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Home My WebLink About16 - Neighborhood Revitalization Project PlanningCITY OF Q�EVVPO�T NEWPORT IIj�I7n BEACH �j'I e« C9L /F00.��P City Council Staff Report Agenda Item No. 16 November 22, 2011 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum, Public Works Director 949 - 644 -3311, sbadum(d,)newportbeachca.gov PREPARED BY: Jamie Hook, Finance and Administrative Manager APPROVED: A TITLE: Approve Funding for Neighborhood Revitalization Project Planning ABSTRACT: One the five 2011 Annual Goals adopted by the City Council in February 2011 is to identify and prioritize neighborhood areas in the community that would benefit from focused strategic planning toward revitalization. Work is underway to identify desired outcomes and a plan to achieve them for various neighborhood areas, including Balboa Village, Corona del Mar Entry, Lido Village, Santa Ana Heights, and West Newport Heights. Staff recommends the appropriation of $296,115 to be used for professional services to provide preliminary engineering, concept plans, public participation processes, and studies. RECOMMENDATION: Approve Budget Amendment No. 12BA -017 appropriating $296,115 from the General Fund unappropriated fund balance to Account No. 7014— C8002023 and transferring $230,840 from Economic Development Account No. 2720 -8080 to Account No. 7014 - C8002023 for Neighborhood Revitalization concept planning. FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $296,115 in increased expenditure appropriations from the General Fund unappropriated, assigned fund balance. Council Policy F -2 allows for assignment of fund balance by the City Manager with notification to the City Council. Fund balance assignments are subject to Council Policy F -3 which pertains to budget adoption and administration. The Corona del Mar Business Improvement District has agreed to reimburse the City up to $76,000 for engineering, traffic and design consultant contracting in support of the Corona del Mar Entryway improvement pursuant to the letter provided as Attachment A. This amount will be recognized when monies are received from the BID or a formal agreement is executed. Approve Funding for Neighborhood Revitalization Project Planning November 22, 2011 Page 2 DISCUSSION: To date, the City Council has established an Ad Hoc Neighborhood Revitalization Committee consisting of three Council members that is charged with guiding revitalization efforts toward making recommendations for City Council consideration and action. Individual Citizen Advisory Panels have been established for five revitalization areas to ensure public input is sought throughout the process. On June 14, 2011, the City Council approved a Professional Services Agreement with William Hezmalhalch for $123,045 to prepare Design Guidelines for Lido Village area. This amount was funded in the Capital Improvement Program budget in FY 2010/11. Additional professional services agreements were executed this fiscal year and funded out of the Economic Development Maintenance and Operations budget. The proposed budget amendment will transfer the funding and its related expenses and encumbrances to the Capital Improvement Program budget. Table 1 outlines agreements made with consulting firms for various professional services as follows: TABLE 1: Current Aqreements Firm Service Priority Area Amount T.C. Collins & Associates Project Management Lido Village $25,000 Cynthia J. Nelson Project Management, Mariner's Mile, Lido $100,000 Concord Group Analytics Village, West Newport, $17,000 Walden and Associates Civil Engineering and Surveying Balboa Village $29,730 Dennis Stone Consulting, Inc. Project Management, West Newport, Corona $105,840 TCLA Facilitation del Mar Entry, Santa Ana $27,050 TBD Landscaping Heights, Bristol Street $10,000 TBD TBD Total $230,840 Additional agreements are proposed for execution by staff as allowed by Council Policy F -14, which governs contracting for professional services. Table 2 outlines agreements to be executed with consulting firms requiring additional funding. TABLE 2: Proposed Aareements Firm Service Priority Area Amount William Hezmalhalch Architects, Inc. Design Services Lido Village $8,000 Keyser Marston Economic and Parking Analyses Mariner's Mile, Lido Village, West Newport, Balboa Village $118,678 Concord Group Economic Analysis Lido Village $17,000 Walden and Associates Civil Engineering and Surveying Corona del Mar Entry $29,730 David Volz Landscaping West Newport $73,785 TCLA Landscaping Santa Ana Heights, Bristol Street $27,050 TBD Landscaping Corona del Mar Ent $10,000 TBD TBD TBD $11,872 Total $296,115 Approve Funding for Neighborhood Revitalization Project Planning November 22, 2011 Page 3 TABLE 3: Funding Summary Funding Status Account Amount Current Agreements: funded in CIP 7014- C8002027 $123,045 Current Agreements: to be transferred 7014- C8002023 $230,840 Proposed Agreements: additional required 7014- C8002023 $296,115 Total Funding for Concept Planning $650,000 Table 3 shows the total funding needed to complete conceptual planning for the revitalization areas is $650,000. The current fiscal year budget includes $123,045 in the Capital Improvement Program budget and $230,840 in the Economic Development division budget. Upon approval of the proposed budget amendment, additional funding in the amount of $296,115 will be added to the CIP budget and the amount budgeted in the Economic Development division budget will be transferred to the CIP budget for better tracking. Funding for design and construction of any approved projects coming from this process will be considered with the capital budget process in upcoming years. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: i (,':- Stephen G. Badum Public Works Director Attachments: A. Corona del Mar BID Letter B. Budget Amendment 10/04/11 03:42AH aP3 t7ewperc Financial Inc. 9499990353 P.01 October 3, 2011 Corona Del Mar Business Improvement District Dennis Stone, Project Coordinator Corona del Mar Revitalization Committee Dennis Stone Consulting, Inc. 1010 University Avenue, 4168 San Diego, CA 92103 Dew Mr. Stone, This letter serves as the .BID's authorization to transfer $76,000 in existing BID funding to the City. In authorizing that transfer it is understood that the City will appropriate $76,000 under a new capital project for Corona del Mar Entryway Improvements. The appropriation will be used for engineering, traffic and design consultant contracting insupport of the Corona del Mar Entryway Improvement Citizen Advisot7, Panel (CAP). Any unused funds remaining at the conclusion of the CAP process will he retumerl to the BID. For agreements funded though the BID allocation, the City will provide the BID's representative with a written preview prior to work authorization. Sincerely, Bernie Svatstad Chairman, Corona del Mar Business Improvement District 2855 E. Coast I3wy., Suite 101 Corona Del Mar, CA 92625 V City of Newport Beach NO. BA- 12BA -017 BUDGET AMENDMENT 2011 -12 AMOUNT: $szs,s5s.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance �X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditure appropriations from unappropriated General Fund fund balance and to transfer expenditure appropriations from the Economic Development operating budget for Neighborhood Revitalization Project Planning. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3605 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Amount Description Debit Credit General Fund - Fund Balance $296,115.00 ` Description Signed: Financial Approval: Administrative Services Signed: Pe--r-0, C, Signed: Approval: City City Council Approval: City Clerk $230,840.00 $526,955.00 II -IV-[1 Date 1 nll..» Date Date Description Division Number 2720 CDD - Economic Development Account Number 8080 Services Professional & Technical Division Number 7014 General Fund Capital - Miscellaneous Account Number C8002023 Neighborhood Revitalization Division Number Account Number Division Number Account Number Signed: Financial Approval: Administrative Services Signed: Pe--r-0, C, Signed: Approval: City City Council Approval: City Clerk $230,840.00 $526,955.00 II -IV-[1 Date 1 nll..» Date Date