The URL can be used to link to this page

Home My WebLink About1/08/2015 - City Arts Commission - 01 Draft MinutesDRAFT Newport Beach City Arts Commission Meeting Minutes Thursday, November 13, 2014 – 5:00p.m. City Council Chambers I. CALL MEETING TO ORDER Chair Goldberg called the meeting to order at 5:00 p.m. II. ROLL CALL Commissioners Present: Rita Goldberg, Chair Arlene Greer, Vice Chair Caroline Logan, Secretary Judy Chang Lynn Selich Robert Smith Charles Ware Staff Present: Tim Hetherton, Library Services Director Dave Curtis, Library Services Manager Elaine McMillion, Administrative Support Specialist III. PUBLIC COMMENTS Chair Goldberg announced that this would be the only opportunity for the public to speak on agenda items and the allotted time allowed for each speaker would be three minutes. Jim Mosher felt that public comments should be allowed at the end of the meeting after the Arts Master Plan has been presented. He noted that the list of grants and the grant allocations should have been noted in the minutes, as totals in the City Grant section on the Financial Report are unclear. Marie Kasem complimented the work that had been done on the Master Plan. Sarah Wilkinson noted that at least two weeks should have been provided for the public to review the Master Plan as presented at this meeting. Arts Foundation Board Member Carmen Smith complimented Arts Orange County and the City Arts Commission for their fine work on the Arts Master Plan. Public member Stacy (last name inaudible) noted that she was impressed with the Arts Master Plan, especially the recommendations for engaging children and young adults. Council Member Nancy Gardner thanked the City Arts Commission for their work and announced that this will be the last meeting she will be attending as a City Council Member. IV. APPROVAL OF MINUTES - DRAFT Minutes – October 9, 2014 Motion made by Vice Chair Grant, seconded by Commissioner Smith, and carried (6-0-1-0) to approve the minutes of October 9, 2014 as amended. AYES: Goldberg, Greer, Logan, Chang, Smith, Ware NOES: None 1 DRAFT ABSTENTIONS: Selich (was not present at that meeting) ABSENT: None V. CURRENT BUSINESS A. CONSENT CALENDAR 1. Correspondence and Press - Review of any Arts Commission correspondence and/or marketing materials that have been received. 2. Financial Report - Review of attached financial information. 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Motion made by Vice Chair Greer, seconded by Secretary Logan, and carried (7-0-0-0) to approve the Consent Calendar. AYES: Goldberg, Greer, Logan, Chang, Selich, Smith, Ware NOES: None ABSTENTIONS: None ABSENT: None B. ITEMS FOR REVIEW AND POSSIBLE ACTION 1. Arts Master Plan – Presentation of the Arts Master Plan to the City Arts Commission. Pat Wayne, Arts Orange County Deputy Director, presented details of each recommendation within the Arts Master Plan. The importance of clarifying the role of the Newport Beach Arts Foundation was noted. Additionally, she noted the need for a dedicated, experienced staff member to implement the plan and addressed establishing arts-friendly City policies, developing a current communications plan, performing a comprehensive review of arts programming, holistically and with careful consideration to signature events. An Arts Commission retreat was recommended in order to facilitate laying out a three-year strategy. Ms. Wayne addressed refining the City's public art policy by re-instating the Public Art Committee with the charge of updating the City's existing public art policy, protecting and retaining assets designated for arts purposes and creating new creative spaces for the arts, working with the City's Recreation and Senior Services Division to consider existing outdoor spaces that could lend themselves to unique arts programming and including arts and design in any City processes where consideration is being given to a large or small, new building. She noted the need to refine and revisit the plan, annually, in order to keep it active and updated. Members of the Arts Commission commented positively on the plan and on the extensive community outreach that was provided. It was noted that the plan is both strategically-driven and action-oriented. Discussion followed regarding managing the plan through phases and by hiring a consultant until a dedicated City staff arts position could be established. Ensuing discussion pertained to consideration of the plan by the old versus new City Council, next steps and having a mechanism for continuous refinement of the plan. 2 DRAFT Motion made by Vice Chair Greer, and seconded by Secretary Logan and carried (7-0-0-0) to recommend the Arts Master Plan as presented to the City Council for approval, with the addition of pages 38 and 40 which were not included in the initial meeting packet. AYES: Goldberg, Greer, Logan, Chang, Selich, Smith, Ware NOES: None ABSTENTIONS: None ABSENT: None 2. Placement of Easels in the Civic Center Bay Lobbies – Discussion of the possible placement of easels over the raised floor markers in each of the Civic Center Bays as recommended at the October 9, 2014 meeting. Secretary Logan noted that Commissioner Ware is also involved in this matter and that a separate report will also be provided during the monthly reports. She noted that raised floor markers on each of the Civic Center bays are causing a safety problem. She addressed direction to the Arts Commission regarding the matter and reported that various portable art display stands are being considered as well as other possibilities in addition to addressing security of the art. She reported receiving good leads for design and pricing and offered to respond to questions from the Commission. In response to an inquiry from the Commission, Secretary Logan reported that currently, there is no budget for this item. However, because it is a safety concern, the City will, most likely, provide its support. Art display opportunities will be addressed while keeping the art, high-quality, simple and elegant. Discussion followed regarding a timeline and the possibility of taking action on this matter at the next Arts Commission meeting, the temporary arts displays and the process for donating temporary art. C. MONTHLY REPORTS 1. Newport Beach Sculpture Garden Ad Hoc Subcommittee - Commissioner Robert Smith (Chair), Chair Rita Goldberg, Commissioner Charles Ware Commissioner Smith noted that the Sculpture Garden is well-visited and that the sculptures have helped energize the space. The new City Council may need to consider moving the next round of sculptures, forward. 2. Civic Center Art Placement Ad Hoc Subcommittee - Secretary Caroline Logan (Chair), Commissioner Charles Ware Commissioner Ware provided a brief report on the subcommittee' progress inventorying possible candidates and sites for public art in the Civic Center and the Library. He addressed next steps after completion of the inventory including prioritization of sites. Specific information will be presented at the next Arts Commission meeting. Discussion followed regarding placing art in the Council Chambers. 3. Arts Master Plan Steering Committee - Chair Rita Goldberg (Chair) , Vice Chair Arlene Greer, Secretary Caroline Logan 3 DRAFT Chair Goldberg commented positively on the development of the Arts Master Plan and commended all of those involved. 4. Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Robert Smith Commissioner Smith reported that the Arts Foundation will hold its November meeting on November 18, 2014, at Peggy Spalding's home. They are making plans for the annual Christmas party and Members of the Arts Commission will receive invitations to same. 5. Fine Arts Ad Hoc Subcommittee - Vice Chair Arlene Greer (Chair), Commissioner Judy Chang Vice Chair Greer provided an overview of the recent dedication of the Rex Brandt, Joan Irving Brandt Blue Sky plaque at Goldenrod as well as a program and panel for the Rex Brandt Centennial Celebration. She invited the public to visit the current exhibit at the Central Library and read a letter from Joan Brandt complimenting the Arts Commission and with information regarding an upcoming lecture/exhibition. Brief discussion followed regarding planning a possible Centennial celebration for Joan Irving Brandt and the possibility of the Arts Commission considering it at its next meeting. 6. Art Owned by the City of Newport Beach Ad Hoc Subcommittee - Vice Chair Arlene Greer (Chair), Commissioner Judy Chang, Secretary Caroline Logan Vice Chair Greer provided an update and addressed the possible sun-setting of the subcommittee. Discussion followed regarding art still in storage and the possibility of finding "homes" for same. Much of the art is already hanging in the Library. VI. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Vice Chair Greer reiterated her request to include consideration of the Joan Irving Brandt Centennial celebration/exhibition at the next Arts Commission meeting. Secretary Logan requested adding consideration of next steps regarding placement of art in the Civic Center to the agenda of the Arts Commission next meeting. Brief discussion followed regarding a City bus tour and placing it on the City Arts Commission December agenda. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS - None VIII. ADJOURNMENT – 6:23 p.m. Submitted by: _________________________ 4