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Home My WebLink About13 - DUE Enforcement & Awareness Program GrantsCITY OF NEWPORT BEACH C9C /Fp0.H`P City Council Staff Report Agenda Item No. 13 September 25, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Police Department Jay R. Johnson, Chief of Police 949 - 644 -3701, JJohnson @nbpd.org PREPARED BY: Jeff Lu, Lieutenant 949 - 644 -3740, JLu @nbpd.org APPROVED: � 0. TITLE: Acceptance of 2012/2013 State of California, Office of Traffic Safety, DUI Enforcement and Awareness Program Grants #PT1302 and #SC13284 ABSTRACT: The Police Department seeks acceptance of two grants totaling $185,000, both granted from the State of California, Office of Traffic Safety (OTS), to fund a Driving Under the Influence (DUI) Enforcement and Awareness Program, traffic safety enforcement, and DUI Sobriety Checkpoints. RECOMMENDATIONS: 1. Authorize the City Council to accept a $110,000 "Selective Traffic Enforcement Program" (STEP) award granted to the Newport Beach Police Department by the OTS per Council Policies F -3 and F -25. Therefore, to comply with Council Policy F -3, City Council must formally accept the award of $110,000 and create a new appropriation to expend the money. 2. Approve a Budget Amendment increasing Police revenue estimates and expenditure appropriations by $110,000. 3. Authorize the City Council to accept a $75,000 "Sobriety Checkpoint Grant Program" award granted to the Newport Beach Police Department by the OTS per Council Policies F -3 and F -25. Therefore, to comply with Council Policy F -3, City Council must formally accept the award of $75,000 and create a new appropriation to expend the money. 4. Approve a Budget Amendment increasing Police revenue estimates and expenditure appropriations by $75,000. Acceptance of 2012/2013 State of California, Office of Traffic Safety, DUI Enforcement and Awareness Program Grants #PT1302 and #SC13284 September 25, 2012 Page 2 FUNDING AVAILABILITY: The first Budget Amendment records and appropriates $110,000 in additional revenue from the OTS STEP grant and $110,000 in increased expenditure appropriations. The revenue will be posted to the OTS STEP FY 13 account, 127 -4924, and the expenditure appropriations will be posted to the various expenditure accounts in division 1274 of the OTS Fund, according the following breakdown: 1274 -7041 Overtime: Safety $ 105,900 1274 -7425 Medicare Fringes $ 1,600 1274 -8100 Travel & Meetings $ 2,500 Total FY 13 STEP Grant 110 000 The second Budget Amendment records and appropriates $75,000 in additional revenue from the OTS Sobriety Checkpoint grant and $75,000 in increased expenditure appropriations. The revenue will be posted to the OTS Sobriety Checkpoint FY 13 account, 127 -4925, and the expenditure appropriations will be posted to the various expenditure accounts in division 1275 of the OTS Fund, according to the following estimated breakdown: 1275 -7041 Overtime: Safety $ 73,900 1275 -7425 Medicare Fringes $ 1,100 Total FY 13 Sobriety Checkpoint Grant tis 000 DISCUSSION: Background: The City of Newport Beach has been awarded two grants from the State of California, OTS, to increase DUI Enforcement and Awareness and to fund additional traffic safety enforcement in the City of Newport Beach. Grant number PT1302 ( "Selective Traffic Enforcement Program ") and grant number SC13284 ( "Sobriety Checkpoint Grant Program ") will both become effective October 1, 2012, and expire September 30, 2013. This combined $185,000 in grant funds will pay for overtime costs for officers specifically assigned to DUI enforcement and awareness programs, including six DUI checkpoint operations and additional traffic safety saturation patrols. In 2010, OTS rated 103 California cities with population in the 50,000 to 100,000 range. At that time Newport Beach ranked as follows: K Acceptance of 2012/2013 State of California, Office of Traffic Safety, DUI Enforcement and Awareness Program Grants #PT1302 and #SC13284 September 25, 2012 Page 3 Category Rankin Persons killed or injured in alcohol - involved collisions 6 Total alcohol - involved collisions 1 Alcohol - involved collisions with drivers between the ages of 21 and 34 21 Alcohol - involved collision with drivers under 21 48 The Police Department, in an effort to improve our DUI programs and to reduce the number of deaths and injuries involving alcohol - related driving, speed, red -light running, and other primary collisions factors, applied for and was awarded two OTS grants in the total amount of $185,000, pending approval of the City Council. Both are reimbursable grants, in that funds are repaid after the City incurs the overtime expense. Claims for reimbursement are made quarterly, and payments are processed by the State thereafter. The "Selective Traffic Enforcement Program" grant ($110,000) allows for the funding of overtime associated with 50 DUI saturation patrols, 12 primary collision factor saturation patrols, five distracted driving saturation patrols, and two motorcycle safety saturation patrols. The "Sobriety Checkpoint Grant Program" grant ($75,000) allows for the funding of overtime associated with six DUI checkpoint operations. This year, OTS has separated the "Selective Traffic Enforcement Program" grant funds from the "Sobriety Checkpoint Grant Program" funds, and that is the reason for two separate OTS grants for the upcoming fiscal year. Prior to this year, one OTS grant funded both programs. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQX) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). 3 Acceptance of 2012/2013 State of California, and Awareness Submitted by: (2�;t /'-� Ja . Johrgbn Chief of Police Office of Traffic Safety, DUI Enforcement Program Grants #PT1302 and #SC13284 September 25, 2012 Page 4 Attachments: OTS Award Letter, STEP Grant OTS Award Letter, Sobriety Checkpoint Grant Budget Amendments STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY 2208 KAUSEN DRIVE, SUITE 300 ELK GROVE, CA 95758 www.ots.ca.gov (916)509.3030 (800) 735 -2929 (TTRDD- Referral) (916) 509 -3055 (FAX) July 27, 2012 Jeff Lu, Lieutenant Newport Beach Police Department 870 Santa Barbara Drive Newport Beach, CA 92660 Dear Lieutenant Lu: EDMUND G. BROWN JR.. GOVERNOR ems' 1 CALIFORNIA OrrIC■ OI raurlC rllrrlY Grant No. PT1302 Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively approved your funding request for the proposal titled "Selective Traffic Enforcement Program" in the amount of approximately $110,000.00. Your OTS Coordinator will contact you to discuss your proposal and explain the Grant Agreement process. It is our goal to have all new grants start no later than October 1, 2012. If approval from your City Council or Board of Supervisors is required, you should begin that process now. Do not incur grant reimbursable costs prior to the receipt of your official approval packet from OTS or before your grant start date. OTS will initiate a statewide media news release regarding 2013 proposals selected for funding. Your agency should not publically announce this tentative award until the grant agreement is fully negotiated and signed by OTS. Again, congratulations on the success of your proposal. If you have any questions, please contact Julie Schilling, Operations Coordinator, at (916) 509 -3018 or e-mail ;Itjulie.schilling@ots.r-a.gov. Sincerely, CHRISTOPHER J. MURPHY Director JS:kn STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY 2208 KAUSEN DRIVE. SUITE 300 ELK GROVE, CA 95758 www.ots.ca.gov (916)509.3030 (800) 735.2929 (7TRDD- Refertal) (916) 5D9 -3055 (FAX) August 3, 2012 Jeffrey Lu, Lieutenant Newport Beach Police Department 870 Santa Barbara Drive Newport Beach, CA 92660 Dear Lieutenant Lu: EDMUND G. BROWN JR., GOVERNOR ��v Y av2ia Grant No. SC13284 Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively approved your funding request for the proposal titled "Sobriety Checkpoint Grant Program" for the amount of $75,000.00. The approval is for six checkpoint operations during the period from October 1, 2012 to September 30, 2013. The maximum allowed cost per checkpoint is $12,500.00. The University of California Berkeley Safe Transportation Research and Education Center (SafeTREC), who is administering the grant funds for OTS, will e -mail a grant contract to the contact listed on the application. Please have the Authorizing Official and any additional individuals authorized to sign claims sign the contract. Send the contract to SafeTREC no later than September 5, 2012. It is our goal to have all new grants start no later than October 1, 2012. The SafeTREC will issue you a copy of the signed, fully executed grant contract. If approval from your City Council or Board of Supervisors is required, you should begin that process now. Do not incur costs prior to the date of the signed, fully executed contract from SafeTREC. Again, congratulations on the success of your proposal. if you have any questions, please contact Shar Rauch, SafeTREC Program Coordinator at (510) 643 -1774 or by e-mail at checkooint(aberkele} edu. Sincerely, oL 1�4 CHRISTOPHER J. MURPHY Director CM:kn cc: Shar Rauch City of Newport Beach NO. BA- 13BA -012 BUDGET AMENDMENT 2012 -13 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Pq Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: AMOUNT: $185,000.oa Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance PX No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations to accept two State of California, Office of Traffic Safety (OTS) Grants to increase DUI Enforcement and Awareness and to fund additional traffic safety enforcement. Funds will be used to pay for overtime costs for officers specifically assigned to these programs. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Fund Account Description Debit Credit REVENUE ESTIMATES (3601) Fund /Division Account Description 127 4924 OTS Grants - OTS Selct Traffic Enfrc FYI $110;000.00 127 4925 OTS Grants - OTS Sobriety Chckpt FYI $75,000.00 EXPENDITURE APPROPRIATIONS (3603) Automatic Signed: W'./' / �4,��Vf CP/1 /rte tFinancial Approval Finance cto Date Signed: c� lw I1y Description Adm(ins�trraliiv,�e/Approv I: City Manager 7. 0� Division Number 1274 FYI OTS Select Traffic Enforcement Program (STEP) Date Account Number 7041 Overtime, Safety & 1/2 Time $105,900.00 Division Number 1274 FYI OTS Select Traffic Enforcement Program (STEP) Account Number 7425 Medicare Fringes $1,600.00 Division Number 1274 FY13 OTS Select Traffic Enforcement Program (STEP) Account Number 8100 Travel & Meetings NOC $2,500.00 Division Number 1275 FYI OTS Sobriety Checkpoint Program Account Number 7041 Overtime, Safety & 1/2 Time $73,900.00 Division Number 1275 FYI OTS Sobriety Checkpoint Program Account Number 7425 Medicare Fringes $1,100.00 Automatic Signed: W'./' / �4,��Vf CP/1 /rte tFinancial Approval Finance cto Date Signed: c� lw I1y q�15�7A11_ Adm(ins�trraliiv,�e/Approv I: City Manager 7. 0� Date 1 2- Signed: V W l/kUI %i5' City Council Approval-, City Clerk Date