HomeMy WebLinkAbout23 - Legal Advertising Bid for FY 2003-2004CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 23
June 24, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
LaVonne M. Harkless, City Clerk
949 - 644 -3005, Harkless@city.newport- beach.ca.us
SUBJECT: LEGAL ADVERTISING BID FOR FISCAL YEAR 2003 -2004
RECOMMENDATION:
Accept the bid of the Daily Pilot and authorize a purchase order for the one -year period
of fiscal year 2003 -2004.
DISCUSSION:
Background:
Publication of the City's legal notices in a newspaper of general circulation is required
by law. During the last thirteen fiscal years the Daily Pilot has performed this function
for the City.
Notices inviting bids for a one -year period were sent to the Daily Pilot, the Orange
County Register/The Current, and the Los Angeles Times. Bids were received from the
Daily Pilot, The Orange County Register/The Current, and The Newport News, a
publication of the Mission Viejo News, Inc. The breakdown of the three bids submitted
is as follows:
Daily Pilot
The Current
Newport News
$9.50 per column inch, per
$6.86 per column inch, per
$3.50 per column inch, per
insertion [Same rate as FY
insertion
insertion
1999 -2000, FY 2000 -2001,
FY 2001 -2002, & FY 2002-
03
Published daily (Sunday —
Published once a week
Published once a week
Saturday)
(Thursda yJ
(Friday)
Daily Pilot
The Current
Newport News
Normal Deadline —Two
Normal Deadline —The
Normal Deadline — One day
days prior
Wednesday prior to
prior
circulation
Circulation —
Circulation — 26,518
Circulation — 24,500
Monday, Tuesday,
Wednesday & Friday —
27,000
Thursday & Saturday —
40,000
Sunday — 31,000
Even though The Newport News and The Current submitted lower bids, I feel it is in the
best interest of the City to award the contract to the Daily Pilot based on their circulation
and daily publication schedule. Using a newspaper that publishes daily allows the City
more flexibility in meeting legal noticing requirements. In general, most of the City's
public hearing notices require publishing ten (10) days prior to the hearing date, and
oftentimes relatively short notice is provided about the need to advertise. If timing
permits, we try to publish most of our legal notices on Saturday to take advantage of the
highest circulation possible.
The Daily Pilot will continue to abide by all agreements previously made as far as
complimentary copies, pick -up service for all advertising needs, accepting emergency
copy insertions to meet legal requirements, and publishing the Council agenda
summary at no charge.
Environmental Review: Not applicable.
Public Notice:
The Notice Inviting Bids was published in The Daily Pilot on Saturday, May 31, 2003
and Saturday, June 7, 2003. The Notice was also posted on the public bulletin board at
City Hall on Wednesday, May 28, 2003.
Submi ed by
�c-
LaVonne M. arkless, City Clerk
(:\USERS \CIk \Shared \Vacation Info - LH \Legal Ad Contract 6- 24- 03.doc
• CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
May 27, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
LaVonne M. Harkless, City Clerk
644 -3007
Iharkless @city.newport- beach.ca.us
SUBJECT: LEGAL PUBLICATIONS FOR ONE -YEAR CONTRACT COVERING
FISCAL YEAR JULY 1, 2003 TO JUNE 30, 2004
RECOMMENDATION:
Authorize the City Clerk to publish a notice advertising for bids to be received on or
before the hour of 4:00 p.m., on Wednesday, June 11, 2003 for a one -year contract
covering the publishing and printing of legal notices, or other material required to be
published and circulated in the City of Newport Beach.
DISCUSSION:
Background:
Pursuant to Section 419 of the City Charter, it is required that the City Council, prior to
the beginning of each fiscal year, publish a notice inviting bids and contract for the
publication of all legal notices or other matter required to be published in a newspaper
of general circulation in said City.
Copies of the "Notice Inviting Bids" will be mailed to all newspapers of general
circulation published and circulated in the City of Newport Beach.
The current contract that expires on June 30, 2003 is with The Daily Pilot. In 2002 they
were awarded a one -year contract at the following rate:
FY 2002 -03 - $9.50 per column inch
Legal Advertising
May 27, 2003
Page 2
After receiving and reviewing the bids, the City Clerk will make a recommendation to
award the contract at the Council meeting of June 24, 2003.
Environmental Review: None
Submitted by:
j(6'.'- M, 1�4�
LaVonne M. Harkless, City Clerk
Attachment: Legal Notice
•
r,
• NOTICE INVITING LEGAL ADVERTISING BIDS
NOTICE INVITING BIDS to be received on, or before the hour of 4:00 p.m. on
Wednesday, June 11, 2003, for a one -year contract covering the publishing and
printing of legal notices, or other material required to be published in a newspaper
of general circulation published and circulated in the City of Newport Beach for
Fiscal Year 2003 -04 (July 1, 2003 - June 30, 2004).
Publish: May 31, 2003
June 7, 2003
•
r1
U
LaVonne M. Harkless, City Clerk
City of Newport Beach