HomeMy WebLinkAbout06 - 2010-11 Citywide Slurry Seal�a�WP�R CITY OF
NEWPORT BEACH
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�q,FOaN'P City Council Staff Report Agenda Item No. 6
November 8, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED: 0,
TITLE: 2010 -2011 City Wide Slurry Seal — Completion and Acceptance of
Contract No. 4604
ABSTRACT:
On March 8, 2011, City Council awarded Contract No. 4604 (2010 -2011 City Wide
Slurry Seal Project) to American Asphalt South, Inc., for a total contract cost of
$566,500.00 plus a 10% allowance for contingencies. The required work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
General Fund
Gas Tax
Water Maintenance
Sewer Maintenance
St. James Rd. Water Main Replacement
Total Construction Cost:
Account Number
7013- C2001011
7181- C2001011
5500 -8197
5600 -8197
7511- C6002009
Amount
$ 306,496.42
$192,500.00
$7,740.00
$2,580.00
$26,100.00
$ 535,416.42
1
DISCUSSION:
2010 -2011 City Wide Slurry Seal — Completion and Acceptance of Contract No. 4604
November 08, 2011
Page 2
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$566,500.00
$535,416.42
10% or less
5.5%
70
-28
The work necessary to complete this contract consisted of slurry sealing various streets
in the Airport Area, East Santa Ana Heights, Anniversary Tract, Harbor View Hills,
Eastbluff, Back Bay, and North Ford communities. The contract also provided for seal
coating parking lots at Bonita Creek Park and Eastbluff Park.
The final overall construction cost, including change orders, was approximately 5.5%
percent below the original bid amount. Work on Back Bay Drive (from Jamboree Road
to Eastbluff Drive) was deleted as staff identified storm drain system deficiencies and
work restrictions imposed by the Department of Fish & Game due to an endangered
species nesting season. Staff will review options for the abovementioned work along
with the Department of Fish & Game and schedule slurry seal work for Back Bay Drive
in next year's slurry seal project.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$ 566,500.00
Actual cost of bid items constructed:
$476,748.85
Total change orders:
$58,667.57
Final contract cost:
$ 535,416.42
There was one change order totaling $58,667.57. This change orders was additional
slurry seal work for the Castaways Trail, Utilities Yard parking areas, St. James Road
and Kings Place, and re- striping the Newport Place & Dover Drive intersection.
A summary of the project schedule is as follows:
Estimated Completion Date per 2010 Baseline Schedule: June 27, 2011
Project Awarded for Construction: March 8, 2011
Completion Date from Award with Approved Extensions: August 30, 2011
Actual Substantial Construction Completion Date: July 22, 2011
`a
2010 -2011 City Wide Slurry Seal — Completion and Acceptance of Contract No. 4604
November 08, 2011
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
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VICINITY MAP
NOT TO SCALE
OPROJECT LOCATION
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
2010 -2011 CITYWIDE
SLURRY SEAL PROGRAM
'PATRICK L.
ARCINIEGA
No.70740
Exp. 06130111
SENIOR CIVIL EI NEER DATE
R.C.E. 70740
TJMI C -4064 I R- 6015 -S
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20102011 CITYWIDE
SLURRY SEAL PROGRAM
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(SEE SHEET 6)
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
2010 -2011 CITYWIDE
SLURRY SEAL PROGRAM
APPROVED
SENIOP CIVIL NEER DATE
R.C.E. 70740
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