by the Cal. Dept. of July 15, 2009 Forestry & Fire Protection, work with the The Office of the State Fire US Fish & Wildlife Service, the Cal. Dept. Marshal (OSFM) has agreed of Fish & Game, The Nature Reserve of to make their State Orange County, The Irvine Ranch Responsible Areas (SRA) Conservancy, and the Cal. Coastal guidelines the same as Local Commission to assure the guidelines are Responsible Areas (LRA) appropriate and in compliance with all guidelines. State and Federal regulations. Place property owners on notice to have AagasE!6,2009 vegetation cleared in accordance with the September 15, 2009 SB 1595 guidelines developed by the Cal. Dept. of Forestry & Fire Protection and approved by the State and Federal regulators. Report to City Council as to status of n°^^o�MbeF 27, 2009 private property clearance and seek February 27, 2010 additional direction, if necessary Comments: The actions steps don't reflect any CEQA actions based on our initial understanding that brush clearance is an exempt CEQA action. Staff will continue to monitor this situation and if that understanding is not correct, CEQA will be complied with as an additional step and the time lines would most probably change. 10 Our time frame has continued to be moved out as we are waiting for the completion of the last project by the OSFM. Orange County was the last county in the state to be evaluated by the OSFM. OSFM personnel are presently on the ground here in Orange County and are visually looking at all the sites. Staff: Chief Steve Lewis 11