HomeMy WebLinkAbout09 - C-3528 & BA-080 - Cliff Drive Park RenovationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
June 24, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Steven Luy, Associate Civil Engineer
949 -644 -3311
sluy@city.newport-beach.ca.us
SUBJECT: CLIFF DRIVE PARK RENOVATION -AWARD OF CONTRACT NO. 3528
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3528 to Green Giant Landscape, Inc. for the Total Bid Price
of $255,000.00, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $17,000.00 to cover the cost of unforeseen work.
4. Approve a Budget Amendment authorizing the transfer of $20,000 from
Operations Account No. 4340 -8070 to 7015- C4120614.
DISCUSSION:
At 11:00 A.M on June, 12, 2003, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Green Giant Landscape, Inc.
2 TMT Development Co., Inc.
3 GCI Construction, Inc.
4 DMA Greencare Contracting, Inc.
TOTAL BID AMOUNT
$255,000.00
268,485.00
310,924.00
*339,572.26
* Corrected Bid Amount is $338,572.26
The low total bid amount is 8.5 percent above the Engineers Estimate of $235,000.00.
The low bidder, Green Giant Landscape, Inc., possesses a General Contractors
Classification "A" contractor's license as required by the project specifications. Green
Subject: Cliff Drive Park Renovation —Award of Contract No. 3528
June 24, 2003
Page: 2
Giant Landscape, Inc. has satisfactorily completed similar concrete repair projects for
the City.
The project provides for the removal and disposal of existing improvements, grading,
installation of a drainage system, construction of concrete retaining walls, construction of
concrete sidewalk and rubberized play surface, installation of playground equipment,
installation of irrigation, landscaping, relocating palm trees, and other incidental items of
work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive. The project involved the reconstruction of
the existing park site and replacement of the playground equipment and did not impact
any environmental resources.
Funding Availability:
Staff is requesting the transfer of $20,000 from the Aquatic Operations Account No.
4340 -8070 to the Capital Improvement Program Account No. 7015- C4120614. Upon
approval of this. Budget Amendment there will be sufficient funds. available in the
following accounts for the work:
Account Description
General Fund
Contributions
Prepared by:
0�__
Stephen L
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Account Number Amount
7015- C4120614 $90,000.00
7251- C4120614 $182,000.00
Total: $272,000.00
Submitted by:
Stephen waaJnPkP a,
:e
Public Works Director
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City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 080
AMOUNT: F $20,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
NX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer funds to provide for the Cliff Drive Park Renovation Project, C -3528.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Amount
Debit Credit
Signed:
Signed
Signed
Administrative Services Director
City
City Council Approval: City Clerk
Automatic
$20,000.00
Date
e
Date
Description
Division
Number
4340
Recreation - Aquatics
Account
Number
8070
Rental of Property $20,000.00
Division
Number
7015
Parks
Account
Number
C4120614
Cliff Drive Park Playground
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed
Signed
Administrative Services Director
City
City Council Approval: City Clerk
Automatic
$20,000.00
Date
e
Date