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City Council Staff Repot Agenda Item No. 7
November 8, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 - 3311, sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED: 0,
TITLE: Central Balboa Water & Sewer Improvements — Completion and
Acceptance of Contract No. 4067
ABSTRACT:
On July 6, 2010, City Council awarded Contract No. 4067 (Central Balboa Water & Sewer
Improvement Project) to Paulus Engineering, Inc., for a total contract cost of $1,494,784.00
plus a 10% allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize City Clerk to file a Notice of Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
4. Approve Budget Amendment No. 12BA - transferring $133,201.26 from
Account No. 7541- C7001002 to Account no. 7541- C6002004 for increased sewer
costs.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
Central Balboa Water Improvements
Central Balboa Sewer Improvements
Central Balboa Sewer Improvements
Sewer Pipeline Point Repairs
Total Construction Cost:
Account Number
Amount
7511- C6002004
$ 947,498.81
7531- C6002004
500,000.00
7541- C6002004
133,201.26
7531- C7001002
34,453.79
$ 1,615,153.86
1
DISCUSSION:
Central Balboa Water & Sewer Improvements —
Completion and Acceptance of Contract No. 4067
November 08, 2011
Page 2
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -) or
(days)
Over ( +)
$1,494,784.00
$1,615,153.86
10% or less
8.1%
120
-10
The work necessary to complete this contract consisted of the replacement of damaged and
deteriorated water and sewer mains in Central Balboa from 14`h Street to Adams Street
along the Ocean Front alleys. The work also included enlargement of mains and
betterments to improve both operational efficiency and fire protection capabilities of the
water system.
The contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $ 1,494,784.00
Actual cost of bid items constructed: $1,407,967.00
Total change orders:
Final contract cost:
$207,186.86
$ 1,615,153.86
There were six change orders totaling $126,116.13. These change orders were the result
of additional water and sewer replacement work and costs to remove existing debris. Also,
increased quantities were required to replace sewer lines on this project.
During construction staff discovered an existing fire service line for the Newport Elementary
School that was an unknown and unprotected connection to the City's existing water line.
The contractor constructed a new 4" fire service line, backflow assembly, and valve and
also lined the existing 8" sewer main on 14th Street which services the school.
While working on another City contract (Balboa Island & Other City Sewer Main Point
Repairs C -3802 awarded to John T. Malloy, Inc), staff identified by CCTV that much more
sewer main (223 ft) required replacement beyond what was originally planned. This
additional sewer repair work also would require the relocation of the existing water main.
John T. Malloy's contract did not provide for water replacement work and requested deletion
of this point repair.
The sewer replacement work mentioned above was added to the Paulus Engineering
contract which consisted of: the replacement of 223 -foot section of sewer pipe, relocation
and replacement of the existing 6" water main (250 LF), including new valves, services, fire
hydrant and backflow assembly, and traffic control on Agate Avenue and the Bay Front
Alley, between Alley 414 -B and 413 -B.
K
Central Balboa Water & Sewer Improvements —
Completion and Acceptance of Contract No. 4067
November 08, 2011
Page 3
The project was substantially completed March 22, 2011, at which time the total contract
cost was 3% of the original contract amount. The increased Agate Avenue work (change
order no. 7) brings the total project cost to 8.1% above the original contract amount.
Additionally, the work on Agate Avenue required additional time extending the completion
date to June 28, 2011.
A summary of the project schedule is as follows:
Estimated Completion Date per 2010 Baseline Schedule: April 18, 2011
Project Awarded for Construction: July 6, 2010
Completion Date from Award with Approved Extensions: January 28, 2011
Actual Substantial Construction Completion Date: March 22, 2011
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk will
be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
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A. Location Map
B. Budget Amendment
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CITY OF NEWPORT BEACH
PROJECT PUBLIC WORKS DEPARTMENT
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DATE 6116Z1 (0 ) SCALE N.T:S SIT 1 OF 1
DRAWN TM I C -4067
Attachment A
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City of Newport Beach NO. BA- 12BA -016
BUDGET AMENDMENT
2011 -12 AMOUNT: $133,201.26
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
PX Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the Wastewater Capital Projects budget, Sewer Pipeline Repairs project, to the
Wastewater Capital Projects budget, Central Balboa & Peninsula Point project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Signed: kll
Signed
Administrative Services
Approval: City
Amount
Debit Credit
$133,201.26
Automatic
$133,201.26
11 1. N
Date
(1
III Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7541 Wastewater Capital Fund
Account
Number
C7001002 Sewer Pipeline Repairs
Account
Number
C6002004 Central Balboa & Peninsula Point
Division
Number
Account
Number
Division
Number
Account
Number
Signed: kll
Signed
Administrative Services
Approval: City
Amount
Debit Credit
$133,201.26
Automatic
$133,201.26
11 1. N
Date
(1
III Date
Signed:
City Council Approval: City Clerk Date