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Home My WebLink About18 - Unscheduled Vacancy on the Planning CommissionTO: CITY OF Agenda Item No. 18 November 22, 2011 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Clerk's Office Leilani I. Brown, City Clerk 949 - 644 -3005, (brown @newportbeachca.gov PREPARED BY: Leilani I. Brown, City Clerk APPROVED: Q' TITLE: UNSCHEDULED VACANCY ON THE PLANNING COMMISSION ABSTRACT: Due to the resignation of Planning Commissioner Charles Unsworth, the City Council must fill the position pursuant to Council Policy A -2 (Board and Commission Appointments). RECOMMENDATION: a) Declare a vacancy on the Planning Commission due to the resignation of Charles Unsworth effective November 14, 2011. b) Confirm the Mayor's appointment of Mayor Michael Henn, Mayor Pro Tern Gardner, and Council Member Selich to serve on the Ad -Hoc Appointments Committee. c) Direct the City Clerk to post and publish a Special Vacancy Notice requesting that applications be submitted by 4:00 p.m. on Wednesday, December 14, 2011, and schedule the submission of nominations to the City Council on January 10, 2012 with the final appointment to be made on January 25, 2012. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. UNSCHEDULED VACANCY ON THE PLANNING COMMISSION November 22, 2011 Page 2 DISCUSSION: On November 14, 2011, the City Council received a Letter of Resignation from Planning Commissioner Charles Unsworth effective immediately. Mr. Unsworth was appointed to a four -year term on the Planning Commission effective July 1, 2008. His term expires on June 30, 2012, therefore an appointment will need to be made to fill his unexpired term. Pursuant to Council Policy A -2, the City Clerk will prepare a Special Vacancy Notice for posting and publication of the unscheduled vacancy. As per the notice, applications will be accepted by the City Clerk's Office until 4:00 p.m. on Wednesday, December 14, 2011. At the close of the application period, the current applications on file and any new application will be forwarded to the newly- appointed ad -hoc appointments committee for them to review and conduct any necessary interviews. The two nominations made by the committee will be forwarded to the full Council for confirmation on Tuesday, January 10, 2012, with the final appointment scheduled for Tuesday, January 24, 2012. Also pursuant to Council Policy A -2, the City Council has the discretion to appoint a replacement to serve the balance of the unexpired term plus one full term of four years since the unscheduled vacancy is occurring within one year from the expiration of the term (June 30, 2012). If desired, the new Planning Commissioner's term would expire on June 30, 2016. Once the final appointment to the Planning Commission is made by the City Council, this Ad Hoc Appointments Committee will automatically sunset without further action by the City Council. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. UNSCHEDULED VACANCY ON THE PLANNING COMMISSION November 22, 2011 Page 3 NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: a � Leilani I. Brown City Clerk Attachments: A. Resignation Letter from Charles Unsworth B. Special Vacancy Notice Attachment A CHARLES W. UNSWORTH 3719 Via Lido 4347 Ncapon Eearh, Califunan 9 ?053 P};ist2!949 )5 i >•'9it) • Pus OW05W98Z2 . November 14.1 201 1 City Council City of NeWport Beach 3300 Newport. Boulevard Newport Beach, Catifi)rnia 33663 Council Members: The Planning Commission will be dealing with the Banning Ranch project for some time. Staff: has indicated that the current schedule would allow the Plannine Commission to be finished making its recommendations to the City Council by April or May 2012. However, . these schedules are always subject to delays. Because 1 do not intend to stand for reappointment to the Planning Commission when my tet-111 expires June 30, 2012, appointing someone to 'rill that position now would allow the new commissioner to be involved from the beginning of the Planning Commission's decision- making process. I have recused myself from The Newport Beach Country Club project because I aunt a member. It is the only public hearing item on the agenda for the November 17t1i meeting, so 1 am not involved in any matters currently before the Planning Commission. Finally, a private business has offered me the opportunity to serve on its advisory board, which is currently being formed. After thoughtful consideration 1 hereby tender my resignation from the Planning Commission, effective immediately. Yours truly, Charles W. Unsworth Chairman, Planning Commission Attachment B O U Cq</ FO1 NOTICE OF VACANCY The City of Newport Beach is currently accepting applications to fill the following unscheduled vacancy (one seat): Planning Commission (term expires 6/30/12) The application can be obtained from the City Clerk's Office at 3300 Newport Boulevard, or can be sent to you by calling (949) 644 -3005. The application and information can also be accessed through the City's website at www.newnortbeachca.eov under City Government/Boards, Commissions and Committees. The deadline for filing applications is 4:00 p.m on Wednesday. December 14, 2011. For more information, contact the City Clerk's Office at (949) 644 -3005. PROOF OF PUBLICATION STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) I am a citizen of the United States and a resident of the County of Los Angeles; I am over the age of eighteen years, and not a party to or interested -in the notice published. I am a principal clerk of the NEWPORT BEACH /COSTA MESA DAILY PILOT, which was adjudged a newspaper of general circulation on September 29, 1961, case A6214, and June 11, 1963, case A24831, for the City of Costa. Mesa, County of Orange, and the State bf California.,. Attached to this Affidavit is a true and complete copy as was printed and published on the following date(s): Saturday November, 26, 2011 I certify (or declare), under penalty of perjury that the foregoing is true and correct. Executed on November 29, 2011 at Los Angbles, California Signature .. RECEIVED 2011 DEC - I AM 9 53 OFFICE OF THE Ciil' CLERK CITY CF' - ',';^ORT BEACH NOTICE OF VACANCY The City of Newport Beach is currently accepting applications to fill the following unscheduled vacancy (one seat): Planning Commission (term expires 6/30/12) The application can be obtained from the City Clerk's Office at 3300 Newport Boulevard, or can be sent to you by calling (949) 644 -3005. The application and information can also be accessed through the City's website at www.newportbeachca.gov under City GovernmentBoards, Commissions and Committees. The deadline for filing applications is 5:00 p.m. on Monday, November 28, 2011. For more information, contact the City Clerk's Office at (949) 644 -3005.