HomeMy WebLinkAboutPBR AGENDA 10-06-2015 This Parks, Beaches & Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches & Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Parks, Beaches & Recreation Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches & Recreation Commission. The Parks, Beaches & Recreation Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) in all respects. If, as an attendee or a participant at this meeting,
you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. If requested,
this agenda will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990
(42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Please contact the Parks, Beaches & Recreation Commission Secretary at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3151 or recreation@newportbeachca.gov.
CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION
AGENDA
CITY COUNCIL CHAMBERS @ CIVIC CENTER
100 Civic Center Drive
Tuesday, October 6, 2015 – 6:00 PM
PB&R Commission Members: Staff Members:
Walt Howald, Chair
Marie Marston, Vice Chair
Tom Anderson
Ron Cole
Roy Englebrecht
Kathy Hamilton
Laird Hayes
Laura Detweiler, Recreation & Senior Services Director
Sean Levin, Recreation & Senior Services Deputy Director
Mike Pisani, Municipal Operations Director - Maintenance
Dan Sereno, Landscape Manager
Teri Craig, Administrative Support Specialist
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER
2) ROLL CALL
3) SEATING OF COMMISSIONERS
4) NOTICE TO THE PUBLIC
Public comments are invited on agenda items generally considered to be within the subject matter jurisdiction of the PB&R
Commission. The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not
required in order to address the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission has the discretion to extend or shorten the speakers’
time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please
turn cell phones off or set them in the silent mode.
5) CONSENT CALENDAR
All matters listed under Consent Calendar 5A-5D are considered by the PB&R Commission to be routine and will all be enacted by
one motion in the form listed below. The Commission Members have received detailed staff reports on each of the items
recommending approval and there will be no separate discussion of these items prior to the time the Commission votes on the motion
unless members of the Commission, staff, or the public request a specific item to be discussed and/or removed from the Consent
Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the
lectern upon invitation by the Chair.
A. Minutes of the September 1, 2015 meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file Activity Report.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file Activity Report of past and upcoming projects and events.
D. Community Service Award – Darren Brilhart
Recommendation: Approve the Community Service Award recognition of Darren Brilhart and direct
staff to invite Mr. Brilhart to a future meeting to be recognized.
6) CURRENT / NEW BUSINESS – Staff Report
A. Tree Removal – 445 Begonia Avenue
Recommendation: Consider staff’s recommendation to deny request of Louetta Souers to remove
two City Eucalyptus trees at 445 Begonia Avenue.
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PB&R Agenda – 10/6/2015
Page 2
7) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, AD HOC
UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE
AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
8) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject matter
jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The PB&R Commission has
the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit
adjustment is applied equally to all speakers.
9) ADJOURNMENT
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
September 1, 2015 – 6:00 PM
1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION
COMMISSION TO ORDER – 6:02 PM
2) ROLL CALL
Present: Ron Cole, Chair
Roy Englebrecht, Vice Chair (Absent/Excused)
Tom Anderson
Kathy Hamilton
Laird Hayes
Walt Howald (Absent/Excused)
Marie Marston
Staff: Dave Kiff, City Manager
Laura Detweiler, Recreation & Senior Services Director
Mike Pisani, Municipal Operations Director
Dan Sereno, Landscape Manager
Justin Schmillen, Recreation Manager
Teri Craig, Administrative Support Specialist
3) ELECTION OF OFFICERS
Administrative Support Specialist Teri Craig, acting as Secretary, read instructions to
the Commission with details for the election of Chair and Vice Chair. She declared the
position of Chair to the PB&R Commission for FY 2015/2016 and called for
nominations.
Commissioner Marston nominated Commissioner Howald.
Commissioner Anderson nominated Vice Chair Englebrecht.
Motion by Chair Cole, second by Commissioner Anderson to close nominations.
Motion carries unanimously with Commissioner Howald and Vice Chair Englebrecht,
absent.
Chair Cole opened public comments. Seeing none, the public comments
period was closed.
Secretary Craig read off the written votes as follows:
Commissioner Anderson voted for Vice Chair Englebrecht.
Commissioner Hamilton voted for Commissioner Howald.
Parks, Beaches & Recreation Commission Minutes
September 1, 2015
Page 2
Commissioner Hayes voted for Commissioner Howald.
Commissioner Marston voted for Commissioner Howald.
Chair Cole voted for Commissioner Howald.
Secretary Craig stated that Commissioner Howald was the new Chair for the FY
2015/2016 PB&R Commission by a vote of 4 to 1.
Chair Cole opened nominations for Vice Chair of the PB&R Commission for FY
2015/2016.
Commissioner Hamilton nominated Commissioner Marston.
Commissioner Anderson nominated Commissioner Hayes.
Motion by Commissioner Anderson, second by Commissioner Hayes to close
nominations. Motion carries unanimously with Commissioner Howald and Vice Chair
Englebrecht, absent.
Chair Cole opened public comments. Seeing none, the public comments
period was closed.
Secretary Craig read off the written votes as follows:
Commissioner Anderson voted for Commissioner Hayes.
Commissioner Marston voted for Commissioner Marston.
Commissioner Cole voted for Commissioner Marston.
Commissioner Hamilton voted for Commissioner Marston.
Commissioner Hayes voted for Commissioner Marston.
Secretary Craig congratulated Commissioner Marston as the new Vice Chair for the FY
2015/2016 PB&R Commission by a vote of 4 to 1.
Commissioner Cole asked to have the seating of Commissioners included in the October
PB&R Commission agenda.
Vice Chair Marston took over the gavel for the rest of the meeting.
4) NOTICE TO THE PUBLIC
5) CONSENT CALENDAR
A. Minutes of the August 4, 2015 meeting.
Recommendation: Waive reading of subject minutes, approve and order filed.
Parks, Beaches & Recreation Commission Minutes
September 1, 2015
Page 3
B. Parks & Operations Division Activity Report.
Recommendation: Receive/file Activity Report.
C. Recreation & Seniors Services Activity Report.
Recommendation: Receive/file Activity Report of past and upcoming projects and
events.
Vice Chair Marston opened public comments.
Jim Mosher stated that he submitted corrections to the minutes of August 4, 2015, in
writing before the meeting.
Vice Chair Marston closed public comments.
Motion by Commissioner Anderson, second by Commissioner Hayes to amend the
Minutes of August 4, 2015 as discussed and accept Consent Calendar items 5B-5C.
Motion carries unanimously with Chair Howald and Commissioner Englebrecht, absent.
6) CURRENT / NEW BUSINESS – Staff Report
A. Proposed Conceptual Plan for Permanent Pickleball Courts at Bonita
Canyon Sports Park West/Field 6
Recommendation: Review and provide feedback on the proposed conceptual plan
for four permanent pickleball courts at Bonita Canyon Sports Park West/Field 6.
- Recommend conceptual plan and consideration of 2016/17 CIP funding
allocation to City Council to complete permanent pickleball courts at Bonita
Canyon Sports Park West/Field.
Recreation Manager Justin Schmillen provided details of the report addressing
background, prior Commissioner consideration and actions, volunteers, schedules,
average attendance over the last year, demonstrations, quarterly tournaments, classes,
other interests expressed by players, rationale for choosing San Joaquin tennis courts
for striping, challenges with dual striping and noise and staff actions to address them,
parking, exploration of alternative sites, and benefits and impacts relative to Bonita
Canyon Sports Park West/Field 6, areas from which residents participate, other sites
where Pickleball is played, and staff recommendations.
Discussion followed regarding low-noise balls, paddles that help mitigate noise, surface
material and volunteers.
Recreation Manager Schmillen reported that no negative comments were received from
nearby residents of Bonita Canyon Sports Park and that AYSO Region 57 who uses the
adjacent soccer fields is in support of the conceptual plan and location. He added that
drop-in outdoor play is free, at this time at the San Joaquin courts .
Vice Chair Marston opened public comments.
Jim Whistler invited Members of the Commission to see residents play and join in the
game. He spoke in support of the sport and thanked the City for its support and
Parks, Beaches & Recreation Commission Minutes
September 1, 2015
Page 4
Recreation Manager Schmillen for his work as well as Mr. Ken Krum. He addressed the
benefits of Pickleball, the number of active players, accommodating different skill levels,
and the lack of court space. He encouraged the Commission to consider building at least
six to eight courts, at the proposed location and that they are laid out to provide
maximum, future growth.
Linda King spoke regarding noise mitigation and noted they are playing with a softer
ball and that a softer paddle will be developed quickly. She suggested creating a sound-
proofing barrier on three sides of the courts and building additional courts to support
the community's needs.
Ken Krum thanked the Commission and the City for its support, and spoke on available
resources. He expressed concerns regarding the future of Pickleball and addressed
sound mitigation, the number of Pickleball players in the U.S., consideration of building
a total of 12 courts, and suggested a layout of same. In addition, he spoke in support of
increasing the number of courts.
Jim Mosher spoke in support of maintaining the current park open space and
questioned noticing for this item. Additionally, he referenced the proposed budget for
this noting that it is a substantial investment and that in his opinion that the majority of
Newport Beach residents will probably never play Pickleball. He hoped that the
Commission will keep the budget in mind as it makes its recommendations to Council.
Joan Kay asked the Commission to continue the forward planning done in the City and
consider the needs two- and five-years from now adding that the City needs more than
four courts.
Diane Anmerscott, USAPA Ambassador for Huntington Beach, reported there are
approximately 200 people playing Pickleball, per week, who are primarily, seniors. She
addressed increased marketing and that Pickleball will grow, exponentially, in years to
come. She spoke in support of increasing the number of courts and added that the sport
is taught in local high schools in Huntington Beach.
Bob Mulvihill spoke in support of Pickleball and reported there is no place in the City
where one could drop in and play. He commented on the popularity of tournaments and
suggested the need for at least, twelve courts in the City.
Jerry Dreyfuss commented on the growing popularity of Pickleball.
Vice Chair Marston closed public comments.
Discussion followed regarding the suitability of the location of the proposed courts and
whether additional courts could be built, other sites considered for future courts,
impacts of adding courts, possible noise studies and noise mitigation, parking, avoiding
encroaching on AYSO soccer fields, utilization of tennis courts, peak usage, and
opportunities to be more strategic in terms of programming. Ensuing discussion
followed regarding other cities that program Pickleball and whether Newport Beach
Parks, Beaches & Recreation Commission Minutes
September 1, 2015
Page 5
residents use those facilities and returning the courts at San Joaquin Hills into strictly,
tennis courts.
Discussion continued regarding tournaments, the City being pro-Pickleball, balancing
the needs of different people, costs and the possibility of converting basketball courts to
Pickleball courts. Additionally, discussion followed regarding continuing to promote
drop-in play, courts at Newport Coast, youth offerings and the possibility of working
with the school district to explore using school courts.
Director Detweiler addressed next steps which includes City Council’s consideration of
funding in the 2016/17 CIP process to design and construct the courts.
Recreation Manager Schmillen identified the boundaries and opportunities for
additional fees.
Director Detweiler commented on the grading needed to accommodate additional
courts and the lack of parking to support more than four courts.
Motion by Commissioner Anderson, second by Commissioner Cole to recommend
forwarding the conceptual design and the consideration of FY2016/17 CIP funding
allocation to City Council to complete permanent pickleball courts at Bonita Canyon
Sports Park West/Field. Motion carries unanimously with Chair Howald and
Commissioner Englebrecht, absent.
Recreation & Senior Services Director Detweiler and Recreation Manager Schmillen
thanked the community, volunteers and staff for their support of Pickleball.
B. Reforestation Request – 204 Tustin Avenue
Recommendation: Consider reforestation request of Robert & Sini Corbin of 16
Queen Palm trees located at 204 Tustin Avenue due to view obstructions. The
species and number of replacement tree(s) are yet to be determined.
Landscape Manager Dan Sereno provided a brief staff report. He addressed background,
prior Commission consideration and discussion, results of an informal survey of
neighbors and species and number of replacement trees.
Discussion followed regarding the maximum height of the proposed replacement trees,
and potential replacement trees.
Vice Chair Marston opened public comments.
Robert Corbin commented on the importance of views to community members and on
impacts to property values. He thanked staff and the Commission for their support and
to Bob and Carol Clark for helping to collect resident signatures.
Robert Clark commented on results of the neighborhood survey noting that the majority
of neighbors were in favor of the project. He thanked the Commission and staff for their
consideration.
Parks, Beaches & Recreation Commission Minutes
September 1, 2015
Page 6
Howard Tolo felt that the proposed size of replacement trees are too large for that area.
He noted that tree trimming and tree maturity are different things and expressed
concerns with their size at maturity and during trimming. He expressed concerns
regarding the obstruction of views.
Vice Chair Marston closed public comments.
Motion by Commissioner Hamilton, second by Commissioner Hayes to accept
staff recommendations on the request of Robert & Sini Corbin of 16 Queen Palm trees
located at 204 Tustin Avenue due to view obstructions. Motion carries unanimously
with Chair Howald and Commissioner Englebrecht, absent.
7) PARKS, BEACHES & RECREATION COMMISSION / STAFF
ANNOUNCEMENTS, AD HOC UPDATES OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
Director Detweiler provided updates and information on related programs and classes.
She stated she would be happy to arrange for a tour of Marina Park to any
Commissioner interested. She addressed new sculptures at the Sculpture Garden and
the Arts on the Green exhibition.
City Manager Dave Kiff reported that he had approved the removal of trees on Poppy
Avenue. He added that residents on Poppy will be notified and addressed the number of
trees to be removed and/or replaced.
8) PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher commented on the matter of dog parks and their use.
9) ADJOURNMENT – 7:47 PM
Submitted by: ________
Teri Craig, Admin Assistant
Approved by: _____
Marie Marston, Vice Chair
Recreation & Senior Services
Monthly Activities Report
To: Parks, Beaches & Recreation Commission
From: Sean Levin, RSS Deputy Director
Celeste Jardine-Haug, Senior Services Manager
Re: Recreation & Senior Services Department Monthly Activities Report
Marine and Natural Resources Enjoy Reception & Cruise
The Office of Natural Resources, part of the Orange County Marine Protected Area Council (OCMPAC)
hosted the 3rd annual Orange County Marine Protected Area Reception and Cruise at the Ocean Institute
in Dana Point on Friday, August 28. Several City and county officials, institutional
representatives, academic professionals, community leaders and non-profit members came together
to recognize the collaborative efforts and accomplishments of OCMPAC for the past year. County wide
signage, successful tidepool docent programs, research progress, and the advancement of the MPA
Collaborative Network are amongst the achievements for this past year. Big thanks to the Ocean Institute,
Trader Joes, Mother's Market, Matt Yurko, and dedicated Natural Resources volunteers for their donation
of time and goods for this event.
Fun Under the Stars!
Friday night, August 28, the Recreation & Senior Services Department had an outdoor showing of
Paddington at Grant Howald Park. It was a fun filled evening of face painting, tae kwon do, golf, crafts,
snacks, information on water conservation and of course, our friend Paddington! Families from all across
CdM filled the park as approximately 400 people enjoyed the activities under the stars.
Another Movie in the Park event at Cliff Drive Park was held Friday, October 2. Festivities began at 6pm
with the outdoor showing of Frankenweenie at dusk.
Item 5C
October 6, 2015
2
OASIS Annual Senior Resources Expo A Success!
On September 12, OASIS hosted its annual Senior Resources Expo. Participants visited with 60 vendors
from local nonprofits, medical providers, assisted living facilities, caregiver agencies, financial
organizations and more. The Fire Department and the Natural Resources Division Marine Programs’
Isopod participated and helped make the event a success. Over 200 people dined and enjoyed lunch
provided by Vivante, Newport Beach Plaza, Seaside Catering, Crown Cove and Brookdale.
The 2015-2016 Mayor’s Youth Council Program is here!
The City of Newport Beach Mayor’s Youth Council is back! The Mayor’s Youth Council was established as
a means of providing a direct line of communication between the City's high school age youth and the
Newport Beach City Mayor. The students will act in an advisory capacity with respect to community affairs
and activities that affect youth.
One of the main goals of the Mayor's Youth Council is to connect Newport Beach teens to their community.
Youth Council members are expected to be involved in the planning, organization and implementation of
events such as Youth Government Day, Recreation special events, and community service. The
application deadline was September 25, 2015.
Coed Youth Flag Football 2015
The Newport Beach Coed Youth Flag Football fall 2015 season kicked off on September 11 on the new
synthetic turf fields at Bonita Creek Park. The league is designed to focus on sportsmanship, skill
development, teamwork, having fun, and school
spirit.
Teams from Andersen and Lincoln Elementary
schools face off each week. A goal of the league is to
emphasize the importance of good sportsmanship
above all else. This goal is met by honoring “Be a
Sport” sportsmanship award winners each week. Four
athletes were selected as the sportsmanship winners
for week one. Every game a player on each team is
responsible for identifying and selecting a player on
the other team who is displaying the attributes of a
good sport. The awards don’t stop with just the
players but continue with coaches, who are there to
lead by example.
3
First-time flag football coach, Evan Sickles, was the first to be selected as the “Coach of the Week” for
teaching his athletes how to have fun, play well, and maintain a good attitude. The season is set to last
eight weeks culminating in the SCMAF flag football regional championship tournament in December.
Stop by Bonita Creek on an upcoming Friday night through November to see our athletes in action!
New Recreation Coordinator!!
Please join us in congratulating Danny Rice who was
selected for the Marina Park Coordinator position.
Danny will coordinate facility rentals, Newport El ACE,
contract classes on the peninsula and events. Danny has
been working for the Recreation & Senior Services
Department for 9 ½ years and has worn many hats in the
Department.
Congratulations, Danny!
Park Patrol
Requested calls are assigned visits by staff or schedule or phone requests. Customer Contacts are the
number of times they stopped and spoke to customers other than requested calls. Due to the timing of the
meeting, these monthly summaries will be two months behind (i.e. in June you will receive April
summary). During the month of August, Park Patrol had the following number of contacts:
1. REQUESTED Calls
36 with Youth Sports Groups
547 Field related issues/checks
22 Park/Picnic/reservation Iissues/checks
104 Community Center issues/checks
500 Playground checks
10 Other
Beach Contacts (total)
– 21 BBQ
– 23 Tent
2. PUBLIC CONTACTS
282 Education
20 Alcohol
142 Dog related
Written Warning Issued: 4 - dogs off leash & parking
Citations Issues: 7 – parking violations and private instruction
Facility Rentals & Special Event Permits (SEP)
During the period of August 16 – September 15, 2015 there were:
19 Picnic/Park Area Rentals
7 Room Rentals
4 Field Rentals
2 Gym Rentals
18 OASIS Classroom Rentals
7 OASIS Event Center Rentals
27 Civic Center Rentals
As of September 15 , 2015, there were 390 Special Event Permits processed and issued for the year.
Those events of note for this period are:
Concert on the Green – Civic Center Green – 8/23/15 – Attendance: 1600
Pacific Coast Triathalon – Crystal Cove State Park – 9/13/15 – Attendance: 700
4
150 Department Budgets
MISSION STATEMENT
To enhance the quality of life by providing diverse opportunities in safe and well maintained
facilities, open spaces and parks. We pledge to respond to community needs by creating quality
educational, environmental, recreational, cultural and social programs for people of all ages.
DEPARTMENT OVERVIEW
The Recreation and Senior Services (RSS) Department consists of three divisions: Administration,
Recreation, and Senior Services. Under the guidance of the Department Director, the RSS
Department is responsible for the creation, coordination and implementation of recreational
and social opportunities that serve a population ranging from infants to those in their advanced
years. In addition, the department oversees the use of 66 parks and 13 facilities while also playing
a role at the Back Bay Science Center and a number of natural spaces and sensitive marine
habitats throughout the City. The Oasis Senior Center focuses on serving the senior community,
offering programs to enrich senior life, prevent isolation, and create positive, successful aging
experiences. With all programs, the backbone of the Department’s success is the large volume
of part-time staff and independent contractors out in the field serving the community as well
as numerous volunteers who join us on a daily basis to fulfill our mission. These dedicated
individuals, combined with the full-time staff, form a unified team that is talented, skilled and
service oriented.
KEY DEPARTMENT PROGRAMS
y Administration
y Recreation
y Senior Services
RECREATION & SENIOR SERVICES
Department Budgets 151
GOALS
y Deliver well rounded, high quality recreational and social programs as well as senior services
to the Newport Beach community.
y Protect and preserve natural land and marine habitats within the City of Newport Beach
boundaries while fostering stewardship of the environment.
y Ensure open spaces, parks and community centers are well maintained and safe for the
community to enjoy.
y Continue to seek partnerships and opportunities to enhance recreation and senior services
while minimizing general fund support.
y Participate in and support efforts for the design, development and programming of Marina
Park, Big Canyon Public Access, West Newport Community Center, and a future dog park.
y Promote the City of Newport Beach rental properties, including the OASIS Senior Center,
Marina Park and Civic Center Community Room and Park, as premier locations for
rentals.
y Continue to enhance the department’s website to better market programming.
y Continue to broaden our outreach to the community by such offerings as resource expos
tailored to each age group.
y Develop a trend analysis report that
tracks participation of Department
offerings to improve performance and
make informed decisions that further
meet the needs of the community.
y Utilize new RSS Equipment Fund
(Fund 619) for managing Department’s
equipment replacement and court
resurfacing needs.
Service Indicators
2012-13
Actual
2013-14
Actual
2014-15
Estimated
2015-16
Projected
Recreation Services
Special Event Permits 252 276 350 350
Facility Rentals 2,638 2,489 2,500 2,500
Program Attendance 394,055 524,126 525,000 525,000
Comm.Youth Sports Program Attendance 293,938 368,730 370,000 370,000
Senior Services
Facility Rentals 146 116 140 140
Program Attendance 77,600 105,509 111,500 115,000
Human Services Attendance 28,000 26,451 26,000 26,000
Transportation Services Attendance 13,007 13,956 13,900 13,900
Fitness Center Attendance 70,416 72,613 72,000 72,000
152 Department Budgets
TOTAL RECREATION & SENIOR SERVICES DEPARTMENT COSTS
PROGRAMS
ADMINISTRATION
INTENDED OUTCOME
y Provide leadership and administrative support to the RSS divisions throughout all phases of
executing the department’s mission and strategic goals.
CORE FUNCTIONS
y Executive leadership and direction
y Policy development and guidance
y Liaison to City Council and Parks, Beaches
& Recreation Commission
y Marketing
y Budget development and management
y Financial and statistical analysis
y Payroll processing
y Personnel facilitation
y Contract management
y Invoice processing
y ActiveNet system administration
y Interdepartmental and intradepartmental
collaboration
WORK PLAN
y Provide ongoing leadership and direction for the RSS Department, to ensure quality
execution of department goals.
2012-13 2013-14 2014-15 2015-16
Actual Actual Estimated Proposed
Salaries and Benefits 4,752,186$4,964,843$5,607,999$6,293,014$
Maintenance and Operations 3,845,713$3,987,178$4,485,171$5,057,444$
Capital Equipment 15,149$8,920$103,239$49,430$
Total 8,613,048$8,960,941$10,196,409$11,399,888$
Department Budgets 153
y Lead marketing efforts department-wide, including
publication of the Newport Navigator brochure on a
quarterly basis.
y Prepare, facilitate, and monitor the annual budget;
maintain the budget tracking model.
y Perform financial analysis and audits to support staff
in implementing department goals.
y Manage contractual services and contract record
keeping processes; coordinate with City Attorney’s
office to ensure proper contract execution.
y Process payroll bimonthly; track personnel data and
coordinate personnel changes.
y Maintain active communication with ActiveNet, the
provider of the RSS program registration system, to ensure a smooth registration process for
the community.
y Continue to efficiently manage front office operations, providing quality internal support
services and quality customer service to the community.
y Process and track invoices on a timely basis.
ADMINISTRATION PROGRAM COSTS
ADMINISTRATION BUDGETED STAFFING
2012-13* 2013-14 2014-15 2015-16
Actual Actual Estimated Proposed
Salaries and Benefits 534,907$587,674$590,457$631,619$
Maintenance and Operations 403,148$428,692$432,991$456,878$
Capital Equipment -$-$-$-$
Total 938,055$1,016,366$1,023,448$1,088,497$
* Irvine Ranch Conservancy Contract added in FY 2012-13.
Positions FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16
Full-Time
Administrative Assistant 1.0 1.0 1.0 1.0
Budget Analyst 0.5 0.5 0.5 0.5
Marketing Specialist 1.0 1.0 1.0 1.0
Recreation & Senior Services Director 1.0 1.0 1.0 1.0
Total Full-Time 3.5 3.5 3.5 3.5
Part-Time
Senior Fiscal Clerk P/T 0.5 0.5 0.5 0.5
Total Part-Time 0.5 0.5 0.5 0.5
Total Budgeted Staffing 4.0 4.0 4.0 4.0
154 Department Budgets
RECREATION
INTENDED OUTCOME
y Provide programs and facilities for the community that enrich citizens’ lives, improve their
health, and enhance community safety.
CORE FUNCTIONS
y Provide staffing support to City Council and the Parks, Beaches & Recreation Commission on
a variety of recreational and community use issues
y Allocate and patrol use of 66 parks, 12
facilities, and beaches
y Provide a wide variety of high quality
programming for youth and adults
y Develop and conduct programs in
support of environmental awareness
y Maintain and operate 11 community
centers
y Develop future community facilities
y Maintain citywide sports courts, ball
fields and tot lots
y Manage special event permits
y Provide and facilitate community
support and problem solving
WORK PLAN
y Continue to develop a wide variety of recreational and social programs that address the
needs of tots, youth and adults in the Newport Beach community.
y Collaborate with over 100 independent contractors to ensure high quality class instruction
and programs year-round, focusing on expanding program offerings at Carroll Beek
Community Center.
y Manage the City adult sports leagues, focusing on expanding softball and basketball
participation
y Maintain a well trained staff to efficiently operate the aquatics program, preschool and after-
school programs, youth recreational sports programs and summer day camps.
y Manage the sports field allocation program in collaboration with the Youth Sport
Commission members, such as Youth Soccer and Little League, serving over 6,000 youth
annually through this program.
y Continue to develop the Traveling Tidepool Outreach Program to educate the community
about the Crystal Cove Marine Protected Area; implement a full schedule of Traveling
Tidepool school tours utilizing the ISOpod for the FY15/16 school year.
y Manage the Marine Protection and Education program, educating residents and visitors on
how best to explore and protect natural land and marine habitats.
Department Budgets 155
y Implement staffing, partnership and program plan for Marina Park operations.
y Process over 2,600 reservation requests each year, for rentals of picnic areas, fields, gyms
and meeting rooms.
y Monitor and maintain playground equipment, play surfaces, backstops, and courts for 34
playgrounds and all active sports parks throughout the city.
y Maintain adequate Park Patrol units throughout the city to ensure parks, open spaces, and
facilities remain safe environments for the community to enjoy; enforce City ordinances
pertaining to open spaces.
y Process over 350 special events permits annually for both large and small scale events.
y Sponsor special events and community programs, including the Corona del Mar Scenic 5k,
the Mariners and Balboa Peninsula Independence Day Parades and Picnics, Camp Expo,
Youth Track Meet, Breakfast with Santa, Mayor’s Egg Roll and neighborhood based events.
y Collaborate with community partners and agencies to provide facilities and programming
for the community. These groups include the Newport-Mesa Unified School District, New
Irvine Ranch Conservancy, Boys & Girls Club, U.S. Fish and Wildlife, Newport Theatre Arts
Center, Newport Aquatic Center, academic institutions and environmental non-governmental
organizations.
RECREATION PROGRAM COSTS
2012-13 2013-14 2014-15 2015-16
Actual Actual Estimated Proposed*
Salaries and Benefits 2,907,301$3,053,803$3,518,094$4,081,390$
Maintenance and Operations 2,639,158$2,641,191$3,033,767$3,477,936$
Capital Equipment 9,476$5,000$88,750$39,460$
Total 5,555,935$5,699,994$6,640,611$7,598,786$
*Grand Opening of Marina Park Set for December 2015.
156 Department Budgets
RECREATION BUDGETED STAFFING
Positions FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16
Full-Time
Department Assistant 1.0 1.0 1.0 1.0
Deputy Rec & Sr Svcs Director --1.0 1.0
Facilities Maintenance Worker II 2.0 2.0 2.0 3.0
Groundsworker II 2.0 2.0 2.0 2.0
Lead Park Patrol Officer 1.0 1.0 1.0 1.0
Marine Protection & Education Supervisor 1.0 1.0 1.0 -
Office Assistant -2.0 2.0 3.0
Park Patrol Officer --1.0 1.0
Recreation Coordinator 3.0 5.0 5.0 5.0
Recreation Manager 2.0 2.0 2.0 3.0
Recreation Superintendent 1.0 1.0 --
Recreation Supervisor 5.0 5.0 5.0 7.0
Total Full-Time 18.0 22.0 23.0 27.0
Part-Time
Assistant Recreation Coordinator P/T 1.76 0.50 0.50 0.50
Facilities Maintenance Worker II P/T ---0.40
Marine Naturalist Interpreter P/T 1.95 2.35 2.60 2.60
Office Assistant P/T 2.57 0.88 0.88 1.60
Park Patrol Officer 1.75 1.75 2.57 2.57
Pool Swim Instructor 3.18 3.18 3.18 3.18
Recreation Leader 8.75 9.35 12.04 12.30
Senior Pool Lifeguard 1.52 1.52 1.52 1.52
Senior Recreation Leader I 5.3 5.55 5.70 7.84
Total Part-Time 26.78 25.08 28.99 32.51
Total Budgeted Staffing 44.78 47.08 51.99 59.51
Department Budgets 157
SENIOR SERVICES
INTENDED OUTCOME
y Ensure that senior citizens of Newport Beach are able to live healthy and active lifestyles by
providing services that assist them in their daily living and provide activities that enhance
their lives.
CORE FUNCTIONS
y Maintain and operate the OASIS Senior
Center
y Provide a wide variety of recreational and
educational services for seniors
y Provide help and assistance to those who
are struggling with aging issues
y Provide information on health and social
aging issues
y Provide a wide variety of health and
wellness programs to assist in the well
being of of older adults
y Operate a full service fitness center for the
50 plus population
y Administer facility rentals at the OASIS
Senior Center for private and community
functions
y Provide transportation services to and from the Center and medical appointments
WORK PLAN:
y Continue to develop a wide variety of recreational, social, and human service programs that
address the needs of seniors in the Newport Beach community.
y Partner with the Friends of OASIS nonprofit organization in providing volunteer assistance to
the Center and monetary support for programs. The Friends of OASIS membership continues
to grow to 6,500 at its peak.
y Collaborate with a multitude of community organizations to enhance programming and
services. These organizations include: Age Well, OC Department of Health, University of
California at Irvine, Hoag Memorial Hospital Presbyterian, Braille Institute, Orange County
Council on Aging, and the Orange County Transit Authority.
y Continue to market the OASIS Fitness Center to ensure optimum usage of the facility.
y Support continuing education for staff to better understand how to serve the senior
community. Staff includes professionals in the fields of Gerontology, Administration,
Recreation, Transportation, and Health & Fitness.
y Actively seek out and consider customer feedback when developing program offerings;
encourage customer participation in the development process.
158 Department Budgets
y Consider programming impact on
parking when scheduling classes to
enable maximum parking availability for
participants throughout the day.
y Expand classes, activities and services
into the evening hours to accommodate
working adults.
y Expand our health and wellness programs
to address the growing aging population
and their ability to stay active for a longer
period in life.
y Expand our case management and
transportation programs to be able
to provide help to the growing older
population who are aging in place.
SENIOR SERVICES PROGRAM COSTS
SENIOR SERVICES BUDGETED STAFFING
Positions FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16
Full-Time
Department Assistant 1.0 1.0 1.0 1.0
Facilities Maintenance Worker II 1.0 1.0 1.0 1.0
Recreation Coordinator 1.0 1.0 1.0 1.0
Recreation Supervisor 3.0 3.0 3.0 3.0
Senior Services Manager 1.0 1.0 1.0 1.0
Senior Services Van Driver 4.0 4.0 4.0 4.0
Total Full-Time 11.0 11.0 11.0 11.0
Part-Time
Assistant Recreation Coordinator P/T 0.88 0.88 0.88 0.88
Office Assistant P/T 0.75 0.75 0.88 0.88
Recreation Leader, OASIS 2.91 2.91 3.43 3.43
Senior Recreation Leader I 1.84 1.84 1.84 1.84
Senior Services Van Driver P/T 0.50 0.50 0.90 1.40
Total Part-Time 6.88 6.88 7.93 8.43
Total Staffing 17.88 17.88 18.93 19.43
2012-13 2013-14 2014-15 2015-16
Actual Actual Estimated Proposed
Salaries and Benefits 1,309,978$1,323,366$1,499,448$1,580,006$
Maintenance and Operations 803,406$917,295$1,018,414$1,122,631$
Capital Equipment 5,672$3,920$14,489$9,970$
Total 2,119,056$2,244,581$2,532,351$2,712,607$
NEWPORT BEACH
PB&R Commission Staff Report
CITY OF
Agenda Item No. 5D
October 6, 2015
RECOMMENDATION:
Approve the Community Service Award recognition of Darren Brilhart (Attachment A)
and direct staff to invite Mr. Brilhart to a future meeting to be recognized.
DISCUSSION:
The Community Service Award is presented by the PB&R Commission in the spirit of
showing their appreciation to those individuals who contribute to the community and
improve the quality of life in Newport Beach.
Darren has organized and partnered with the City to conduct the Annual City of Newport
Beach Surf Championships for the past 27 years in the City.
This community event is for all ages and is funded by Darren and the event sponsors.
The event provides a truly recreational level event for the community.
Per the Community Service Award guidelines this item is being brought forward after
receiving support by a majority of the PB&R Commission Community Service Award Ad
Hoc Committee to recognize Darren Brilhart for his outstanding contribution to the
community.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Attachments:
A. Award Application w/ photos
B. Community Service Award Procedure
TO: Parks, Beaches & Recreation Commission
FROM: Recreation Department
Laura Detweiler, Rec & Sr Services Director
949-644-3157, LDetweiler@newportbeachca.gov
PREPARED BY: Sean Levin, Rec & Sr Services Deputy Director 949-644-3159,
Slevin@newportbeachca.gov
TITLE: Community Service Award – Darren Brilhart
Parks, Beaches and Recreation Commission
Community Service Award
Nomination Form
Name of Nominee _________Darren Brilhart
Address 21302 Seasprite Circle, Huntington Beach, CA 92646
Phone 714-713-4874 e-mail brillo@socall.rr.com
Program involvement City of Newport Beach Annual Surf Championship
Explain why you are nominating this person:
Daren has been organizing and holding the annual City of Newport Beach surf
championships for 27 years in our city. This community event is for all ages and totally
funded by Darren and the event sponsors. We want to recognize him for his contribution
to the community.
Your name: Matt Dingwall, Recreation Supervisor Phone: 949-644-3152
Relationship to Nominee: City representative for the annual surf competition
Your email: mdingwall@newportbeachca.gov
Address: 100 Civic Center Drive, Newport Beach, CA 92660
Please submit this application for consideration to:
Community Service Awards
c/o Recreation & Senior Services Dept.
100 Civic Center Drive
Newport Beach, CA 92660
For questions please call: 949-644-3151
Revised 4/13/13
Attachment A
Community Service Award
The Community Service Award is presented by the Parks, Beaches and Recreation
Commission in the spirit of showing their appreciation to those individuals who
contribute to the community and improve the quality of life in Newport Beach.
Awarded to individuals, agencies, community organizations, foundations, businesses,
or educational institutions for outstanding public service in the support of creating
community through people, parks and programs. Recipients are chosen based upon
their significant effort of time and/or monetary contributions to influence and
improve the quality of the Newport Beach community through parks, recreation,
senior and community services.
Procedure:
Nominations will be accepted from Commissioners, staff and residents anytime when
deemed appropriate throughout the year on the attached form. Anonymous
nominations will not be accepted. A subcommittee consisting of three Parks, Beaches
and Recreation Commission will review the nominations. Nominations that receive a
majority of the subcommittee vote will be presented to the full commission for final
vote at a future Parks, Beaches and Recreation Commission meeting. Presentation to
the award winner will be made at the earliest available Parks, Beaches and
Recreation Commission meeting that the award winner is able to attend.
1. Selection Criterion (at least 3 criterion must be met)
Be a resident of the City of Newport Beach or actively teaching or volunteering
in the community.
2. Active in Newport Beach Recreation, Parks or Senior programs for at least one
year.
3. Contributed to the development or improvement of new equipment, apparatus,
facilities or programs in Newport Beach.
4. Proven record of outstanding volunteer service to the delivery of park and
recreation services or programs for the City of Newport Beach.
Attachment B