HomeMy WebLinkAbout09 - Bridge Maintenance C-4587�EwvoRr CITY OF
°� ms NEWPORT BEACH
C'9CIF00.N`P City Council Staff Report
Agenda Item No. 9
September 13, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Tom Sandefur, P.E.
APPROVED: O. Y./W
TITLE: BRIDGE MAINTENANCE PROGRAM — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 4587
ABSTRACT:
On March 8, 2011, City Council awarded Contract No. 4587 to Truesdell Corporation for
a total contract cost of $129,129.00 plus a 10% allowance for contingencies. The
required work in now complete and staff requests City Council accept and close out of
the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
4. Approve Budget Amendment No. 12 -_ appropriating $16,500 from the
unappropriated gas tax fund to 7181- C2001010.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Gas Tax 7181- C2001010 $ 158.629.00
Total: $ 158,629.00
BRIDGE MAINTENANCE PROGRAM — COMPLETION AND ACCEPTANCE OF
DISCUSSION:
Overall Contract Cost /Time Summary
CONTRACT NO. 4587
September 13, 2011
Page 2
Construction
Final Cost at
Contingency
Actual
Contract
Time
Contract Award
Comletion
pget
Tar
Contract
Time
Under or
Amount
Change
(days)
Over
$129,129
$158,629
10% or less
22%
60
(11)
The work necessary to complete this contract consisted of detecting and repairing spalled
portions of bridge deck, repairing cracks in bridge soffits and piers, repairing sidewalk and
barrier rails, replacing joint seals, and making slope erosion repairs.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$129,129.00
Actual cost of bid items constructed:
158,629.00
Total change orders:
0.00
Final construction contract cost:
$158,629.00
The final construction contract cost approximates 22 percent above the original bid
amount. This is because the 38th Street Bridge having considerably more deterioration
than anticipated and the costs of correcting those deficiencies. Funds were available in
FY 2011 Capital Improvement Program budget but were not rebudgeted to FY 2012 and
therefore were returned to the Gas Tax fund balance. As such, a budget amendment is
needed to reappropriate needed funds to this account. No change orders were
processed as quantity increases were accounted for within the project unit bid items.
A summary of the project schedule is as follows:
Estimated completion date per July 2010 Schedule: April 4, 2011
Project Awarded for construction: March 8, 2011
Contract Completion Date Plus Approved Extensions: July 19, 2011
Actual Construction Completion Date: June 30, 2011
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
BRIDGE MAINTENANCE PROGRAM — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 4587
September 13, 2011
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Stephen G. Badum
Public Works Director
Attachments: A. Location Maps
B. Budget Amendment
LOCATION MAP
38TH STREET OVER RIVO ALTO
CONTRACT NO. 4587
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LOCATION MAP
BALBOA ISLAND BRIDGE AND COLLINS ISLAND BRIDGE
CONTRAST Nn ArR7
LOCATION MAP
UNIVERSITY DRIVE OVER BONITA CREEK CHANNEL
CONTRACT NO. 4587
PROJECT LOCATION
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LOCATION MAP
BONITA CANYON DRIVE BRIDGES
CONTRACT NO. 4587
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LOCATION
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PROJECT
LOCATION
City ®f Newport Beach
BUDGET AMENDMENT
2011 -12
EFFECT ON
BUDGETARY FUND BALANCE:
Description
Division
Increase Revenue Estimates
X
Account
Increase Expenditure Appropriations AND
C2001010 Bridge Maintenance Program
Division
Transfer Budget Appropriations
SOURCE:
Account
Number
from existing budget appropriations
PX
from additional estimated revenues
Number
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 12BA -008
AMOUNT: $16,500.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations from Gas Tax Fund Balance for the Bridge Maintenance Program.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
180 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Amount
Description Debit
Gas Tax - Fund Balance $16,500.00
Description
Signed:
r
Signed: _
Admi
Signed:
Approval:. City
City Council Approval: City Clerk
Director
Automatic
Credit
$16,500.00
9-�? -)/
Date
IN 11
Date
Date
Description
Division
Number
7181 Gas Tax
Account
Number
C2001010 Bridge Maintenance Program
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
r
Signed: _
Admi
Signed:
Approval:. City
City Council Approval: City Clerk
Director
Automatic
Credit
$16,500.00
9-�? -)/
Date
IN 11
Date
Date