HomeMy WebLinkAbout30 - Creation of a Building Ad Hoc CommitteeCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 30
June 24, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lois Thompson, Administrative Manager
949 - 644 -3311
lthompson@city.newport-beach.ca.us
SUBJECT: RESOLUTION TO CREATE A BUILDING AD HOC COMMITTEE
RECOMMENDATIONS:
Adopt Resolution No. 2003 - _ creating a Building Ad Hoc Committee to work
with Griffin Holdings, Inc. in site and facility planning for the proposed
improvements of City Hall, Fire Station, and Parking Structure.
2. Confirm Mayor's appointments of two (2) Council Members to the Committee.
DISCUSSION:
In July 2001, Council directed staff to pursue a long -term strategic plan in the form of a
City Hall Facilities Master Plan that would map our facility requirements in order to
better serve the public. At the January 8, 2001 City Council meeting, Griffin Holdings,
Inc. (Griffin) was hired to develop a City Hall Facility Needs Assessment as Phase I of
the City Hall Facilities Master Plan process.
At the April 8, 2003, Council Study Session, Council viewed a PowerPoint presentation
regarding the results of the City Hall Facility Needs Assessment. In general, the report
stated the current City Hall campus, including the Fire Station, is seriously deficient in
serving the current and future needs of the City.
As a result of the April 8, 2003, Study Session, the Council had three areas of concern
and directed staff to report on these items:
Will there be operational savings expected from new facilities?
Will there be significant improvement in productivity expected from new facilities?
Would the parking structure generate income?
In a response to these questions, Griffin authored a White Paper addressing these
areas of concern. This report and a response to Council's questions were presented at
SUBJECT: Resolution to Create a Building Ad Hoc Committee
June 24, 2003
Page 2
the May 27, 2003 Council Meeting. The item was tabled at this meeting and was
continued at the June 10, 2003 Council Meeting.
At the June 10, 2003 Council Meeting, a Professional Services Agreement was
awarded to Griffin to proceed with the schematic design phase of the planning process
and to schedule a series of community workshops to solicit input regarding the planning
and design of the project. Discussion at the Council meeting also included the phasing
of the project, the overall economic development opportunities of the area surrounding
City Hall, and the possibility of full or partial replacement of the City Hall campus.
Therefore, staff is recommending the formation of a Building Ad Hoc Committee to
provide an open forum for distribution of information and discussions of the schematic
design process for the City Hall campus. The following members are recommended:
The Mayor, two (2) City Council Members appointed by the Mayor, and the City
Manager. Staff support for the Building Ad Hoc Committtee will be provided by Griffin
Holdings, Inc. and Public Works staff. Additional City staff will be consulted on an as-
needed basis to provide specialized expertise.
Prepared by:
Submitted
Lois Thompson CSi`e G. Badum
Administrative Manager Public Works Director
Attachment: Resolution
RESOLUTION NO. 2003 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH ESTABLISHING THE BUILDING AD
HOC COMMITTEE TO OVERSEE THE SCHEMATIC
DESIGN PROCESS FOR THE CITY HALL CAMPUS
WHEREAS, in July 2001, the City Council of the City of Newport Beach
directed staff to pursue a long -term strategic plan for the City Hall Campus, and
WHEREAS, in January 2001, the City Council of the City of Newport Beach
awarded a contract to Griffin Holdings, Inc. to develop a City Hall Facility Needs
Assessment as Phase I of the City Hall Facilities Master Plan process, and
WHEREAS, as a result of the Needs Assessment findings, the City Council
of the City of Newport Beach awarded a contract to Griffin Holdings, Inc. to perform the
Phase II Schematic Design Process for the City Hall Campus on June 10, 2003; and
WHEREAS, the City Council of the City of Newport Beach intends to
schedule a series of community workshops to solicit input regarding the planning and
design of the project.
NOW, THEREFORE, be it resolved by the City Council of the City of
Newport Beach that a Building Ad Hoc Committee is established, to be comprised of the
following members: .
Mayor
Two (2) Council Members, appointed by the Mayor
The Newport Beach City Manager
BE IT FURTHER RESOLVED that the term of the Building Ad Hoc
Committee shall expire on March 31, 2005 unless extended by action of the City Council;
and
BE IT FURTHER RESOLVED that the Building Ad Hoc Committee have as
its charge the following oversight responsibilities:
1. To work with Griffin Holdings, Inc. on the identification and resolution of planning
issues,
2. To provide oversight on project planning costs,
3. To regularly report back to the City Council on the City Hall Campus planning
process,
4. To ensure all stakeholders have opportunity to provide input during the schematic
design process,
5. To make a recommendation to the City Council on proposed schematic design, on
or before March 2004.
Adopted this 24th day of June, 2003.
ATTEST:
City Clerk
f: \usem\pbw\shared\resolutions \city hall ad hoc committee.doc
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Mayor