HomeMy WebLinkAbout05 - Balboa Island and Other City Sewer Main RepairsCITY OF
NEWPOR-Tr BEACH
CgCI F00.N`P City Council Staff Report
Agenda Item No. 5
November 8, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED: A ' 1
� 1
TITLE: Balboa Island & Other City Sewer Main Point Repairs — Completion
and Acceptance of Contract No. 3802
ABSTRACT:
On September 28, 2010, City Council awarded Contract No. 3802 (Balboa Island &
Other City Sewer Main Point Repairs Project) to John T. Malloy, Inc., for a total contract
cost of $286,050.00 plus a 15% allowance for contingencies. The required work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Balboa Island Sewer Main Improvements 7531- C7002003 $ 302,496.81
Total Construction Cost: Total: $ 302,496.81
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BALBOA ISLAND & OTHER CITY SEWER MAIN POINT REPAIRS — NOTICE OF COMPLETION OF
CONTRACT NO. 3802
November 08, 2011
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
.$286,050.00
$302,496.81
15% or less
5.7%
120
-8
The work necessary to complete this contract consisted of the replacement of damaged
and deteriorated sewer mains, manholes and service laterals in Balboa Island, Balboa
Peninsula and West Newport communities.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$ 286,050.00
Actual cost of bid items constructed:
$275,740.00
Total change orders:
$26,756.81
Final contract cost:
$ 302,496.81
There was one change order totaling $26,756.81. The change order was for additional
deteriorated sewer main discovered during construction as well as delay costs related to
working around unknown interfering utilities (on 47th Street & Neptune Avenue and
Oceanfront Alleys). A summary of the project schedule is as follows:
Estimated Completion Date per 2010 Baseline Schedule: May 27, 2011
Project Awarded for Construction: September 28, 2010
Completion Date from Award with Approved Extensions: July 27, 2011
Actual Substantial Construction Completion Date: July 15, 2011
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that, are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
2
BALBOA ISLAND & OTHER CITY SEWER MAIN POINT REPAIRS — NOTICE OF COMPLETION OF
CONTRACT NO. 3802
November 08, 2011
Page 3
Submitted by:
#%n G. Badum
is Works Director
Attachment: Location Maps
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P3 ALLEY 418 -M AND ALLEY 407 -C
❑4 N/S OF PARK AVENUE ® ALLEY 403 -B AND PARK AVENUE BETWEEN DAMOND AVE. & RUBY AVE.
r5 602 KINGS ROAD AND 1300 - 1310 KINGS ROAD
F6 14TH STREET ® BALBOA BOULEVARD AND ALLEY 256 -C
❑
7 ALLEY 256 -D
❑8 SANTA ANA AVENUE & LA JOLLA DRIVE AND ALLEY 256 -F & 14TH STREET
R9 47TH STREET & NEPTUNE AVENUE AND 3101 W. COAST HWY.
10 BALBOA ISLAND - MANHOLE REPLACEMENTS (VARIOUS LOCATIONS)
BALBOA ISLAND & OTHER CITY
SEWER MAIN POINT REPAIRS
LOCATION MAP
❑R = LOCATON ITEM NUMBER
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CENTRAL BALBOA WATER &
SEWER IMPROVEMENTS
LOCATION MAP
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