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Home My WebLink About07 - Federal & State Financial AssistanceV&S-MIA Fri, MIA F1,421 E Agenda Item No. 7 July 26, 2011 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Fire Department Michael Morgan, Interim Fire Chief 949 - 644 -3101, mmorgan @nbfd.net PREPARED BY: Katie Eing, Emergency Services Coordinator APPROVED: 6 TITLE: Designation of Applicant's Agent for Federal and State Financial Assistance ABSTRACT: In order to receive State and Federal disaster relief funds from the California Emergency Management Agency (Cal EMA) and the Federal Emergency Management Agency (FEMA), the City is required to adopt a "Designation of Applicant's Agent Resolution." The designated agent(s) are authorized to apply and submit for financial assistance following a declared disaster. RECOMMENDATION: Approve Cal EMA Form 130, Authorizing the City Manager or the Finance Director to execute California Emergency Management Agency (Cal EMA) and /or Federal Emergency Management Agency (FEMA) documents for present and future disaster relief applications. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. DISCUSSION: In December of 2010, and in January of 2011, Orange County experienced a series of severe winter storms. These storms caused flooding, mudslides, beach erosion, and power outages throughout the County. Due to the severity of the storms, the Chair of the Orange County Board of Supervisors, Janet Nguyen, proclaimed a Local Emergency on behalf of all cities and jurisdictions in Orange County. The Local Emergency Proclamation was then sent to the Acting Governor who declared a State of Emergency for Orange as well as six other counties. Orange County also received a Designation of Applicant's Agent for Federal and State Financial Assistance July 26, 2011 Page 2 Presidential Declaration by President Barack Obama. After a State of Emergency and Presidential Disaster Declaration was received, Orange County became eligible for financial assistance. FEMA provides supplemental assistance for State and local government recovery expenses, and the Federal share is 75 percent of the eligible costs. The State cost share is 75% of the non - federal share (18.75 %). The local jurisdictions cost share is 6.25 %. Staff has applied for State and Federal grant funding to reimburse the City for storm damage related repairs estimated at $462,000. In order to receive the financial reimbursement, we must submit an updated Designation of Applicant's Agent Resolution (Cal EMA 130) to Cal EMA. This is a universal resolution and is effective for all open and future disasters up to three 3 years following the date of approval. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted Mica M rgan Int ri Fie Chief Attachments: Cal EMA Form 130 STATE OF CALIFORNIA Disaster No: 1952 CALIFORNIA EMERGENCY MANAGEMENT AGENCY Cal EMA ID No: 059 -51182 Cal EMA 130 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES BE IT RESOLVED BY THE City Council (Governing Body) OF THE City of Newport Beach (Naive of Applicant) THAT City Manager OR (Title of Authorized Agent) Finance Director OR (Title of Authorized Agent) (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the City of Newport Beach , a public entity (Name of Applicant) established under the laws of the State of California, this application and to file it with the California Emergency Management Agency for the purpose of obtaining certain federal financial assistance under Public Law 93 -288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and /or state financial assistance under the California Disaster Assistance Act. THATthe City of Newport Beach , a public entity established under the laws of the State of California, (Name of Applicant) hereby authorizes its agent(s) to provide to the California Emergency Management Agency for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: Q✓ This is a universal resolution and is effective for all open and futures disasters up to three (3) years following the date of approval below. This is a disaster specific resolution and is effective for only disaster number(s) Passed and approved this 26 day of July 20 1 1 Leilani Brown (Name) Clt (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) CERTIFICATION duly appointed and City Clerk (Title) of Newport Beach do hereby certify that the above is a true and correct copy of a (Name of Applicant) Resolution passed and approved by the City Council of the City of Newport Beach (Governing Body) (Name of Applicant) on the 26 day of July 2011. (Signature) Cal EMA 130 (Rev.4 /11) Page 1 (Title) STATE OF CALIFORNIA CALIFORNIA EMERGENCY MANAGEMENT AGENCY Cal EMA 130 - Instructions Cal EMA Form 130 Instructions A new Designation of Applicant's Agent Resolution for Non -State Agencies is required if the previously submitted document is older than three (3) years from the last (late of approval. When completing the Cal EMA Form. 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as follows: olution Section Governing Body: This is the individual or group responsible for appointing and approving the Authorized Agents. Examples include: Board of Directors, City Council, Board of Supervisors, etc. Name of Applicant: This is the official name of the non - profit, agency, city, or county that has applied for the grant. Examples include: Sacramento Public Water Works; City or Sacramento; or Sacramento County. Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Emergency Management Agency regarding grants applied for by the Applicant. There are two ways of completing this section: I. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency (e.g.; City Clerk, the Authorized Agent, Secretary to the Director) and does not require the Governing Body's signature. 2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents should be listed. A new Cal EMA Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes. Governing Body Representative: These are the names and titles of the approving board members. Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. Name and Tide: This is the individual that was in attendance and recorded the Resolution creation and approval. Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents to eliminate "Self Certification." Cal EMA 130 (Rev.4 /11) Page 2