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Home My WebLink About10 - Accept a Check in the Amount of $221,125 from the NBPLF and Appropriate FundsPO CITY OF z NEWPORT BEACH Cq G�p� P City Council Staff Report October 27, 2015 Agenda Item No. 10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Tim Hetherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Kelly, Library Support Services Coordinator PHONE: TITLE: Budget Amendment to Accept a Check in the Amount of $221,125 from the Newport Beach Public Library Foundation and Appropriate Funds to the Library's Fiscal Year 2015/2016 Maintenance and Operation Budget ABSTRACT: Staff requests approval of a budget amendment to accept a check from the Newport Beach Public Library Foundation to enhance the Library collections and programs. RECOMMENDATION: Approve Budget Amendment No. 16BA-010 to increase revenue by $221,125 in Account 0106051-511085 (Library Foundation) and to increase expenditures by the same amount in Division 0106051 (Library Foundation) and Division 01060604 (Literacy Services). FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $221,125 in additional revenue from a donation made by the Newport Beach Public Library Foundation and increases expenditures. The revenue will be posted to the Library Foundation Donations account in the Library Department, 0106051-511085, and the purchase will be expensed to the Library Accounts indicated below: 01 06051-841 004 (Programming) $ 3,000 01 06051-841 01 5 (Special Dept. Supplies) $ 20,500 0106051-841052 (Library Materials) $ 70,725 Budget Amendment to Accept a Check in the Amount of $221,125 from the Newport Beach Public Library Foundation and Appropriate Funds to the Library's Fiscal Year 2015/2016 Maintenance and Operation Budget. October 27, 2015 Page 2 0106051-871018 (Hardware Peripherals) 0106051-851016 (Maint & Repair Facilities) 0106051-911039 (Office Furniture/Fixtures) 01060604-711003 (Literacy Part -Time Salaries) 01060604-841004 (Programming) 01060604-861001 (Travel & Meetings) 01060604-841007 (Office Supplies) DISCUSSION: $ 3,500 $ 8,000 $110,400 $ 2,500 $ 500 $ 1,500 $ 500 A donation from the Newport Beach Public Library Foundation in the amount of $221,125.00, to fund library materials, programs, special equipment and furnishing on the Library's Wish List for 2015/2016, was approved by the Board of Library Trustees on April 20, 2015. A facsimile of the original check is being presented to City Council. The Newport Beach Public Library Foundation funds valuable library resources, programs and cutting-edge Library enhancements that help library customers explore new ideas, improve their lives, and enjoy the opportunities our community has to offer. This gift will augment the Library's electronic collections for use at all locations. The funds will enhance the atmosphere of the Children's Library with bright paint, whimsical furniture and the technology of Apple TV. A large part of the donation will be used to update the adult "Electronic Village" area with new computer workstations and add exciting technology to the Media Lab. The funding will also be used to support the Library Literacy program. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 10-2 Budget Amendment to Accept a Check in the Amount of $221,125 from the Newport Beach Public Library Foundation and Appropriate Funds to the Library's Fiscal Year 2015/2016 Maintenance and Operation Budget. October 27, 2015 Page 3 NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Budget Amendment 10-3 ATTACHMENT A Newport Beach Library Foundation 1000 Avocado Ave. Newport Beach, CA 92660-7915 949-717-3890 ' www.nbplfoundation.org I• I ORDER OF Newport Beach Public Library E CITY NATIONAL. BANK NEWPORT BEACH, CA 92660 16-1608H 220 : e w- �i - . •?� A7: is 517. filf3/2615 r' **221,125.00 Two hundred twenty-one thousand one hundred twenty-five and 00/100*"**� ""'*******`� '**"*""*****"'*•********** f DOLLARS A TAMPER FEES IS77NT TONER AREA Newport Beach Public Library 1000 Avocado Avenue Newport Beach, CA 92660 ter.4--�-t - J Kti.;� 10-4 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2015-16 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 16BA-010 AMOUNT: 1 $221,125.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations to accept a check from the Newport Beach Public Library Foundation to supplement Library operations and will fund library materials and programming and the Literacy program for 2015/2016. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES Org Object Description 0106051 511085 Library Foundation EXPENDITURE APPROPRIATIONS qFiSigned:0 Signed Signed: Approval: Finance Di Administrative Approval: City Manager City Council Approval: City Clerk Amount Debit Credit $221,125.00 $3,000.00 $20,500.00 $70,725.00 $3,500.00 $8,000.00 $110,400.00 $2,500.00 $500.00 $1,500.00 $500.00 Automatic System Entry (Ol y— / Date 1 ( 1&)i1 Date Date 10-5 Description Org Number 0106051 Library Foundation Object Number 841004 Programming Object Number 841015 Special Dept. Supplies Object Number 841052 Library Materials Object Number 871018 Hardware Peripherals Object Number 851016 Maint. & Repair Facilities Object Number 911039 Office Furniture/Fixtures Org Number 01060604 Literacy Services Object Number 711003 Part Time Salaries Object Number 841004 Programming Object Number 861001 Travel & Meetings Object Number 841007 Office Supplies qFiSigned:0 Signed Signed: Approval: Finance Di Administrative Approval: City Manager City Council Approval: City Clerk Amount Debit Credit $221,125.00 $3,000.00 $20,500.00 $70,725.00 $3,500.00 $8,000.00 $110,400.00 $2,500.00 $500.00 $1,500.00 $500.00 Automatic System Entry (Ol y— / Date 1 ( 1&)i1 Date Date 10-5