HomeMy WebLinkAbout18 - Rehabilitation of the City's Radio Communications Tower CITY OF
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. � NEWPORT BEACH
-- City Council Staff Report
September 8, 2015
Agenda Item No. 18
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644-3330,
dawebb @newportbeachca.gov
PREPARED BY: Mark Vukojevic, Deputy Public Works Director/City Engineer
PHONE: 949-644-3319, mvukojevic @newportbeachca.gov
TITLE: Rehabilitation of the City's Radio Communications Tower
ABSTRACT:
The City owns and operates a 320-foot radio communications tower located at the City Utilities Yard in
West Newport. The tower is a critical communications link used by the City for routine and emergency
communications as well as by surrounding public safety agencies, for emergency communications. This
tower has undergone a recent inspection and due to extensive corrosion is in need of immediate
rehabilitation. A budget amendment is requested to expedite the process of funding the design and
rehabilitation construction.
RECOMMENDATION:
Approve Budget Amendment No. 16BA-006 appropriating $400,000 for the rehabilitation of the City Radio
Tower Rehabilitation Project from unappropriated fund balance. If approved, 80 percent will be funded by
the 800 MHz Equipment Fund, 15 percent will be funded by the Water Fund and 5 percent will be funded
by the Wastewater Fund.
FUNDING REQUIREMENTS:
The Budget Amendment appropriates $400,000 in increased expenditure appropriations from the
Information Technology Replacement Fund unappropriated fund balance, 765-300000, to the City Radio
Tower Rehabilitation Project, 76501-980000-16M13.
The City is in discussions with the County of Orange to develop a cost sharing formula for this project. Staff
will be meeting with County 800 MHz Governance Committee at their next meeting in October to request
funding assistance.
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DISCUSSION:
In 2005, the City acquired the tower from Entravision Communications and the tower is a critical piece of
the City's and County's radio communications network. This network provides strong radio signal coverage
throughout the City for all City departments as well as for surrounding public safety agencies. The tower
also provides a crucial communication link between many of the City's facilities.
A recent detailed inspection utilizing specialized climbers and a drone mounted camera revealed that the
structure has substantially deteriorated. The structural steel components and connections are in need of
immediate replacement. City Staff has commissioned the design of the rehabilitation and is preparing the
construction documents. Staff recommends that the tower be quickly rehabilitated and maintain the current
site because of the cost and complicated regulatory environment to replace or relocate the tower.
Preliminary estimates for manufacturing the tower replacement components, a temporary tower during the
construction and the rehabilitation is estimated between $300,000 and $400,000 at this time. Staff will then
bid the construction as a Capital Project this fall with the goal of completing the project this winter.
ENVIRONMENTAL REVIEW:
Staff recommends City Council find this action is not subject to the California Environmental Quality Act
("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (Architectural and Engineering services is not
a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A- Budget Amendment
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ATTACHMENT A
City of Newport Beach NO. BA- 16BA-006
BUDGET AMENDMENT
2015-16 AMOUNT: 5400,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND �X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the rehabilitation of the City Radio Tower.
If approved, 80%will be funded by the 800 MHZ equipment fund 15%will be funded by the Water fund
and 5%will be funded by the Sewer fund.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
754 300000 800 MHZ Radio Fund-Fund Balance $320,000.00
701 300000 Water Enterprise Fund-Fund Balance $60,000.00
711 300000 Sewer Enterprise Fund-Fund Balance $20,000.00
REVENUE ESTIMATES(3601)
Fund/Division Account Description
EXPENDITURE APPROPRIATIONS(3603)
Description
Org Number 75401 800 MHZ CIP
Account Number 980000 CIP Expenditures for GL
Project Number 16M13 City Radio Tower Rehabilitation $320,000.00
Org Number 70101 Water Enterprise Fund CIP
Account Number 980000 CIP Expenditures for GL
Project Number 16M13 City Radio Tower Rehabilitation $60,000.00
Org Number 71101 Sewer Enterprise Fund CIP
Account Number 980000 CIP Expenditures for GL
Project Number 16M13 City Radio Tower Rehabilitation $20,000.00
Automatic System Entry.
Signed: �-
nan Approv : Finance Directo Date
Signed:
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk Date
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