HomeMy WebLinkAbout04 - Master Fee Schedule & Change in SubsidiesQ�EWPp�T
CITY OF
N E W P RTF BEACH!
Cq�1 FOAHP City Council Staff Report Agenda Item No. 4
March 22, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Tracy McCraner, Administrative Services Director/Treasurer
949- 644 -3123, tmccraner @newportbeachca.gov
PREPARED BY: Evelyn Tseng
APPROVED: L
TITLE: Approval of Master Fee Schedule and Change in Subsidies
ABSTRACT:
Staff requests that City Council approve updates to the City's Master Fee Schedule as
presented at the March 8, 2011, City Council meeting and adopt ordinances amending
Newport Beach Municipal Code ( "NBMC ") Sections 3.36.030 (increasing cost -of-
services percentage recovery for Emergency Transport — Resident Fees, Arrest
Reports, Crime Reports, Traffic Collision Reports and Massage Technician Applications
to 100 %, correcting "Vehicle Repossession" to "Vehicle Release," deleting Juvenile
Substance Abuse Program and subsidizing Registrants — Narcotics and Registrants —
Sex at 100% and Second Hand /Pawn Dealers at 100 %) and 14.12.085(A) and
14.12.125(A) (correcting NBMC to reflect the adoption of Council's previously approved
fee adoption).
RECOMMENDATION:
Conduct a second reading and adopt Ordinance No. 2011 -10 amending NBMC Section
3.36.030.3.4. and Ordinance No. 2011 -11, updating NBMC Sections 14.12.085(A) and
14.12.125(A) to refer to the appropriate fees.
FUNDING REQUIREMENTS:
There is no funding requirement related to this item.
DISCUSSION:
At the City Council meeting of March 8, 2011, the Master Fee Schedule and change in
subsidies was approved as recommended.
Approval of Master Fee Schedule and Change in Subsidies
March 22, 2011
Page 2
On March 11, 2011, . Councilman Keith Curry contacted the Administrative Services
Director to request a review of several Council meetings held during 2008 to approve
the 2008 Fee Schedule, as they included a new fee as recommended by MGT for Sex
Offender Registrants. Revenue Division staff conducted a detailed review of all reports
and attachments regarding the 2008 Fee Schedule presented to Council at the study
session and regular sessions in fiscal year 2008. They also accessed all permanent
files in Revenue Division and watched all video clips of the meetings.
MGT proposed 22 new fees in their 2008 report. After reviewing the MGT report, the
Revenue Manager in 2008 added only 5 of the 22 fees to the Master Fee schedule as
presented to Council for approval in May and June of 2008. The remaining 17 were not
added to the Master Fee Schedule. We have not found any documentation, in the files
or on the video, as to why these fees were not included in the Schedule. The Sex
Offender Registrant fee was one of the 17 fees omitted.
It is Administrative Services intent to clearly identify for the City Council all new fees
when they are proposed by a consultant, reviewed by Directors and recommended by
the City Manager. As was the case for the Police Department, the same 5 "new fees"
recommended by MGT in 2008 were all recommended again this year, and Council was
able to discuss and decide on their respective subsidies in open session.
We will keep the other 12 fees (17 omitted in 2008 less the 5 added in 2011), in our
records for the next review cycle. When each department is reviewed again on the 3-
year cycle, we will have an active discussion of all fees once again and will work with
the department to recommend to Council any subsidies and provide the logic behind
those recommendations. This should ensure that all fees as they are proposed by the
consultant are discussed individually and approved /disapproved accordingly by Council.
Staff recommends that Council approve the 2010 Master fee schedule as discussed on
March 8, 2011.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
Approval of Master Fee Schedule and Change in Subsidies
March 22, 2011
Page 3
NOTICING:
The agenda item has been noticed according to Government Code Section 66018(1)
(two publications, with at least five days intervening between the two dates),
Government Code Section 66016(a) (notice mailed at least 14 days prior to the meeting
to any interested party who files a written request) (mailed notice to the Building
Industry Association of Southern California on February 18, 2011), and the Brown Act
(72 hours in advance of the meeting at which the City Council considers the item). The
fees are not subject to any taxing limitation or voter requirement since as recommended
they do not exceed the reasonable cost of providing the service and are not intended to
be used for general revenue purposes.
Submitted by:
Tracy McCrWer
Administrative Services Director /Treasurer
Agenda Item No. 12
March 8, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Tracy McCraner, Administrative Services Director/Treasurer
949- 644 -3123 , tmccraner @newportbeachca.gov
PREPARED BY: Evelyn Tseng, ue Manager
APPROVED: 1 C,7
TITLE: Approval of Master Fee Schedule and Change in Subsidies
ABSTRACT:
Staff requests that City Council approve the attached update to the City's Master Fee
Schedule, and introduce an ordinance amending Newport Beach Municipal Code
( "NBMC ") Sections 3.36.030 (increasing cost -of- services percentage recovery for
Emergency Transport — Resident Fees, Arrest Reports, Crime Reports, Traffic Collision
Reports and Massage Technician Applications to 100 %, correcting "Vehicle
Repossession" to "Vehicle Release ", deleting Juvenile Substance Abuse Program and
subsidizing Registrants — Narcotics and Registrants — Sex at 100% and Second
Hand /Pawn Dealers at 100 %) and 14.12.085(A) and 14.12.125(A) (correcting NBMC to
reflect the adoption of Council's previously approved fee adoption).
RECOMMENDATION:
Staff recommends that City Council:
Conduct a public hearing.
2. Adopt Resolution No. approving the Master Fee Schedule (Exhibit "A "),
as recommended by staff.
3. Introduce Ordinance No. (Exhibit "B "), amending NBMC Section
3.36.030.3.
4. Introduce Ordinance No. , updating NBMC Sections 14.12.085(A) and
14.12.125(A) to refer to the appropriate fees (Exhibit "D ").
Approval of Master Fee Schedule and Change in Subsidies
March 08, 2011
Page 2
FUNDING REQUIREMENTS:
There is no funding requirement related to this item.
Master Fee Schedule
NBMC Section 3.36 establishes the City's policy as to the percentage of costs to be
recovered from direct user fees. The actual fees collected are set by resolution of the
City Council, which is referred to as the Master Fee Schedule. The attached Master Fee
Schedule updates Harbor Tidelands and Police fees pursuant to a cost -of- services
study conducted by MGT of America, Inc. ( "MGT ") and other fees by the Consumer
Price Index. The last Master Fee Schedule was approved by City Council on December
8, 2009.
In April 2010, City entered into an agreement with MGT (Exhibit "F ") for a six (6) year six
(6) phase comprehensive review and update of General Fund departmental user fee
calculations. The first phase required MGT to prepare the citywide cost allocation plan,
perform the initial comprehensive Harbor Tidelands user fee study and update the
Police user fee study.
MGT updated the Harbor Tidelands and Police fees based on its analysis and
application of the cost allocation plan. City Council approved the Harbor Tidelands fees
on November 9, 2010. MGT studied six (6) new Police fees, which included Solicitor
applications, Registrant — narcotics, Registrant — sexual, and Second Hand /Pawn
Dealer Tag Check.
Other fees in the Master Fee Schedule were increased by CPI as applicable.
Fire and Marine - Emergency Transport
Pursuant to the most current Fee Schedule, Newport Beach residents pay $348.14,
while non - residents pay $695.25 for emergency transport. The proposed fee schedule
reflects a flat rate of $704.00, which would apply to both residents and non - residents.
However, residents also have the option to subscribe to the Paramedic Subscription
Service, "Fire Medics," at $48 /year.
NBMC Section 3.36.030(A) provides that cost recovery percentages appropriate for
each user service shall be 100% with the exception of the user services listed in Exhibit
"A" of that Section. Currently, Section 3.36.030, Exhibit "A," provides that the cost -of-
services fees for Emergency Transport shall be recovered pursuant to the following
percentages:
Approval of Master Fee Schedule and Change in Subsidies
March 08, 2011
Page 3
• Advanced Life Support: Up to 80%
• Basic Life Support: Up to 80%
• Emergency Transport — Resident: 50%
The City Fire Department continues to provide high quality service, but the costs
associated with these services have increased. In addition, federal reimbursement for
Medicare claims decreased in FY10 by 3 -5 %. Because 55% of the City's. emergency
medical transports are Medicare, the annual revenue loss is estimated at $116,101. By
removing the resident subsidy for emergency transport, Staff projects that the loss can
be offset, and revenues will increase approximately $201,126 in FY12. Cost recovery
percentages for Basic Life Support and Advanced Life Support shall remain at up to
80 %.
Newport Beach residents have the option of participating in the Fire Medics service, at
$48 1year. For that amount, subscribers receive unlimited paramedic services and
emergency ambulance transportation within City limits with no out -of- pocket expenses.
The City bills their insurance company and accepts the insurance company's
reimbursement as payment in full. The membership covers anyone at the subscribing
address.
Police
Arrest Reports, Crime Reports and Traffic Collision Reports were previously subsidized.
MGT studied the cost to provide these reports and found that the fee would be $10.00
at 100% of cost -of- services. In a change from previous policy direction, City staff
recommends that the full $10.00 fee be charged for the reports.
Staff recommends that the subsidies for Massage Technician Application fees be
deleted. On September 30, 2010, the Governor of California signed SB 294, which
made SB 731 (Business and Professions Code Section 4600 et. seq.), regarding the
regulation of massage therapists a matter of "statewide concern ". Effective January 1,
2011, cities can no longer require massage therapists to obtain a city permit if they have
a certificate issued by a Massage Therapy Organization (as defined in Business and
Professions Code Section 4600.5). The massage technician fees shall remain in the fee
schedule in the event that massage technicians would prefer the City permit. However,
Staff anticipates that there will be very few, if any, City permittees, and these fees
should not be subsidized.
At some point, "Vehicle Release" was erroneously referred to as "Vehicle
Repossession" in Section 3.36. The proposed amendment to Section 3.36 will correct
this without changing the 91 % subsidy.
Approval of Master Fee Schedule and Change in Subsidies
March 08, 2011
Page 4
The Juvenile Substance Abuse Program was outsourced, so Staff recommends that the
reference to its subsidy in Section 3.36 should be deleted.
Paroled narcotic and sex offenders are required to register at the City if they reside at
the City pursuant to Health and Safety Code Section 11590 and Penal Code Section
290, respectively. The cost -of- services fees would be $110 for narcotic offender
registrants and $202 for sex offender registrants. In addition, sex registrants are
required to register yearly, but transient sex offenders are required to register monthly.
Staff wants to encourage compliance with State registration compliance, and therefore
recommends that these fees be subsidized at 100 %.
Similarly, second hand dealers, as well as pawn dealers, are required by Business and
Professions Code Sections 21628 and 21631 to notify the City when they receive
certain types of property. The Police Department uses these notifications, approximately
900 /year, to ensure that the dealers are not receiving stolen property. The cost -of-
services fee per notification is $12. Because Staff believes this fee would discourage
compliance with the law, Staff recommends that this fee also be subsidized at 100 %.
Water Establishment and Restoration Fees
Currently, NBMC Sections 14.12.085(A) and 14.12.125(A) identify the water service
establishment fees and water service restoration fees, respectively. The proposed
amendments to Sections 14.12.085(A) and 14.12.125(A) reflect the most current fees
as approved by City Council.
The proposed amendments do not increase the fees authorized by Sections
14.12.085(A) and 14.12.125(A). Water establishment and restoration fees are cost -of-
services fees that were studied by KPMG Peat Marwick LLP in 1996, and then updated
by subsequent cost -of- services fee studies. Unfortunately, while the Master Fee
Schedule, which includes the water establishment and restoration fees, was updated by
these studies and the Consumer Price Index, these NBMC sections were not. The
amendment of these sections clarifies the fees and would refer users to the City Council
resolutions.
:1OWAI.191i!IPt140111IFe1 III NWAIVYJ
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or 'reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
Approval of Master Fee Schedule and Change in Subsidies
March 08, 2011
Page 5
NOTICING:
The agenda item has been noticed according to Government Code Section 66018(a)
(two publications, with at least five days intervening between the two dates),
Government Code Section 66016(a) (notice mailed at least 14 days prior to the meeting
to any interested party who files a written request) (mailed notice to the Building
Industry Association of Southern California on February 18, 2011), and the Brown Act
(72 hours in advance of the meeting at which the City Council considers the item). The
fees are not subject to any taxing limitation or voter requirement since as recommended
they do not exceed the reasonable cost of providing the service and are not intended to
be used for general revenue purposes.
Submitted by:
Tracy McC er
Administrati a Services Director/Treasurer
Attachments: A. Exhibit "A" — Resolution with Master Fee Schedule
B. Exhibit "B" — Resolution with Ordinance amending NBMC Section
3.36.030
C. Exhibit "C" — NBMC Section 3.36.030 Legislative Draft
D. Exhibit "D" — Resolution with Ordinance amending NBMC Sections
14.12.085(A) and 14.12.125(A)
E. Exhibit "E"— NBMC Sections 14.12.085(A) and 14.12.125(A) Legislative
Draft
F. Exhibit "F"— MGT Agreement
EXHIBIT A
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT
BEACH, CALIFORNIA AMENDING THE CITY'S MASTER SCHEDULE
OF FEES TO BE CHARGED FOR USER SERVICES
WHEREAS, in 2010, the City of Newport Beach retained MGT of America, Inc.
( "MGT ") to prepare the cost allocation plan and cost -of- services studies for City services
previously conducted by Public Resources Management in 2006 and KPMG Peat
Marwick LLP in 1996; and
WHEREAS, pursuant to its agreement, MGT prepared the cost allocation plan
and the Harbor Resources and Police cost -of- services studies; and
WHEREAS, the cost allocation plan accurately reflects City's indirect cost -of-
services; and
WHEREAS, the fees for services in the attached schedule of fees ( "Master Fee
Schedule ") are no more than the cost to the City to provide such services; and
WHEREAS, the City of Newport Beach adopted Ordinance 2008 -14, amending
Section 3.36 (Cost Recovery for User Services) of the Municipal Code; and
WHEREAS, Section 3.36 of the Municipal Code contains cost recovery
percentages for specific services, and provides that the City Council may modify the fee
resolution upon a determination that there has been an increase or decrease in one or
more cost factors relevant to the calculation of the actual cost of providing the service;
and
WHEREAS, the City Council desires the Master Fee Schedule to be updated to
reflect the decreases and increases in the MGT studied costs, changes in fees due to the
Consumer Price Index, the cost recovery percentages established by Chapter 3.36, and
to add new fees for City services.
NOW, THERFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach. as follows:
1. Most fees, unless precluded by law, are rounded to the nearest dollar.
2. The schedule of fees for service, Master Fee Schedule, attached to this
Resolution as Exhibit "A" and the 2010 Building Valuation Table attached
to the Resolution as Exhibit "B" are hereby adopted. Except as provided
in Section 3 below, all fees in Exhibit "A" shall become effective
immediately.
3. The fees for development related services imposed by this Resolution
shall take effect sixty (60) days following adoption of this Resolution.
///
///
Adopted this t, of March 2011.
Mayor
ATTEST:
City Clerk
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DESCRIPTION
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Oak M"'Pti n-3 l
2010 CPI Adj'+Ime ^1% 1.
w. bmdo� Woe
SERVICE NAME
OfSCRIPTION
RHRBHNf'a '
Tolal oa Baae Fee
Q¢vwn¢1 -h1
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CPI NWq
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Ovk M"'Pti n-3 l
2010 CPIAdIwMenl% 1.
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BERVICE NAME
OfSCRIPTION
RHRgHNCa '
Tolal ov B.ze Fee
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Oak of AdoPNm -3 l
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SERVICE NAML
DESCRIPTION
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Fee S[hedule
Oak a"'PNm -3 l
N Ajmt 1. CI w¢m Woe
SERVICENAML
DESCRIPTION
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Tolaloa Bav Fee
neuwn¢t -h1
x.vvhmhm
Total oa tlassFre Innemenul
CPI NYkB
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NwOe ENa Wa¢e5eni¢
5
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13.Itl
5 kY
No
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MootlN 11'ar¢Smi¢CM1a
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5
L92
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No
waME¢rvi¢- Wmyd[Nab -ll /Zi
RbnM1 N
MC 1411.
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91:61
S
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13. pJ.0
5
698E
$ NI33
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5
13091
5 11291
No
wve Eeniee -W—,Ie 44
tze Ee CM w
MC 1412=
E
S1PE8
6
N'aM5arv1ee O3mptlaMeki 6xN
mu5 —CMage
13.030
§
95631
1 I9 N
No
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MC 1f.11.010
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1,354.93
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MC A12030
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ManrTly Wa¢e5e�via Cba
NC 1412890
30.W
E
No
_ CWge
§
ID.W
Y
No
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MonFM1I Warta Fervke CM1a
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5
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11.0
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Sam ybWre4 m
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110.W
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a 1.6u3tw 36
1
IN.
6 AW
Hvdtan<FlOw Tes<�Wlhlnwg ice
%ewludw8U9{b.
5
190.W
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No
IWT Meke0ox
Fm PVkwa kSWevalk
RmludmlMNR6
n/a
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n/a
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For Pm4 'av h5idewalk
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MC. 1114065
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1
No
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MC 1424MO
1
625
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kLC, A .HPoS
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2W
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No
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Pn HwdaNCUbk FM OI Wa1v USM
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td.0 1434055
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5
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ImmeMa¢
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Wk a"'PNm -S l
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SERVICE NAME
DESCRIPTION
Tolal oc B.ee Fee
°P°1°1a1 -h(
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CPI Np(/
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messwg Fee
npptieamprcgumana tultiry aeawvlucgez
xs.W
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sp w sernae.
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so 00
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s
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Pq cam Oc Fanlity RmwlflSW OCmore)
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4
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hcY P.mtlml
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s
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;
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6P90.W
f
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s u.m
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fvld hdinamm¢ePss
MC I'M 1B 1
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RegnuaW�Fee
la Regleveaw Fce
MC.J360w
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lmm.dm.
CiryN Newprxt Beatla
Fee S[hedule
Oak a AdoPNm -3 l
2 Ajmr 1. CI wreWOe
SERVICE NAME
DESCRIPTION
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Tolal or Base Fee
bapVhaablAlr(
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CPI NYI(B
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Ic
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NC.33ti W(I
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mediate
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SmN -XVnk
MC.336.030
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.1 1.,.
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LXegwN Naka ry ucmriramNN
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C336.0.
oolm
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Imnmdlm
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41.C.33fiN30
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lmfflldwk
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MC 336.030
$ _
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AnnwlFsss
S
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Immed•Imr
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Lap SINSV llmNmr
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g
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a Avim R —tl t
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5
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MO 3.1.
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4
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S
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5110.
$
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5165.
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gal.
4
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MC.3.IN
83041
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aeerokn
S
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all ReaiduX
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PnRram
Mc 3360"
57OW
$ 5.
1.
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53s.0p
3 9W
No
Immedi#z
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Fee S[hedule
WN of AdoPNm -3 l
2010 CPIAdI'�+lme ^!% 1.
w. bmaov Woe
SERVICE NAME
DESCRIPTION
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..
Tolal or GZe Fee
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avvhm3m
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CPI NWq
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HHCxHATIONw D 5 Mll6HHVIC66
PeeNreBazkelball Reziamt Per Person
M.C' 336030
550.
N C.33fi030
$31q
Pre VUre Fmlbau Pv Person
Mc"I".
S50W
Vn
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MC.1360.
ry'AO
ra.kvW Fbla Re d.t Pn Persm
Me.33fi030
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h 6poryiraJVW mevdenl Px Peem
MC 3.360.
S..
No
Youth L Mg,mmflm Fre Pn Peron
Mc I'M 0.
lu 3.hoolPm PnC T_.
Me. 3111.
iaWW
5
No
amP Fee PntlWa PP[ \w °a
MC 1.960.
$354.
$ iM
No
f)av Cam Caricellatlon fide aorlev mave
91.
$
No
Oav Gm Catl6am� ]atla
znoli.v
YiSM
4
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AtG 3.X0.
$103..
4
No
Hn15veCm o
T1Ctll
f F9l
Mo
Presa�m1101 vT /i
5195.
3 lID.W
m eeY nlma4+
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4435.
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Camnn Claevu
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4
xfSIT.rtNrn n lmvpriw.
wNGUrgp Cyyp TM1an$75
C].Y.039
y.W
g
No
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MC.3 m I.
W.
$
No
Vonmitlmt Aaa;tloval Char a -Gm Pn._
NC 311131
EiOAp
g y3,W
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S n COmatAmeena YOUlh/Vlnnm Na t Ptt Peron Faor to nw Radtirre
MC 3.3500
530.(p
$
No
snncml..!- Am:ewvn.0 /wm�Nm,eNaan Pa<Pem.,Fanrm m.am�lwa6ae
MC. s.Xn.
s3sm
s
6«e P.maexoiaen Re Rrson
MG3M0.
3135.
$
No
Immeal»e
.xim
s
Ntl
mm.3.re
v..w 3ameamiy
edam
$ su
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mm.3.re
x..samoN..OeP.m.e,kN H.�aeT..,,rea:
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vee
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311.1.
1.11
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31'1 k1
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xa.
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$190..
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$ 1].96
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IevelEPtimi; Nmv ®amllzh F¢ AXadmenn Or PemN¢B ONV Mw¢WCelmdar0.
MC. 5.1ll.1311
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NC. "100.
4163..
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Vee
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52,553..
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$ 53$1
Ves
Immeamrt
CiryN Newport Beatlt
Fee S[hedule
Oak a"'PNm -3 l
2010 CPIAd�wlmeW% 1.
w.Itmam WOe
SERVICE NAME
OfSCRIPTION
s_, �
Tolal oa Baze Fee
be¢menpl -I;f
Tolal o. tlazeFre Inaremenul
CPI NWq
ImplemenuNOn Oale
RFCRENFIONMD5B MRSBR ES
Lean reams reealdmt ule Fe.
3xnealmaaaa
Mevao.
IeveldPwat VOmetldmllzteFa
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OtPemWSBy OeM1es➢ryvmuttK &tl+te<tmtMeea�tg 12J
Glmtlar ➢as
MC510.B30
S9,9B9.N
_
Yes
eee R®iamt$wmaWml
mK Rsqu'wsg Rma C1aw.m. Anadmiv.K
o.eemt;t� -obm➢a mKn lAeev¢ntMaen
Me,1oo.
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-
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511.1.
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$X150]
4 9Ri
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SI2f6W
8
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MC.51.
$1..
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Y¢
mmatllek
ImmeNak
VinS
M.c.3360M
S3.BII
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1.
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Y4030
S
oetinCQm WFa
&Itbe Ra. Closes NOnt¢Iae�[Atlditlolul CM1 a
P¢Rnon F¢Lrzllvn x]5:00
MG3.36.030
Si.W
4
OASISWELWJESFimnzCmm
AmrtilHeeidme
MC. 336.0311
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No
➢A�WELWE55 FiMae Cptra
AmmalNw.x®dm<
MC.3.35.J30
$19 &w
No
ImmeNNe
Ptll Renble
Gwaatl¢, Oepotlk AM SeFUp Fio Ms' Be Raryv d,
A.aWbili Ma' Belimlretl.OlM1¢MZhieNOnz Ma A
MG 3.35030
$
Nn
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R to
GFmmlltws
mcll36,.
1115.W
$
No
Imnmdlme
DA56MWti -Pw RROm
YoNmM1OI
MC.330030
ValI1.P
S
No
DAS1SMWti.Ptvpge Rim
WIdAkWio1
MCJ.350W
Sillll.pl
f
No
D.a56G eGessm�
M.e.3360M
51B3.
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OaVS Smwuaszmom
g
No
BmmsA'Par
DMeame k
MC3360.
S1..
$
Na
MzeingvmmzaW Peau
SISRm
6
Nn
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.I—Stoulty
Me.1.1.
Bip2w
S
No RemabRtl bla xM1eaule4cmza1OA56
C4aWttg F¢
MG]36.O.W
$1MW
$
No PehutaretlmkemFetlukh ' auze olOA51F
ImnuMm
ztv11 Guards
MC.33GOM1
536Aq
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No RelnstseW blssrM1 eaWebsauY OIDA515re
A/VP
ApPliezmaBlaytian
MC 3.350.
$3WW
g
No Re'malnreabhe;Fevu k!¢vtueol OA51F
S.b p Md4 Em.
Nc.33a0.
Gymtmvuma
Smry
4
No
AB gAers
$
MC 113 0.
.11,
$
Na
Srmgy Stvmaege
Bwulaatgerveeemeyio l4mtc Fwgy eozea
f
Nn R wary TO Er bl hawg Baxamtfrett
medu
BaWOS Cl— C G¢Y, Ca UB¢k Cti Dave, CmtmuN Yw CenhLMvanevry C, BYll C—m C Nt New rt L
Cmm d,l Raiamt Fh. Fee F¢ Hwa 2 H— MWtwm
MC- 335030
31 k1.M
5
Np
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MG 3.35030
¢WW
5
Nn
mmuNa¢
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MG3.35.11"O
HiA3
S _
No
Immealm
CiryN Newport Beatla
Fee S[hedule
Oak of AdoPNm -3 l
ZOIOCPIA �wMent% 1.
w. mdm WOe
SERVICE NAME
OfSCRIPTION �
.� ._. �
Tolal or Bau Fee
la°e°„nl'1.4(
avvhmem
Tolal or tlaaeFre Inaremenul
CPI NNq
ImplemenuNOn Oale
RECREA'F1oN ANO sFNOOR sFAncss
m,- PmM1lNOmesiamisl.. Fa I N—xHwr Mmiv,um
N.e IN'.
.s Il
Pmek Rnidmt Rare,Fa PerHwrS HOUr Miitimum
M.G IM030
$11.
voak 1wadmt RVt4Fee Nn Hmv3 HOwMUtimum
.I31.
1
NO
metllem
Whs SCammlvim�Mem�R mivdom
MI I,,,.
YiOAp
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MC.IiON
SN1.00
S'H4W
f
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Me .3360.
$96ZW
b
Noa- 1'vNtRreNmI RaR Fee Per Hmu3HOw Minimum
MC.I O.
gObfp
$
No
Ram Fa PmlxwzxOwMVIW.am
gesW
g
Na
Pa rele R®iaemRale, Fa Per HOw2HOwAtiam�m
Me .33G0.
5S[.N
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Mc 1.01,
5111.
g
voaNl Sporn COmatiuioa Mmmm Oeguvaatiow
MC 3.311.
¢6W
4
No
OaiO —ON. mfif VOwL Se!vee0 'mtlae¢
311. I. IN
.6Po
1.
Neu ort TheaW Art CmW
Oail I -ft NNII and mr 0-
Covaril PO4
1. E il'remal, l- The Ftimd'ee ,l hea.
NCCC antl CYCRmlale
Rmm Reamk 3lA ldpfvdwm zmXal I.Ok a ptladmg Ymlth
MWtl- ParyauFUWWa
OA56MWX -P emm
C--l. Ra4,Fre Pn Hw. ?HOm Mwmum
Me.3]SNO
bWW
5 30,W
Immedlem
Gmmatial NI -Ndml Ma Pee Pn HO- ZHIWPObmwa
M.0 I34030
ht.IXl
3pN
No
Immedm4.
N
Nn
- Pmfi[um�- RSIamI Rae, Fee PO xmuZxowM1(im'mum
Mc I'll.
Sx6£W
b 311..
meeyk
P—w Revdmt Fare, Fa MHOw S HOar Mmim=
MC.I.ON
$31X1..
$ MW
No
IaowoWmegaq Fx PC HOw2NOwamimum
sUO.m
4 f0.b!
No
medam
vain hcamm;.im,mm,mu.,,..;awm
M1 .336X.
$31W
$
NP
aapro(Irvaau Ferv4eogarveamim
s3sm
$
Nn
mmeMa¢
oA56 CLxmm�
cmmw.ial Racamf R,m. F IN.— xrcom M.u.aVm
Mc. 336.0.
4290..
$ 1.
No
CommuvalNwretldmf Wk,Fa Pe+IbwSHwr MLJmum
MC 136.0.
$ IM.W
No
ImnuMme
I— P. Rieidml Wle,.a PO NPm x HVw MLilmum
MO 3110.
56fi00
$ Z16S
'N
w�PmBt NOmReeidmtRak. Fee PV HOwSFpw Minimum
MC 3.310.
$137w
g 47M
N.
Rei'em Rak, FFRr HOUr2HmuMmimum
Me.3360N
511W
3 54W
laowoWmegaq FeePC HOw2NOwamimum
5'u6m
4 103.p1
No
OA565milICUmoom
<ommertvl Reaitlml Rao, FZePn Fbu. ?HOm Mwmum
Me.3360.
8160..
S I6 O'1
Na
4M11R.W
S 18.N
Na
Immetllak
m- Pmfi{Iler'aml 11 FeeFO3 Wr x Ol—
c..0.
83Ow
8 SW
W
NmrPmB<NOn.Rmdmf ftvk Fee PUHOw ZHOw Mmlmam
CI36.0N
M9
$ 9.W
No
Imamdm
Parele R®iaem Rae, Fa Per HOm Z
Me.3NI.
$AN
E ?NS
'N
NOwmWmt Rek, FS Pw NOwSFbwMNhnum
MC 3.310.
$ISRW
f 150.1
No.
tl Wesl NewpM
n lea
CHmmeaval.N—1 RVe, Fee PaxowlHOwrvtiWmum
MC 3.36.0.
$Sl9.m
g -
Vo
Immedme
CiryN Newpoet Beatla
Fee S[hedule
Oak a"'PNm -£bN
2 Ajm1 1. CI wmm WOe
SERVICE NAME
OfSCRIPTION
-,� -
Tolal oa Baee Fee
b.aem...pl -ff
Tolal oa tlaaeFre Inaremenul
CPI
NWq ImplemenuNOn Oale
RECREATION AND IF MR SFR CE6
O—ml Nmueaiamt Rate,Fre PwHnw 2
G. 336X.
mHt R6tlmt Rare, Fee PV HOwxFbw Mirvmum
McJ.36.Nm
4
Nn
meAam
Ym -Pmfie Ntlnmidmt Rap,F¢PeeHm12H
41C. 336X38
$
Ws, Fee PerFbue2HOw MLtimum
g
Nn
madmN144,Fce Pee HOw 2HOm Ydnlmum
MC336.N8
S116w
S
No
wM$paeq Cgmvtitiw NmiMe 9egvJantlore
333.
$
No
ImnuMm
Rmltlmt NOn wb3m'iceO ary
533.
E
No
6ptla18lll Fltltl 6uHav
[I 6
Aatlitivnil witled, 1.1ar I— Par FieY
MC .I I.
W.
3
xitl Freparetig.
MtliRmalCMBetITm NONded. Ere PV Field
MC.A %RW
$AS.Po
4
No'
mmeMate
BaI1 Hel&
Inewm, Cepotlh AeW SY-uP Fen May h Pryulmi,
AaaileMli Mn'Be Limisd, OlFe.MZtA'tioru Ma 1
ImnuMme
Dais Cewt$o. Cmn lu, RUXa1v XRls ph, 6ebinNPaek..antHVwald Park l3vmlm ARdmie field, Ma Na Parmweela Park san Ni ePark eunip Cmw6
1d
meH (re 11 k.ela Ol, Fneal.ee
36.8
Sli£W
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Building Valuation Table - 2010
Exhibit "B"
Cost per Square
Cast per Square
Cost per Square
Occupancy and Type
Foot, Average
Occupancy and Type
Foot,
Occupancy and Type
Foot, Average
1. APARTMENT HOUSES: R -2
7. HOTELS AND MOTELS:
R -1
12. PUBLIC GARAGES: S2
Type IA + IB
$170.00
Type IA
$170.00
Type IA
$101.75
Type IIA+ IIB
$165.00
Type iB
$170.00
Type IB
$96.75
Type IIIA +B and Type IV
$160.00
Type IIA
$165.00
Type IIA
$92.25
Type VA
$160.00
Type IIB
$165.00
Type IIB
$87.75
Type VB
$150.00
Type IIIA
$160.00
Type IIIA
$79.00
Type IIIB
$160.00
Type IIIB
$74.00
2. BANKS: B
Type IV
$160.00
Type IV
$84.00
Type IA
$154.25
Type VA
$150.00
Type VA
$63.50
Type 1B
$148.75
Type VB
$150.00
Type VB
$58.50
Type IIA
$144.00
Type IIB
$137.25
8. MEDICAL OFFICES: B
13. RESTAURANTS: A -2
Type IIIA
$125.00
Type IA
$154.25
Type IA
$154.25
Type IIIB
$120.50
Type IB
$148.75
Type 1B
$148.75
Type IV
$132.00
Type IIA
$144.00
Type IIA
$144.00
Type VA
$120.00
Type IIB
$137.25
Type IIB
$137.25
Type VB
$110.00
Type IIIA
$125.00
Type IIIA
$125.00
Type IIIB
$120.50
Type IIIB
$120.50
3. CHURCHES: A -3
Type IV
$132.00
Type IV
$132.00
Type IA
$180.75
Type VA
$120.00
Type VA
$120.00
Type 1B
$174.50
Type VB
$110.00
Type VB
$110.00
Type IIA
$170.00
Type IIB
$162.25
9. OFFICES: B
14. SCHOOLS: E
Type IIIA
$152.00
Type IA
$154.25
Type IA
$166.50
Type IIIB
$147.00
Type IB
$148.75
Type IB
$161.00
Type IV
$156.50
Type IIA
$144.00
Type IIA
$156.25
Type VA
$137.25
Type IIB
$137.25
Type IIB
$149.50
Type VB
$131.50
Type IIIA
$125.00
Type IIIA
$140.25
Type IIIB
$120.50
Type IIIB
$133.00
4. CONVALESCENT HOSPITALS: R -4
Type IV
$132.00
Type IV
$144.50
Type IA + IB
$170.00
Type VA
$120.00
Type VA
$123.50
Type IIA+ IIB
$165.00
Type VB
$110.00
Type VB
$118.75
Type IIIA + B and Type IV
$160.00
Type VA
$160.00
10. Private Garages
15. SERVICE STATIONS: B
Type VB
$150.00
Type VB
$80.00
Type IA+ 1B
$116.00
Open Carports
$30.00
Type IIIA + IIB
$115.00
5. DWELLINGS: ONE AND TWO
FAMILY
R -3
Type IIIA+ IIIB
$120.75
Type VA + VB
$160.00
11. PUBLIC BUILDINGS: B
Type VA+ VB
$103.25
Basements finished
$160.00
Type IA
$154.25
Canopies
$48.50
Basements unfinished: U
$60.00
Type IB
$148.75
Type IIA
$144.00
16. STORES: M
6. FIRE STATIONS: B
Type IIB
$137.25
Type IA
$111.50
Type IA
$154.25
Type IIIA
$125.00
Type IB
$107.25
Type IB
$148.75
Type IIIB
$120.50
Type IIA
$102.50
Type IIA
$144.00
Type IV
$132.00
Type IIB
$98.00
Type 1113
$137.25
Type VA
$120.00
Type IIIA
$89.75
Type IIIA
$125.00
Type VB
$110.00
Type IIIB
$87.00
Type IIIB
$120.50
Type IV
$93.25
Type IV
$132.00
Type VA
$80.00
Type VA
$120.00
Type VB
$80.00
Type VB
$110.00
2010 Valuations
12/10
2010 Valuations 12/10
Building Valuation Data 2010 - Continued
Exhibit "B"
Cost per Square
Cost
per Square
Cost per Square
Occupancy and Type
Foot, Average
Occupancy and Type Foot, Average
Occupancy and Type
Foot,
17. THEATRES: A -1 (`add 15 %w /stage)
22. TENANT IMPROVEMENT (Ti):
29. WOOD FENCE per s
$5.50
Type 1
$177.75
Office /Retail Services (TI) per sq.ft.
Type IA
$171.25
Type I or 11 construction
$44.00
30. RETAINING WALLS
$18 -$27 per sq.ft.
Type IIA
$167.00
of wall depending on
height of wall:
Type 116
$159.25
All other types of
0-4' hi
$18.00
Type IIIA
$148.75
construction
$35.50
4'1" - 10' hi
$21.00
Type IIIB
$143.75
Medical Offices (TI)
10'1 "+ hi
$27.00
Type IV
$153.50
Type I or 11 construction
$53.00
Type VA
$134.00
All other construction
$44.00
31. Skylights (each)
$800.00
Type VB
$128.50
23. POOL /SPA per sq.ft.
$70.50
32. Loft/Storage per sq.
$35.50
18. WAREHOUSES: S -1
Type IA
$101.75
24. DECK /BALCONIES per sq
$26.50
33. Carport Encl. per sq
$21.00
TypelB
$96.75
Type IIA
$92.25
25. BLOCK WALLS per sq.ft.
$14.50
34. Garage Conv per sq
$72.00
Type IIB
$87.75
Example: 100' long x 6' high
Type IIIA
$79.00
X $14.50 = $8,700.00
35. Portable Spa (typica
$6,560.00
Type IIIB
$74.00
Type IV
$84.00
26 FIRE ALARMS: per sq. ft.
36. Solar Voltaic Valuation
Per Watt:
Type VA
$63.50
New Commercial
$1.48
Residential
$6.00
Type VB
$58.50
Residential
$0,83
Commercial
$4.00
Big Box Retail
$2.00
19. HARBOR CONSTRUCTION:
Valuation Per roofing
square
Docks (per sq.ft.)
$40.00
27. ROOFING:
With tear -off
Piers (per sq.lineal foot)
$40.00
Built -up /rock roofs
$355.00
Without tear -off
Gangways (per lineal ft)
$137.50
Composition Shingle
$345.00
$268.50 /sq
Seawalls (per lineal foot)
$2,062.00
Wood Shake /Shingle
$550.00
$268.50 /sq
Piles (each)
$3,436.50
Tile, or special product
$650.00
$500.00 /sq
Earth anchor tiebacks
Sheathing
$130.00
(per tieback)
$2,089.00
Metal Roofing
$713.00
Tieback repair (per tieback)
$687.50
Tieback replacement
(per tieback)
$2,695.00
28 FIRE SPRINKLERS:
1 -10 heads $1,000.00 min.
20. PATIOS & RES. REMODEL:
per sq.ft.
11 -100 heads $1,000.00 for the first 10 heads + $100.00 / each
additional head
Patio Covers:
100 + heads $10,000.00 for the first
100 heads + $80.00 / each
additional head
Open Trellis
$13.50
Solid Roof
$30.00
ADD EQUIPMENT COST:
Patio Enclosure
$72.00
AIR CONDITIONING:
Res Remodel
$80.00
Commercial
$7.50
Modular Home
$70.00
Residential
$6.00
SPRINKLER SYSTEMS:
$4.50
21. TEMPORARY SHORING: per
sq ft.
Soldier Pile /Lagging
$50.00
Res Dewatering (Total)
$30,000
2010 Valuations 12/10
EXHIBIT B
ORDINANCE NO. 2011 -
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF NEWPORT BEACH
AMENDING SECTION 3.36.030 OF THE
NEWPORT BEACH MUNICIPAL CODE
PERTAINING TO EMERGENCY
TRANSPORT — RESIDENT FEES, ARREST
REPORTS, CRIME REPORTS, TRAFFIC
COLLISION REPORTS, VEHICLE
REPOSSESSION AND MASSAGE
TECHNICIAN APPLICATIONS /RENEWALS
WHEREAS, the City of Newport Beach ( "City ") funds certain municipal services,
which are typically performed without request by the user, benefit the public generally
and are traditionally funded by tax revenue; and
WHEREAS, the City performs other services which are funded in whole or in part
by the person requesting the service; and
WHEREAS, Section 3.36.030(E), Exhibit "A ", provides that the City's cost of
providing Emergency Transport — Resident services shall be recovered at 50 %, Arrest
Reports at 14 %, Crime Reports at 14 %, Traffic Collision Reports at 14 %, Massage
Technician Application /Renewal with CAMTC at 10% and Massage Technician
Application /Renewal without CAMTC at 30 %; and
WHEREAS, Section 3.36.030(D) provides that City Council may modify the cost
recovery percentage for any service by amending this chapter; and
WHEREAS, the City has determined that the cost recovery percentage for
Emergency Transport — Resident fees, Arrest Reports, Crime Reports, Traffic Collision
Reports, Massage Technician Application /Renewal with CAMTC and Massage
Technician Application /Renewal without CAMTC should be increased to 100 %; and
WHEREAS, the Juvenile Substance Abuse Program was outsourced, so the
reference to the subsidy is no longer required; and
WHEREAS, the subsidy for Vehicle Release was erroneously named Vehicle
Repossession and Council desires to correctly identify the subsidy; and
WHEREAS, to encourage compliance with State law, the City desires to
subsidize Second Hand /Pawn Dealer Tag Check, Registrant — Sex and Registrant —
Narcotics fees at 100 %.
NOW THEREFORE, the City Council of the City of Newport Beach ordains as
follows:
SECTION 1: Section 3.36.030, Exhibit "A ", of the Newport Beach Municipal
Code is hereby amended to read as follows:
Service
Percentage of
Cost to Be
Recovered from
Direct Fees
Building
35%
Preliminary Plan Review
75%
Planning
8%
Appeals to City Council
50%
Appeals to Planning
Commission
50%
Recreation and Senior Services
Adult Sports
50%
Volleyball
60%
Soccer
70%
Basketball
85%
Park Rentals
80%
Facility Rentals
95%
Park Patrol
85%
After School /Camp Programs
Vacation Camps
30%
Summer Recess Camp
30%
KidScene After - School Program
20%
Teen Program
15%
Aquatics
0.2%
CdM Pool
35%
Water Polo
35%
Lap Swim
50%
Rentals
8%
Lessons
40%
Fee Classes
75%
Youth Sports
Basketball— Winter
50%
Youth Flag Football
50%
Tiny League Football
50%
Basketball Tiny League
50%
Basketball— Summer
50%
Track and Field
50%
Special Events — Levels 1, 2, and
3
80%
Senior Services
Oasis Transportation
3%
Classes
11%
Oasis Rentals
95%
Library Services
Meeting Room Rentals
0.2%
Rentals— Book/Video
5%
Fire and Marine
Emergency Operations
Services
Permitted by Law
Advanced Life Support— Escorted
Up to 80%
Advanced Life Support—Not
Escorted
Up to 80%
Basic Life Support— Escorted
Up to 80%
Basic Life Support—Not Escorted
Up to 80%
Marine Environment Services
100%
Marine Preserve
15%
Construction and Inspection
Services—State-Mandated
Inspections
Day Care Facilities
25%
Police
88%
Initial Concealed Weapons
Permit
Maximum
Permitted by Law
Concealed Weapon Permit
Renewal
Maximum
Permitted by Law
Bike Licenses
17%
Subpoena Duces Tecum
Maximum
SECTION 2: If any section, subsection, sentence, clause or phrase of this
ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall
not affect the validity or constitutionality of the remaining portions of this ordinance. The
City Council hereby declares that it would have passed this ordinance, and each
section, subsection, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses and phrases be declared
unconstitutional.
SECTION 3: The City Council finds that this ordinance is not subject to the
California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in
the environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
Permitted by Law
Vehicle Release
91%
Domestic Violence Reports
0%
Missing Persons Report
0%
Second Hand /Pawn Dealer Tag
Check
100%
Registrant - Sex
100%
Registrant - Narcotics
100%
Public Works
Engineering
Encroachment Permit without
Traffic Engineer Review
88%
Encroachment Permit with Traffic
Engineer Review
57%
Revenue
Parking Reviews
0%
Parking Hearings
0%
Admin Cite Hearings
0%
Dog License — Sterilized
50%
SECTION 2: If any section, subsection, sentence, clause or phrase of this
ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall
not affect the validity or constitutionality of the remaining portions of this ordinance. The
City Council hereby declares that it would have passed this ordinance, and each
section, subsection, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses and phrases be declared
unconstitutional.
SECTION 3: The City Council finds that this ordinance is not subject to the
California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in
the environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly
or indirectly.
SECTION 4: The Mayor shall sign and the City Clerk shall attest to the passage
of this ordinance. The City Clerk shall cause the same to be published once in the
official newspaper of the City, and it shall be effective thirty (30) days after its adoption.
This ordinance was introduced at a regular meeting of the City Council of the City
of Newport Beach, held on the day of , 2011, and adopted on the _ day of
2011, by the following vote, to wit:
AYES, COUNCILMEMBERS
NOES, COUNCILMEMBERS
ABSENT COUNCILMEMBERS
MAYOR
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
LEONIE MULVIHILL, ASSISTANT CITY ATTORNEY
ATTEST:
LEILANI BROWN, CITY CLERK
EXHIBIT C
LEGISLATIVE DRAFT
Section 3.36.030, Exhibit "A"
Service
Percentage of
Cost to Be
Recovered
from Direct
Fees
Building
Preliminary Plan Review
75%
Planning
Appeals to City Council
50%
Appeals to Planning Commission
50%
Recreation and Senior Services
Adult Sports
Volleyball
60%
Soccer
70%
Basketball
85%
Park Rentals
80%
Facility Rentals
95%
Park Patrol
85%
After School /Camp Programs
Vacation Camps
30%
Summer Recess Camp
30%
KidScene After - School Program
20%
Teen Program
15%
Aquatics
CdM Pool
35%
Water Polo
35%
Lap Swim
50%
Rentals
8%
Lessons
40%
Fee Classes
75%
Youth Sports
Basketball— Winter
50%
Youth Flag Football
50%
Tiny League Football
50%
Basketball Tiny League
50%
Basketball— Summer
50%
Track and Field
50%
Special Events — Levels 1, 2, and
3.
80%
Senior Services
Oasis Transportation
3%
Classes
11%
Oasis Rentals
95%
Library Services
Meeting Room Rentals
0.2%
Rentals— Book/Video
5%
Fire and Marine
Emergency Operations
Services
Advanced Life Support— Escorted
Up to 80%
Advanced Life Support—Not
Escorted
Up to 80%
Basic Life Support— Escorted
Up to 80%
Basic Life Support—Not Escorted
Up to 80%
Frnernency Trenspori— Desirlent
50%
Marine Environment Services
Marine Preserve
15%
Construction and Inspection
Services — State - Mandated
Inspections
Day Care Facilities
259/6
Police
Initial Concealed Weapons
Permit
Maximum
Permitted by
Law
Concealed Weapon Permit
Renewal
Maximum
Permitted by
Law
Bike Licenses
17%
n rr.T,e&I Zepeft
44%
GnmeRepGrts
4404
440/6
Subpoena Subpoena Duces Tecum
Maximum
Permitted by
Law
juvenile SUbStaRGe Abuse
PfogFam
a"0
Vehicle Release Repessess;e„
91%
Domestic Violence Reports
0%
Missing Persons Report
0%
Massage TerhniGian
a9%
Massage TeGhRigiaR
CAMTC
80%
Second Hand /Pawn Dealer Tag
Check
100%
Registrant - Sex
100%
Registrant - Narcotics
100%
Public Works
Engineering
Encroachment Permit without Traffic
Engineer Review
88%
Encroachment Permit with Traffic
Engineer Review
57%
Revenue
Parking Reviews
0%
Parking Hearings
0%
Admin Cite Hearings
0%
Dog License — Sterilized
50%
EXHIBIT D
ORDINANCE NO. 2011 -
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF NEWPORT BEACH
AMENDING SECTIONS 14.12.085(A) and
14.12.125(A) OF THE NEWPORT BEACH
MUNICIPAL CODE PERTAINING TO WATER
ESTABLISHMENT FEES AND WATER
SERVICE RESTORATION FEES
WHEREAS, water establishment fees and water service restoration fees are
cost -of- services fees identified in the Master Fee Schedule, which updates are
approved by the City Council; and
WHEREAS, Sections 14.12.085(A) and 14.12.125(A), approved in 1996, identify
specific fee amounts and were not updated concurrently with the Master Fee
Schedules; and
WHEREAS, City Council now desire to revise Sections 14.12.085(A) and
14.12.125(A) to reflect the cost of those services, as updated by the Master Fee
Schedule.
NOW THEREFORE, the City Council of the City of Newport Beach ordains as
follows:
SECTION 1: Section 14.12.085(A), Establishing Service, is hereby amended to
read as follows:
A. When establishing an account, the customer shall pay a fee
as set forth by resolution of the City Council to establish
water service in the customer's name at the property. The
fee shall be payable upon application for water service.
SECTION 2: Section 14.12.125(A), Service Restoration, is hereby
amended to read as follows:
A. Service that has been discontinued may not be restored until
payment of all delinquent water service charges, including
the restoration charge, has been received by the
Administrative Services Department. Upon payment, service
shall be restored during regular working hours. The
restoration charge shall be that fee as set forth by resolution
of the City Council.
SECTION 3: If any section, subsection, sentence, clause or phrase of this
ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall
not affect the validity or constitutionality of the remaining portions of this ordinance. The
City Council hereby declares that it would have passed this ordinance, and each
section, subsection, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses and phrases be declared
unconstitutional.
SECTION 4: The City Council finds that this ordinance is not subject to the
California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in
the environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly
or indirectly.
SECTION 5: The Mayor shall sign and the City Clerk shall attest to the passage
of this ordinance. The City Clerk shall cause the same to be published once in the
official newspaper of the City, and it shall be effective thirty (30) days after its adoption.
This ordinance was introduced at a regular meeting of the City Council of the City
of Newport Beach, held on the day of , 2011, and adopted on the _ day of
, 2011, by the following vote, to wit:
AYES, COUNCILMEMBERS
NOES, COUNCILMEMBERS
ABSENT COUNCILMEMBERS
MAYOR
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
A7& I LL.-- ;vzbl
LEONIE MULVIHILL, ASSISTANT CITY ATTORNEY
ATTEST:
LEILANI BROWN, CITY CLERK
EXHIBIT E
LEGISLATIVE DRAFT
Sections 14.12.085(A) and 14.12.125(A)
14.12.085 Establishing Service.
A. When establishing an account the customer shall pay a fee as set forth by
resolution of the City Council to establish water service
in the customer's name at the property. The fee shall be payable upon application for
water service.
B. An application for water service, as provided by the Revenue Division of the
Administrative Services Department, shall be used for the purpose of establishing water
service into a new customer's name. Property owners may enter into a continuous
service agreement which will authorize the transfer of water service into the name of the
property owner upon a tenant's notice to discontinue service. Property owners shall be
responsible for all water service charges at their premises. Water service will not be
established in the name of a customer other than the property owner without the written
authorization of the owner, or the owner's authorized representative.
C., Upon application and payment of an establishment fee, the water will be turned
on.
D. A customer's newly established service may be discontinued for nonpayment of
a bill for services previously rendered to the customer at any location served by the City
provided such bill is not paid within fifteen (15) days after mailing of a notice of
discontinuance of water service stating that present service will be discontinued for
nonpayment of such bill for prior service. (Ord. 2006 -13 § 1, 2006: Ord. 96 -22 § 1 (part),
1996: Ord. 92 -56 § 1 (part), 1993)
14.12.125 Service Restoration.
A. Service that has been discontinued may not be restored until payment of all
delinquent water service charges, including the restoration charge, has been received
by the Administrative Services Department. Upon payment, service shall be restored
during regular working hours. The restoration charge shall be that fee as set forth by
resolution of the City Council. for same day sewice sha!l be seventy five `ollars
and fifty five dellar-s ($55.00) for seFV*Ge restoration charge followirig day 9
d+ssefltir+uaec-e.
B. Any service wrongfully discontinued shall be restored without charge for the
restoration of service, and a notation thereof shall be mailed to the customer at the
customer's billing address. A credit shall be applied to the customer's next municipal
services bill. The credit shall be set by Council ordinance. (Ord. 96-22 § 1 (part), 1996:
Ord. 92 -56 § 1 (part), 1993)
EXHIBIT F
PROFESSIONAL SERVICES AGREEMENT WITH
MGT OF AMERICA, INC.
FOR COST ALLOCATION PLAN AND USER FEE SERVICES
THIS AGREEMENT is made and entered into as of this 14th day of April, 2010, by and
between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "City "), and MGT
OF AMERICA, INC. a Florida Corporation, regionally based in California, whose
address is 2001 P Street, Suite 200 Sacramento, California, 95811 ( "Consultant "), and
is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws of
the State of California with the power to cant' on its business as it is now being
conducted under the statutes of the State of California and the Charter of the City.
B. City is planning a six phase (during a period of six years) comprehensive review and
update of General Fund departmental user fee calculations, initial comprehensive
Harbor Tidelands user fee analysis and update of the citywide cost allocation plan.
City also wishes to create a detailed breakout of departmental user fee services
which directly links to City revenue codes (collectively, the "Project "). Cataloging
the user fee services along with the corresponding City Revenue Code will allow the
City to more efficiently update charge levels and create a better linkage between
user fee services and general plan revenue accounts.
C. Consultant, in 2006, had calculated the City's cost allocation plan. At that time,
Consultant was PRM, a company that has since been merged into MGT of America,
Inc. Because of Consultant's familiarity with City's organization, and the ensuing
cost savings, City desires to engage Consultant to complete the Project in
accordance to the schedule shown in Exhibit "A" and incorporated herein by
reference.
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal members of the Consultant for purposes of the Project, shall be Brad
Burgess, Erin Payton and Mike Adams.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to retain
Consultant to render professional services under the terms and conditions set forth
in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1.
2.
3.
TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 13th day of April, 2016, unless terminated earlier as set forth
herein.
SERVICES TO BE PERFORMED
Consultant shall diligently perform
Services attached hereto as Exhibi t
The City may elect to delete certain
discretion.
TIME OF PERFORMANCE
all the services described in the Scope of
"A" and incorporated herein by reference.
tasks from the Scope of Services at its sole
Time is of the essence in the performance of services under this Agreement and
the services shall be performed to completion in a diligent and timely manner.
The failure by Consultant to perform the services in a diligent and timely manner
may result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays due
to causes beyond Consultant's reasonable control. However, in the case of any
such delay in the services to be provided for the Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
3.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator, as defined in Section 6, not later
than ten (10) calendar days after the start of the condition that purportedly
causes a delay. The Project Administrator shall review all such requests
and may grant reasonable time extensions for unforeseeable delays that
are beyond Consultant's control.
3.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances, by either telephone, fax, hand- delivery or mail.
4. . COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing and Rates attached hereto as Exhibit `B" and incorporated herein by
reference. Consultant's compensation for all work performed in accordance with
this Agreement, including all reimbursable items, shall not exceed:
Forty Thousand Dollars ($40,000) during 2009 -10 (Year 1);
Fifteen Thousand Dollars ($15,000) during 2010 -11 Year 2);
2
5.
Twenty Thousand Dollars ($20,000) during 2011 -12 (Year 3);
Twenty -Five Thousand Dollars ($25,000) during 2012 -13 (Year 4);
Fifteen Thousand Dollars ($15,000) during 2013 -14 (Year 5); and
Twenty Thousand Dollars ($20,000) during 2014 -15 (Year 6)
without prior written authorization from City. No billing rate changes shall be
made during the term of this Agreement without the prior written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding month. Consultant's.bills shall include the name
of the person who performed the work, a brief description of the services
performed and /or the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
on all work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only
specifically approved in this Agreement,
in advance by City. Unless otherwis e
limited and include nothing more than
Consultant:
A. Approved reproduction charges.
for those costs or expenses
or specifically approved in writing
approved, such costs shall be
the following costs incurred by
B. Actual costs and /or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of Project Administrator. As used
herein, "Extra Work" means any work that is determined by City to be
necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this
Agreement. Compensation for any authorized Extra Work shall be paid in
accordance with the Schedule of Billing Rates as set forth in Exhibit "B ".
PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Erin Payton to be
its Project Manager. Consultant shall not remove or reassign the Project
Manager or any personnel listed above or assign any new or replacement
personnel to the Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
Project Manager.
3
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the Administrative Services Department
The Revenue Division Manager shall be the Project Administrator and shall have
the authority to act for City under this Agreement. The Project Administrator or
her authorized representative shall represent City in all matters pertaining to the
services to be rendered pursuant to this Agreement.
CITY`S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable, provide access to, and upon
request of Consultant, one copy of all existing relevant information on file at City.
City will provide all such materials in a timely manner so as not to cause delays
in Consultant's work schedule.
8. STANDARD OF CARE
8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner commensurate
with community professional standards. All services shall be performed
by qualified and experienced personnel who are not employed by City. By
delivery of completed work, Consultant certifies that the work conforms to
the requirements of this Agreement and all applicable federal, state and
local laws and the professional standard of care.
8.2 Consultant represents and warrants to City that it has, shall obtain, and
shall keep in full force in effect during the term hereof, at its sole cost and
expense, all licenses, permits, qualifications, insurance and approvals of
whatsoever nature that is legally required of Consultant to practice its
profession. Consultant shall maintain a City of Newport Beach business
license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's work
promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
rd
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees (collectively, the "Indemnified Parties ") from and
against any and all claims (including, without limitation, claims for bodily injury,
death or damage to property), demands, obligations, damages, actions, causes
of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses
(including, without limitation, attorney's fees, disbursements and court costs) of
every kind and nature whatsoever (individually, a Claim; collectively, "Claims "),
which may arise from or in any manner relate (directly or indirectly) to any breach
of the terms and conditions of this Agreement, any work performed or services
provided under this Agreement including, without limitation, defects in
workmanship or materials or Consultant's presence or activities conducted on
the Project (including the negligent and /or willful acts, errors and /or omissions of
Consultant, its principals, officers, agents, employees, vendors, suppliers,
consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them).
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
sole negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any
action on or to enforce the terms of this Agreement. This indemnity shall apply to
all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by the Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or
5
interest in the work to be performed: City agrees to cooperate with the
Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points
in order to ensure the Project proceeds in a manner consistent with City goals
and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or her duly
authorized designee informed on a regular basis regarding the status and
progress of the Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work. Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
14.1 Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
of any permit. Current certification of insurance shall be kept on file with
City at all times during the term of this Agreement.
14.2 Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
14.3 Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City s Risk
Manager.
14.4 Coverage Requirements.
A. Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability Insurance for
his or her employees in accordance with the laws of the State of
California. In addition, Consultant shall require each subcontractor to
similarly maintain Workers' Compensation Insurance and Employer's
Liability Insurance in accordance with the laws of the State of California for
all of the subcontractor's employees. Any notice of cancellation or non -
renewal of all Workers' Compensation policies must be received by City at
least thirty (30) calendar days (10 calendar days written notice of non-
payment of premium) prior to such change. The insurer shall agree to
waive all rights of subrogation against City, its officers, agents, employees
and volunteers for losses arising from work performed by Consultant for
City.
B. General Liability Coveraae. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodily injury, personal injury, and property
damage, including without limitation, contractual liability. If commercial
general liability insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply separately to the work
to be performed under this Agreement, or the general aggregate limit shall
be at least twice the required occurrence limit.
C. Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage for all
activities of the Consultant arising out of or in connection with work to be
performed under this Agreement, including coverage for any owned, hired,
non -owned or rented vehicles, in an amount not less than one million
dollars ($1,000,000) combined single limit for each occurrence.
D. Professional Errors and Omissions Insurance. Consultant shall
maintain professional errors and omissions insurance, which covers the
services to be performed in connection with this Agreement in the
minimum amount of one million dollars ($1,000,000).
14.5 Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
A. The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insureds with
respect to liability arising out of work performed by or on behalf of
the Consultant.
B. This policy shall be considered primary insurance as respects to
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from the Consultant's operations or services
provided to City. Any insurance maintained by City, including any
self- insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
C. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
7
D. The insurer waives all rights of subrogation against City, its elected
or appointed officers, officials, employees, agents and volunteers.
E. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
F. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either party
except after thirty (30) calendar days (10 calendar days written
notice of non - payment of premium) written notice has been
received by City.
14.6 Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
Consultant's performance under this Agreement.
14.7 Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint - venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more
of the assets of the corporation, partnership or joint- venture.
16. SUBCONTRACTING
The parties recognize that a substantial inducement to City for entering into this
Agreement is the professional reputation, experience and competence of
Consultant. Assignments of any or all rights, duties or obligations of the
Consultant under this Agreement will be permitted only with the express written
consent of City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement without the prior written authorization of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan; document and other writing
produced ( "Documents "), prepared or caused to be prepared by Consultant, its
officers, employees, agents and subcontractors, in the course of implementing
this Agreement, . shall become the exclusive property of City, and City shall have
0
the sole right to use such materials in its discretion without further compensation
to Consultant or any other party. Consultant shall, at Consultant's expense,
provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City's sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to
Consultant's deliverables under this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
19. INTELLECTUAL PROPERTY INDEMNITY
The Consultant shall defend and indemnify City, its agents, officers,
representatives and employees against any and all liability, including costs, for
infringement of any United States' letters patent, trademark, or copyright
infringement, including costs, contained in Consultant's drawings and
specifications provided under this Agreement.
20. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
invoices during regular business hours. Consultant shall allow inspection of all
work, data, Documents, proceedings and activities related to the Agreement for a
period of three (3) years from the date of final payment to Consultant under this
Agreement.
21. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
deemed to constitute a failure to pay according to the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
W
shall have an immediate right to appeal to the City Manager or his /her designee
with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of return that City earned on its
investments during the time period, from the date of withholding of any amounts
found to have been improperly withheld.
22. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and /or
restoration expense shall be bome by Consultant. Nothing in this paragraph is
intended to limit City's rights under the law or any other sections of this
Agreement.
23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the
Project.
24. CONFLICTS OF INTEREST
The Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose any financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits such
persons from making, or participating in making, decisions that will foreseeably
financially affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
25. NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, and conclusively shall be deemed served
when delivered personally, or on the third business day after the deposit thereof
in the United States mail, postage prepaid, first -class mail, addressed as
hereinafter provided. All notices, demands, requests or approvals from
Consultant to City shall be addressed to City at:
Attn: Revenue Division Manager
Administrative Services Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92663
10
13..TLTt�Z'ti3:1<��cTiL'L!
All notices, demands, requests or approvals from CITY to Consultant shall be
addressed to Consultant at:
Attention: Brad Burgess
2001 P Street, Suite 200
Sacramento, CA 95811
Phone: 916.595.2646
Fax: 916.914.2372
26. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of five (5) calendar days, or if more than five (5) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within five (5) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, and thereafter diligently take steps to cure
the default, the non - defaulting party may terminate the Agreement forthwith by
giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
ten (10) calendar days prior written notice to Consultant. In the event of
termination under this Section, City shall pay Consultant for services satisfactorily
performed and costs incurred up to the effective date of termination for which
Consultant has not been previously paid. On the effective date of termination,
Consultant shall deliver to City all reports, Documents and other information
developed or accumulated in the performance of this Agreement, whether in draft
or final form.
27. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
11
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
30. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement
and the Scope of Services or any other attachments attached hereto, the terms
of this Agreement shall govern.
31. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning
of the language used and shall not be construed for or against either party by
reason of the authorship of the Agreement or any other rule of construction which
might otherwise apply.
32. AMENDMENTS
This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
33. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
34. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
35. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
36. NO ATTORNEYS' FEES
In the event of a legal dispute under the terms of this Agreement, the prevailing
party shall not be entitled to attorneys' fees.
12
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
L`eonie Mulvihill Atsr Y�Gi�o
Acting City Attorney
ATTEST:
By: "-I
Leilani Brown,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
By: -'`
Keith Curry
Mayor
:�•��rr>~r�rt9
--
` (Corporatie Officer)
Title- 5'r. ?C -tr'? -C
Print Name: 5- P_ rn fad LeAlf ss
By:
(Financial' Officer)
CFO
Print Name: MICHELLE JUAREZ
Attachments: Exhibit "X— Scope of Services
Exhibit "B" — Schedule of Billing Rates
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Exhibit "A"
Scope of Services
Project Organization
The project shall be divided into the following six phases:
Year 1 (FY 2009 -10):
Update citywide cost allocation plan
Perform initial comprehensive Harbor Tidelands user fee study
Update Police user fee study
Catalog user fee services for all user fee departments listed in project years 1, 2 and 3 along
with developing a linkage from each service name to the corresponding City revenue code.
o Year 2 (FY 2010 -11):
Update Administrative Services, Library, Recreation & Senior Services and Utilities user fee
studies.
• Year 3 (FY 2011 -12):
Update Building, Fire and Code Enforcement, Planning, Public Works user fee studies.
• Year 4 (FY 2012 -13):
Update citywide cost allocation plan, Harbor Tidelands and Police user fee studies.
• Year 5 (FY 2013 -14):
Update Administrative Services, Library, Recreation & Senior Services and Utilities user fee
studies.
• Year 6 (FY 2014 -15):
Update Building, Fire and Code Enforcement, Planning, Public Works user fee studies.
Detailed Project Description: User Fee Updates
For the fee study departments described above, the areas of update /analysis will
include:
• The addition of any new fee services.
• Review /revise all time estimates included in the previous study and capture new time
estimates for new services. Note — the initial Harbor Tidelands study will be conducted with
all new time information, which will be gathered on site from City staff. Update annual
volume and revenue statistics for all fee services.
® Update all staffing and expenditure information.
® Update all cross - department support calculations.
® Provide revenue forecasting based on recommended fee levels.
• Update department overhead rates.
• Prepare for Council approval the annual citywide service fee schedule reflecting the results
of the year's user fee update and cost allocation plan (if applicable), and the changes to the
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Consumer Price Index from the previously adopted service fee schedule. The staff report
for the Council presentation will be created by City staff.
Following Council adoption of the service fee schedule, for each department - create
individual comprehensive user fee service and copy & duplication charges catalogs. The
user fee catalog will be created in a manner that creates a better linkage between individual
departmental user fee levels and the corresponding departmental general fund revenue by
tying service fees and transaction counts to general fund revenue accounts. This catalog
will allow enhanced revenue forecasting and budgeting by incorporating staffing changes
and volume statistics.
Any department not included in that year's detailed analysis will have their user fees
updated by the local CPI (i.e. the Planning fees will be updated by the CPI factor in years 1
and 2; the Police fees will be updated by the CPI factor in years 2 and 3).These updates will
be applied and forecasted revenue information will be provided for each department.
Detailed Project Description: Cost Allocation Plan
For the cost allocation plan, the areas of update /analysis will include:
® Review /update of all central service departments (add /remove any divisions)
® Update cost plan structure /receiving departments to reflect the current city budget structure
® Update all functional areas within allocating departments
® Update all staff time analyses within functional areas
® Update all allocation basis used to allocate functional costs
® Update expenditure data to reflect current budget (or previous year actuals)
Compare allocations to prior cost plan results
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Exhibit "B"
Schedule of Billing and Rates
Year 1:
Update citywide cost allocation plan - $12,500.00
Update Police user fee study - $2,500.00
Perform initial comprehensive Harbor Tidelands user fee study - $25,000.00
Catalog user fee services for all user fee departments listed in project years 1, 2 and 3 along
with developing a linkage from each service name to the corresponding City revenue code —
included
Total - $40,000.00
Year 1 will be billed as follows:
50% after all initial department meetings /interviews are conducted
30% upon receipt of first draft of cost allocation plan, Police and Harbor
Tidelands fee study
20% upon receipt of final cost allocation plan, Police and Harbor Tidelands fee
study and departmental fee service catalog
Year 2:
Update Administrative Services user fee study - $3,500.00
Update Library user fee study - $2,500.00
Update Recreation & Senior Services user fee study $4,500.00
Update Utilities user fee study - $4,500.00
Total - $15,000.00
Year 2 will be billed as follows:
50 % upon receipt of 151 user fee draft for all departments
40% upon receipt of 2nd user fee draft for all departments
10% upon receipt of final report and presentation
Year 3:
Update of Building user fee study - $4,500.00
Update of Code Enforcement user fee study - $2,000.00
Update of Fire user fee study - $4,500.00
Update of Planning user fee study - $4,500.00
Update of Public Works user fee study- $4,500.00
Total - $20,000.00
Year 3 will be billed as follows:
50% upon receipt of 1St user fee draft for all departments
40% upon receipt of 2nd user fee draft for all departments
10% upon receipt of final report, presentation and departmental fee service
catalog
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MMIXIf
Update Police user fee study - $2,500.00
Update Harbor Tidelands user fee study - $10,000.00
Update citywide cost allocation plan - $12,500.00
Total - $25,000.00
Year 4 will be billed as follows:
50% after all initial department meetings /interviews are conducted
30% upon receipt of 1't draft of cost allocation plan and Police and Harbor
Tidelands fee study
20% upon receipt of final cost allocation plan and Police and Harbor Tidelands
fee study
Year 5:
Update Administrative Services user fee study - $3,500.00
Update Library user fee study - $2,500.00
Update Recreation & Senior Services user fee study - $4,500.00
Update Utilities user fee study - $4,500.00
Total - $15,000.00
Year 5 phase will be billed as follows:
50% upon receipt of 1st user fee draft for all departments
40% upon receipt of 2"d user fee draft for all departments
10% upon receipt of final report, presentation and departmental fee service
catalog
Year 6:
Update of Building user fee study - $4,500.00
Update of Code Enforcement user fee study - $2,000.00
Update of Fire user fee study - $4,500.00
Update of Planning user fee study - $4,500.00
Update of Public Works user fee study - $4,500.00
Total - $20,000.00
Year 6 will be billed as follows:
• 50% upon receipt of 15t user fee draft for all departments
® 40% upon receipt of 2nd user fee draft for all departments
® 10% upon receipt of final report, presentation and departmental fee service
catalog
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Hourly Billing Rates
For any services outside or in addition to the Scope of Services ( "Extra Work ") described in
Exhibit "A ", City shall pay the Consultant for the services on a time and expense basis in 1 /10th
hour increments at the following rate(s)..
Senior Partner: $250
Senior Associate: $185
Associate: $165
Senior Consultant: $155
Production Coordinator: $85
Project related expenses (mileage, air travel, car rental, lodging, meals while on site,
duplication) shall be billed at cost.
m