HomeMy WebLinkAbout12 - Approval of PSA for Jamboree Road Rehabilitation from East Coast Highway to San Joaquin Hills Road - Contract No. 3242November 23, 1998
CITY COUNCIL AGENDA
ITEM NO. 12
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR
JAMBOREE ROAD REHABILITATION FROM EAST COAST HIGHWAY
TO SAN JOAQUIN HILLS ROAD — CONTRACT NO. 3242
RECOMMENDATION:
Approve a Professional Services Agreement with Berryman & Henigar of Santa Ana,
California, for professional engineering services for a contract price of $ 37,134.
DISCUSSION:
As a part of the City's adopted FY 98 -99 Capital Improvement Program, staff invited six
(6) engineering firms to submit their proposal for providing engineering design services
for approximately 1 mile of Jamboree Road from East Coast Highway to San Joaquin
Hills Road. The scope of the professional services include the research of available
records, data collection, field survey, geotechnical investigations, utility coordination,
development and analysis of roadway rehabilitation strategies, preparation of project
plans and specifications, re- construction coordination and meetings, bidding and
construction assistance, and the preparation of as -built plans after construction
completion.
All six (6) firms responded to our request for proposals. Staff reviewed the firms'
qualifications, past experience on similar projects, and availability and ranked Berryman
& Henigar of Santa Ana as the most suitable for the project design work. Upon
selection, staff negotiated with Berryman & Henigar to provide the necessary scope of
services for a fee of $ 37,134.
Berryman & Henigar have completed engineering services on similar projects for our
City and other local agencies in Southern California.
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS FOR JAMBOREE ROAD
REHABILITATION FROM E. COAST HIGHWAY TO SAN JOAQUIN HILLS ROAD — CONTRACT
NO. 3242
NOVEMBER 23, 1998
Page 2
Fundin
Funds for this project are available in Account No. 7181- C5100480, PAVEMENT
MANAGEMENT PROGRAM FY 1998 -99 MAJOR MAINTENANCE, Jamboree Road
Rehabilitation, East Coast Highway to San Joaquin Hills Road.
Respectfully submitted,
PLIBLIVORKS DEPARTMENT
Don Webb, Director
By: W
Bill Patapoff
City Engineer
Attachment: Project Location Map
Professional Services Agreement
Exhibit "A" Scope of Services
Exhibit "B" Schedule of Hourly Billing Rates
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this 24th day of November, 1998, by and
between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to
as "City "), and Berryman & Henigar, whose address is 2001 East First Street, Santa
Ana, California, 92705, (hereinafter referred to as "Consultant "), is made with reference to
the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement Street rehabilitation on Jamboree Road,
between East Coast Highway and San Joaquin Hills Road. ( "Project").
C. City desires to engage Consultant to provide professional engineering
design services for street improvements on Jamboree Road based upon
the terms and conditions contained in this Agreement.
D. The principal members of Consultant are for purpose of Project are
William Stracker, P.E., and Mohammed Rowther, P.E.
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant and
desires to contract with Consultant under the terms of conditions provided in
this Agreement.
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NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 24th day of November, 1998,
and shall terminate on the 301h day of June, 1999, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
Thirty-seven thousand, one hundred thirty -four Dollars ($ 37,134).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of City.
3.3 Consultant shall not receive any compensation for extra work without prior
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written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance
by City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
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warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
4.3 The term Construction Management or Construction Manager does not
imply that Consultant is engaged in any aspect of the physical work of construction
contracting. Consultant shall not have control over or charge of, and shall not be
responsible for Project's design, Project's contractor (hereinafter referred to as
"Contractor'), construction means, methods, techniques, sequences or procedures, or for
any health or safety precautions and programs in connection the work. These duties are
and shall remain the sole responsibility of the Contractor. Consultant shall not be
responsible for the Contractors schedules or failure to carry out the work in accordance
with the contract documents. Consultant shall not have control over or charge of acts or
omissions of City, Design Engineer, Contractor, Subcontractors, or their Agents or
employees, or of any other persons performing portions of the work.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
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and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details in means of performing the work provided that Consultant is in compliance with the
terms of this Agreement. Anything in this Agreement which may appear to give City the
right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies, which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Mohammed Rowther, P.E., to be its
Project Manager. Consultant shall not bill any personnel to Project other than those
personnel identified in Exhibit "B ", whether or not considered to be key personnel, without
City's prior written approval by name and specific hourly billing rate. Consultant shall not
remove or reassign any personnel designated in this Section or assign any new or
replacement person to Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to removal or assignment of non -key
personnel.
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Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant in accordance with the schedule
specified in "Exhibit A ". The failure by Consultant to strictly adhere to the schedule may
result in termination of this Agreement by City, and the assessment of damages against
Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible
for delays, which are due to causes beyond Consultant's reasonable control. However, in
the case of any such delay in the services to be provided for Project, each parry hereby
agrees to provide notice to the other party so that all delays can be addressed.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultants control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand delivery or mail.
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9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and/or his/her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
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indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A VII or better
carriers, unless otherwise approved by City Risk Manager.
A. Worker's compensation insurance covering all employees and principals of
Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the minimum amount of
One Million Dollars ($ 1,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
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any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership or joint venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
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Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City and
field review by Consultant. City will provide all such materials in a timely
manner so as not to cause delays in Consultant's work schedule.
B. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Bill
Patapoff shall be considered the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be rendered
pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
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performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and/or a restoration expense shall be borne by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
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22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted
without prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
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All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: William E. Stracker, P.E.
Senior Vice President
Berryman & Henigar
2001 East First Street
Santa Ana, CA 92705
(714) 568 -7300
Fax (714) 836 -5906
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
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terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
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compared to contractor bids or actual cost to City.
31. CADD DELIVERABLES
CADD data delivered to City shall not include the professional stamp or signature
of an engineer or architect. City agrees that Consultant shall not be liable for claims,
liabilities or losses arising out of, or connected with (a) the modification or misuse by City,
or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of
CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or
anyone authorized by City, of CADD data for additions to this Project, for the completion
of this Project by others, or for any other project, excepting only such use as is
authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
indemnify Consultant for damages and liability resulting from the modification or misuse of
such CADD data.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
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drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
Robin Clauson
Assistant City Attorney
ATTEST:
LaVonne Harkless
City Clerk
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CITY OF NEWPORT BEACH
A Municipal Corporation
Mayor
City of Newport Beach
CONSULTANT
William E. Stracker, P.E.
Senior Vice President
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City of Newport Beach
Jamboree Road Rehabilitation
The following is our proposed approach for
the design development and preparation of
construction documents for Jamboree Road
Rehabilitation in the City of Newport Beach.
PROJECT SCOPING MEETING
Upon receipt of the Notice to Proceed,
Berryman & Henigar will set up a kick -off
meeting with the City staff to discuss the
detailed scope of work and schedule of
milestone dates. We will also review the
project objectives, budget, design criteria,
permit requirements (such as the Coastal
Development Permit), and any potential
problems which may require early lead time
or mitigation.
DOCUMENT RESEARCH
Berryman & Henigar staff will research City
records for "as- built" street improvement
plans, bench mark locations, monument
information, pavement delineation plans,
geotechnical information, and other data
that may be pertinent to the project. Letters
will be sent to all agencies known to be
providing utilities and services or to be
operating within the project area. This letter
will include the project schedule and a
request for existing plans. The existing
utility services will be added to the project
plans.
DESIGN SURVEY
A field topographic survey will be conducted
to locate and detail all pertinent existing
improvements within the street right -of -way
including curb, manholes, valves, vaults, pull
boxes, catch basins, driveways, aprons,
back of walk, handicap ramps, above
ground utilities including poles, street light
and traffic signals, etc. Cross section
elevations will be taken at approximately
100 -foot intervals and will include top of
curb, gutter flowline and lip, back of walk,
and any grade breaks. Roadway
improvements will be surveyed to join with
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SECTION 6
SCOPE OF SERVICES
the new design. Elevations along a 10' by
10' grid will be obtained at the
intersection of San Joaquin Hills Road
and Jamboree Road to provide for an
analysis of the intersection geometrics.
MONUMENT PRESERVATION
Existing street centerline monuments will be
tied out prior to any construction activities
and will be properly documented and filed
with the County Surveyor as record
information.
BASE MAP DEVELOPMENT
Base plans shall be generated from, existing
plans and other information furnished by the
City, field survey, and data gathered by field
review. The plans will be prepared utilizing
AutoCAD computer aided drafting (CAD)
with Softdesk Civil Design software. The
base plans will be generated at a scale of
1 " =40'.
FIELD REVIEW
A field review will be performed after
preparation of the base plans to verify
topography within the roadway (i.e.,
manholes, valve boxes, driveway locations,
etc.), verify locations of existing striping,
pavement marking and loop detectors and
limits of pavement reconstruction.
SAN JOAQUIN HILLS ROAD AND
JAMBOREE ROAD INTERSECTION
ANALYSIS
Develop a 20 scale intersection grid plan
with possible 10 scale "blow -ups" to
review the elevations and analyze the
roadway geometrics for this location.
This analysis will include drainage and
safety issues.
Berryman & Henigar
47/
City of Newport Beach
Jamboree Road Rehabilitation
GEOTECHNICAL INVESTIGATION
Field Exploration
NINYO & MOORE will drill 2 shallow
borings within the project limits. Borings will
be excavated to a depth of about 10 feet
below existing ground surface. Two
additional borings will be drilled to a
depth of 5 feet to determine pavement
thickness at other locations along the
road at the direction of the Engineer.
NINYO & MOORE will contact City
representatives for information regarding
buried utilities and structures. They will also
notify Underground Service Alert (USA) to
coordinate with utility companies to clear
underground conduits and subsurface
structures in the vicinity of planned boring
locations.
Where proposed borings will penetrate
existing pavements, the thickness of
pavement section will be measured and
recorded. Subsurface conditions
encountered during exploration will be
logged by our field personnel. Bulk samples
of representative soil types will be obtained
in the borings. Earth materials encountered
will be classified in accordance with the
Unified Soil Classification System (ASTM
D2488). Samples will be packaged, labeled,
and transported to the laboratory for testing.
Upon completion of drilling and sampling,
borings will be backfilled with on -site
excavated materials. Where existing
pavements are penetrated, the upper 6
inches near street grade will be patched with
cold -mix asphalt concrete or quick -set
cement.
Laboratory Testing and Analysis
Samples obtained in the field will be tested
in the laboratory to evaluate their subgrade
support properties. Laboratory testing will
include moisture, dry density, wash sieve
(No. 200) analysis, corrosivity, compaction,
and a resistance "R" value test. Laboratory
f:%prnp%dAnewperlbeach196w- 0176 rehabJamburee2106 scape2.dec
SECTION 6
SCOPE OF SERVICES
testing will be performed in general
accordance with applicable procedures of
the current American Society for Testing and
Materials (ASTM), California Department of
Transportation (Caltrans) Test Method
(CTM), or other approved test standards.
Investigation Report
Based upon results of the field exploration
and laboratory testing, we will analyze the
information developed through our
investigation or otherwise available to us,
including those aspects of the subsurface
conditions that may affect design and
construction of the project adjacent to the
median. NINYO & MOORE will submit a
report summarizing our findings and
recommendations. Four copies of the report
will be submitted. The report will address
the following items:
• A summary of the measured thickness of
existing structural sections at the
exploratory locations.
• A description of subsurface conditions
adjacent to the landscaped medianand
controlling engineering properties of the
encountered materials, including
documentation of boring and sampling
locations, and laboratory test results.
• Evaluation of pavement, including
support characteristics of subgrade,
preparation of subgrade, and structural
sections of asphaltic concrete and base
course on the basis of Traffic Indices
(TIs) to be provided by the City.
• Geotechnical requirements and
compaction criteria for construction of
street subgrade and pavement sections.
• Recommendations for post- investigation
services.
Schedule
Ninyo & Moore estimates the completion of
field work to Report will take about 6 weeks.
6 -2 Berryman & Heaigar
City of Newport Beach
Jamboree Road Rehabilitation
PAVEMENT REHABILITATION PLANS
Pavement rehabilitation plans will be
prepared on the 40 -scale base maps for this
project. The improvement plans will be
based on 2 inches of asphalt concrete over
fabric, the Materials Report prepared by
NINYO & MOORE, and on the field review
by Berryman & Henigar staff. The plans will
include:
• title sheets;
• typical cross - sections;
• limits of crack seal, pavement removal
and reconstruction, and asphalt concrete
overlays;
• limits of cold milling along curb and
gutter, median gutter, cross - gutters and
project limits;
• adjustment to grade for utility vaults and
manhole frame and cover;
• reinstallation of traffic signal loop
detectors as necessary based upon
City's striping plans.
Striping And Pavement Marking Plans
Striping and pavement marking plans will
be provided by the City. The plan will
include the necessary details for the
replacement of existing traffic signal loop
detectors as needed along Jamboree Road.
Stage Construction And Traffic Control
Stage construction and traffic control
requirements will be outlined in the Special
Provisions so that the construction
contractor can prepare plans delineating the
work to be performed in each phase of
construction and showing how the traffic is
to be handled during construction.
UTILITY NOTIFICATIONS
B &H staff will send out second notices with
two sets of preliminary plans to all affected
utilities and other agencies for their review
of the proposed improvements, and will
incorporate comments received into the final
design.
f:%proplciv\newporlbeachlgew -0176 rehab%jamboree2106 scupe2.doc 6 -3
SECTION 6
SCOPE OF SERVICES
COST /QUANTITY ESTIMATES AND
SPECIFICATIONS
Cost/Quantity Estimates shall be prepared in
a unit price format indexed for easy
updating. City's Standard Specifications
shall be provided by the City and
incorporated into the contract documents.
The consultant will provide the Special
Provisions specifically for the project.
70% SUBMITTAL
The 70% Submittal to the City for review and
comments will include two sets of the
following:
1. Title Sheet.
2. Preliminary Street Improvement Plans..
3. Detail and Sections.
4. Preliminary Quantity and Cost Estimate.
5. Initial results of the soils evaluation will
be discussed to determine design
parameters.
A comment review meeting is anticipated
after receiving comments back from the City.
100% SUBMITTAL
The 100% submittal to the City will include
the final plans, complete draft specifications,
draft special provisions, and final quantities
and cost estimates. All previous design
comments and all design related issues will
be addressed with this submittal. A
comment review meeting with the City is
anticipated after receiving comments back
from the City.
FINAL SUBMITTAL PACKAGE
Prepare final plans, specifications, and
estimates City staff and utility companies'
review comments.
Send out final utility notices and plans for
approval, and to obtain the necessary
permits, where applicable.
Berryman & Henigar
City of Newport Beach
Jamboree Road Rehabilitation
Submittal of Final Plans, Specifications, and
Estimate (PS &E) will include the following:
1. Submit all pertinent design
correspondence, including responses
from utilities.
2. Original mylar and two sets of Street
Improvement Plans.
3. Original and two sets of specifications
4. Cross - sections and working drawings.
5. Cost Estimate and all backup materials
6. Electronic files of CAD drawings
(AutoCAD) and specifications (Microsoft
Word or WordPerfect).
7. City's red -line comments on the
Preliminary Plan Submittal.
BID PHASE AND CONSTRUCTION
SUPPORT
Attend pre - construction meeting.
Berryman & Henigar staff will be available
throughout the bidding and construction phase
of the project for plan interpretations and tech-
nical support.
Provide engineering assistance in change
order work initiated by the City or variation of
submittal packages due to funding source
changes.
Prepare Project Record Drawings from the
Contractor's red -lined blueprints on the
original signed mylars.
SECTION 6
SCOPE OF SERVICES
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City of Newport Beach
Jamboree Road Rehabilitation
BERRYMAN 8 HENIGAR
HOURLY RATE SCHEDULE
EQUIP -MENT: HOURLY
TYPE RATE
Dynaflect 125.00
Inroads CADD Design 24.00
Microstation CADD Drafting 12.00
Plotter 11.00
Out -of- pocket expenses (blueprinting, reproduction, and printing) will be invoiced at cost
plus 15 %. A 15% fee for administration, coordination and handling will be added to
subcontracted services. Mileage will be invoiced at $0.36 /mile. Scheduled overtime will be
performed at 125 %. Rates may be adjusted after that date to compensate for labor cost
increases and other increases due to inflationary trends.
[:\prop \civ \ newporlbeach\98w -0176 rehab\proj d\appx rate.doc
Berryman & Henigar
4 -1
HOURLY
HOURLY
CLASSIFICATION
RATE
CLASSIFICATION
RATE
Principal Consultant
146.00
Technician 1
35.00
Principal Engineer
135.00
Licensed Land Surveyor
87.00
Senior Associate
113.00
Supervising Land Surveyor
81.00
Senior Engineer
103.00
2- Person Survey Crew
163.00
Engineer 111
92.00
3- Person Survey Crew
198.00
Engineer 11
81.00
Senior Survey Analyst
81.00
Engineer 1
70.00
Survey Analyst
70.00
Planner 11
81.00
Senior Inspector
70.00
Planner 1
70.00
Inspector
60.00
Senior Designer
87.00
Senior Contract Administrator
71.00
Designer
70.00
Contract Administrator
61.00
Senior Draftsperson
60.00
Building Official
94.00
Draftsperson
48.00
Senior Programmer
76.00
Engineering Assistant
60.00
Programmer
60.00
Plan Checker IV
92.00
Cadd Designer
81.00
Plan Checker III
81.00
Cadd Operator 11
70.00
Plan Checker 11
76.00
Cadd Operator 1
60.00
Plan Checker 1
70.00
Word Processor 111
60.00
Technician VI
76.00
Word Processor II
48.00
Technician V
65.00
Word Processor 1
39.00
Technician IV
55.00
Clerical
33.00
Technician III
46.00
Technician 11
39.00
EQUIP -MENT: HOURLY
TYPE RATE
Dynaflect 125.00
Inroads CADD Design 24.00
Microstation CADD Drafting 12.00
Plotter 11.00
Out -of- pocket expenses (blueprinting, reproduction, and printing) will be invoiced at cost
plus 15 %. A 15% fee for administration, coordination and handling will be added to
subcontracted services. Mileage will be invoiced at $0.36 /mile. Scheduled overtime will be
performed at 125 %. Rates may be adjusted after that date to compensate for labor cost
increases and other increases due to inflationary trends.
[:\prop \civ \ newporlbeach\98w -0176 rehab\proj d\appx rate.doc
Berryman & Henigar
4 -1