HomeMy WebLinkAbout16 - Tennis Reserve Fund Budget TransferAGENDA ITEM 16
NOVEMBER 23, 1998
COMMUNITY SERVICES DEPARTMENT
Arts & Cultural - Library - Recreation - Seniors
To: Dennis Danner, Acting City Manager
Dick Kurth, Acting Administrative Services Director
From: La Donna Kienitz, Community Services Director /City Librarian'
Re: Tennis Reserve Fund Budget Transfer
RECOMMENDATION
Approve the following transfer of $27,000 from account 010 -3742 and appropriate to
4330 -8080.
From: 010 -3742 Tennis Reserve Fund
To: 4330 -8080 Fee Based Classes - Profess ional/TechnicaI NOC
BACKGROUND
City Council Policy 1 -2 - Instructional Recreation Activities, provides for 20% of the
registration fees from tennis instructional classes to be set aside for the annual
refurbishment or development of tennis courts or development of new recreational
programs.
In FY 1997/98 the tennis program served over 1,200 people of all ages at Newport Beach
tennis facilities. Revenue totaled $56,200. In accordance with City Policy 1 -2, $11,200
was transferred to the Tennis Reserve Fund.
The programs are increasing. This fiscal year date, there are already over 1,200 people
enrolled in the City tennis programs at various Newport Beach facilities.
The following projects will be completed for proper maintenance and safety of the tennis
courts:
• Court resurfacing at West Newport, San Miguel and Cliff Drive Parks
• Replacement of benches at Mariners Park
• Purchase of tennis equipment for the instructional programs
• Purchase of replacement nets and windscreens
Attachment — City Policy 1 -2
I -2
INSTRUCTIONAL RECREATION ACTIVITIES
The instructional recreational programs for children and adults provided by the
Community Services Department will be conducted on the basis of being at least
self - supporting. An amount equal to at Ieast 25% of the costs incurred will be set
aside for administrative overhead. Registration fees will be based on an amount
sufficient to acquire independent contractors, class materials and the
administrative overhead and a facility use fee. Occasionally, it may be necessary
to conduct a specific class in which revenues are not sufficient to be self -
supporting. However, each total recreation program, such as tennis, sailing,
surfing, etc., will be at least self - supporting.
A sum of money equivalent to 20% of the gross annual revenues derived from
the instructional classes in surfing shall be set aside and used for the purpose of
purchasing new or replacement surfboards.
A total of 20% of the registration fees from tennis instructional classes shall be set
aside annually for refurbishment or development of tennis courts or
development of new recreational programs or facilities.
The Community Services Director or
agreements for securing independent
recreation activities.
Adopted - October 1963
Amended - August 30,1966
Amended - November 25,1968
Amended - March 1970
Amended - April 12,1971
Amended - August 9,1971
Amended - February 14, 1972
Amended - March 13, 1972
Amended - November 11, 1974
Amended - March 24,1975
Amended - December 8, 1975
Amended - November 27,1978
Amended - November 28, 1988
Amended - January 24, 1994
Formerly I -6
designee is authorized to enter into
contractors for approved instructional
Amended - February 27, 1995
0
City of Newport Beach NO. BA- 023
BUDGET AMENDMENT
1998 -99 AMOUNT: g27,o00.00
'ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
X Transfer Budget Appropriations Px No effect on Budgetary Fund Balance
from existing budget appropriations
from additional estimated revenues
X from reserved fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To appropriate tennis reserves for court resurfacing, bench replacement and purchase of tennis equipment, replacement
nets and windscreens.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
General Fund 3742
REVENUE APPROPRIATIONS (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit
Description
Tennis Reserves $27,000.00
Description
Description
4330 Fee Based Classes
8080 Services - Professional & Technical NOC
Credit
$27,000.00
Division Number
Account Number
// " Automatic System Entry.
Signed: ..(.
Financi pproval: Fnc to /� Date
Signed:
Administrative Approval: ity Manager Date
Si -ned:
City Council Approval: City Clerk
Date