HomeMy WebLinkAbout21 - Acceptance of CheckCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 21
January 11, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
CYNTHIA COWELL, LIBRARY DIRECTOR, 949 -717 -3810
ccowell@newportbeachca.gov
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM CALIFORNIA
STATE .LIBRARY AND APPROPRIATE FUNDS FOR LITERACY
SERVICES FOR FISCAL YEAR 10/11.
ISSUE:
Library staff requests approval of a budget amendment to accept a check from the
California State Library to improve the Newport Beach Public Library Literacy Services
and Programs.
RECOMMENDATION:
Approve a Budget Amendment to increase expenditure appropriations by $33,741 in
Division 4060, Literacy, and to increase revenue estimates for the same amount in
Account No. 4010 -4832, California Library Literacy Services.
DISCUSSION:
The Newport Beach Public Library Literacy Services has been awarded a check in
the amount of $33,741 (State Funds 2010/11 matching funds for expenditures in the
2010/11 fiscal year). The check was deposited into revenue account 4010 -4832 for
California Library Literacy Services (CLLS) - PCA 91992 on December 8, 2010. A
copy of the check is attached. This payment (per capita and match) will support the
approved CLLS program components of Adult Literacy Services & Families for
Literacy.
ENVIRONMENTAL REVIEW:
This action is not subject to the California Environmental Quality Act ( "CEQA)
pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity
is not a project as defined in Section 15378) of the CEQA Guidelines, California Code
of Regulations, Title 14, Chapter 3, because it has no potential for resulting in
physical change to the environment, directly or indirectly.
PUBLIC NOTICE:
The agenda item has been noticed according to the Brown Act (72 hours in advance
of the meeting at which the City Council considers the item).
FUNDING AVAILABILITY:
With the approval of the recommended Budget Amendment, the entire check will be
used to improve Literacy Services in the expenditure accounts as indicated below.
Salary & Benefits Accounts
Amount Appropriated
I. 4060 -7020 Salaries – Perm Part Time
Funding to pay salaries of the Literacy Services Coordinator and Assistant
II. 4060 -7210 Salaries – Health /Dental/Vision
III. 4060 -7425 Medicare Fringes
IV. 4060 -7439 PERS Employee Contribution
V. 4060 -7440 PERS Employer Contribution
VI. 4060 -7460 Retirement Part Time
O —TA L
Prepared by:
Kim Crawford
Department Assistant
Submitted by:
ynthiA dowell
r 0 ibrary Services Director
Attachments: copy of check for $33,741 from CA State Library
$27,441.
$2,200.
$500.
$1,500.
$1,800.
$300.
$33,741
.. O IJA g .O W ..M � D UU V V A WARRANT'S NUMBER ....
06�36�076
FUND NO. FUND NAME
THE TREASURER OF THE STATE WILL PAY OUT OF THE 0001 GENERAL FUND
IDENTIFICATION NO, MO.I DAY I YR.
6120 1 1: 29: 2 0 10 90- 134211211
06363076
TO: 'DOLLARS :';CENTS
363076
- -- NEWPORT BEACH PUBLIC LIBRARY *- 33741,20`0
JOHN
LIFORNN ASThTE ONTROLLER
i
ii1211134 2D: 06363076511'
REMITTANCE ADVICE VENDOR —ID PAGE I STATEOFCALIFORN
Dc
STD. 404C (REV. 4 -95) 00000OM676 -00 THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW
DEPARTMENT NAME ORG. CODE INVOICE DATE INVOICE NUMBER RPI
CALIFORNIA STATE LIBRARY 6120 INVOICE AMOUNT
11/05/10 * * **
DEPARTMENT ADDRESS CLAIM SCHED. NO. 33741.00
%CONTRACTED FISCAL SERVICES 1065192C CALIFORNIA STATE LIBRARY
WEST SACRAMENTO CA 95798 -905 CALIFORNIA LIBRARY LITERACY
VENDOR SERVICES, STATE FUNDS
'NEWPORT BEACH PUBLIC LIBRARY kA 91992, FY 201012011
1000 AVOCADO AVE. DIRECT QUESTIONS TO STATE
NEWPORT BEACH CA 92660 -7916 LIBRARY FISCAL OFFICE AT
(916) 651 -0976
FEDERAL TAX ID NO. OR SSAN
YOU 1rt1G.] 1J10 /J /O-JGJJ
RP TYPE TAXYR TOTAL REPORTED TO IRS
.00
OTAL PAYMENT 33/41. U U
City of Newport Beach NO. BA-
BUDGET AMEN
2010 -11
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
11 BA -026
DII�,EIVT`. a erorb a^s,p
mew.
al AMOUNT: $33,741.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept a check from the California State Library and
appropriate funds for Newport Beach Public Library Literacy Services and Programs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4832
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4060
Account
Number
7020
Account
Number
7210
Account
Number
7425
Account
Number
7439
Account
Number
7440
Account
Number
7460
Description
Description
Library Services, Admin: Calif Literacy Campaign)
Description
Library Services, Literacy
Salaries - Perm Part Time
Health /DentalNision
Medicare Fringes
PERS Employee Contribution
PERS Employer Contribution
Retirement Part Time/Temp
Amount
Debit Credit
$33,741.00
$27,441.00
$2,200.00
500.00
1,500.00
$1,800.00
$300.00
Automatic System Entry .
Signed: - ` - /�wr` �l /-0-8
Financial Appr I: Administrative Services Director Date
Signed: t a Ad T IC A ) - -� -
Administra iv`�e Approval: City Mana er Date
Signed:
City Council Approval: City Clerk Date