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Home My WebLink About03 - 2011-12 Sidewalk, Curb & Gutter Replacement� SEW PART CITY OF NEWPORTF BEACH C'9CIFpF P City CouncH Staff Deport Agenda Item No. 3 November 8, 2011 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum, Public Works Director 949 - 644 -3311, sbadum @newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer APPROVED: TITLE: 2011 -2012 Sidewalk, Curb & Gutter Replacement —Award of Contract No. 4850 ABSTRACT: Staff has received construction bids for the 2011 -2012 Sidewalk, Curb & Gutter Replacement project and is requesting City Council's approval to award the work to Grigolla & Sons Construction Company, Inc. RECOMMENDATIONS: 1. Approve the project drawings and.specifications. 2. Award Contract No. 4850 to Grigolla & Sons Construction Company, Inc., for the Total Bid Price of $433,950, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $51,000 (12 %) to cover the cost of unforeseen work not included in the original contract. 4. Approve Budget Amendment No. 12BA- transferring $40,000 in project savings from the 2010 Slurry Seal project (Account No. 7013- C2001011) to Account No. 7013- C2001009 (Sidewalk Curb and Gutter Replacement.) FUNDING REQUIREMENTS: Upon approval of the proposed Budget Amendment, there will be sufficient funding in the following account for the award.of this contract. 1 2011 -2012 Sidewalk, Curb & Gutter Replacement — Award of Contract No. 4850 November 08, 2011 Page 2 Account Description General Fund Proposed uses are as follows: Vendor Grigolla & Sons Construction Co., Inc Grigolla & Sons Construction Co., Inc GMU Geotechnical, Inc. Various DISCUSSION: Account Number Amount 7013- C2001009 $ 490,000.00 Total: $ 490,000.00 Purpose BIDDER Amount Construction Contract $ 433,950.00 Construction Contingency $ 51,000.00 Geotechnical Services $ 4,720.00 Printing & Incidentals $ 330.00 Total: $ 490,000.00 At 10:00 A.M. on October 13, 2011, the City Clerk opened and read the following bids for this project: The low total bid amount is 17 percent below the Engineer's Estimate of $524,250. The current competitive construction market most likely contributed to the disparity between the received low bid and staff's cost estimate. The low bidder, Grigolla & Sons Construction Company, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. The work necessary to complete this contract consists of existing sidewalk, curb and gutter replacement, curb access ramps, K BIDDER TOTAL BID AMOUNT Low Grigolla & Sons Construction Company, Inc. $433;950.00 2nd Interlog HYM Engineering $434,200.00 3`d CJ Construction, Inc. $437,975.00 4th Unique Performance Construction, Inc. $459,055.00 5th Black Rock Construction $470,000.00 6th Encorre Services Inc. $498,840.00 7th Pointer Enterprises $504,325.00 8th EBS Inc. $554,434.00 9th All American Asphalt $557,557.00 10th Martinez Concrete, Inc. $557,575.00 11th Nobest, Inc. $581,650.00 12th S. Parker Engineering, Inc. $634,364.00 13th Palp, Inc. $634,840.00 14th Kalban, Inc. $680,500.00 The low total bid amount is 17 percent below the Engineer's Estimate of $524,250. The current competitive construction market most likely contributed to the disparity between the received low bid and staff's cost estimate. The low bidder, Grigolla & Sons Construction Company, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. The work necessary to complete this contract consists of existing sidewalk, curb and gutter replacement, curb access ramps, K 2011 -2012 Sidewalk, Curb & Gutter Replacement — Award of Contract No. 4850 November 08, 2011 Page 3 driveways, and pruning tree roots, installing tree root barriers, removal and replacement of trees per City standards within the Newport Center, Harbor View, Corona Del Mar and Newport Coast communities. Pursuant to the Contract Specifications, the Contractor will have 85 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The Notice Inviting Bids for this project was advertised in the City's official publication and in construction industry publications. Ten days prior to starting work, a City prepared notice will be distributed by the contractor to residents within the project limits advising them of the pending work. Additionally, a second notice will be distributed by the contractor to residents two days before work will start adjacent to their property. The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Rnhmi++.A hv- Attachments: A. Location Maps B. Budget Amendment Kl L �QO ) r _ q i � /STA U { i P I5� w e a U O H 0 ORwilF QJ. y •<(S APO L gP 'v Z: Q-,4FF, Cpo` P ec � ?J dig R S p5� o'q0 g2�130 i',(PV ETC 00 rF goNF TFR^ N F FR q�cF , hic rFRR cF b� ti�q y a qoF ; �J GAF JCI - �0 LN 4.E' Le z t,PNE Jry ♦ q21' 02 Q ,2 �AGJ FASH101\1 151 / \11\1D t L cP9 m v v r � ENTRY 1,P WY(PVT) qd T NEWPORT CENTER FY 2011 -2012 SIDEWALK, CURB & GUTTER REPLACEMENT PROJECT LOCATION MAP PQ�� Ch, (A� JOOR a % z e m� os �pVT) V qQG /� ozp I P F. y..'( ' ' �P POW T, n v G � QpD P� Z CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -4850 I SHEET 1 4 it 00 1P qST l 1 P/ OG P P 1 , lr - - !fir r s0- V�, r 9 f Nk yn, a flr Y J ' t VIEIV �, rl SI O'P V j4 BHDREC��i� �2ti / /<ORRi,V 9P�/f(O LR} RO WSJ OR /A a/ Off /X00 QO / Pk,, OTON \\ f l i /._. URNq,H `.� RD I I°ao HARBOR VIEW & CORONA DEL MAR FY 2011 -2012 SIDEWALK, CURB & GUTTER REPLACEMENT PROJECT LOCATION MAP 1 9 P < 'GPC lab I,q P1. MASTERS P S,°WT (PVT) (PVT) CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -4850 I SHEET 2 F7 2� AOUIN HILLS ROAD /If hsa /DA� I CATAMARAN DR _ a�`!NSer.! PVT (I BLUE_ /Si T G 9 °! >ns XA K - _ OA 9r p I ( D \Z9 �z1 PREMIERE POINT �RIpF r ' (PVT) t V j4 BHDREC��i� �2ti / /<ORRi,V 9P�/f(O LR} RO WSJ OR /A a/ Off /X00 QO / Pk,, OTON \\ f l i /._. URNq,H `.� RD I I°ao HARBOR VIEW & CORONA DEL MAR FY 2011 -2012 SIDEWALK, CURB & GUTTER REPLACEMENT PROJECT LOCATION MAP 1 9 P < 'GPC lab I,q P1. MASTERS P S,°WT (PVT) (PVT) CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -4850 I SHEET 2 F7 &� \/ \\ �§ jr - -v,/ . ' � � •p y, \y\ , »\ 0 21 )>§ r�( /\ NEWPORT COAST FY20!]GO]2SIDEWALK, CURB. & GUTTER REPLACEMENT PROJECT LOCATION MAP - , CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-4850 I SHEET 3 6 City of Newport Beach NO. BA- 12BA -015 BUDGET AMENDMENT 2011 -12 AMOUNT: $ao,000.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance X Transfer Budget Appropriations X No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the General Fund Slurry Seal Program budget to the General Fund Sidewalk, Curb and Gutter budget. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Debit Description Description Division Number 7013 General Fund - Street Capital Projects Account Number C2001011 Slurry Seal Program Account Number C2001009 Sidewalk/Curb /Gutter Replacement Division Number Account Number Division Number Account Number Signed: 4&i;z:�o� Signed: Signed: Financial Apdotal: Administrative Services Director Approval: City City Council Approval: City Clerk Amount $40,000.00 Credit $40,000.00 /I • I. rl I Date Date Date